Contract - C & R Drains - 2015-07-01 AGREEMENT FOR AFTER HOURS EMERGENCY SEWER SERVICES
This Agreement ("AGREEMENT") is made and effective as of July 1, 2015,
between the Costa Mesa Sanitary District, a sanitary district ("DISTRICT"), and C&R
Drains, Inc., a California Corporation ("CONTRACTOR"). In consideration of the mutual
covenants and conditions set forth herein, the parties agree as follows:
RECITALS
WHEREAS, DISTRICT provides sewer service to its patrons pursuant to a
system of sewer lines owned and operated by DISTRICT and must take reasonable
steps to prevent and abate sewer system overflows (SSOs), including providing sewer
pump and sewer main line maintenance, and further providing emergency repairs when
a pump station or a main sewer line malfunctions thereby causing such an SSO; and
WHEREAS, the WDR and SSMP requirements apply to this agreement and
CONTRACTOR is aware of the penalties; and
WHEREAS, DISTRICT has the need for certain emergency work from time to
time that cannot always be competitively bid due to exigent circumstances and has
taken into consideration Fairview Valley Fire Inc. v. California Dept. of Forestry (2015)
233 Cal. App. 4th 1262; and
WHEREAS, CONTRACTOR is qualified to do such work and desires to perform
said tasks; and
WHEREAS, DISTRICT and C&R Drains, Inc., desire to contract for emergency
response to SSOs to determine causation, the appropriate repairs needed, and to
make preliminary determinations regarding whether the SSOs originate and/or are
caused by privately owned facilities or public facilities; and
•
WHEREAS, the DISTRICT desires an agreement in which personnel of the
DISTRICT and CONTRACTOR may work together in providing after hours emergency
sewer services relating to sewer spills;
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES
CONTRACTOR shall perform After Hours Emergency Sewer Services described
and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in
full.
2. LICENSE
CONTRACTOR represents that it possesses the following licenses: Class C-36
Plumbing Contractor's, License No. 531746.
3. AUTHORIZATION
CONTRACTOR agrees that it will perform such services as the General Manager
of District Engineer shall direct. Telephone authorization shall be sufficient to direct the
work.
4. RATES
(a) The DISTRICT, upon presentation of an invoice, agrees to pay the
CONTRACTOR in accordance with Exhibit B, attached hereto and incorporated herein
by reference OR upon completion of the task. No other expenditures made by
CONTRACTOR shall be reimbursed by DISTRICT.
(b) CONTRACTOR shall not be compensated for any services rendered in
connection with its performance of this AGREEMENT that are in addition to those set
forth herein, unless such additional services are requested in a written change order
and are approved in advance and in writing by DISTRICT. The written change order
requirement cannot be waived. The General Manager may approve change orders for
additional work not to exceed the cumulative value of ten percent (10%) of the total
contract sum. Any additional work in excess of this cumulative amount shall be ,
approved by the Board of Directors.
(c) CONTRACTOR will submit invoices upon task completion unless
otherwise agreed. Payment shall be made within thirty (30) days of receipt of each
invoice as to all non-disputed fees. If DISTRICT disputes any of CONTRACTOR's fees,
DISTRICT shall give written notice to CONTRACTOR within thirty (30) days of receipt of
an invoice of any disputed fees contained in the invoice.
5. INVOICES
CONTRACTOR shall keep adequate records of hours and equipment on the job
and materials used and provide a detailed invoice within thirty (30) days of performing
the services.
6. WORK QUALITY
CONTRACTOR agrees to use its best efforts to perform such work in a
workmanlike manner, considering that such work is being performed under emergency
conditions. CONTRACTOR agrees to photograph the site with a date stamp and time
stamped into the photo documenting the situation on a private SSO after 30 minutes
have expired and they are ready to take action to fix the blockage.
7. PREVAILING WAGE RATES
CONTRACTOR understands that this job, if over One Thousand Dollars
($1,000.00) in value and not exempt, requires compliance with the prevailing wage law.
(Labor Code, §§ 1720 et seq.) As such, DISTRICT will ascertain the prevailing wages
to be paid on this job from the Director of Industrial Relations. Said amounts are listed
at http://www.dir.ca.gov/dlsr/pwd/index.htm. CONSULTANT agrees to pay prevailing
wages and maintain prevailing wage records regarding those payments.
CONSULTANT is also required to comply with the apprentice requirements.
CONSULTANT shall defend, indemnify, and hold the DISTRICT, its elected officials,
officers, employees, and agents free and harmless from any claim or liability arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws.
CONSULTANT recognizes that state law makes eight (8) hours a day's work, and any
worker working in excess of that time must be paid overtime. (Labor Code, § 1813.)
District has made a determination that this job is subject to prevailing wages and has
filed a DIR Form 100 with the Department of Industrial Relations. CONTRACTOR must
be registered with the DIR to perform work under this AGREEMENT.
8. PAYROLL RECORDS
The provisions of section 1776 of the Labor Code of the State of California
regarding the preparation, maintenance and filing of payroll records are applicable to
this AGREEMENT. Specifically, each CONTRACTOR and subcontractor shall keep an
accurate payroll record, showing the name, address, social security number, work
classification, straight time and overtime hours worked each day and week, and the
actual per diem wages paid to each journeyman, apprentice or worker employed by him
in connection with the public work. THE CONTRACTOR'S AND SUBCONTRACTOR'S
PAYROLL RECORDS SHALL BE SUBMITTED ON A WEEKLY BASIS. THE
CONTRACTOR SHALL BE RESPONSIBLE FOR SUBMITTAL OF SUB-
CONTRACTOR'S PAYROLL RECORDS. CONTRACTOR shall file electronic payroll
records with the DIR.
9. Penalty. CONTRACTOR shall, as a penalty to the DISTRICT, forfeit up to
$50.00 for each calendar day or portion thereof for each workman paid (either by him or
any subcontractor under him) less than the prevailing rate set forth herein on the work
provided,for in this contract, all in accordance with Section 1775 of the Labor Code of
the State of California.
10. APPRENTICES
If applicable, the provisions of Labor Code section 1777.5 requiring the use of
apprentices in certain ratios to journeymen on the project are hereby imposed upon
CONTRACTOR.
11. Legal Day's Work. In the performance of this AGREEMENT, not more than
eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require
more than eight (8) hours of labor in a day from any person employed by him hereunder
except as provided in Labor Code section 1815. (CONTRACTOR shall conform to
Article 3, Chapter 1, Part 7 (section 1810, et seq.) of the Labor Code of the State of
California, and it is agreed that the CONTRACTOR shall forfeit to the DISTRICT as a
penalty the sum of$25.00 for each workman employed in the execution of this Contract
by the CONTRACTOR or any subcontractor for each calendar day during which any
workman is required or permitted to labor more than eight (8) hours in any one calendar
day and forty (40) hours in any one week in violation of said article.
12. INDEMNIFICATION
CONTRACTOR shall indemnify, defend with legal counsel approved by
DISTRICT, and hold harmless DISTRICT, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable legal counsel fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with CONTRACTOR's
negligence, recklessness or willful misconduct in the performance of work hereunder or
its failure to comply with any of its obligations contained in this agreement, except such
loss or damage which is caused by the sole or active negligence or willful misconduct of
the DISTRICT. Should conflict of interest principles preclude a single legal counsel from
representing both DISTRICT and CONTRACTOR, or should DISTRICT otherwise find
CONTRACTOR's legal counsel unacceptable, then CONTRACTOR shall reimburse the
DISTRICT its costs of defense, including without limitation reasonable legal counsels
fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall
promptly pay any final judgment rendered against the DISTRICT (and its officers,
officials, employees and volunteers) with respect to claims determined by a trier of fact
to have been the result of the CONTRACTOR's negligent, reckless or wrongful
performance. It is expressly understood and agreed that the foregoing provisions are
intended to be as broad and inclusive as is permitted by the law of the State of
California and will survive termination of this AGREEMENT.
CONTRACTOR obligations under this section apply regardless of whether or not
such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost,
expense, judgment, civil fine or penalty, or liability was caused in part or contributed to
by an Indemnitee. However, without affecting the rights of DISTRICT under any
provision of this AGREEMENT, CONTRACTOR shall not be required to indemnify and
hold harmless DISTRICT for liability attributable to the active negligence of DISTRICT,
provided such active negligence is determined by agreement between the parties or by
the findings of a court of competent jurisdiction. In instances where DISTRICT is shown
to have been actively negligent and where DISTRICT active negligence accounts for
only a percentage of the liability involved, the obligation of CONTRACTOR will be for
that entire portion or percentage of liability not attributable to the active negligence of
DISTRICT.
• Notwithstanding any limits provided for indemnification, CONTRACTOR's duty to
defend is broader. CONTRACTOR agrees to provide DISTRICT with a defense, with
counsel reasonably acceptable to DISTRICT, or pay DISTRICT's costs of defense;
upon service of any complaint, petition, or other pleading that requires DISTRICT to
defend itself in any proceeding arising out of the work described in,this AGREEMENT.
Said obligation shall not extend to disputes between CONTRACTOR and DISTRICT.
13. INSURANCE
CONTRACTOR shall maintain in effect during the term of this Contract the
following insurance coverages which shall name DISTRICT as an additional insured in
an endorsement that cannot be canceled except upon thirty (30) days written notice to
DISTRICT:
Commercial General Liability Insurance (primary) shall be provided on
DISTRICT-approved endorsement forms. Policy limits shall be no less
than one million dollars ($1,000,000.00) per occurrence for all coverages
and two million dollars ($2,000,000.00) general aggregate. DISTRICT and
its employees and agents shall be added as additional insureds using a
DISTRICT-approved endorsement form. Coverage shall apply on a
primary non-contributing basis in relation to any other insurance or self-
insurance, primary or excess, available to DISTRICT or any employee or
agent of DISTRICT. Coverage shall not be limited to the vicarious liability
or supervisory role of any additional insured. Coverage shall contain no
contractors' limitation endorsement. There shall be no endorsement or
modification limiting the scope of coverage for liability arising from
pollution, explosion, collapse, underground property damage or
employment-related practices.
Business Auto Coverage shall be written on a DISTRICT-approved
endorsement form including symbol 1 (Any Auto). Limits shall be no less
than one million dollars ($1,000,000.00) per accident.
Workers' Compensation/Employer's Liability shall provide workers'
compensation statutory benefits as required by law. Employer's liability
limits shall be no less than one million dollars ($1,000,000.00) per
accident or disease. Unless otherwise agreed, this policy shall be
endorsed to waive any right of subrogation as respects with the
DISTRICT, its employees or agents.
Unless otherwise approved by the DISTRICT, CONTRACTOR's insurance shall
be written by insurers authorized to do business in the State of California and with a
minimum Best's Insurance Guide rating of "A-:VII." Self-insurance will not be
considered to comply with these insurance specifications.
CONTRACTOR agrees to provide evidence of the insurance required herein,
satisfactory to the DISTRICT, consisting of certificate(s) of insurance evidencing all of
the coverages required and an additional insured endorsement to CONTRACTOR's
general liability using DISTRICT-approved endorsement forms. Certificate(s) are to
reflect that the insurer will provide thirty (30) days notice of any cancellation of
coverage. CONTRACTOR agrees to require its insurer to modify such certificates to
delete any exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard to
any notice provisions. CONTRACTOR agrees to provide complete certified copies of
policies to DISTRICT within ten (10) days of DISTRICT's request for said copies.
14. SAFETY
CONTRACTOR shall observe all safety procedures when performing said job,
including, but not limited to, those set forth in Labor Code section 6705 pertaining to
trenching, those provided by CAL-OSHA and those set forth in the most recent editions
of CAL-TRANS manuals pertaining to traffic control and the use of warning devices for
highway work. Such standards shall include the following:
1. The Work Area Traffic Control Handbook (WATCH).
2. The Manual of Warning Signs, Lights and Devices for Use in
Performance of Work Upon Highways.
3. State Labor Code Sections 6704, 6706 and 6707.
4. The Construction Safety Orders (CAL/OSHA).
5. •The General Industry Safety Orders (CAL/OSHA).
6. Standard Specifications for Public Works Construction (The Green
Book).
15. PERMITS
CONTRACTOR shall comply with all permit requirements of all government
entities and shall obtain appropriate permits when necessary.
16. BUSINESS'LICENSE
Should CONTRACTOR perform any work in a calendar year for DISTRICT, it
shall obtain a City of Costa Mesa business license.
17. TERM
This AGREEMENT shall be for one (1) year with two (2) one-year extensions at
the DISTRICT's option. Year one (1) shall commence on July 1, 2015, and shall remain
and continue in effect until tasks described herein are completed, unless sooner
terminated pursuant to the provisions of this AGREEMENT.
18. AS-BUILTS
CONTRACTOR shall provide DISTRICT with as-built drawings if requested for
repairs or photographs/video as requested by District Engineer. All records of the repair
shall be provided to DISTRICT.
19. NO ASSIGNMENT
This AGREEMENT may not be assigned without the consent of the DISTRICT.
20. ENTIRE AGREEMENT
This AGREEMENT represents the entire agreement of the parties and shall not be
amended except by written amendment signed by persons with the legal authority to
bind the parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to
be executed this day and year first above written.
COSTA MESA SANITARY DISTRICT C&R Drains, Inc.
4:General Manager e;atu
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APPROVED AS TO FORM:
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. . .an Independent Special District
REQUEST FOR PROPOSAL
After Hours Emergency Sewer Services
(Revised RFP as of 3/30/15)
I. Introduction
The Costa Mesa Sanitary District ("District") is an independent special district formed in
1944 under the Sanitary District Act of 1923. The District boundaries encompass all of the
City of Costa Mesa and portions of Newport Beach and unincorporated Orange County.
The population is approximately 116,700.
The District provides liquid waste collection and transmission to Orange County Sanitation
District facilities for treatment and disposal. The District's liquid waste collection system
consists of 224.2 miles of sewer mains, 4,650 manholes and 20 pump stations. Visit
www.cmsdca.gov for more information about the District.
This Request for Proposal is for emergency sewer services during after-hours, District
observed holidays, and weekends.
The District is seeking proposals from qualified Contractor's firms interested in performing
the requested services. A mandatory pre-bid meeting will be scheduled for Monday, March
30, 2015, at 11:00AM at District Headquarters located at 628 W. 19th Street, Costa Mesa,
CA 92627.
Proposals are to be submitted, via email, no later than 3:30 p.m. on Monday, April
27, 2015 to the following address:
Costa Mesa Sanitary District
Javier Ochiqui, Management Analyst
jochiqui@cmsdca.gov
II. Scope of Work
Contractors wishing to be considered for selection by the Costa Mesa Sanitary District
must agree to meet District's requirements and provide the services outlined below to
include, but not limited to, the following:
Mandatory Pre-bid Meeting
A mandatory pre-bid meeting on Monday, March 30, 2015 at 11:00AM at District
Headquarters located at 628 W. 19th Street, Costa Mesa, CA 92627 with the District
`,11F UIS'J'ItCi
e y.
Protecting our community's health and the environment by providing solid waste and sewer collection services.
,, ,,
www.cmsdca.gov
Exhibit A
Engineer and Sewer Maintenance Supervisor is required to discuss the expectations and
requirements for after-hours emergency sewer services.
Emergency Services
• Contractor will provide a 24-hour a day phone number that will be staffed by a live
person from the Contractor's organization. No voice mail is allowed.
• Contractor will provide a list of names, titles, and experience of those individuals
who will be responding to these services.
• Contractor's 24-hour a day phone number will be made available on the District's
website and given to the Costa Mesa and Newport Beach Police Departments.
• Contractor will keep in all their vehicles assigned to the District copies of District
sewer atlas, City of Costa Mesa storm drain atlas and City of Newport Beach storm
drain atlas (all three atlas will be provided by the District).
• Contractor will display on all their vehicles assigned to the District signage that
reads: "Costa Mesa Sanitary District authorized first emergency responder".
• After hours emergency services is defined as follows:
Monday (between the hours of 3:30 PM to 6:00 AM)
Tuesday (between the hours of 3:30 PM to 6:00 AM)
Wednesday (between the hours of 3:30 PM to 6:00 AM)
Thursday (between the hours of 3:30 PM to 6:00 AM)
Friday (between the hours of 2:30 PM to 6:00 AM)
Saturday (All day/ 24-hours)
Sunday (All day/ 24-hours)
District Holidays (All day/ 24hours)
District observed holidays are as follows:
o New Year's Day
o Martin Luther King Day
o Presidents Day
o Memorial Day
o Labor Day
0 4th of July
o Veterans Day
o Thanksgiving Day and the day after
o Christmas Day
• After receiving a call about a possible sanitary sewer overflow (SSO), Contractor
will notify the District's on duty standby personnel informing him of the dispatch.
Exhibit A
Contractor will inform standby personnel who made the call and the location of the
possible SSO.
• Contractor must arrive at the scene with all the equipment including a jetter as
• described in Section 1 within 60 minutes (1 hour) after receiving the call.
Contractor will follow different procedures for public and private SSOs as described below.
Private SSO
• Contact District standby personnel to notify him that the SSO is from a cleanout or a
private manhole.
• Block storm drains with sandbags or other barrier devices. Creating a dirt berm is
not acceptable.
• Take pictures of the SSO.
• Attempt to make contact with the property owner/manager. If property
owner/manager is not available, relieve the blockage and bill the District for the
service.
• If property owner/manager is contacted, inform him/her that you can provide the
service. Share with property owner/manager your emergency rates.
• If property owner/manager agrees to your service have him/her sign your consent
form. Disseminate a list of cleanup vendors and letter from the District. Bill the
property owner/manager for your service.
• If property owner/manager refuses your service, ask them, "is your plumber on his
way?" If yes, tell them that he/she has approximately 30 minutes for the arrival of a
private plumber.
• If plumber arrives within 30 minutes give property owner/manager a list of cleanup
vendors and then leave the premises. Bill the District for your services
• If the plumber does not arrive within 30 minutes relieve the blockage and bill the
property owner/manager for your service. Before leaving the premises, give
property owner/manager a list of cleanup vendors and District letter.
Public SSO
• Contact District standby personnel to notify him that the SSO is from a District
manhole.
• Block storm drains with sandbags or other barrier devices. Creating a dirt berm is
not acceptable.
• Take pictures of the SSO.
• Place signs in the right-of-way warning the public about the SSO.
• Inform the standby personnel that you are able to locate the downstream manhole
to relieve the blockage.
• District standby personnel will arrive with sewer combination truck to clean up the
SSO and wash down and vacuum public property.
• Complete SSO spill report in the District's SSO Standard Operating Procedures
manual.
•
Section (1) Equipment
Exhibit A
Contractor must have in its possession when responding to an SSO (private or public) the
following equipment:
• Trailer mounted high pressure jetter that can produce water pressure at a minimum
of 2,500 PSI from.a minimum 300 gallon water tank. Jetting hose shall be %2" with a
maximum capability of 500 feet. It's recommended that the equipment has an
electronic arrow board or safety beacon light.
• A variety of cleaning nozzles including a warthog nozzle.
• Arrow board on contractor's vehicle and/or trailer mounted jetter.
• • Shovels
• Sandbags and/or other barrier devices to block wastewater from entering storm
drains.
• Reflective safety vests.
• Digital camera
Safety
Contractor shall observe all safety procedures when performing said job, including but
not limited to those set forth in Labor Code Section 6705 pertaining to trenching, those
provided by CAL-OSHA and those set forth in the most recent edition of CAL TRANS
manuals pertaining to traffic control and the use of warning devices for highway work.
Such standards shall include the following:
1. The Work Area Traffic Control Handbook (WATCH)
2. The Manual of Warning Signs, Lights and Devices for the Use in Performance of
Work Upon Highways
3. State Labor Code Sections 6704, 6706 and 6707
4. The Construction Safety Orders (CAL-OSHA)
5. The General Industry Safety Orders ( CAL-OSHA)
Ill. Instructions to Contractor's
A. Examination of Proposed Documents
By submitting a proposal, the Contractor represents that he/she has thoroughly re-
examined and become familiar with the work required under this RFP, and that he/she is
capable of performing the work identified in Section II — Scope of Work.
B. Addenda/Clarification
Explanations or clarifications desired by respondents regarding the meaning or
interpretation of the RFP may be requested in writing by submitting an email to Javier
Ochiqui at the following email address jochiqui@cmsdca.gov no later than 5:00 p.m.,
Monday, April 6, 2015. Specify "After Hours Emergency Sewer Services" in the subject
line. Responses to all questions received by the April 6, 2015 deadline will be
disseminated to all contractor's that have received this RFP by Friday, April 17, 2015.
C. Withdrawal of Proposal Submittal
Exhibit A
A Contractor may withdraw his proposal at any time prior to the deadline for submission of
proposals by delivering to the District contact person (Javier Ochiqui) a written request for
withdrawal signed by, or on behalf of, the Contractor.
D. Rights of the Costa Mesa Sanitary District
This RFP does not commit the Costa Mesa Sanitary District to enter into a contract, nor
does it obligate the District to pay for any costs incurred in preparation and submission of
the proposal or in anticipation of a contract. The District reserves the right to reject any or
all proposals.
E. Deadline for Submittal of Proposals
The proposals must be received by the District no later than 3:30 p.m. on Monday, April
27, 2015. Once submitted, responses become the property of the District. No corrected or
resubmitted proposals will be accepted after the deadline. Late proposals will not be
accepted. Submit one original signed proposal in a digital PDF or Word format to the
following email address.
Costa Mesa Sanitary District
Attn: Javier Ochiqui, Management Analyst
jochiqui(a�crosdca.gov
The Costa Mesa Sanitary District promotes zero waste strategies to save landfill space
and to protect our natural resources. As such, the District encourages the development of
paperless reports. Any and all additional materials must be in a digital PDF or Word
format.
IV. Contents for Proposals
In order for proposals to be considered, said proposal must be clear, concise, complete,
well organized and demonstrate both respondent's qualifications, and its ability to follow
instructions.
The proposal shall be organized in the format listed below and shall be limited to twenty
(20) pages (excluding attachments and appendices) in Microsoft Office for Word (e.g.
2003, 2007 or 2010 for Windows) or a digital PDF format. Respondents shall read each
item carefully and answer each of the following items accurately to ensure compliance with
District requirements. Failure to provide all requested information or deviation from the
required format may result in disqualification.
A. Submittal Letter
Include the RFP's title and submittal due date, the name, address, fax number and
telephone number of the responding firm. Include a contact person(s) and corresponding
e-mail address. The letter shall state that the proposal shallbe valid for a 60-day period
and that the staff proposed is available immediately to work on this project. The person
authorized by the firm to negotiate a contract with the District shall sign the cover letter.
B. Description of Firm
Exhibit A
This section should provide information regarding the size, location, nature of work
performed, years in business and the approach that will be used in meeting the needs of
the District.
C. Proposals
Briefly summarize the proposals and experience of your firm's professionals in providing
After Hours Emergency Sewer Services. Please include a list of cities, counties and/or
independent special districts and contact information in which your firm acted as a first
responder for After Hours Emergency Sewer Services.
D. Organizational Structure
Describe your firm's organizational structure. Supply the names of the professionals who
will be responsible for this project. Please provide brief resumes for these individuals.
E. References and Description of Experience
This section should identify similar projects that the firm has completed as outlined in the
RFP. Use this section to indicate the areas of expertise of your firm and how the firm's
expertise will enable the District to benefit from that expertise. Include the size of the local
government (e.g. city, county, independent special district) along with the names of
individuals familiar with your work that can be contacted by District staff.
F. Project Overview
This section should clearly convey the Contractor's understanding of the nature of the
work related to After Hours Emergency Sewer Services and the general approach the
Contractor will use to complete the project. This section should include, but not limited to,
a discussion of the organization of the project and a summary of the proposed approach
and a list of trucks and equipment, and personnel.
G. Detailed Work Plan
This section of the RFP should include a full description of each step your firm would
follow in completing the project. The work description should be in sufficient detail to show
a clear understanding of the work and proposed approach. Please note that proper
documentation is very important.
H. Cost Proposal
Submit a pricing proposal that is based on an hourly rate for all after hour emergencies
(this rate shall be based on a two-man crew with jetter). If more than two people are
needed for a iob, the Contractor must first contact the District for approval. Please include
an hourly rate for subsequent people.
For example, your pricing proposal per hour must be presented as follows:
Hourly rate (two-man crew with jetter): $ per hour.
Hourly rate (three-man crew with jetter): $ per hour.
Hourly rate (four-man crew with jetter): $ per hour.
Exhibit A •
I. Distinguishing Characteristics
Please describe what distinguishes your firm from other Contractors and how said
services will benefit the District.
V. Selection Criteria
Contractors submitting proposals are advised that all proposals will be evaluated to
determine the proposal that is considered "Best Value" to the District. The selection criteria
to be determined "Best Value" is listed below.
• Cost
• Responsiveness to RFP
• Qualifications and experience
• References/Previous performance
• Ability to provide service
•
• Timeliness for completing the services
Exhibit B •
C a R DRAINS, INC. •
1525 W. MACARTHUR BLVD, STE 11
COSTA MESA, CA 92626
Phone: (714) 641-15451 Fax: (714) 641-3189 1 CandRDrains.com
April 23, 2015
Submittal Letter / Request for Proposal: After Hours Emergency Sewer Services
Due Date: April 27th, 2015
•
C ft R Drains, Inc.
1525 W. MacArthur Blvd, Ste 11
Costa Mesa, .Ca 92626
(714) 641-1545 Fax (714) 641-3189
Kim.Melrose@CandRDrains.com
Pamela.Hernandez@CandRDrains.com
Plot case sensitive
24-hour a day phone number (714) 641-1545, in case the phone is down for
any unforeseen problems call Kim on her cell (714) 915-2403 or Pam if Kim
is not available at (714) 200-5277
• Kim Melrose is authorized to negotiate a contract with the C.M.S.D...
This proposal is valid for 60 days, good through June 27th, 2015. If proposal
is not accepted within 60 we will need to renegotiate terms.
Description of Firm / Proposal:
C £t R Drains, Inc. has been in business for 36 years here in Orange County. It is a family
owned business that understands the needs of its customers. We strive to provide our
community with affordable plumbing services, honest qualified technicians that are ready
to help you through your plumbing issues at any time of day or night. We do work for all
types of customers including Home Owner Associations and commercial buildings. We are a
trusted and established company that has proven to be a reliable source for plumbing
solutions for many different homeowners and businesses in Orange County.
We are on call 24/7 for emergencies.
We provide services for the following:
References:
Amber Property Management: Various Associations in Orange County. (Dana Point, Garden
Grove, Irvine, Mission Viejo)
• Christian Judy, Suzi Phillips (949) 429-5831
Page 1
•
All information is confidential.All information regarding C a R Drains,Inc.employee's is confidential and not to be use for head hunting purposes for hire.
Prices subjected to change once a year due to the increased cost
Exhibit B
Newport Beach City Hall emergency jetter services for parks and recreations, Newport
Beach Fire Stations.
Tom Miller (949) 812-0792
Total Property Management: Various Associations in Orange County. (Aliso Viejo, Costa
Mesa, Huntington Beach, Irvine, Lake Forest, Mission Viejo, Santa Ana)
Holly Stevenson (949) 261-8282
We also deal with private homeowners and businesses throughout Orange County.
Organizational Structure:
Margarito Garcia: Lead Drain Technician
Experience: Garcia's specializes in sewer and area drains stoppages and repairs,leak detection and scoping and
tracing of drain lines. If you want your line cleared he is the man for the job.He has 17 years experience and was
trained by John Melrose himself, so he has a very high standard of work ethics. Garcia has been working with the
C.M.S.D. after hour's emergency for the past ten (10)years and is able to follow the protocol required.
Gabriel Berry: • Senior Plumber Technician
Experience: Gabe has more than 20 years of plumbing experience. His experienced is in all interior plumbing
and re-modeling piping. He is great with re-pipes,re-routes,fixtures. He also is very experience in clearing drain
line stoppages. Gabe has been working with the C.M.S.D. after hour's emergency for the past four(4)years and is
• able to follow the protocol required.
Brandon Hickman: Plumber Technician
Experience: Brandon comes from a background in Septic Tanks. He grew up in a family business of pumping
septic tanks and repair and replacements. He is our youngest employee and has been with us for two years now
and picks up quickly on all of our customers plumbing need. He is great with drain stoppages. Brandon has been
working with the C.M.S.D.after hour's emergency for the past two(2)years and is able to follow the protocol
required.
Daniel Munoz: Plumber/ Helper Technician
Experience: Dan's background is in commercial buildings,from plumbing to erecting sky rises. Dan is our help
support for our technicians. He assists our plumbing technicians on re-routes and drain line repairs and keeps our
shop organized. He has experience in so many building applications in his more than 45 years of working in the
construction industries. Dan has been working with the C.M.S.D. after hours'emergency for the past year and is
able to follow the protocol required.
Vince Mitsch: Plumber Technician
Experience: Vince is our newest employee and comes to us with several years experienced in the service/
plumbing industry. Vince is a very experience in drain stoppage,fixture repairs, leak detection. He has been out
for training on an emergency for the Sanitary District and follows instruction with accordance of the lead
technician during these types of emergencies.
Brian Prenger: Lead Plumber Technical Plumber
' Experience: Brian is able to build homes from the ground up. He has years of extensive knowledge in service and
repair plumbing and codes. If he does not know the answer he will find the answer. He is very meticulous about
his work just like our other lead technicians. Brian has been working with the C.M.S.D.after hour's emergency
for the past t four(4)years and is able to follow the protocol required.
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All information is confidential.All information regarding C a R Drains,Inc.employee's is confidential and not to be use for head hunting purposes for hire.
Prices subjected to change once a year due to the increased cost
Exhibit B
References and Description of Experience:
Costa Mesa Sanitary District: 24 hour emergency services for sewer backups, SSO's.. Rob Hamers(714)293-2727
Newport Beach City Hall/24 hour emergency services for sewer backups. Tom Miller(949)812-0792
Project Overview:
All our Technicians are very familiar with SSO protocol and we are equipped with all necessary equipment such as
jetter with many types of jetter heads including warthog nozzle and 500 feet of jetter hose,main line sewer
equipment,arrow board,sandbags, barriers devices,reflective safety vests,cameras.
Detailed Work Plan:
• Make contact with on call C.M.S.D. standby personnel and describe and determine if it's a Private or a
Public S.S.O.
• Block Storm Drains.
• Take pictures of site.
• If it's a private overflow or stoppage we will contact the owner/management of the property and
discuss the situation and offer our services with rates to take care of the problem if they have no one
available to do so for them. If they do have their own plumbing service within 30 minutes and we leave
once they arrive with the proper equipment. If they have no plumbing service available and sewage is
running into the street we will take care of the stoppage and bill the C.M.S.D.if the responsible party
does not pay for services rendered.
• Fill out and turn any necessary paper work and pictures in a timely manner.
Cost Proposal:
Hourly rate(two men and jetter)... $465.00 per hour/without jetter$352.00 per hour
Hourly rate(three men and jetter) $641.00 per hour/without jetter$528.00 per hour
Hourly rate(four men and jetter) $817.00 per hour/without jetter$704.00 per hour
Answering Services $100.00 per month or nothing if no calls come in per month
•
Rates are for 24 hour service around the clock Sunday-Sunday
After hour rates are$176.00 per hour per man without jetter. Additional materials and equipment charges may
apply if needed.
Page 3
All information is confidential.Alt information regarding C&If Drains,Inc.employee's is confidential and not to be use for head hunting purposes for hire.
Prices subjected to change once a year due to the increased cost