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2015_03_26_board Regular Meeting - Thursday, March 26, 2015 Costa Mesa Sanitary District ... an Independent Special District AGENDA Michael Scheafer President Arthur Perry Vice President Robert Ooten Secretary Arlene Schafer Assistant Secretary James Ferryman Director Public Comments. Any member of the public may address the Board. Sp eakers on agenda items should identify themselves to the Depu ty Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuan t to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. S peakers must limit their remarks to three minutes or as dec ided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distr ibuted to all or a majority of the Board after the packet is prepared, a copy o f that writing may be obtained at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may b e contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.1 04 ADA Title II). I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.INVOCATION IV.ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determinatio n shall be the permission required by law.) V.Ceremonial Matters and Presentations VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Di rectors, all actions shall be based on/memorialized by the latest document submit ted as a late communication. VII.PUBLIC COMMENTS This time has been set aside for persons in the aud ience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Dir ectors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII.CONSENT CALENDAR All matters listed on the consent calendar are cons idered to be routine and may be acted upon by one motion after public comment has b een received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent ca lendar as a whole. 1.Board of Directors Study Session Meeting Minutes of February 10, 2015 Recommendation: That the Board of Directors approv e and file. 2.Board of Directors Regular Meeting Minutes of Feb ruary 26, 2015 Recommendation: That the Board of Directors approv e and file. 3.Occupancy Report and Payment to CR&R Environmenta l Services Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented usi ng 21,796 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R En vironmental Services in the amount of $194,102.10 to be ratified in the March 2 015 warrant list, for February 2015 collection. 4.Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approv es payment to CR&R Environmental Services for recycling and disposal s ervices for the month of February 2015. 5.Adoption of Warrant Resolution No.CMSD 2015-09 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2015-09 approving District warrants for the Month of Feb ruary 2015 in the amount of $734,344.43. 6.Directors' Compensation and Reimbursement of Expe nses Recommendation: That the Board of Directors approve s Directors ’ compensation and reimbursement of expenses for the month of February 2015. 7.Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors receiv e and file. 8.Investment Report Recommendation: That the Board of Directors approv es the Investment Report for the month of February 2015. 9.Adoption of Resolution No. 2015-859 Recommendation: That the Board of Directors adopt Resolution No. 2015-859 ordering that publication of Ordinance No. 104 adop ting a basic penalty and interest provision has occurred. ------------------------------- END OF CONSENT CALE NDAR-------------------------------IX.PUBLIC HEARINGS X.GENERAL MANAGER 10.Cooperative Agreement with Orange County Sanitation District and City of Newport Beach for the Construction of the Southwest Costa Mesa Trunk Sewer Project OCSD Project Number 6-19 CMSD Project Number 101 Recommendation: That the Board of Directors approve s the Cooperative Agreement and authorizes the General Manager to sig n said Agreement. 11.Shared Service Program with Orange County Sanita tion District (OCSD) – Human Resources & Risk Management Recommendation: That the Board of Directors approv es the Agreement and authorizes the General Manager to sign said Agreeme nt. 12.Close Capital Improvement Projects and Appropria te and Transfer Funds Recommendation: That the Board of Directors approve s closing capital improvement projects that are complete and appropri ate and transfer funds to existing capital improvement projects. 13.City of Costa Mesa Invoice for Raised Manholes Recommendation: That the Board of Directors approves paying the Cit y of Costa Mesa $168,211 for raising 446 manholes from 2011 th rough 2013. 14.CMSD Contribution Program Recommendation: That the Board of Directors consider approving the attached applications from the Costa Mesa Newport Lions Club and the Estancia & TeWinkle Schools Foundation. 15.Salary Survey Comparator Agencies Recommendation: That the Board of Directors receiv e and file the report. 16.Approve Purchase Order with VaCall to Manufactur e and Purchase One 6-Cubic Yard Combination Sewer Cleaning Truck Recommendation: That the Board of Directors: 1. Approve the Purchase Order with VaCall to ma nufacture and purchase one 6-cubic yard combination sewer cleaning truck f or $329,618.22; and 2. Approve appropriating $330,000 from the Liquid Wast e Retained Earning to the Capital Outlay Fund. XI.ENGINEER'S REPORTS 17.Project Status Report Recommendation: That the Board of Directors receiv e and file the report. XII.TREASURER'S REPORTS XIII.ATTORNEY'S REPORTS XIV.LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a r eport is required to be given by a Director for any meeting for which expense reimbu rsement of any kind is provided. Note: For meetings for which the per die m compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of t he Board (not to exceed six days in one month), and certain meetings are specified as b eing eligible as set forth in District Operations Code 3.01.030. For meetings no t so listed, the Board must approve the service for it to be eligible for the p er day compensation.) XV.OLD BUSINESS XVI.NEW BUSINESS 18.General Manager 2015 Performance Goals Recommendation: That the Board of Directors approv es the General Manager's 2015 Performance Goals. XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS ADJOURN TO CLOSED SESSION - Public Employee Performance Evaluation (Gov. Code §54957) - Title: General Manager Conference with Labor Negotiator (Gov. Code §54957.6) Agency Negotiator: President Scheafer Unrepresented Employee: General Manager XVIII.ADJOURNMENT Costa Mesa Sanitary District ... an Independent Special District Board of Directors Study Session Meeting Minutes of February 10, 2015 Recommendation/Notes: Recommendation: That the Board of Directors approv e and file. Item Number:1. ATTACHMENTS:Description Type Minutes - Study Session 2015-02-10 Backup Material C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS S TUDY S ESSION F EBRUARY 10, 2015 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in study session on February 10, 2015 at 9:30 A.M. at 628 W. 19 th Street, Costa Mesa. R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None S TAFF P RESENT : Scott Carroll, General Manager; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Noelani Middenway, District Clerk; Ed Roberts, Ordinance Enforcement Officer; Steve Cano, Maintenance Supervisor; Elizabeth Pham, Management Assistant O THERS P RESENT : Dean Ruffridge, CR&R; Lawrence Jones, CR&R; Jay Humphrey, Resident; Kevin Nelson, Former Resident; Rob Thompson, OCSD; Kathy Millea, OCSD; Mike Puccio, OCSD Vice President Perry called the meeting to order at 9:30 A.M. and noted that President Scheafer would be arriving late to the meeting. P UBLIC C OMMENT Vice President Perry invited members of the public to address the Board. Seeing none, Vice President Perry closed public comments. C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD F EBRUARY 10, 2015 ______________________________________________________________________ I TEMS OF S TUDY 1. Recycling & Waste Diversion Reports – January 20 15 Recommendation: That the Board of Directors receiv e and file the report. The report was received and filed. 2. Ordinance Enforcement Officer Report – January 2 015 Recommendation: That the Board of Directors receiv e and file the report. Ed Roberts, Ordinance Enforcement Officer, provided report details and discussed scavenging activity. The report was received and filed. 3. OC Waste & Recycling Coordinator’s Meeting (Upda te) Recommendation: That the Board of Directors recei ve and file the report. Elizabeth Pham, Management Assistant, provided an u pdate on the OC Waste & Recycling Coordinator’s meeting. Secretary Ooten suggested that City staff be encour aged to attend the meetings. Discussion followed regarding grant applications. The report was received and filed. President Scheafer entered the meeting at 9:37 A.M. 4. Organics Ad Hoc Committee Update – Oral Report Recommendation: That the Board of Directors receive an oral report from Secretary Ooten. Secretary Ooten provided an update on the status of the behavioral study conducted by Sally Geislar, discussed the cart hang ars for the organics recycling program, and the filming of the organics “how to” v ideo. 5. Project #101 Westside Pumping Station Abandonmen t Project Finance Plan Recommendation: That the Board of Directors: 1. Consider the construction alternatives; 2. Give staff the preferred direction; and 3. Receive funding strategies from the Finance Mana ger that will be described later in the study session. General Manager Carroll introduced the item and pro vided information regarding the six proposed pump stations to be abandoned and identified the existing and C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD F EBRUARY 10, 2015 ______________________________________________________________________ proposed new lines to be constructed. Mr. Carroll n oted an estimated project cost of 8.1 million dollars, discussed resident’s concer ns regarding the projects impact to Talbert Regional Park, and discussed alternative construction methods. Mr. Carroll stated that staff supports the original pro posal in the Environmental Impact Report (EIR) and discussed the cost benefit ratio o f abandoning the Aviemore Pump Station. Rob Hamers, District Engineer, deferred to Orange C ounty Sanitation District staff to provide details on why the original proposal of the project would work better than the suggested alternative construction plans. Rob Thompson, OCSD, discussed the EIR notification, study, and adoption process. Mr. Thompson discussed the purpose of the project and noted that there is a flow deficiency in the Fairview trunk sewer. M r. Thompson discussed project alternatives and noted that the preferred project i s the environmentally superior option. President Scheafer received public comments from Ja y Humphrey, resident, and Kevin Nelson, former Costa Mesa resident, who expre ssed concern regarding routine invasion of a stabilized habitat for mainte nance reasons. President Scheafer closed public comments. Discussion followed regarding mitigation of the are a and the maintenance with the least amount of impact. Secretary Ooten expressed support of continuing the project and encouraged the public to attend meetings and provide comment. The Board of Directors expressed support of the ori ginal project proposal. President Scheafer expressed support of not abandon ing the Aviemore Pump Station as it will save nearly one million dollars. The Board of Directors directed staff to proceed wi th the original plan and not abandon the Aviemore Pump Station. There were no further questions or comments. OCSD staff and members of the public exited the mee ting at 10:25 A.M. President Scheafer recessed the meeting at 10:27 A.M. and reconvened at 10:32 A.M. C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD F EBRUARY 10, 2015 ______________________________________________________________________ 6. Project #206 Sewer System Rehabilitation Project Grade 4 Finance Plan Recommendation: That the Board of Directors postpo ne implementing a rehabilitation plan and direct staff to reline the Indus mainline at a cost of $353,000. General Manager Carroll suggested tabling the Grade 4 rehabilitation project to prioritize the Indus mainline relining. District Engineer Hamers circulated pictures of cra cks in the sewer line and noted that Indus is a Grade 5 in terms of troubled mainte nance. He noted that the first two phases of the Grade 4 rehabilitation project wo uld cost millions and the cost of relining the Indus mainline is an estimated $350,00 0. General Manager Carroll suggested CCTVing the Indus line. Secretary Ooten expressed support of CCTVing the sy stem. Wendy Davis, Finance Manager, indicated that funds are available for what the Board wants to prioritize. The Board of Directors directed staff to prioritize the Indus line repairs. 7. Acquiring One Sewer Combination Truck and a Two Man Crew Recommendation: That the Board of Directors: 1. Approves acquiring one sewer combination (jetter /vacuum) truck and hiring two additional maintenance workers; and 2. Direct staff to budget this item in the FY 2015-16 Budget. General Manager Carroll provided an overview of the cleaning operations and discussed the benefit of having in house staff to c lean the sewer line versus contracting the service out. Mr. Carroll showed the Board a picture of the sewer combination truck and discussed the bidding process for the truck manufacturer through the National Joint Powers Alliance (NJPA). Mr. Carroll requested that the Board consider approving the purchase of a sewer co mbination truck and hiring of two additional maintenance workers. Discussion followed regarding the bidding process, the benefits of hiring two additional maintenance workers and salary and compe nsation over a 10 year term, requiring candidates to live within 30 miles of the district, parking and storage concerns. Secretary Ooten expressed support of the recommenda tion. President Scheafer expressed support of the recomme ndation and felt that in house staff will have a greater sense of pride and accountability than a third party C OSTA M ESA S ANITARY D ISTRICT P AGE 5 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD F EBRUARY 10, 2015 ______________________________________________________________________ contractor would in cleaning the line. Director Ferryman expressed concern regarding the i ncrease of rates and indicated that his outlook on the proposal may change if the budget would need to be significantly increased for this recommendation. Vice President Perry excused himself from the meeti ng at 11:12 A.M. 8. Preliminary Budget Calendar for Fiscal Years 201 5-16 & 2016-17 Recommendation: That the Board of Directors receiv e and file. The Board of Directors set a special meeting for Ap ril 27, 2015 at 9:00 A.M. 9. Financial Review Recommendation: That the Board of Directors give s taff direction on the options they wish brought back in the upcoming budg et development process for FY 2015-16 & 2016-17. Wendy Davis, Finance Manager, reviewed assumptions, discussed retained earnings, reserves, and cash flow. Discussion followed regarding creating a policy to put funds aside to pay off the unfunded liability. President Scheafer directed General Manager Carroll to move forward with the two man sewer crew and acquiring one sewer combination truck. 10. Future Study Session Items Recommendation: That the Board of Directors provid e staff with direction on items to be placed on future study session agend as. President Scheafer requested that the Board members turn in their suggested performance goals for the General Manager for 2015. Assistant Secretary Schafer suggested that an Ad Ho c committee to review policies and procedures be placed on a future agenda. O RAL C OMMUNICATIONS Director Ferryman expressed concern regarding the s ecurity of District headquarters and discussed how to mitigate security issues. C OSTA M ESA S ANITARY D ISTRICT P AGE 6 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD F EBRUARY 10, 2015 ______________________________________________________________________ A DJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 12:20 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of Febru ary 26, 2015 Recommendation/Notes: Recommendation: That the Board of Directors approv e and file. Item Number:2. ATTACHMENTS:Description Type Minutes - Regular Meeting 2015-02-26 Cover Memo C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS R EGULAR M EETING F EBRUARY 26, 2015 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on February 26, 2015 at 5:30P.M. at 628 W. 19 th Street, Costa Mesa. P LEDGE OF A LLEGIANCE I NVOCATION R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : President Scheafer led the Pledge of Allegiance. Vice President Perry led the Invocation. Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None S TAFF P RESENT : Scott Carroll, General Manager; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer, Javier Ochiqui, Management Analyst, Noelani Middenway, District Clerk O THERS P RESENT : Lawrence Jones, CR&R; Lynn Redman, Resident C EREMONIAL M ATTERS AND P RESENTATIONS – None A NNOUNCEMENT OF L ATE C OMMUNICATIONS – None P UBLIC C OMMENTS – None C ONSENT C ALENDAR 1. Board of Directors Study Session The Board of Directors Study Session C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ Meeting Minutes of January 13, 2015 2. Board of Directors Regular Meeting Minutes of January 22, 2015. 3. Occupancy report and payment to CR&R Environmental Services 4. Contract Payment to CR&R Environmental Services for Recycling and Disposal Services 5. Adoption of a Warrant Resolution No. CMSD 2015-08 Approving District Warrant Registers 6. Directors’ Compensation and Reimbursement of Expenses 7. Sewer Lateral Assistance Program (SLAP) Update 8. Investment Report 9. Annual Health Benefit Broker Fees and Commission Disclosure 10. Resolution No. 2015-858 Authorizing the Disposition of District Assests Meeting Minutes of January 13, 2015 was approved as presented. The Board of Directors Regular Meeting Minutes of January 22, 2015, was approved as presented. The occupancy report and payment to CR&R Environmental Services for the month of January 2015 in the amount of $194,030.86 was approved as presented. The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the month of January 2015. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2015-08 Approving District Warrant Registers for the month of January 2015 in the amount of $825,812.29. The Board of Directors approved the Director’s Compensation and Reimbursement of Expenses for the month of January 2015 as presented. The Board of Directors approved the SLAP report as presented. The Board of Directors approved the investment report for the month of January 2015 as presented. The Board of Directors approved the Annual Health Benefit Broker Fees and Commission Disclosure as presented. The Board of Directors adopted Resolution No. 2015-858 as presented. C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ E ND OF C ONSENT C ALENDAR Vice President Perry made a motion to approve the c onsent calendar as presented. Director Ferryman seconded the motion, which carrie d unanimously. P UBLIC H EARINGS - None G ENERAL M ANAGER ’S R EPORTS 11. Refund to Mr. Scott Elliott-Brand at 250 Magnol ia Street Recommendation: That the Board of Directors approv e a refund in the amount of $461.97. Wendy Davis, Finance Manager, requested to refund M r. Elliott-Brand for over charges for trash containers. Assistant Secretary Schafer made a motion to approv e the refund amount of $461.97. Vice President Perry seconded the motion, which carried unanimously. 12. Approving the Sales of Composting Bins at a Dis count Recommendation: That the Board of Directors contin ue promoting the Composting Bin Program by offering said bins at a d iscounted price of $30.00 per bin. Scott Carroll, General Manager, provided details of the composting bin provided by the District to residents at a discounted rate, no ted that the grant to purchase the composting bins has expired and indicated that Dis trict Counsel has confirmed that selling the composting bins at a discounted rate i s not a gift of public funds as the program serves the District’s purpose in encouragi ng recycling. Mr. Carroll recommended the purchase of 240 dual chamber compo st bins and 121 vermicomposting bins for a total cost of $25,032. Discussion followed regarding storage of the compos ting bins and application for a new grant. Alan Burns, District Counsel, noted that his recomm endation that selling the composting bins would not be a gift of public funds is based on the Board’s findings that discounting composting bins to District custom ers will encourage recycling and lessen the burden in landfills. Director Ferryman made a motion to make a finding t hat the sale of composting bins at a discounted rate is not a gift of public f unds and approved offering the bins at a discounted price of $30.00 per bin. Assistant Secretary Schafer seconded the motion, which carried unanimously. C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ 13. City of Costa Mesa Invoice for Raised Manholes Recommendation: That the Board of Directors appro ves paying the City of Costa Mesa $168,211 because the statute of limitati ons for breach of written contract is four years in accordance with Californi a Code of Civil Procedures Section 337 and to do otherwise might be considered a prohibited gift of public funds. General Manager Carroll provided details of an invo ice received from the City of Costa Mesa in the amount of $259,144.94 for the per iod of 2006 through 2013 for raising manholes during street resurfacing projects . Mr. Carroll recommended paying $168,211 in accordance with a four year stat ute of limitations. Discussion followed regarding having additional con versations with the City regarding the invoice and appropriating funds to pa y the invoice. Assistant Secretary Schafer made a motion to contin ue the item to the March meeting. Vice President Perry seconded the motion, which carried unanimously. 14. Recent Meeting with City of Costa Mesa Official s Regarding Hydraulic Leaks from Refuse Trucks Recommendation: That the Board of Directors recei ve and file the report. General Manager Carroll reported that he and Secret ary Ooten attended a meeting with City of Costa Mesa staff regarding hydraulic l eaks. Secretary Ooten noted that the pictures the City sh owed in the past were not residential trash trucks but instead they were comm ercial trash trucks. 15. Establish an Ad Hoc Committee for Review of Dis trict Polices and Administrative Regulations Recommendation: That the Board of Directors consi ders appointing two Board members to serve on the Ad Hoc Committee. General Manager Carroll indicated that the Board ha s requested to create an Ad Hoc Committee for the review of the District’s poli cies and administrative regulations. Assistant Secretary Schafer and Vice President Perr y volunteered to serve on the ad hoc committee. Vice President Perry made a motion to establish the Ad Hoc Committee with Assistant Secretary Schafer to determine the meetin g dates and time. Assistant Secretary Schafer seconded the motion, which carrie d unanimously. C OSTA M ESA S ANITARY D ISTRICT P AGE 5 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ 16. 151 Kalmus Drive Sanitary Sewer Overflow – Stat us Update (Oral Report) Recommendation: That the Board of Directors recei ve the oral report and provide direction if necessary. General Manager Carroll provided an update on his a ttendance of the Association’s Board of Directors meeting regarding the many SSOs at Kalmus Drive. Mr. Carroll reported that he has received copies of two contrac ts from Jimni for installing new pumps and for installing a monitoring and alarm sys tem that will notify Jimni when there is high water or power failure. 17. General Manager Performance Evaluation Recommendation: That the Board of Directors: 1. Receive and file General Manager’s 2014 performa nce goals and District achievements; 2. Direct President Scheafer to negotiate an annual salary adjustment for the General Manager. General Manager Carroll provided the Board with a s tatus of his 2014 goals along with a report describing the District achievements in 2014. President Scheafer requested that the 2014 District achievements be posted on the District’s website. Vice President Perry made a motion to receive and f ile the report. Assistant Secretary Schafer seconded the motion, which carrie d unanimously. E NGINEER ’S R EPORTS 18. Project Status Report Recommendation: That the Board of Directors recei ve and file the report. District Engineer Hamers noted that the Grade 5 rep airs have been completed. 19. Project #196-D – Emergency Generator at Irvine Pump Station: Award Contract to National Electrical Contractors Recommendation: That the Board of Directors: 1. Award a contract to the lowest responsive bidder , National Electrical Contractors, Inc. of Van Nuys, Californi a, in the amount of $196,709.00 2. Approve a contingency of 10% in the amount of $1 9,671. District Engineer Hamers recommended awarding the c ontract to National Electrical Contractors, Inc. and 10 percent contingency. Discussion followed regarding setting a contingency amount, responsibility of C OSTA M ESA S ANITARY D ISTRICT P AGE 6 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ monitoring of the gas in the generator, and estimat ed timeframe of the project. Secretary Ooten made a motion to approve awarding t he contract. Assistant Secretary Schafer seconded the motion, which carrie d unanimously. T REASURER ’S R EPORTS 20. Request for Rate Adjustment – CBIZ MHM, LLC Recommendation: That the Board of Directors cons iders approving a rate adjustment with CBIZ MHM, LLC (CBIZ). Secretary Ooten made a motion to approve the rate a djustment. Vice President Perry seconded the motion, which carried unanimousl y. A TTORNEY ’S R EPORTS 21. Ordinance No. 104 – Penalty and Interest for Un paid Sum Recommendation: That the Board of Directors app roves Ordinance No. 104 a basic 10% on unpaid sums owed the District and ad opting a 1½% interest per month (18% per annum) interest rate on said sum . District Counsel Burns provided details of the Ordi nance. Secretary Ooten made a motion to adopt Ordinance No . 104. Vice President Perry seconded the motion, which carried unanimously. 22. Proposed Agreement and Rate Adjustment for Lega l Services Recommendation: That the Board of Directors cons iders approving the Agreement with Harper & Burns LLP along with the ra te adjustment for legal services. Secretary Ooten made a motion to approve the rate a djustment. Director Ferryman seconded the motion, which carried unanimously. L OCAL M EETINGS A. Orange County Sanitation District (OCSD) – (Directo r Ferryman) Recommendation: That the Board of Directors accep ts oral report. Director Ferryman reported on the anticipated litig ation against Los Angeles City and Los Angeles County versus Kern County, requested th at CMSD endorse OCSD for a water smart grant, and noted that OCSD is accepting nominations for the Honor Walk. The Board of Directors directed staff to send a let ter of recommendation to OCSD nominating Jim Ruth for the Honor Walk. C OSTA M ESA S ANITARY D ISTRICT P AGE 7 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ Secretary Ooten reported on his attendance of the O CSD Operations Committee meeting. B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry) Recommendation: That the Board of Directors accept s oral report. Vice President Perry reported that there will be a tour of the Seven Oaks Dam on March 12. C. Independent Special Districts of Orange County (ISDOC) – (President Scheafer) Recommendation: That the Board of Directors accep ts oral report. President Scheafer reported that Joel Rattner has b een appointed to the position of ISDOC third Vice President, noted that the bylaws a re being reviewed, and mentioned that General Manager Carroll will be pres enting at ISDOC’s quarterly meeting in April. D. California Special Districts Association (C SDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accept s oral report. Assistant Secretary Schafer reported on her attenda nce of the CSDA Board and Legislation Committee meetings in Sacramento and no ted that she represents Region Six. E. Special District Risk Management Authority (SDRM A) – (President Scheafer) Recommendation: That the Board of Directors accept s oral report. President Scheafer reported on the upcoming SDRMA c laims education day in Sacramento and encouraged that staff attend. Genera l Manager Carroll will attend the session. F. Other Meetings Qualifying for Reimbursement unde r CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accept s oral report. Secretary Ooten reported on his attendance of the O C Waste & Recycling meeting and attendance of the WACO meeting with Director Ferrym an. President Scheafer reopened public comments for Ite m 19. Lynn Redman, resident, had questions regarding what the contract cost would cover and of the size of the generator. C OSTA M ESA S ANITARY D ISTRICT P AGE 8 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD F EBRUARY 26, 2015 ______________________________________________________________________ O LD B USINESS – None N EW B USINESS - None O RAL C OMMUNICATIONS AND D IRECTOR C OMMENTS Secretary Ooten questioned if the CCTV will be done before the grade 4 repairs begin. A DJOURN T O C LOSED S ESSION – President Scheafer adjourned to closed session at 6 :30 P.M. 23. Public Employee Performance Evaluation (Gov. Code §54957) - Title: General Manager Conference with Labor Negotiator (Gov. Code §54957 .6) Agency Negotiator: President Scheafer Unrepresented Employee: General Manager All others exited the meeting with the exception of the Board of Directors and District Counsel Burns. R ECONVENE TO O PEN S ESSION – President Scheafer reconvened to open session at 6:58 P.M. and reported out that the Board of Directors g ave President Scheafer authorization to negotiate with General Manager Carroll and will formalize his performance evaluation. A DJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 6:59 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented usi ng 21,796 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R En vironmental Services in the amount of $194,102.10 to be ratified in the March 2015 warran t list, for February 2015 collection. Item Number:3. ATTACHMENTS:Description Type Occupancy Report Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum T o: Board of Directors Via : Scott Carroll , General Manager From: Javier Ochiqui, Management Analyst Date: March 26 , 2015 Subject: OCCUP ANCY REPORT AND PAYMENT TO C R&R ENVIRONMENTAL SERVICES Summary The to tal occupancy count for February 2015 billing is 21,796 , with eight account s added since the last billing period. Staff Recommendation Staff recommends the following: 1. The B oard of Directors accepts the occupancy count as presented using 21,796 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for February 2015 collection based on this occupancy r eport so long as the contractor fulfills the obligations of the agreement. Said p aym ent in the amount of $194,102.10 to be ratified in the March 2015 warrant list. Calculati on ba sed on current rate: 21,796 X $8 .9054 = $194,102.10 Costa Mesa Sanitary District Occupancy Report February 2015 Total Accounts 21,796 35 gallon carts 625 60 gallon carts 28986 90 gallon carts 14842 Total Carts 44,453 Cart Delivery Information/Start Standard Service Service Address Date Delivered 301 ANDERSON LN 949 8610576 Feb 2015 60 GAL BARREL DELIVERY 329 ANDERSON LN 714 3257123 Feb 2015 60 GAL BARREL DELIVERY 2182 HARMONY WAY 626 2211104 Feb 2015 60 GAL BARREL DELIVERY Data Base / Account Update Account Name Service Address Date Adjusted Account 1828 JAMAICA RD 714 6585882 Feb 2015 Adjusted Account / Change start date to current 3132 SAMOA PL 714 8566406 Feb 2015 Adjusted Account / Change start date to current 2336 ELDEN AVE 949 9102229 Feb 2015 Adjusted Account / Change start date to current 1911 CHURCH ST 714 0 Feb 2015 Adjusted Account / Change start date to current 2219 ORANGE AVE 714 9999999 Feb 2015 Adjusted Account / Change start date to current 2217 ORANGE AVE 949 3027266 Feb 2015 Adjusted Account / Change start date to current Telephone #Telephone # Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Recommendation/Notes: Recommendation: That the Board of Directors approv es payment to CR&R Environmental Services for recycling and disposal services for th e month of February 2015. Item Number:4. ATTACHMENTS:Description Type Contract Payment to CR&R Backup Material Costa Mesa Sanitary District ... an Independent Special District Adoption of Warrant Resolution No.CMSD 2015-09 Appr oving District Warrant Registers Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2015-09 approving District warrants for the Month of Februa ry 2015 in the amount of $734,344.43. Item Number:5. ATTACHMENTS:Description Type Warrant Resolution No. CMSD 2015-09 Cover Memo COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 20 15 -0 9 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF C ERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $734,344.43 h ave been audited as required by law and that the same were paid out of resp e ctive fund s as hereinafter set for th. Section 2 . That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 2 6th day of March 2015 . ATTEST: Secretary President STATE O F CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 201 5 -0 9 was duly adopted by the Costa Mesa Sani tary District at a regular meeting held on the 26 th day of March 2015 . AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 26 th day of March 201 5 . District Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: ktran Printed: 03/03/2015 - 7:16 AM Check Number Check DateFund NameAccount NameVendor NameAmount 002/04/2015Liquid Waste FundFederal Withholding TaxesInternal Revenue Service 5,123.24 002/04/2015Liquid Waste FundMedicare - EmployeeInternal Revenue Service 626.14 002/04/2015Liquid Waste FundMedicare - EmployeeInternal Revenue Service 626.14 Check Total: 6,375.52 002/04/2015Liquid Waste FundState Withholding TaxesEmployment Development Departm 1,727.32 Check Total: 1,727.32 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 7.04 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 48.03 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 97.00 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 786.68 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 1,984.41 002/04/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 3,897.37 002/04/2015Liquid Waste FundPERS Survivor BenefitCal Pers Employee Ret System 13.02 002/04/2015Liquid Waste FundPERS - EmployerCal Pers Employee Ret System -0.01 Check Total: 6,833.54 002/18/2015Liquid Waste FundState Withholding TaxesEmployment Development Departm 1,750.47 Check Total: 1,750.47 002/18/2015Liquid Waste FundFederal Withholding TaxesInternal Revenue Service 5,172.13 002/18/2015Liquid Waste FundMedicare - EmployeeInternal Revenue Service 623.71 002/18/2015Liquid Waste FundMedicare - EmployeeInternal Revenue Service 623.71 Check Total: 6,419.55 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 7.04 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 1 Check Number Check DateFund NameAccount NameVendor NameAmount 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 48.03 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 97.00 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 786.68 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 1,985.19 002/18/2015Liquid Waste FundPERS RetirementCal Pers Employee Ret System 3,898.17 002/18/2015Liquid Waste FundPERS Survivor BenefitCal Pers Employee Ret System 13.02 002/18/2015Liquid Waste FundPERS - EmployerCal Pers Employee Ret System -0.01 Check Total: 6,835.12 002/27/2015Solid Waste FundEquipment MaintenanceAutomatic Data Processing, Inc 7.40 002/27/2015Liquid Waste FundEquipment MaintenanceAutomatic Data Processing, Inc 66.55 Check Total: 73.95 002/06/2015Liquid Waste FundBenefits Admin CostsCal PERS 201.30 002/06/2015Liquid Waste FundSewer Maint-Benefit AdminCal PERS 67.10 002/06/2015Liquid Waste FundPERS MedicalCal PERS 11,280.61 002/06/2015Solid Waste FundBenefits Admin CostsCal PERS 5.06 002/06/2015Solid Waste FundBenefits Admin CostsCal PERS -0.40 002/06/2015Liquid Waste FundBenefits Admin CostsCal PERS 45.50 Check Total: 11,599.17 1342102/06/2015Liquid Waste FundSewer Maint-Small Tools/EqAction Wholesale Products, Inc 764.64 1342102/06/2015Liquid Waste FundSewer Maint-Small Tools/EqAction Wholesale Products, Inc 79.92 Check Total: 844.56 1342202/06/2015Liquid Waste FundEmployee InsuranceAFLAC 1,079.36 Check Total: 1,079.36 1342302/06/2015Solid Waste FundTelephoneBirch Communications 44.28 1342302/06/2015Liquid Waste FundTelephoneBirch Communications 398.56 1342302/06/2015Liquid Waste FundSewer Maint-TelephoneBirch Communications 426.20 Check Total: 869.04 1342402/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgNevine Brooks 1,250.00 Check Total: 1,250.00 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 2 Check Number Check DateFund NameAccount NameVendor NameAmount 1342502/06/2015Solid Waste FundLegal ServicesAlan R. Burns 538.48 1342502/06/2015Liquid Waste FundLegal ServicesAlan R. Burns 1,000.02 1342502/06/2015Liquid Waste FundLegal ServicesAlan R. Burns 9,031.90 1342502/06/2015Liquid Waste FundLegal ServicesAlan R. Burns 3,837.20 1342502/06/2015Solid Waste FundLegal ServicesAlan R. Burns 199.10 1342502/06/2015Liquid Waste FundLegal ServicesAlan R. Burns 258.83 1342502/06/2015Solid Waste FundLegal ServicesAlan R. Burns 139.37 Check Total: 15,004.90 1342602/06/2015Solid Waste FundFiscal ServicesCBIZ MHM, LLC 743.40 1342602/06/2015Liquid Waste FundFiscal ServicesCBIZ MHM, LLC 1,380.60 Check Total: 2,124.00 1342702/06/2015Solid Waste FundProf Membership/DuesCity Clerk Manangement Service 21.00 1342702/06/2015Liquid Waste FundProf Membership/DuesCity Clerk Manangement Service 189.00 Check Total: 210.00 1342802/06/2015Liquid Waste FundSewer Maint-Annual Sewer MaintCity of Newport Beach 1,512.81 Check Total: 1,512.81 1342902/06/2015Liquid Waste FundSewer Maint-Pump Stn MaintC&R Drains Inc. 628.00 Check Total: 628.00 1343002/06/2015Solid Waste FundPublic Info/Ed/Community PromoCross Media Resources 7.12 1343002/06/2015Liquid Waste FundPublic Info/Ed/Community PromoCross Media Resources 64.09 Check Total: 71.21 1343102/06/2015Solid Waste FundBoard DevelopmentCalifornia Special Dist Assoc 15.00 1343102/06/2015Liquid Waste FundBoard DevelopmentCalifornia Special Dist Assoc 135.00 Check Total: 150.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 45.90 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 3 Check Number Check DateFund NameAccount NameVendor NameAmount 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 154.80 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 120.60 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 91.80 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 67.50 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 60.30 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1343202/06/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 22.95 1343202/06/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 Check Total: 2,343.85 1343302/06/2015Liquid Waste FundSewer Maint-Staff DevelopmentCWEA-SARBS 505.00 Check Total: 505.00 1343402/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgJim Day 1,250.00 Check Total: 1,250.00 1343502/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgDayton Realty LLC 975.00 Check Total: 975.00 1343602/06/2015Liquid Waste FundSewer Maint-Sewer Line MaintEmpire Pipe Cleaning & Equipme 2,250.00 Check Total: 2,250.00 1343702/06/2015Solid Waste FundGas - BuildingThe Gas Company 6.98 1343702/06/2015Liquid Waste FundGas - BuildingThe Gas Company 62.84 1343702/06/2015Liquid Waste FundSewer Maint-Gas BldgThe Gas Company 23.16 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 4 Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 92.98 1343802/06/2015Solid Waste FundEquipment MaintenanceGE Capital 31.63 1343802/06/2015Liquid Waste FundEquipment MaintenanceGE Capital 284.66 1343802/06/2015Solid Waste FundEquipment MaintenanceGE Capital 28.92 1343802/06/2015Liquid Waste FundEquipment MaintenanceGE Capital 260.29 Check Total: 605.50 1343902/06/2015Liquid Waste FundSewer Maint-Pump Stn MaintHadronex, Inc. 120.00 Check Total: 120.00 1344002/06/2015Solid Waste FundPublic Info/Ed/Community PromoHalecrest Park, Inc. 235.00 Check Total: 235.00 1344102/06/2015Liquid Waste FundEngineering/Architectual ServRobin B. Hamers & Assoc., Inc. 1,530.00 1344102/06/2015Liquid Waste FundEngineering/Architectual ServRobin B. Hamers & Assoc., Inc. 3,465.00 1344102/06/2015Liquid Waste FundPlan Ck/Inspection-InsideRobin B. Hamers & Assoc., Inc. 525.00 1344102/06/2015Liquid Waste FundPlan Ck/Inspection-InsideRobin B. Hamers & Assoc., Inc. 3,850.00 1344102/06/2015Liquid Waste FundPlan Ck/Inspection-OutsideRobin B. Hamers & Assoc., Inc. 840.00 1344102/06/2015Liquid Waste FundPlan Ck/Inspection-OutsideRobin B. Hamers & Assoc., Inc. 2,625.00 1344102/06/2015Liquid Waste FundPlan Ck/Inspection-Swr LateralRobin B. Hamers & Assoc., Inc. 1,295.00 1344102/06/2015Liquid Waste FundPS Coating & Manhole Rehb #194Robin B. Hamers & Assoc., Inc. 723.75 1344102/06/2015Liquid Waste FundForce Main Upgrades #200Robin B. Hamers & Assoc., Inc. 3,474.00 1344102/06/2015Liquid Waste FundForce Main Upgrades #200Robin B. Hamers & Assoc., Inc. 64.50 1344102/06/2015Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 105.00 1344102/06/2015Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 2,607.50 1344102/06/2015Liquid Waste FundAnaheim Re-Direct #205Robin B. Hamers & Assoc., Inc. 105.00 1344102/06/2015Liquid Waste FundAnaheim Re-Direct #205Robin B. Hamers & Assoc., Inc. 1,872.50 1344102/06/2015Liquid Waste FundGrade 4 CCTV Improvements Ph1Robin B. Hamers & Assoc., Inc. 5,827.50 1344102/06/2015Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 262.50 Check Total: 29,172.25 1344202/06/2015Solid Waste FundBuilding MaintenanceHydrex Pest Control Company of 8.40 1344202/06/2015Liquid Waste FundBuilding MaintenanceHydrex Pest Control Company of 75.60 Check Total: 84.00 1344302/06/2015Solid Waste FundProf Membership/DuesIndependent Special Dist of OC 20.00 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 5 Check Number Check DateFund NameAccount NameVendor NameAmount 1344302/06/2015Liquid Waste FundProf Membership/DuesIndependent Special Dist of OC 180.00 Check Total: 200.00 1344402/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgLiubov Kovaleva 1,250.00 Check Total: 1,250.00 1344502/06/2015Solid Waste FundProf Membership/DuesLiebert Cassidy Whitmore 1,396.68 1344502/06/2015Liquid Waste FundProf Membership/DuesLiebert Cassidy Whitmore 2,593.82 Check Total: 3,990.50 1344602/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgJohn Manly 1,250.00 Check Total: 1,250.00 1344702/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgMas Investments L.P 1,250.00 Check Total: 1,250.00 1344802/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgPhil McCullough 1,250.00 Check Total: 1,250.00 1344902/06/2015Liquid Waste FundSewer Maint- Water PumpsMesa Water District 21.20 1344902/06/2015Liquid Waste FundSewer Maint- Water PumpsMesa Water District 21.20 1344902/06/2015Liquid Waste FundSewer Maint- Water PumpsMesa Water District 21.21 Check Total: 63.61 1345002/06/2015Liquid Waste FundDue to OCSDOrange County Sanitation Distr 2,759.00 1345002/06/2015Liquid Waste FundOCSD Fees-CMSD ShareOrange County Sanitation Distr -137.95 Check Total: 2,621.05 1345102/06/2015Liquid Waste FundSewer Maint-Bldg MaintOrange County Sanitation Distr 1,153.08 1345102/06/2015Liquid Waste FundBuilding MaintenanceOrange County Sanitation Distr 465.25 1345102/06/2015Solid Waste FundBuilding MaintenanceOrange County Sanitation Distr 51.69 Check Total: 1,670.02 1345202/06/2015Solid Waste FundOffice SuppliesOffice Depot 6.40 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 6 Check Number Check DateFund NameAccount NameVendor NameAmount 1345202/06/2015Liquid Waste FundOffice SuppliesOffice Depot 57.60 1345202/06/2015Solid Waste FundBoard DevelopmentOffice Depot 2.92 1345202/06/2015Liquid Waste FundBoard DevelopmentOffice Depot 26.30 1345202/06/2015Solid Waste FundBuilding MaintenanceOffice Depot 9.94 1345202/06/2015Liquid Waste FundBuilding MaintenanceOffice Depot 89.47 1345202/06/2015Solid Waste FundBuilding MaintenanceOffice Depot 7.41 1345202/06/2015Liquid Waste FundBuilding MaintenanceOffice Depot 66.68 1345202/06/2015Solid Waste FundBuilding MaintenanceOffice Depot 6.78 1345202/06/2015Liquid Waste FundBuilding MaintenanceOffice Depot 61.02 Check Total: 334.52 1345302/06/2015Solid Waste FundBuilding MaintenanceOrtiz Landscaping & Maintenanc 13.50 1345302/06/2015Liquid Waste FundBuilding MaintenanceOrtiz Landscaping & Maintenanc 121.50 1345302/06/2015Liquid Waste FundSewer Maint-Bldg MaintOrtiz Landscaping & Maintenanc 75.00 Check Total: 210.00 1345402/06/2015Solid Waste FundStaff DevelopmentO.S.T.S., Inc. 47.50 1345402/06/2015Liquid Waste FundStaff DevelopmentO.S.T.S., Inc. 427.50 Check Total: 475.00 1345502/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgKenneth Ott 1,250.00 Check Total: 1,250.00 1345602/06/2015Liquid Waste FundSewer Maint-Annual Sewer MaintPower Plus 2,055.00 Check Total: 2,055.00 1345702/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgToni Rafferty 1,250.00 Check Total: 1,250.00 1345802/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgChristopher Ranftl 1,250.00 Check Total: 1,250.00 1345902/06/2015Liquid Waste FundSewer Maint-Pump Stn MaintRhino Safety Solutions, Inc 14,100.00 Check Total: 14,100.00 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 7 Check Number Check DateFund NameAccount NameVendor NameAmount 1346002/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgPatty Robinson 636.25 Check Total: 636.25 1346102/06/2015Liquid Waste FundSewer Maint-Annual Sewer MaintSancon Engineering, Inc. 1,000.00 Check Total: 1,000.00 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 498.06 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 351.09 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 89.00 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 45.23 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 360.73 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 261.16 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 93.29 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 75.47 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 146.09 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 458.57 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 410.86 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 82.40 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 245.46 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 63.78 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 1,016.61 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 84.81 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 316.24 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 821.60 1346202/06/2015Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison -30.00 1346202/06/2015Solid Waste FundElectric - BuildingSouthern California Edison 54.73 1346202/06/2015Liquid Waste FundElectric - BuildingSouthern California Edison 492.55 Check Total: 5,937.73 1346302/06/2015Solid Waste FundCafeteria PlanSpec Dist Risk Mgt Authority 52.52 1346302/06/2015Liquid Waste FundCafeteria PlanSpec Dist Risk Mgt Authority 58.04 1346302/06/2015Liquid Waste FundSwr Maint - Cafeteria PlanSpec Dist Risk Mgt Authority 69.10 1346302/06/2015Liquid Waste FundDental InsuranceSpec Dist Risk Mgt Authority 1,191.96 1346302/06/2015Solid Waste FundCafeteria PlanSpec Dist Risk Mgt Authority 101.94 1346302/06/2015Liquid Waste FundCafeteria PlanSpec Dist Risk Mgt Authority 118.83 1346302/06/2015Liquid Waste FundSwr Maint - Cafeteria PlanSpec Dist Risk Mgt Authority 130.80 1346302/06/2015Solid Waste FundBenefits Admin CostsSpec Dist Risk Mgt Authority 11.28 1346302/06/2015Liquid Waste FundBenefits Admin CostsSpec Dist Risk Mgt Authority 27.32 1346302/06/2015Liquid Waste FundVision InsuranceSpec Dist Risk Mgt Authority 229.13 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 8 Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 1,990.92 1346402/06/2015Solid Waste FundBuilding MaintenanceSign Depot 50.30 1346402/06/2015Liquid Waste FundBuilding MaintenanceSign Depot 452.70 Check Total: 503.00 1346502/06/2015Liquid Waste FundSewer Maint-Pump Stn MaintSouthern Counties Lubricants 1,392.58 Check Total: 1,392.58 1346602/06/2015Solid Waste FundStaff DevelopmentSolid Waste Association of Nor 1,395.00 Check Total: 1,395.00 1346702/06/2015Solid Waste FundProfessional ServicesTechnology Resource Cntr, Inc. 275.00 1346702/06/2015Liquid Waste FundProfessional ServicesTechnology Resource Cntr, Inc. 2,475.00 1346702/06/2015Liquid Waste FundProfessional ServicesTechnology Resource Cntr, Inc. 2,475.00 1346702/06/2015Solid Waste FundProfessional ServicesTechnology Resource Cntr, Inc. 275.00 Check Total: 5,500.00 1346802/06/2015Solid Waste FundEOC Equipment & SuppliesTelePacific Communications 30.47 1346802/06/2015Liquid Waste FundEOC Equipment & SuppliesTelePacific Communications 274.17 Check Total: 304.64 1346902/06/2015Liquid Waste FundMedical/Employment ServicesU.S. Healthworks Medical Group 65.00 Check Total: 65.00 1347002/06/2015Liquid Waste FundCapital OutlayUtility Systems Science & Soft 22,620.00 1347002/06/2015Liquid Waste FundCapital OutlayUtility Systems Science & Soft 20,000.00 1347002/06/2015Liquid Waste FundCapital OutlayUtility Systems Science & Soft 17,847.99 Check Total: 60,467.99 1347102/06/2015Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 1,846.49 Check Total: 1,846.49 1347202/06/2015Liquid Waste FundDeferred Medical-RHS-EmployeeVantagePoint Transfer Agents 786.82 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 9 Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 786.82 1347302/06/2015Liquid Waste FundSewer Maint-TelephoneVerizon Wireless 132.18 Check Total: 132.18 1347402/06/2015Liquid Waste FundSewer Maint-Swr Lateral ProgVRE Properties LP 948.00 Check Total: 948.00 1347502/06/2015Solid Waste FundContract ServicesWilldan Engineering 1,797.83 1347502/06/2015Liquid Waste FundContract ServicesWilldan Engineering 7,191.30 Check Total: 8,989.13 1347602/06/2015Liquid Waste FundProfessional ServicesWilldan Engineering 1,310.00 Check Total: 1,310.00 1347702/13/2015Liquid Waste FundPlan Ck/Inspection-OutsideAndersonPenna Partners, Inc. 697.50 Check Total: 697.50 1347802/13/2015Liquid Waste FundSewer Maint-TelephoneAT&T 147.00 1347802/13/2015Solid Waste FundTelephoneAT&T 42.41 1347802/13/2015Liquid Waste FundTelephoneAT&T 381.70 1347802/13/2015Solid Waste FundTelephoneAT&T 8.11 1347802/13/2015Liquid Waste FundTelephoneAT&T 72.98 Check Total: 652.20 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 65.82 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 206.71 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 28.73 1347902/13/2015Liquid Waste FundSewer Maint-Annual Sewer MaintBank of America 108.86 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 195.70 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 23.10 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 3.89 1347902/13/2015Liquid Waste FundSewer Maint-Material/SuppliesBank of America 3.24 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 6.00 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 54.00 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 24.20 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 10 Check Number Check DateFund NameAccount NameVendor NameAmount 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 2.69 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 17.50 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 157.50 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 157.50 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 17.50 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 62.50 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 562.50 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 517.50 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 57.50 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 1.80 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 16.20 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 90.00 1347902/13/2015Solid Waste FundOffice SuppliesBank of America 5.93 1347902/13/2015Liquid Waste FundOffice SuppliesBank of America 53.32 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 24.65 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 221.84 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 2.25 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 20.25 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 10.00 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 18.30 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 164.67 1347902/13/2015Solid Waste FundMedical/Employment ServicesBank of America 0.35 1347902/13/2015Liquid Waste FundMedical/Employment ServicesBank of America 3.15 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 1.40 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 12.60 1347902/13/2015Solid Waste FundBoard DevelopmentBank of America 12.31 1347902/13/2015Liquid Waste FundBoard DevelopmentBank of America 110.82 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 3.80 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 34.20 1347902/13/2015Solid Waste FundStaff DevelopmentBank of America 12.12 1347902/13/2015Liquid Waste FundStaff DevelopmentBank of America 109.08 Check Total: 3,201.98 1348002/13/2015Liquid Waste FundGenerator at Yard #203California Building Evaluation 20,000.00 1348002/13/2015Liquid Waste FundRetention's PayableCalifornia Building Evaluation -1,000.00 Check Total: 19,000.00 1348102/13/2015Solid Waste FundSmall Tools/EquipmentC.E.D. Solutions 215.54 1348102/13/2015Liquid Waste FundSmall Tools/EquipmentC.E.D. Solutions 1,939.88 Check Total: 2,155.42 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 11 Check Number Check DateFund NameAccount NameVendor NameAmount 1348202/13/2015Liquid Waste FundSewer Maint-Equipment MaintCharles King Company, Inc 4,875.07 Check Total: 4,875.07 1348302/13/2015Solid Waste FundPublic Info/Ed/Community PromoCity of Costa Mesa 60.00 Check Total: 60.00 1348402/13/2015Solid Waste FundProf Membership/DuesCosta Mesa Chamber of Commerce 46.00 1348402/13/2015Liquid Waste FundProf Membership/DuesCosta Mesa Chamber of Commerce 414.00 Check Total: 460.00 1348502/13/2015Solid Waste FundComputer Licenses & MaintCoreLogic Solutions, LLC 15.00 1348502/13/2015Liquid Waste FundComputer Licenses & MaintCoreLogic Solutions, LLC 135.00 Check Total: 150.00 1348602/13/2015Solid Waste FundTrash HaulerCR&R Incorporated Environmenta 194,030.86 Check Total: 194,030.86 1348702/13/2015Solid Waste FundHousehold Hazardous WasteCR&R Incorporated Environmenta 392.00 Check Total: 392.00 1348802/13/2015Solid Waste FundRecycling/DisposalCR Transfer, Inc. 85,584.72 1348802/13/2015Solid Waste FundRecycling/DisposalCR Transfer, Inc. 4,425.25 1348802/13/2015Solid Waste FundRecycling/DisposalCR Transfer, Inc. 84,928.81 1348802/13/2015Solid Waste FundRecycling/DisposalCR Transfer, Inc. 4,423.69 Check Total: 179,362.47 1348902/13/2015Liquid Waste FundSewer Maint-Swr Lateral ProgEMERICO CSEPANYI 1,250.00 Check Total: 1,250.00 1349002/13/2015Solid Waste FundStaff DevelopmentCal Soc of Muni Finance Office 6.00 1349002/13/2015Liquid Waste FundStaff DevelopmentCal Soc of Muni Finance Office 54.00 Check Total: 60.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 12 Check Number Check DateFund NameAccount NameVendor NameAmount 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 35.55 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 87.75 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 315.00 1349102/13/2015Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 92.70 1349102/13/2015Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 78.30 Check Total: 1,749.30 1349202/13/2015Liquid Waste FundSewer Maint-Staff DevelopmentCWEA-SARBS 65.00 Check Total: 65.00 1349302/13/2015Liquid Waste FundManhole Cover Repairs #204Excel Paving 59,294.49 Check Total: 59,294.49 1349402/13/2015Solid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 15.30 1349402/13/2015Liquid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 137.70 Check Total: 153.00 1349502/13/2015Solid Waste FundProfessional ServicesIron Mountain Incorporated 15.04 1349502/13/2015Liquid Waste FundProfessional ServicesIron Mountain Incorporated 135.32 Check Total: 150.36 1349602/13/2015Solid Waste FundStaff DevelopmentOrange County LAFCO 30.00 1349602/13/2015Liquid Waste FundStaff DevelopmentOrange County LAFCO 270.00 Check Total: 300.00 1349702/13/2015Solid Waste FundOffice SuppliesMouse Graphics 3.89 1349702/13/2015Liquid Waste FundOffice SuppliesMouse Graphics 34.99 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 13 Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 38.88 1349802/13/2015Liquid Waste FundSewer Maint-Annual Sewer MaintOcean Blue Environmental Servi 17,961.50 Check Total: 17,961.50 1349902/13/2015Solid Waste FundProfessional ServicesOrange County Sanitation Distr 416.70 1349902/13/2015Liquid Waste FundProfessional ServicesOrange County Sanitation Distr 3,750.30 Check Total: 4,167.00 1350002/13/2015Solid Waste FundStaff DevelopmentO.S.T.S., Inc. 43.00 1350002/13/2015Liquid Waste FundStaff DevelopmentO.S.T.S., Inc. 387.00 Check Total: 430.00 1350102/13/2015Liquid Waste FundSewer Maint-Swr Lateral ProgLeon Pawinski 1,250.00 Check Total: 1,250.00 1350202/13/2015Liquid Waste FundSewer Maint-Small Tools/EqPlumbers Depot Inc. 280.80 Check Total: 280.80 1350302/13/2015Liquid Waste FundSewer Maint-Equipment MaintRincon 1,187.61 Check Total: 1,187.61 1350402/13/2015Liquid Waste FundGenerator at Yard #203Robert Thorton Architects, Inc 1,321.93 Check Total: 1,321.93 1350502/13/2015Solid Waste FundBoard DevelopmentArlene Schafer 2.59 1350502/13/2015Liquid Waste FundBoard DevelopmentArlene Schafer 23.28 Check Total: 25.87 1350602/13/2015Solid Waste FundStaff DevelopmentMichael Scheafer 8.83 1350602/13/2015Liquid Waste FundStaff DevelopmentMichael Scheafer 79.52 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 14 Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 88.35 1350702/13/2015Solid Waste FundBuilding MaintenanceSecuritas Security Service USA 4.80 1350702/13/2015Liquid Waste FundBuilding MaintenanceSecuritas Security Service USA 43.20 Check Total: 48.00 1350802/13/2015Solid Waste FundCapital OutlaySpringbrook Software Inc. 525.00 1350802/13/2015Liquid Waste FundCapital OutlaySpringbrook Software Inc. 4,725.00 Check Total: 5,250.00 1350902/13/2015Liquid Waste FundPublic Info/Ed/Community PromoTribune Publishing Company, LL 412.75 1350902/13/2015Liquid Waste FundPublic Info/Ed/Community PromoTribune Publishing Company, LL 378.22 1350902/13/2015Solid Waste FundPublic Info/Ed/Community PromoTribune Publishing Company, LL 42.03 Check Total: 833.00 1351002/13/2015Liquid Waste FundContract ServicesUnderground Service Alert/SC 96.00 Check Total: 96.00 1351102/13/2015Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 1,846.49 1351102/13/2015Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 5.00 Check Total: 1,851.49 1351202/13/2015Liquid Waste FundDeferred Medical-RHS-EmployeeVantagePoint Transfer Agents 786.82 Check Total: 786.82 Report Total: 734,344.43 AP - Checks for Approval ( 03/03/2015 - 7:16 AM )Page 15 Vendors Descriptions Amount ACEMaterials & Supplies DY 35.86 California Special Districts Association Legislative Days 5/19 ‐5/20/15 & Leadership Summit Registrations 8/12 ‐7/14/15 GM and Directors 975.00 California Special Districts Association Board Sec/Clerk Conf, San Diego 2/11 ‐2/13/15 District Clerk 575.00 Cinderella Cakes Refreshment Monthly Staff Meeting 2/22/201522.50 Costa Mesa Chamber of Commerce Chamber Breakfast Registration (Directors)60.00 Courtyard by Marriott ‐ Long Beach Parking Fred Pryor Seminar, Anaheim District Clerk 1/23/1518.00 Hilton, San Diego Lodging Board Sec/Clerk Conf 2/12 ‐2/13/15 District Clerk 246.49 Hire Right Background Check for New Hire 7/31/143.50 Hitch Crafters Pigtail DY 23.10 Home Depot Tarps/Rags DY 65.82 JWA Parking Airport Parking CSDA 1/9/15 General Manager 14.00 Mar Vac Electronics Fuses DY 206.71 Municipal Water District of Orange County ISDOC Luncheon Registrations 1/29 Directors100.00 Original SGT. PepperoniIndus SSO Refreshment 1/13/15 108.86 Panera Bread Lunch Meeting General Manager and Directors 26.89 Project Arcadia Photo ID Badges Directors 59.25 Residence Inns, SacramentoCSDA Lodging, Sacramento Director 1/22 ‐1/23/15306.10 Southwest Airfare SDRMA Education Day 1/13 General Manager 121.20 Super Shuttle Transportation CSDA 1/9/15 General Manager 38.00 Unisafe Latex Gloves DY 195.70 CMSD Check No. 13479 3,201.98 Bank of Americ a Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expens es Recommendation/Notes: Recommendation: That the Board of Directors approve s Directors’ compensation and reimbursement of expenses for the month of February 2015. Item Number:6. ATTACHMENTS:Description Type Directors Compensation & Expense Reimbursement Cover Memo Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Recommendation/Notes: Recommendation: That the Board of Directors receiv e and file. Item Number:7. ATTACHMENTS:Description Type SLAP Update Cover Memo Protecting our community's health and the environment b y providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: March 26, 2015 Subject: Sewer Lateral Assistance Program (SLAP) Up date Summary The following is a summary of the Sewer Lateral Ass istance Program (SLAP) activity for the 2014-2015 fiscal year as of February 28, 20 15: New Applications Received FY 14-15153191,250 $ Applications Processed for Payment*96103,217 $ Applications In Process4354,450 $ Available SLAP Spots Based on Funding4353,750 $ Adopted SLAP Budget200,000 $ Plus: FY 13-14 Carryover Budget65,676 (41 applications) Total Budget**265,676 $ * Includes applications started in prior fiscal ye ar but completed in current fiscal year.** Funds remaining at the end of the fiscal year wi ll be carried forward. Staff Recommendation That the Board of Directors approve and file this r eport. Costa Mesa Sanitary District ... an Independent Special District Investment Report Recommendation/Notes: Recommendation: That the Board of Directors approv es the Investment Report for the month of February 2015. Item Number:8. ATTACHMENTS:Description Type Investment Report Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: March 26 , 2015 Subject: Investment Report for the Month of February 2015 Summary Attached is the Investment Report for the month of February 2015 . As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Repor t for the month of February 2015 . Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of February 28 , 2015 . The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 26 , 201 4 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC , except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors March 26 , 2015 Page 2 of 3 The weighted average stated rate of return (current yield) for the District’s investment portfoli o as of February 28 , 2015 , was 0.8 82 %. The yield to mat urity of the portfolio was 0.8 82 %. The District’s weighted average interest rate was 62 basis points (0.616 %) above the daily effectiv e yield of LAIF, which was 0.2 66 % as of February 28 , 2015 . The weighted average number of days to maturity for the District’s total portfolio was 738 days (2.02 years). The average duration of the underlying securities in LAIF as of February 28 , 2015 was 208 days. The District’s investment portfolio is in com pliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of February 28 , 2015 was 37.18 %. As of February 28 , 2015 , the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long -term fiscal health of the District. Legal Review Legal review is not required. Environmental Review The approval of the monthly Investment Report is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or t he District’s CEQA Guidelines. Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30 , 201 5 . Through February 28 , 2015 , the portfolio has earned a weighted average interest rate of 0.8 32 %. Board of Directors March 26, 2015 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 26 , 2015 Board of Directors regular meeting at District Headquarters (6 31 W. 19 th Street) and on the District’s website at www.cmsdca.gov . Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of February 28 , 2015 `DepositsOutstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 776,776.68 $ - 662,744.70 114,031.98 $ Total Active Accounts776,776.68 - 662,744.70 114,031.98 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund7,310,217.57 $ - - 7,310,217.57 $ Money Market/Sweep Account- - - - Negotiable Certificates of Deposit773,155.50 - 258.50 772,897.00 Federal Agency Securities12,210,947.50 - (40,355.50) 12,251,303.00 Total Investments20,294,320.57 - (40,097.00) 20,334,417.57 Total Pooled Cash & Investments21,071,097.25 $ -$ 622,647.70 $ 20,448,449.55 $ Market Adjustment C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments February 28, 2015 Costa Mesa Sanitary District Pooled Cash and Investments by Fund February 28, 2015 Solid Waste Fund: Operating Reserve 821,000.00 $ Unreserved: Designated for working capital 1,494,000.00 Undesignated 3,107,404.62 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for working capital 2,467,300.00 Undesignated 465,880.40 Sewer Construction Fund 100,000.00 Facilities Revolving Fund 460,306.17 Asset Replacement Fund 673,376.13 Asset Management Fund 5,147,182.23 Total Pooled Cash & Investments 20,448,449.55 $ Treasurer Date Marcus D. Davis 3/18/15 1 Total investments outstanding as of January 31, 201 5 20,922,835.66 $ Additions:Gain on sale of investment - Investment purchases 1,000,000.00 Deductions:Investments called (500,000.00) Net increase (decrease) in Sweep Account (28,418.09) Net increase (decrease) in LAIF (1,060,000.00) Total investments outstanding as of February 28, 20 15 20,334,417.57 $ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary February 28, 2015 2 Interest CUSIP PurchaseMaturityCouponInvestmentEarned at Number Investment Date Date Rate Cost 02/28/15 n/aLocal Agency Investment Fundn/an/a0.266%7,310,21 7.57 $ n/a**n/aPershing-Sweep Acctn/an/a0.000%- n/a 3134G3ZR4Federal Home Loan Mortgage08/07/1208/07/17 1.000%1,000,000.00 583.33 3136G0L58Federal National Mortgage Assn10/18/1210/1 8/171.000%1,000,000.00 3,611.11 3135G0RQ8Federal National Mortgage Assn11/15/1211/1 5/171.000%1,000,000.00 2,861.11 313381LC7Federal Home Loan Mortgage12/28/1212/28/17 0.950%1,000,000.00 1,583.33 3133823B7Federal Home Loan Mortgage02/22/1302/22/18 1.150%1,000,000.00 191.67 3133826D0Federal Home Loan Mortgage02/28/1302/28/18 1.100%1,000,000.00 - 313382HR7Federal Home Loan Mortgage03/27/1303/27/18 1.130%1,000,000.00 4,739.72 3136G1L31Federal National Mortgage Assn05/15/1305/1 5/170.700%1,000,000.00 2,002.78 3133ECQW7Federal Farm Credit Bank06/04/1306/04/181.250%1,000,000.00 2,916.67 3134G47G7Federal Home Loan Mortgage06/26/1306/26/18 1.400%1,000,000.00 2,411.11 87165FAC8Synchrony Bank Retail CTF Dep06/06/1406/06 /192.000%99,500.00 449.32 06740KGY7Barclays Bank Retail CTF Dep07/02/1407/05/160.650%99,825.00 101.51 3133EDR20Federal Farm Credit Bank07/24/1407/24/191.900%500,000.00 897.22 20033AGD2Comenity Capital Bank CTF Dep08/25/1402/25 /160.750%125,000.00 7.71 3130A3JA3Federal Home Loan Mortgage11/26/1411/26/19 1.500%249,875.00 958.33 59013JCJ6Merrick Bank South CTF Dep12/08/1412/08/15 0.500%125,000.00 34.25 795450VP7Sallie Mae Bank CTF Dep12/25/1412/12/161.0 50%125,000.00 287.67 3130A3MR2Federal Home Loan Mortgage12/30/1412/30/19 2.000%500,000.00 1,611.11 38148JGK1Goldman Sachs Bank USA CTF Dep01/07/1501/0 7/191.900%200,000.00 541.37 3130A4AG7Federal Home Loan Mortgage02/27/1502/27/20 2.050%1,000,000.00 56.94 Totals 20,334,417.57 $ 25,846.26 $ **Represents the LAIF daily rate at 2/28/15 Comments COSTA MESA SANITARY DISTRICT Investment and Investment Earnings February 28, 2015 3 Current %of Market Value 02/28/15 Maximum %U.S. Treasury Bills0.00%Unlimited U.S. Treasury Notes0.00%Unlimited Federal Agency Issues:FICB 0.00%Unlimited FLB 0.00%Unlimited FHLB 0.00%Unlimited FHLMC 38.07%Unlimited FNMA 14.72%Unlimited FFCB 7.38%Unlimited Other *0.00%Unlimited Banker's Acceptances0.00%25% (1)Certificates of Deposit0.00%25%Negotiable Certificates of Deposits3.81%25% (1)Commercial Paper0.00%25% (1)Medium Term Corporate Notes0.00%20% (1)LAIF (Local Agency Investment Fund)36.02%40,000,000 Shares of Benefical Interest0.00%20%Money Market/Mutual Funds (Sweep Acct)0.00%10% per fund (2)Total 100.00%% of portfolio maturing under one year 37.18%no les s than 20%% of portfolio maturing over one year62.82%100.00%(1) Further limited to 10% in any single issuer (2) Also limited to 20% in total.*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations February 28, 2015 Description 4 PurchaseMaturityCouponInvestment% ofMarket% of Description Broker/Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's PoolLAIFn/aContinuous0.266%**7,31 0,217.57 $ 7,310,217.57 $ Pool Total State Treasurer's Pool 7,310,217.57 35.95%7,310,217.57 36.02%Money Market Mutual FundPershingn/aContinuous0.000%- - Sweep Total Money Market Mutual Fund - 0.00%- 0.00%Federal Home Loan MortgageE.J. De La Rosa08/07/1208 /07/171.000%1,000,000.00 1,000,090.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa12/28/1212 /28/170.950%1,000,000.00 992,050.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa02/22/1302 /22/181.150%1,000,000.00 997,030.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa02/28/1302 /28/181.100%1,000,000.00 994,970.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa03/27/1303 /27/181.130%1,000,000.00 990,350.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa06/26/1306 /26/181.400%1,000,000.00 999,350.00 FHLMC Federal Home Loan MortgageMult-Bank Securities11/26 /1411/26/191.500%249,875.00 249,147.50 FHLMC Federal Home Loan MortgageMult-Bank Securities12/30 /1412/30/192.000%500,000.00 500,225.00 FHLMC Federal Home Loan MortgageMult-Bank Securities02/27 /1502/27/202.050%1,000,000.00 1,002,670.00 FHLMC Total Federal Home Loan Mortgage 7,749,875.00 38.11%7,725,882.50 38.07%Federal National Mortgage AssociationE.J. De La Ros a10/18/1210/18/171.000%1,000,000.00 995,960.00 FNMA Federal National Mortgage AssociationE.J. De La Ros a11/15/1211/15/171.000%1,000,000.00 997,150.00 FNMA Federal National Mortgage AssociationUnion Banc05/1 5/1305/15/170.700%1,000,000.00 994,150.00 FNMA Total Federal National Mortgage Association 3,000,000.00 14.75%2,987,260.00 14.72%Federal Farm Credit BankE.J. De La Rosa06/04/1306/0 4/181.250%1,000,000.00 995,910.00 FFCB Federal Farm Credit BankMult-Bank Securities07/24/1 407/24/191.900%500,000.00 501,895.00 FFCB Total Federal National Mortgage Association 1,500,000.00 7.38%1,497,805.00 7.38%Synchrony Bank Retail Certificate of DepositMulti-B ank Securities06/06/1406/06/192.000%99,500.00 99,927.00 Negotiable CD Barclays Bank Retail Certificate of DepositMulti-Ba nk Securities07/02/1407/05/160.650%99,825.00 99,859.00 Negotiable CD Comenity Capital BankMulti-Bank Securities08/25/140 2/25/160.750%125,000.00 125,087.50 Negotiable CD Merrick Bank South CTF DepMulti-Bank Securities12/0 8/1412/08/150.500%125,000.00 124,942.50 Negotiable CD Sallie Mae Bank CTF DepMulti-Bank Securities12/25/1 412/12/161.050%125,000.00 124,767.50 Negotiable CD Goldman Sachs Bk CTF DepMulti-Bank Securities01/07/1501/07/191.900%200,000.00 198,572.00 Negotiable CD Total Negotiable Certificates of Deposit 774,325.00 3.81%773,155.50 3.81%Total Investments 20,334,417.57 $ 100.00%20,294,320.57 $ 100.00%**Represents the LAIF daily rate at 2/28/15 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type February 28, 2015 5 InvestmentPurchaseMaturityDays toCouponYield toInve stment Broker/Dealer Type Date Date Maturity Rate Maturity Cost Local Agency Investment FundPool 10.266%**0.266%7,310,217.57 $ PershingSweep 10.000%0.000%- E.J. De La RosaFHLMC08/07/1208/07/178911.000%1.000%1,000,000.00 E.J. De La RosaFNMA10/18/1210/18/179631.000%1.000%1 ,000,000.00 E.J. De La RosaFNMA11/15/1211/15/179911.000%1.000%1 ,000,000.00 E.J. De La RosaFHLMC12/28/1212/28/171,0340.950%0.95 0%1,000,000.00 E.J. De La RosaFHLMC02/22/1302/22/181,0901.150%1.15 0%1,000,000.00 E.J. De La RosaFHLMC02/28/1302/28/181,0961.100%1.10 0%1,000,000.00 E.J. De La RosaFHLMC03/27/1303/27/181,1231.130%1.13 0%1,000,000.00 UnionBancFNMA05/15/1305/15/178070.700%0.700%1,000,0 00.00 E.J. De La RosaFFCB06/04/1306/04/181,1921.250%1.250 %1,000,000.00 E.J. De La RosaFHLMC06/26/1306/26/181,2141.400%1.40 0%1,000,000.00 Multi-Bank SecuritiesNegotiable CD06/06/1406/06/191 ,5592.000%2.106%99,500.00 Multi-Bank SecuritiesNegotiable CD07/02/1407/05/164 930.650%0.650%99,825.00 Multi-Bank SecuritiesFFCB07/24/1407/29/191,6121.900 %1.900%500,000.00 Multi-Bank SecuritiesNegotiable CD08/25/1402/25/163 620.750%0.750%125,000.00 Multi-Bank SecuritiesFHLMC11/26/1411/26/191,7321.50 0%1.500%249,875.00 Multi-Bank SecuritiesNegotiable CD12/08/1412/08/152 830.500%0.500%125,000.00 Multi-Bank SecuritiesNegotiable CD12/25/1412/12/166 531.050%1.050%125,000.00 Multi-Bank SecuritiesFHLMC12/30/1412/30/191,7662.00 0%2.000%500,000.00 Multi-Bank SecuritiesNegotiable CD01/07/1501/07/191 ,4091.900%1.900%200,000.00 Multi-Bank SecuritiesFHLMC02/27/1502/27/201,8252.05 0%2.050%1,000,000.00 Total Investment Portfolio 20,334,417.57 $ Total Portfolio Weighted Avg Interest Rate0.882%Weighted Avg Yield to Maturity0.882%Weighted Avg Days to Maturity738 Days2.02 Years **Represents the LAIF daily rate at 2/28/15 COSTA MESA SANITARY DISTRICT Investment Portfolio February 28, 2015 6 Net PurchaseMaturityIntuitionInvestment CouponInvestme ntMarketAccruedGain/(Loss)Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold n/aContinuousLAIFPool7,310,217.57 $ 0.266%**7,310,217.57 7,310,217.57 - - n/aContinuousPershingSweep- 0.000%- - - - 08/07/1208/07/17E.J. De La RosaFHLMC1,000,000.00 1.000%1,000,000.00 1,000,090.00 583.33 90.00 10/18/1210/18/17E.J. De La RosaFNMA1,000,000.00 1.000%1,000,000.00 995,960.00 3,611.11 (4,040.00) 11/15/1211/15/17E.J. De La RosaFNMA1,000,000.00 1.000%1,000,000.00 997,150.00 2,861.11 (2,850.00) 12/28/1212/28/17E.J. De La RosaFHLMC1,000,000.00 0.950%1,000,000.00 992,050.00 1,583.33 (7,950.00) 02/22/1302/22/18E.J. De La RosaFHLMC1,000,000.00 1.150%1,000,000.00 997,030.00 191.67 (2,970.00) 02/28/1302/28/18E.J. De La RosaFHLMC1,000,000.00 1.100%1,000,000.00 994,970.00 - (5,030.00) 03/27/1303/27/18E.J. De La RosaFHLMC1,000,000.00 1.130%1,000,000.00 990,350.00 4,739.72 (9,650.00) 05/15/1305/15/17UnionBancFNMA1,000,000.00 0.700%1,000,000.00 994,150.00 2,002.78 (5,850.00) 06/04/1306/04/18E.J. De La RosaFFCB1,000,000.00 1.250%1,000,000.00 995,910.00 2,916.67 (4,090.00) 06/26/1306/26/18E.J. De La RosaFHLMC1,000,000.00 1.400%1,000,000.00 999,350.00 2,411.11 (650.00) 06/06/1406/06/19Multi-Bank SecuritiesNegotiable CD1 00,000.00 2.000%99,500.00 99,927.00 449.32 427.00 07/02/1407/05/16Multi-Bank SecuritiesNegotiable CD1 00,000.00 0.650%99,825.00 99,859.00 101.51 34.00 07/24/1407/24/19Multi-Bank SecuritiesFFCB500,000.00 1.900%500,000.00 501,895.00 897.22 1,895.00 08/25/1402/25/16Multi-Bank SecuritiesNegotiable CD1 25,000.00 0.750%125,000.00 125,087.50 7.71 87.50 11/26/1411/26/19Multi-Bank SecuritiesFHLMC250,000.0 0 1.500%249,875.00 249,147.50 958.33 (727.50) 12/08/1412/08/15Multi-Bank SecuritiesNegotiable CD1 25,000.00 0.500%125,000.00 124,942.50 34.25 (57.50) 12/25/1412/12/16Multi-Bank SecuritiesNegotiable CD1 25,000.00 1.050%125,000.00 124,767.50 287.67 (232.50) 12/30/1412/30/19Multi-Bank SecuritiesFHLMC500,000.0 0 2.000%500,000.00 500,225.00 1,611.11 225.00 01/07/1501/07/19Multi-Bank SecuritiesNegotiable CD2 00,000.00 1.900%200,000.00 198,572.00 541.37 (1,428.00) 02/27/1502/27/20Multi-Bank SecuritiesFHLMC1,000,000 .00 2.050%1,000,000.00 1,002,670.00 56.94 2,670.00 Total Investments 20,335,217.57 $ 20,334,417.57 20,294,320.57 25,846.26 (40,097.00) **Represents the LAIF daily rate at 2/28/15 C O S T A M E S A S A N I T A R Y D I S T R I C T For all Maturities with Market Values February 28, 2015 7 Type ofPurchaseMaturityCouponInvestment Investment Date Date Rate Par Value Cost FHLMC08/07/1208/07/171.000%1,000,000.00 1,000,000.00 Callable 8/7/14 w/5 days notice, thereafter 1 1,2,5,8 FNMA10/18/1210/18/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5 FNMA11/15/1211/15/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5 FHLMC12/28/1212/28/170.950%1,000,000.00 1,000,000.00 Callable 12/28/13 w/5 days notice, monthly th ereafter FHLMC02/22/1302/22/181.150%1,000,000.00 1,000,000.00 Callable 8/22/13, w/5 days notice, thereafter 8,11,2,5 FHLMC02/28/1302/28/181.100%1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually t hereafter FHLMC03/27/1303/27/181.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12 FNMA05/15/1305/15/170.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, qtrly ther eafter FFCB06/04/1306/04/181.250%1,000,000.00 1,000,000.00 Callable 9/4/13 w/5 days notice, anytime ther eafter FHLMC06/26/1306/26/181.400%1,000,000.00 1,000,000.00 Callable 3/26/15 w/5 days notice, thereafter 3,6,9,12 Negotiable CD06/06/1406/06/192.000%100,000.00 99,500.00 None Negotiable CD07/02/1407/05/160.650%100,000.00 99,825.00 None FFCB07/24/1407/24/191.900%500,000.00 500,000.00 Callable 7/24/15 w/5 days notice, anytime thereafter Negotiable CD08/25/1402/25/160.750%125,000.00 125,000.00 None FHLMC11/26/1411/26/191.500%250,000.00 249,875.00 Callable 5/26/15 w/5 days notice, anytime thereafter Negotiable CD12/08/1412/08/150.500%125,000.00 125,000.00 None Negotiable CD12/25/1412/12/161.050%125,000.00 125,000.00 None FHLMC12/30/1412/30/192.000%500,000.00 500,000.00 Callable 3/30/15 w/5 days notice, anytime thereafter Negotiable CD01/07/1501/07/191.900%200,000.00 200,000.00 None FHLMC02/27/1502/27/202.050%1,000,000.00 1,000,000.00 Callable 5/27/15w/5 days notice, anytime thereafte r Totals 13,025,000.00 $ 13,024,200.00 $ COSTA MESA SANITARY DISTRICT Call Schedule February 28, 2015 Call Features 8 Cost 50,136.76 In Thousands 1 - 180 Days7,560 $ 181 - 365 Days- 1 - 2 Years224 ##########6,562.50 2 - 3 Years 7,000 COSTA MESA SANITARY DISTRICT MATURITIES DISTRIBUTION February 28, 2015 30%40%50%60%70%37.18%34.43%6,562.50 2 - 3 Years 7,000 ##########3 - 4 Years3,200 4 - 5 Years2,350 TOTAL 20,334 $ 0%10%20%30%1 -180 Days 181 -365 Days 1 -2 Years 2 -3 Years 3 -4 Years 4 -5 Years 000000 0.00%1.10%15.74%11.56% 9 Costa Mesa Sanitary District Portfolio Interest Rate Information as of February 28, 2015 0.20%0.40%0.60%0.80%1.00%1.20%1.40%1.60%1.80%2.00%3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 0.00%10 Costa Mesa Sanitary District ... an Independent Special District Adoption of Resolution No. 2015-859 Recommendation/Notes: Recommendation: That the Board of Directors adopt Resolution No. 2015-859 ordering that publication of Ordinance No. 104 adopting a basic p enalty and interest provision has occurred. Item Number:9. ATTACHMENTS:Description Type Resolution No. 2015-859 Cover Memo RESOLUTION NO. 201 5 -859 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 10 4 ADOPTING A BASIC PENALTY AND INTEREST PROVISION WHEREAS , the Board of Directors on February 26 adopted O rdinance No. 10 4 adopting a basic penalty and interest provision ; WHEREAS , that Ordinance was published in the Newport Beach/Costa Mesa Daily Pi lot on March 11 , 2015 , and WHEREAS , Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE , the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 10 4 adopting a basic penalty and interest provision has occurred. PASSED and ADOPTED on this 2 6th day of March 201 5 . _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Bo ard of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, N OELANI MIDDENWAY , Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2015 -85 9 was duly an d regularly passed and adopted by said Board of Directors at a regular meeting thereof , held on the 2 6 th day of March 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2015. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District Costa Mesa Sanitary District ... an Independent Special District Cooperative Agreement with Orange County Sanitation District and City of Newport Beach for the Construction of the Southwest Costa M esa Trunk Sewer Project OCSD Project Number 6-19 CMSD Project Number 101 Recommendation/Notes: Recommendation: That the Board of Directors approve s the Cooperative Agreement and authorizes the General Manager to sign said Agreeme nt. Item Number:10. ATTACHMENTS:Description Type Cooperative Agreement with OCSD & City of Newport B each Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Scott Carroll, General Manager Date: March 26 , 2015 Subject: Cooperative Agreement with Orange County Sanitation District and City of Newport Beach for the Construction of the Southwest Costa Mesa Trunk Sewer Project OCSD Project Number 6 -19 CMSD Project Number 101 Summary For more than twenty years CMSD has been working with OCSD on constructing a new gravity trunk sewer pipeline that will result in the elimination of six existing CMSD sewer pump stations. The purpose of the project is to consolidate facilities and reduce the reliance on pump station infrastructure. This will reduce the overall risks associated with faci lity failure (e.g. sanitary sewer overflow) and long term operational, maintenance and replacement costs associated with pump station infrastructure. The attached cooperative agreement describe s each party’s responsibility for comp l eting this project. Staff Recommendation That the Boar d o f Direct ors approves the Cooperative Agreement and authorizes the General Manager to sign the agreement. Analysis The project consist of two main components: 1. OCSD will construct 4,800 feet of gravity trunk sewer pipeline starting from the existing Newport Beach pump station at the end of Walkabout Circle in the City of Newport Beach. The pipe will flow south along the eastern boundary of Talbert Regional Park then west along the southern boundary of the park unde r the Santa Ana River and end at the existing OCSD Interplant line on Brookhurst Street. Board of Directors March 26 , 2015 Page 2 of 3 2. Construction of several CMSD and City of Newport Beach gravity sewer pipelines that connect to the new OCSD trunk pipeline and the abandonment of seven existing pump stations in CMSD and the City of Newport Beach (five stations in CMSD and two stations in Newport Beach). Original proposed project had six stations being abandon in CMSD, but CMSD recently decided not to abandon one of the stations, which is described in more details below. The objectives for the project include the following: • Provide a reliable conveyance system for projected 2030 wastewater flows tributary to each of the existing sewer pump stations proposed to be abandoned. • Provide infrastructure that may be efficiently maintained and easily accessed in the event of an emergency. • Reduce the risk of spills in CMSD and City of Newport Beach collection system due to system failure. • Avoid operational risks associated with pump stations in the wastewa ter collection system. • Avoid substantial disruption in the Talbert Nature Preserve for construction and operation. • Avoid the need for new easements from private property owners. • Avoid substantial traffic disruption during the construction phase, particu larly on Victoria Street and Hamilton Avenue. • Provide a solution that reduces the potential for chronic noise and odor complaints. On several occasions, staff and Secretary Ooten have met with some citizens to address their concerns regarding the potential impact s this project may have on Talbert Regional Park. On February 10, 2015 staff presented some alternatives to the Board of Directors in which the Board decided not to abandon Aviemore Pump Station because constructing the new gravity pipeli ne that will replace Aviemore Pump Station may have negative impacts to Talbert Regional Park. In addition, the costs for abandoning this pump station outweighs the community benefit. Staff estimates it will cost nearly $1 million dollars to abandon Avie more Pump Station, which services only 26 residence s. The design phase for this project will begin after all the parties have signed the Cooperative Agreement. Rob Hamers & Associates will be presenting a proposal to prepare said designs. Board of Directors March 26 , 2015 Page 3 of 3 Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 1 .0 , Sewer Infrastructure , which states: Objective: Our objective is to collect and transport wastewater to meet the needs of existing and future customers. Strat egy: We wil l do this by the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands. Legal Review District Counsel has reviewed and approved the Cooperative Agreement. Environmental Review The cooperative agreement being considered by the Board of Directors is in reference to CMSD Project #101 West Side Pumping Station Abandonment, OCSD Project 6 -19 South West Costa Mesa Trunk , and the abandonment of one City of Newport Beach sewer pump station and all three of these projects have been the subject of an EIR that has been certified by the OCSD Board of Directors. OCSD was the lead agency for the EIR. Financial Review The estimated cost for CMSD’s portion of this project is $7 .1 million. Approximately $2.6 million is already appropriated for this project. C onstruction is anticipated to begin in 2017 and end two years later in 2019. The District will have sufficient fund s available to fund the remaining portion of this project over the next three years. The Board of Directors will approve the funding amount during the adoption of the FY 2015 -16 and FY 2016 -17 b i -annual budget in June 2015. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 26 , 2015 Bo ard of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve the Cooperative Agreement . 2. Direct staff to report back with more information. Attachment: Cooperative Agreement Reviewed by: Wendy Davis Finance Manager No. 6-19 Trunk Sewer Page 1 of 6 Cooperative Agreement 1008811.2 COOPERATIVE AGREEMENT FOR THE CONSTRUCTION OF THE SOUTHWEST COSTA MESA TRUNK SEWER PROJECT OCSD PROJECT NUMBER 6-19 This COOPERATIVE AGREEMENT FOR THE CONSTRUCTION OF THE SOUTHWEST COSTA MESA TRUNK SEWER PROJECT (the "Agreement") is m ade and entered into by and between the O RANGE COUNTY SANITATION DISTRI CT ("OCSD"), a California Special District, the COSTA MESA SANITARY DISTRICT (CMSD), a California Independent Special District, and the CITY OF NEWPORT BEACH ("N ewport Beach"), a municipal corporation, as of ___________. OCSD, CMSD and Newpo rt Beach are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” RECITALS 1. OCSD proposes to d esign and construct a new gravity trunk s ewer pipeline from a site near the existing Newport Beach pump station site at the w est end of Walkabout Circle in the City of Newport Beach to the OCS D Interplant Line in Brookhurst Street in Huntington Beach as part of a project known and designated as the Southwest Costa M esa Trunk Sewer Project No. 6-19. The "Project" consists of the following elements: (a) OCSD will design and cons truct approximately 4,800 feet o f gravity trunk sewer pipeline commencing at the existing Newport Beach pump st ation site at the end of Walkabout Circle in the City of Newport Beach, flowing south al ong the eastern boundary of Talbert Regional Park then west along the southern boundary of Talbert Regional Park under the Santa Ana River to the existi ng OCSD Interplant Line on Brookhu rst Street. (b) CMSD will design and construct gravity sewer pipelines co nnecting to the new OCSD trunk sewer pipeline, a nd will abandon five pump stati ons in the area surrounding the Newport Beach pump station site at the end of Walkabout Circle. CMSD will further design and construct a new gravity sewer pipeline to connect to the new OC SD trunk sewer pipeline to facilitate the abandonment of a private pump station on West 18 th Street in the City of Costa Mesa. Actual elevation of point s of connection to OCSD trunk se wer pipeline will be determined and finalized during de sign of the Project. (c) Newport Beach will abandon the Walkabout Circle pump stat ion and will design and build a gravity sewer pipeline to connect to the new OCSD trunk sewer pipeline. Actual elevation of point of connection to OCSD trunk sewer pip eline will be determined and finalized during design of the Project. (d) The proposed new facilities and the pump stations to be a bandoned by CMSD and Newport Beach are depicted in the Figure 3-5 of the F inal Environmental Impact Report (EIR) for the Southwest Costa Mesa Trunk Sewer Project N o. 6-19 dated June 2014, State Clearinghouse No. 2013041049. Figures 3-5 of the Final EIR are attached hereto and made a part hereof. No. 6-19 Trunk Sewer Page 2 of 6 Cooperative Agreement 1008811.2 2. On February 10, 2015, CMSD decided not to abandon Aviemore Terrace (No. 5) Pump Station because of the negative impacts constructing Aviem ore Terrace pipeline will have on Talbert Regional Park and because the costs for abandoning t his pump station outweighs the community benefit. 3. The Project will consolidate the Parties' facilities and red uce the reliance on pump station infrastructure, which will in turn reduce the overall r isks associated with facility failure and the long-term operational, maintenance, and replacement cos ts associated with pump station infrastructure, which will benefit all the Parties to this Agre ement. 4. For the OCSD Southwest Cost a Mesa Trunk Sewer to convey flo ws as designed, the CMSD and Newport Beach grav ity sewer pipelines connecting t o the Project must be completed by CMSD and Newport Beach, respectively, and current projected flows from CMSD and Newport Beach must be achieved to ensure that the new OCSD trunk sewer pipeline has sufficient flow to operate as designed. Until these connections are made and projected design flows are achieved, the Southwes t Costa Mesa Trunk Sewer is lik ely to experience higher than designed operation costs and m aintenance requirements. AGREEMENT NOW, THEREFORE , it is agreed by and between t he Parties, as follows: 1. OCSD agrees as follows: (a) To complete the design and construction of its portion of the Project as depicted in Figure 3-3, at its own cost and expense. (b) To be responsible to address and carry out the mitigation measures identified in the EIR for its portion of the Project, at its ow n cost and expense. 2. CMSD agrees as follows: (a) To complete the design a nd construction of its portion of the Project (connections and gravity sewer pi pelines), and abandonment of t he existing pump stations, as depicted in Figure 3-5, at its own cost and expense. (b) To be responsible to address and carry out the mitigation measures identified in the EIR for its portion of the Project, at its ow n cost and expense. 3. Newport Beach agrees as follows: (a) To complete the design a nd construction of its portion of the Project (connections and gravity sewer pipelines, and abandonments of t he existing Walkabout Circle pump station, as depicted in Fi gure 3-5, at its o wn cost and ex pense. (b) To be responsible to address and carry out the mitigation measures identified in the EIR for its portion of the Project, at its ow n cost and expense. No. 6-19 Trunk Sewer Page 3 of 6 Cooperative Agreement 1008811.2 4. The Parties agree to insure timely review and issuance of a ll plans, specifications, permits, and documents for the connections and gravity sewer pi pelines within their jurisdiction without undue delay. 5. During construction of the OCSD Project, CMSD and Newport Be ach shall accept and dispose of all dewatering flow from activities relat ed to construction of the OCSD trunk sewer pipeline east of the Santa Ana River. Dewatering fl ows shall be conveyed by OCSD’s contractor to the CMSD and/or Newport Beach point of acc eptance within 5,000 linear feet of the constr uction area. 6. The Parties agree that any f acilities, appurtenances, or con nections required to be constructed to be connected to the new OCSD sewer trunk pipelin e will be constructed to OCSD standards. 7. (a) The Parties agree that if for any unforeseen circumsta nces CMSD is not able to fully connect and provide curre nt projected flows to the new OCSD trunk sewer pipeline within one year of completion of the Project, CMSD will assume operation and maintenance of said OCSD trunk sewer pipeline until a full connection is made and current projected flows are achieved. Upon completion of the CMSD gravity sewer pipelines and connection, and when current projected flows are achieved, CMSD will clean and CCTV the OCSD trunk sewer pipeline before turning it back to OCSD. (b) The Parties agree that if for any unforeseen circumstanc es Newport Beach is not able to fully connect and provide current projected flows t o the new OCSD trunk sewer pipeline within one year of comp letion of the Project, Newport Beach will assume operation and maintenance of said OCSD trunk sewer pipeline until a full conn ection is made and current projected flows are achieved. U pon completion of the Newport B each gravity sewer pipelines and connection, and when current projected flows are achieved, Newport Beach will clean and CCTV the OCSD trunk sewer pipelin e before turning it back to OC SD. (c) If neither CMSD nor Newport Beach connect and achieve cu rrent projected flows within one year of completion of the Project, CMSD and Ne wport Beach agree to jointly operate and maintain the OCSD trunk sewer pipeline until such t ime that both are connected and achieving current projected flows, at which time, OCSD will ass ume operation and maintenance responsibilities. (d) Operation and maintenance of the OCSD trunk sewer pipeli ne during the interim period described above in (a) through (c) will not be t he responsibility of OCSD. 8. In contemplation of the provisions of Section 895.2 of the California Government Code imposing certain tort liab ility jointly upon public entiti es solely by reason of such entities being parties to an ag reement as defined by Section 895 of the Government Code, each Party, pursuant to the authorization co ntained in Sections 895.4 and 8 95.6 of the Government Code, hereby agrees to and shall indemnify and hold harmless the othe r Party, and its council members, officers, agents, and employees from and against any and all lo sses, liability, damages, claims, suits, actions, and administrative proceedings or demands (incl uding reasonable attorneys fees) relating to acts or omissions of the indemnitor, its officers, agents, or employees arising out of or incidental to the performance of any of the provisions of this Agreement. Neither Party assumes No. 6-19 Trunk Sewer Page 4 of 6 Cooperative Agreement 1008811.2 liability for the acts or omissions of persons other than each party's respective officers, agents, or employees. In the event judgment is entered against the Partie s because of joint or concurrent negligence of the Parties, or their officers, agents, or employ ees, an apportionment of liability to pay such judgment shall be made by a Court of competent jurisdi ction. This section shall survive termination of the Agreement. 9. This Agreement shall remain in effect from _________ to the acceptance of the improvements by the legislative bo dies of the Parties, provided that it may be amended or terminated upon the mutual wri tten agreement of the Parties. 10. All notices given pursuant to this Agreement shall (a) be in writing and sent by overnight courier (return receipt requested) or facsimile or el ectronic transmission, (b) shall be deemed given upon the date of delivery (or refusal to accept de livery) as indicated on the return receipt; provided, however, if such notice is not delivered or refused on a business day, then notice shall be deemed to have been given on the first business day following the actual date of delivery or refusal and (c) addressed as follows: If to OCSD: With a c opy to: General Manager Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 If to CMSD: With a c opy to: General Manager Costa Mesa Sanitary District 628 W. 19 th Street Costa Mesa, CA 92627 If to Newport Beach: With a c opy to: 11. The terms of the Agreement shall be construed in accor dance with the meaning of the language used and shall not be construed for or against eit her Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 12. Absent an express waiver, th e failure of any party to purs ue any right granted under this Agreement shall not be deemed a waiver of that right regarding any existing or subsequent breach or default under this Agreement. 13. This Agreement is solely between the Parties hereto, and i s not intended to create, nor should it be construed to creat e any rights in so-called th ird party beneficiaries. No. 6-19 Trunk Sewer Page 5 of 6 Cooperative Agreement 1008811.2 14. It is understood that there are no oral agreements bet ween the Parties hereto affecting this Agreement and this Agreement supersedes and canc els any and all previous negotiations, arrangements, agree ments, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 15. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agr eement. If any provision of this Agreement shall be found contrary to law, the remainder of this Agreement shall continue in full force. 16. This Agreement may be executed in counterparts, each o f which shall be deemed an original, and such counterpart s together shall constitute bu t one and the same instrument. IN WITNESS WHEREOF , the Parties hereto have caused this Agreement to be executed as of the date set for th opposite the res pective signa tures. ORANGE COUNTY SANITATION DISTRICT By: ATTEST: By: APPROVED AS TO FORM: By: No. 6-19 Trunk Sewer Page 6 of 6 Cooperative Agreement 1008811.2 COSTA MESA SANITARY DISTRICT By: ATTEST: By: APPROVED AS TO FORM: By: Alan Burns, District Counsel CITY OF NEWPORT BEACH By: ATTEST: By: APPROVED AS TO FORM: By: Costa Mesa Sanitary District ... an Independent Special District Shared Service Program with Orange County Sanitatio n District (OCSD) – Human Resources & Risk Management Recommendation/Notes: Recommendation: That the Board of Directors approv es the Agreement and authorizes the General Manager to sign said Agreement. Item Number:11. ATTACHMENTS:Description Type Shared Services Agreement Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Scott Carroll, General Manager Date: March 26, 2015 Subject: Shared Services from Orange County Sanitation District (OCSD) – Human Resources & Risk Management Summary On October 18, 2014, CMSD and OCSD entered into an agreement where OCSD assigned one of their senior human resources analyst to serve as CMSD’s Interim Administrative Services Manager. The approved agreement supports the Orange County Local Agency Formatio n Commission (LAFCO) Shared Services Program. The arrangement is working so well that staff requested an extension of the service through June 30, 2015 in which OCSD has agreed to CMSD’s request. Staff Recommendation Tha t the Board of Directors approves the Agreement and authorizes the General Manager to sign said Agreement. Analysis For the past six months the Interim Administrative Services Manager has performed the following duties: • Administer employee health, welfare, retirement benefits; • A dvise and assist employees and management in a variety of personnel matters including the interpretation and application of personnel policies identified in the Employee Handbook and Administrativ e Regulations; • Supervise, m entor and coach the Administrative As sistant to have a successful career in the human resources profession; • Facilitate a classification and salary compensation survey; Board of Directors March 26, 2015 Page 2 of 3 • Recruit the Maintenance Assistant and Permit Technician posit ions; • Coordinate with managers and supervisors completing performance evaluations of their subordinates; • Updated policies in the Employee Handbook; • Researched an analyzed the Affordable Care Act (ACA) “Cadillac Tax”; • Developed and implemented a coaching an d mentoring program for all CMSD employees; • Process claims and litigation in conjunction with the District 's claims administrator ; • I dentify major areas of risk and risk control ; • Facilitate the coordination of safety committee meetings. Staff requested a three month extension of the service so that the Interim Administrative Services Manager can continue training and coaching CMSD’s Administrative Assistant in human resources responsibilities so that this employee can transition into the human resources ro le for the organization on a permanent basis. Strategic Plan Element & Goal This item complies wit h Strategic Element 3 .0., Partnerships , and Strategic Goal No. 3.2 , Strengthen our ties with local governments, special districts and educational institutions . Legal Review The attached agreement is nearly identical to the October 18, 2014 Agreement in which Deputy District Counsel has reviewed and approved. The only difference in the new agreement is the hourly rate. The hourly rate is increasin g from $72 .00 to $73.30. Environmental Review The consideration of sharing administrative services with another government agency is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review As of the date of this report, the District has been invoiced fo r four months of Senior Human Resource Analyst service (10/20/14 – 2/5/15) for a total of $27,864. There is approximately $17 ,280 or 240 hours, left on the existing contract which ends March 20, 2015. The additional 576 hours to extend the contract throug h June 30, 2015 at the increased rate of $73.30 would cost approximately $42 ,0 00. The entire cost of services from October 20, 2014 through June 30, 2015 is estimated to be under $87,5 00. Staff believes there is adequate budget ed funds available for this service due to the vacate Administrative Services Manager position. Board of Directors March 26, 2015 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 26, 2015 Bo ard of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve the Agreement and direct staff to begin recruiting for a permanent Administrative Services Manager. Attachments A: Lending Agreement with OCSD B: Lending Agreement with OCSD dated October 18, 2014 Reviewed by: Wendy Davis Finance Manager OCSD -CMSD Lending Agreement Page 1 of 5 1070837.1 SENIOR HUMAN RESOURCES ANALYST LENDING AGREEMENT This Agreement is made this __ day of March 201 5 , by and between Orange County Sanitation District, a special district, (hereinafter, “OCSD ”) with Costa Mesa Sanitary District , a special district , (hereinafter, “CMSD ”). A. CMSD is a special district formed under the Sanitary District Act of 1923 (Health & Safety Code §§ 6400 et seq.). The CMSD boundaries encompass all of the City of Costa Mesa and portions of Newport Beach and unincorporated Orange County. The CMSD provides wastewater collection and transmission to Orange County Sanitation District facilities for treatment and disposal ; B. OCSD i s a special district formed under the County Sanitation District Act of 1939 (Health & Safety Code §§ 4700 et seq.) that provides wastewater collection, treatment, and disposal services for central and northwest Orange County. C. CMSD and OCSD previously en ter ed into an agreement wherein OCSD assign ed a n OCSD senior human resources analyst ("HR Analyst ") to serve as the interim human resources manager for CMSD ("Position") for six (6) months as a workforce development opportunity ; D. The workforce development opportunity arrangement benefit ted both CMSD and OCSD ; E. CMSD and the HR Analyst requested to extend the terms of the Agreement through June 30, 2015, to which OCSD was amenable; and F. The purpose of this Agreement is to set forth the terms and conditions governing the understanding between the Parties . THE PARTIES AGREE AS FOLLOWS: I. GENERAL TERMS A. This Agreement shall be effective from March 21 , 2015 through June 30, 2015 , unless terminated earlier as provided below. B. Either party may terminate this Agreement without cause for any reason at any time upon giving at least thirty (30) days prior written notice to the other party. Such notice shall state the termination date. C. Either Party may immediately terminate this Agreement for cause including, but not limited to, the failure of the other Party to satisfy its obligations under this Agreement. D. In the event of termination of this Agreement, HR Analyst shall immediately cease all activities in the Position and return to OCSD. Additionally, any payments owed by either party to the other will immediately become due and outstanding. E. In no event shall HR Analyst be considered an employee of CMSD. HR Analyst shall remain an employee of OCSD. OCSD -CMSD Lending Agreement Page 2 of 5 1070837.1 F. Both Parties agree not to subcontract, assign, or otherwise transfer the Agreement or any part of the services to be performed under this Agreement without prior written consent and approval from the other Party. II. CMSD ’S RIGHTS AND RESPONSIBILITIES A. CMSD shall comply with all applicable local, state, and federal l abor laws as they apply to HR Analyst including, but not limited to the Fair Labor Standards Act, Family and Medical Leave Act, Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964 , California Labor Code, Fair Employment and Housing Act, and California Family Rights Act . B. CMSD shall reimburse OCSD at a rate of $73.30 per hour for all costs and payment of salary, wages, and benefits related to the continued employment of HR Analyst during the period HR Analyst works in the Position. Th is hourly rate includes, but is not limited to salary, wages, healthcare benefits, retirement contributions, other vested benefits, and all payroll taxes and withholdings applicable to such payments. Aside from the $7 3.30 per hour payment, CMSD shall not be responsible to pay any compensation to OCSD or HR Analyst for work performed for CMSD. C. OCSD shall be the sole and exclusive Party responsible for determining and paying HR Analyst 's rate of pay and amount of salary , wages, and benefits payable to HR Analyst during the period HR Analyst works in the Position. D . CMSD shall notify OCSD of HR Analyst 's use of medical leave , personal leave , compensatory time off, administrative leave or floating holiday to allow OCSD to make necessary adjustments to invoice amounts caused by HR Analyst 's use of paid or unpaid leave . E . CMSD shall pay all invoices within thirty (30) days of invoice date. F . CMSD agrees not to enter into any contract or agreement with any other party, agency, entity, or person which may have the effect of obligating OCSD in any way, except with the prior written consent of OCSD. G . CMSD, at its sole cost and expense, shall obtain, keep in force, and maintain any policy of insur ance necessary or appr opriate to provide coverage, defense, or indemnification of OCSD as it relates to HR Analyst or HR Analyst 's performance during the period HR Analyst works in the Position. H . CMSD agrees and covenants that they will maintain a work environment free from unlawful discrimination and/or harassment in compliance with federal and state law. I . CMSD will , at its sole cost , provide HR Analyst with Worke rs’ Compensation coverage during the period HR Analyst works in the Position . Should CMSD fail to provide proper W orkers' C ompensation coverage to HR Analyst , CMSD agrees to defen d , indemni f y, and reimburse OCSD for any and all costs associated with Workers' Compensation coverage to HR Analyst during the period HR Analyst works in the Position . J . CMSD may remove HR Analyst from the Position in its sole discretion and for any reason . Should CMSD remove HR Analyst from the Position prior to the agreed termination OCSD -CMSD Lending Agreement Page 3 of 5 1070837.1 date, CMSD shall notify OCSD of the removal and this Agreement wil l be deemed terminated upon said notice . III. OCSD ’S RIGHTS AND RESPONSIBILITIES A. OCSD shall assume sole and exclusive responsibility for the payment of HR Analyst 's salary, wages, and benefits during the period HR Analyst works in the Position . OCSD shall be the sole and exclusive Party responsible for determining HR Analyst 's rate of pay and amount of salary, wages, and benefits payable to HR Analyst during the period HR Analyst works in the Position. B. OCSD shall be solely responsible for the payment of any payroll taxes, withholdings, and any other insurance premiums and benefits of any kind owed to HR Analyst . C. OCSD shall invoice CMSD on a monthly basis for the hours HR Analyst works in the Position. D. OCSD shall be responsible for counseling and disciplining HR Analyst . CMSD may provide input on HR Analyst performance to OCSD and may request OCSD take disciplinary action against HR Analyst . OCSD shall maintain HR Analyst records, including but not lim ited to, personnel file, medical file, and discipline file. E. OCSD agrees that HR Analyst shall maintain information obtained at CMSD in confidence and shall indemnify, defend and hold CMSD harmless from and against all claims and damages arising from HR Analyst’s breach of privacy laws arising from disclosure of information obtained from CMSD. IV. INDEMNIFICATION A. CMSD agrees to defend all claims of loss, indemnify and hold harmless OCSD and its officers, officials, agents, volunteers and employees from any and all claims for damage to property, personal injury, wrongful death or other losses and costs, including but not limited to reasonable attorney fees and defense costs, arising out o f the negligent acts or omissions or willful misconduct of CMSD or its agents, employees, officers, officials, or volunteers in the performance of this Agreement. B. OCSD agrees to defend all claims of loss, indemnify and hold harmless CMSD and it s officers, officials, agents, volunteers and employees from any and all claims for damage to property, personal injury, wrongful death or other losses and costs, including but not limited to reasonable attorney fees and defense costs, arising out of the n egligent acts or omissions or willful misconduct of OCSD or its agents, employees, officers, officials, or volunteers in the performance of this Agreement. C. No employee benefits, except workers compensation, shall be availabl e to HR Analyst from CMSD in connection with work performed under this Agreement. Except for the hourly fees paid by CMSD to OCSD as provided for in this Agreement, CMSD shall not pay salaries, wages, benefits, or any other form of compensation to OCSD or HR Analyst for performing services hereunder. CMSD is not responsible for any taxes or government withholdings on behalf of HR Analyst. OCSD agrees to defend, indemnity, and hold CMSD harmless against any claims for wages, salar y, benefits, or withholdings, exempting only workers compensation benefits, OCSD -CMSD Lending Agreement Page 4 of 5 1070837.1 made by or on behalf of HR Analyst or any government entity for work performed under this Agreement . D. CMSD agrees to defend all claims of loss, i ndemnify , and hold harmless OCSD and its officers, officials, agents, volunteers and employees from any and all claims for damage to property, personal injury, wrongful death or other losses and costs, including but not limited to reasonable attorney fees and defense costs, arising out of the negligent acts or omissions or willful misconduct of the HR Analyst and relating to work performed by HR Analyst pursuant to this Agreement during the period HR Analyst works in the Position . E. CMSD hereby releases, waives, and discharges OCSD its officers, officials, agents, volunteers and employees from, and covenants not to sue OCSD for , any and all claims for damage to property, personal injury, wrongful death or other losses and costs, including but not limited to reasonable attorney fees and d efense costs, arising out of the negligent acts or omissions or willful misconduct of the HR Analyst and relating to work performed by HR Analyst pursuant to this Agreement during the period HR Analyst works in the Position. F. In the event that it is determi ned by a Court or similar judicial body that HR Analyst was subjected to discrimination, harassment, or retaliation at CMSD property or by a CMSD employee or official, under any local, state, or federal law during the time HR Analyst held the Position, CMS D shall pay the costs of OCSD's legal defense and fully indemnify OCSD against any and all claims asserted against OCSD or its officers, officials, agents, volunteers or employees per the terms of all indemnification provisions in this Agreement. G. CMSD and OCSD expressly agree that the foregoing Indemnification and Release provisions are intended to be as broad as possible and inclusive as is permitted by the laws of the State of California and that if any portion is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. V. MISCELLANEOUS PROVISIONS A. Captions and headings in this Agreement are solely for the convenience of the parties, are not a part of this Agreement, and shall not be used to interpret or determine the validity of this Agreement or any of its provisions. B. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all such counterparts together shall constitute one and the same instrument. C. Th is Agreement is the entire agreement between the parties. No other agreements, oral or written, have been entered into with respect to the subject matter of this Agreement. D. The validity, interpretation, and performance of this Agreement shall be governed by and construed in accordance with the laws of the State of California. VI. EXECUTION By signing below, each of the following represent that they have authority to execute this Agreement and to bind the party on whose behalf their signature is made. OCSD -CMSD Lending Agreement Page 5 of 5 1070837.1 COSTA MESA SANITARY DISTRICT ORANGE COUNTY SANITATION DISTRICT By: By: Name: Name: Title: Title: Date: Date: Costa Mesa Sanitary District ... an Independent Special District Close Capital Improvement Projects and Appropriate and Transfer Funds Recommendation/Notes: Recommendation: That the Board of Directors approve s closing capital improvement projects that are complete and appropriate and transfer fund s to existing capital improvement projects. Item Number:12. ATTACHMENTS:Description Type Close Capital Projects Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy Davis, Interim Finance Manager Date: March 29, 2015 Subject: Close Capital Improvement Projects and App ropriate or Transfer Budget Summary At the February 10 , 2015 Study Session, the Board of Directors reviewed the status of current Capital Improvement Projects and staff’s su ggestion to close projects that are either completed or not a priority and transfer ava ilable funds to higher priority projects. Staff Recommendation That the Board of Directors approves closing capita l improvement projects that are complete and appropriate and transfer funds to exis ting capital improvement projects as shown below: Board of Directors March 26, 2015 Page 2 of 3 Analysis Staff is requesting that following Capital Improvem ent Projects be closed and the available balance be transferred to other projects as detaile d below: • #197 System Wide Sewer Reconstruction Phase 3 – This project is completed and the remaining balance of $178,000 can be transf erred out. • #201 Replace Equipment at Corporate Yard and 21 st Street Pump Stations – These projects are complete and the remaining balan ce of $91,000 can be transferred out. • #306 Grade 4 Improvements Phase 1 – The plan designs will be completed and then project will be placed on hold until after the next District-wide CCTV is completed. Staff is requesting the remaining balan ce of $500,000 be transferred to other higher priority projects. This project will be reevaluated and brought back after the District-wide CCTV is complete. • #307 Harbor Pump Station Generator – This project is being requested to be closed due to lack of adequate space to place a gen erator and that the balance of $175,000 be transferred out. • #308 Manhole Rehabilitation – This project has not been developed. Therefore, staff is requesting this project be closed and the $340,500 budget be transferred out. • #101 Westside Pump Station Abandonment – Staff is requesting that the $100,000 in-lieu of sewer construction money receiv ed ten years ago from the 1901 Newport Blvd Developer be transferred from Fund 21 - Sewer Construction and appropriated in the Westside Pump Station Abandonme nt account (See (1) above). • #196 Pump Station Emergency Equipment – This project consists of four separate projects of which two have been completed and the remaining two are in design. This project is over budget. Therefore, s taff is requesting a transfer-in of $590,000 to complete this project. Proj #Transfer From:AmountProj #Transfer To:Amount 201297System Wide Swr Recon Ph 3 #197178,000 200601Westside Pump Stn Abandonment #101100,0 00 (1)201301Replace Equip at Corp & 21st P/S #20191,000 201296Pump Stn Emergency Equip #196590,000 201306Gr 4 Improvements Ph 1 #306500,000 201302Elden Pump Stn Valve/Repipe #202329,000 201307Harbor PS Generator #307175,000 201304Manhole Cover Repairs #20425,000 201308Manhole Rehab #308340,500 201308City Manhole Adjustment Program #309340 ,500 1,284,500 1,384,500 Board of Directors March 26, 2015 Page 3 of 3 • #202 Elden Pump Station Valve and Repiping – The plans for this project are complete and ready to go to bid. Staff is requesti ng a transfer-in of $329,000 for construction. • #204 Manhole Cover Repairs – This project had a change order for additional repairs causing it to exceed its budget. Staff is requesting a transfer-in of $25,000. • #309 City Manhole Adjustment Program – Staff is requesting a transfer-in of $340,500 to cover the invoices from the City for ad justing District manholes during street construction projects. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review The closing of projects and transfer of funds is an administrative matter and is not a disturbance of the environment similar to grading o r construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review The net effect to the overall Capital Improvement P rogram budget is an increase of $100,000 as a result of the transfer-in from the Se wer Construction Fund. Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the March 26, 2015 Board of Directors regular meeting a t District Headquarters and on District’s website at www.cmsdca.gov . Alternative Actions 1. Refer the matter back to staff Costa Mesa Sanitary District ... an Independent Special District City of Costa Mesa Invoice for Raised Manholes Recommendation/Notes: Recommendation: That the Board of Directors approves paying the Cit y of Costa Mesa $168,211 for raising 446 manholes from 2011 through 2013. Item Number:13. ATTACHMENTS:Description Type City of Costa Mesa Invoice for Raised Manholes Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: March 26, 2015 Subject: City of Costa Mesa Invoice for Raised Manh oles Summary When the City of Costa Mesa is rehabilitating stree ts, the District requires their contractor to raise manholes because it is more cost effective and it improves logistics. The City recently submitted an invoice to the District for r aising 446 manholes over a four year period. Staff Recommendation That the Board of Directors approves paying the Cit y of Costa Mesa $168,211 for raising 446 manholes from 2011 through 2013. Analysis When the City of Costa Mesa is in the planning phas e for street resurfacing and/or rehabilitation, officials will ask District staff i f we want the City’s contractor to raise manholes as part of the project. Sometimes it is more cost effective and improves on logistics by having the City’s contractor raise manholes because the contractor is already mobilized and on site to perform the work. If the District raises manholes it would require staff to solicit bids, enter into an agreement with a contractor and then coordinate the work with the City’s contractors. Board of Directors March 26, 2015 Page 2 of 3 The District signs off on the City plans by filling out a form that signifies District approval to have the City raise manholes in the project area an d then invoice the District for services rendered. Even though this is not a standard agree ment used by the District, filling out the form is still considered a contract agreement betwe en the City and the District. From 2011 through 2013, the City raised 446 manhole s at a total cost of $168,211 or $377.15 per manhole. The City did not invoice the District for manholes raised in 2014. When the District hires contractors to raise manhol es the cost per manhole varies from $300 to $556. Staff believes this amount of $168,211 is owed to the City. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 1.0 and with Strategic Element 3.0 Partnership and Strategic Goa l 3.2, strengthening our ties with local governments, special districts and educational inst itutions. Strategic Element 1.0 Sewer Infrastructure Objective: Our objective is to collect and transport wastewate r to meet the needs of existing and future customers. Strategy: We will do this by the careful management of the co llection infrastructure using prudent planning and maintenance, with financial st rategies to maintain sufficient capacity and respond to changing regulatory demands. Legal Review Not applicable. Environmental Review Adjusting sewer manholes to grade during a city str eet improvement project is a minor alteration and is categorically exempt under the Ca lifornia Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq .) under Section 15301 as a “Class 1” project as stated under 15301 Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or min or alteration of existing public or private structures, facilities ?15301(b) “Existing facilities of both investor and publicly-owned utilities used to provide electric p ower, natural gas, sewerage, or other public utility services“. Financial Review This expense was not budgeted. Staff is requesting the creation of a new capital improvement project called “City Manhole Adjustment Program #309” and a budget transfer to cover these costs in the “Close Capital Improvement Projects and Appropriate or Transfer Budget” staff report. If the budget tra nsfer is approved there will be adequate funds available. Board of Directors March 26, 2015 Page 3 of 3 Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the March 26, 2015 Board of Directors regular meeting a t District headquarters and on District’s website. Alternative Actions 1. Refer the matter back to staff for more informat ion. Reviewed by: Wendy Davis Finance Manager Costa Mesa Sanitary District ... an Independent Special District CMSD Contribution Program Recommendation/Notes: Recommendation: That the Board of Directors consider approving the attached applications from the Costa Mesa Newport Lions Club and the Estancia & Te Winkle Schools Foundation. Item Number:14. ATTACHMENTS:Description Type CMSD Contribution Program Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Scott Carroll, General Manager Date: March 26, 2015 Subject: CMSD Contribution Program Summary Last year, the Board established new procedures for non -profit organizations to request monetary contribution from the District. In addition, the District now allows non -profits to use District generators for their special event in lieu of receiving a monetary contribution. Staff Recommendation Tha t the Board of Directors consider approving t he attached applications from the Costa Mesa Newport Harbor Lions Club and from Estancia & TeWinkle Schools Foundation . Analysis The District has received two applications, which are described in more details below. 1. Costa Mesa Newport Harbor Lions Club – This organization is requesting to use three generators for their upcoming Fish Fry event scheduled for May 29 -31, 2015. In return, the District will receive a free information booth (the cos t for a booth is $200 ) where District staff can display and make available to the public the many waste diversion programs available to them. In addition, the Lions Club will make available at the event recyclable containers for discarded recyclable items and they will advertise a CMSD program in the event program and on their website and Facebook. Staff recommends advertising the District’s Organics Recycling Program. 2. Estancia & TeWinkle Schools Foundation – The Foundation was created to provide a stron g academic grounding for every student at Estancia High School and TeWinkle Middle School. The Foundation’s annual event is the Gala that Board of Directors March 26, 2015 Page 2 of 3 recognizes students for their achievements. The Foundation is requesting a contribution from the District of $50 to $200 to help pay for the event. In return, the District can place an ad in their program about a CMSD program. However, the event is this Saturday, March 28, 2015, so it’s probably too late to place an ad in their program. The date on the application is March 12, 2015. Strategic Plan Element & Goal This item complies wit h Strategic Element 3 .0., Partnerships , and Strategic Goal No. 3.5 , Participate in community groups and civic organization activities . Legal Review Not applicable Environmental Review The environmental review for the program that allows local non -profit groups to use the District’s small generators was originally completed when the concept was first discussed by the Board of Directors, and at that time, the program was found to have a n egligible effect on the environment. Part two of the staff report is for financial contributions that support student achievements and there is no effect on the environment for the contributions contemplated and the use of the money by the foundations. Fi nancial Review T he District budgeted to rent a booth at the Lions Club Fish Fry therefore, approval of thi s agreement will result in a savings of $200 . The contribution cost for the Estancia & TeWinkle Schools Foundation Gala was not budgeted. However, this expense would be offset by the savings from the Lions Club Fish Fry event if approved. F unding in the budget can be found if the Board wishes to approve only the Gala application. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 26, 2015 Bo ard of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve the application from the Costa Mesa Newport Harbor Lions Club. 2. Do not approve the application from the Estancia & TeWinkle Schools Foundation. Attachments A: Application from the Costa Mesa Newport Harbor Lions Club B: Application from the Estancia & TeWinkle Schools Foundati on Board of Directors March 26, 2015 Page 3 of 3 Reviewed by: Wendy Davis Finance Manager Costa Mesa Sanitary District ... an Independent Special District Salary Survey Comparator Agencies Recommendation/Notes: Recommendation: That the Board of Directors receiv e and file the report. Item Number:15. ATTACHMENTS:Description Type Salary Survey Comparator Agencies Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdc a.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum T o: Board of Directors From: Scott Carroll, General Manager Date: March 26, 2015 Subject: Salary Survey Comparator Agencies Summary A comprehensive classification and compensation study is currently underway at the District. The study is being performed by Koff and Associates (Koff) and the overall purpose is to ensure the District’s salary and benefits package is competitive with the labor market. To assess market placement, the District must determine which agencies will serve as comparators. Koff has provided a recommendation of comparator agencies to the District based on industry -recognized standards. Staff Recommendation T hat the Board of Directors receive and file th is report . Analysis When considering the selection of comparator agencies, a number of factors are taken into consideration. In addition, input is gathered from stakeholders to ensure all viewpoints are h eard and incorporated into the analysis. In recommending the list of District comparators, the following factors were considered:  Organizational type and structure – Koff generally recommends that agencies of a similar size that provide similar services be used as comparators. When it is difficult to find agencies of a similar size and structure, it is important to obtain a good balance of smaller and larger agencies. The size of an organization is not as critical for administrative and technical classe s because, despite size and structure, these classes perform fairly similar work. Organizational size becomes more important when comparing management classes because there is a broader scope of work and greater responsibility at Board of Directors March 26 , 201 5 Page 2 of 4 larger organizations (e.g ., larger amount of staff to manage, higher consequence of error, increased political exposure and visibility).  Similarity of population, staff, and operational budgets – This element pertains to the resources required (staff and funding) and available for the provision of services. Both large and small agencies are recommended as comparators.  Scope of services provided – Organizations providing the same services are ideal for comparators. Most of the recommended District comparator agencies provi de s imilar services (e.g., underground pipeline maintenance , pump stations and waste diversion programs).  Labor market – The geographic labor market area is taken into consideration when selecting comparator organizations because it reflects the region’s cost of living, home prices, growth rate, and other demographic characteristics like the District.  Compensation Philosophy – Does the organization regularly conduct a market survey, and, once completed, how is this information applied? Many agencies pay to the median, some pay to the average, others pay to a higher percentile. Salary ranges may be set upon market base salary values or may include the total value of salary and benefits. Additionally, the comparator agency analysis included specific data p oints for each proposed agency: Services Provided, Geographic Proximity (Miles); Total Number of Full -Time Equivalent Employees (FTE); Total Expenditures and Total Expenditures – FTE Ratio (shown in $1,000’s); Population Served and Population – FTE Ratio; Median Home Sales Price; % Above/Below U.S. Cost of Living Average; and Median Household Income. Each proposed comparator agency was ranked on the data points; the lower the rank number, the more comparable to the District. Then those rankings were compi led into a spreadsheet to determine overall rankings and best matches for the District. It is important to note that these match results are strictly m athematical and does not have to be final . Organizations may adjust matches, when necessary; to bette r align with organizational needs. For instance, in this case, the data points yielded Castaic Lake Water Agency as a top 12 District comparator; however, this outcome does not align with the goal of local Orange County comparators because the agency is l ocated in Los Angeles County and it is 77 miles away from the District. Therefore, other highly ranked Orange County comparators were considered instead. Sinc e the City Huntington Beach is ranked 13 th and offers similar services such as pipeline and p ump station maintenance and waste diversion programs like the District, it is recommended that it serve as a replacement comparator for Castaic Lake Water Agency. In addition adding the City of Huntington Beach will give an equal amount of comparative age ncies (6 special districts and 6 cities). It is an industry -recognized Board of Directors March 26 , 201 5 Page 3 of 4 standard to identify 10 -12 comparator agencies because this will ensure sufficient data points for each classification surveyed. It is typical to require at least 4 “matches” for each classification surveyed in order to perform a statistically sound analysis of the market. As a result, it is recommended that the District utilize the following agencies as compensation and classification comparators: 1. Mesa Water District 2. Midway City Sanitary District 3. City of Tustin (Public Works) 4. City of Fountain Valley (Public Works) 5. City of Newport Beach (Public Works) 6. El Toro Water District 7. Yorba Linda Water District 8. City of Costa Mesa 9. Santa Margarita Water District 10. City of Santa Ana (Public Works ) 11. Moulton Niguel Water District 12. City of Huntington Beach (Public Works) Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Plan Element 6.0, Personnel/Organizational Management , which states as follows: Objecti ve: To employ and retain a high quality motivated workforce . Strategy: We will do this by utilizing sound policies and personnel practices, offering competitive compensation and benefits, providing opportunities for training, development and professional growth, while ensuring a safe and secure workplace.” Legal Review There are no legal impacts to the District for determining comparator agencies. Environmental Review A compensation and classification study is an administrative matter and is not a distu rbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review There is no fiscal impact to the District for determining comparator agencies. Public Notice Process Cop ies of this report are on file and will be included with the entire agenda packet for the March 26, 2015 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions 1. Refer the matter back to staff Enclosure Board of Directors March 26 , 201 5 Page 4 of 4 1. Koff Proposed Comparator Agencies 2/2/12 (12 pages) Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Criteria Comparison Score Overall Ranking Costa Mesa Sanitary District 8 1 1 Mesa Water District 71 2 2 Midway City Sanitary District 71 2 3 City of Tustin (Public Works) 88 4 4 City of Fountain Valley (Public Works)94 5 5 City of Newport Beach (Public Works)95 6 6 El Toro Water District 107 7 7 Yorba Linda Water District 108 8 8 City of Costa Mesa 109 9 9 Santa Margarita Water District 109 9 10 City of Santa Ana (Public Works)110 11 11 Castaic Lake Water Agency 111 12 12 Moulton Niguel Water District 114 13 13 City of Huntington Beach (Public Works)118 14 14 Trabuco Canyon Water District 123 15 15 City of Garden Grove (Public Works)124 16 16 Three Valleys Municipal Water District 125 17 17 South Orange County Wastewater Authority 127 18 18 Orange County Sanitation District 130 19 19 City of Irvine (Public Works)132 20 20 Ventura Regional Sanitation District 134 21 21 Rancho California Water District 135 22 22 Irvine Ranch Water District 138 23 23 Inland Empire Utilities Agency 141 24 24 South Coast Water District 147 25 25 Elsinore Valley Municipal Water District 151 26 26 Helix Water District 154 27 27 Cucamonga Valley Water District 156 28 28 City of Anaheim (Public Works) 159 29 Recommended Comparator Agencies Recommended List of Comparators 1 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Miles from Client FTE Agency Financial Comparison (Expenditures)Median Household Income Median Home Price Population Served % above / below U.S Cost of Living Average Agency Financial FTE Ratio Authorized FTE Population Ratio (per 1000)County Sewer Maintenance Liquid Waste Collection Solid Waste Collection Finance Administrative Services Contracted Solid Waste Pick-Up Contracted Liquid Waste Treatment/Dispo sal Comparable Services Score Diff from CMSD (Absolute Value)Ranking Costa Mesa Sanitary District -14 $10,913,940 $65,373 $623,800 116,700 91.00%$780 0.12 Orange County x x x x x X x 7 0 1 Castaic Lake Water Agency 77 53 $21,201,800 $84,291 $395,200 124,000 48.30%$400 0.43 Los Angeles County X X X 3.00 4 18 City of Anaheim (Public Works) 17 237 $330,583,005 $59,627 $438,800 337,471 56.20%$1,395 0.70 Los Angeles County X X X X X 5.00 2 4 City of Costa Mesa 0 466 $132,576,299 $65,373 $623,800 110,322 91.00%$284 4.22 Orange County X X X X X 5.00 2 4 City of Fountain Valley (Public Works)8 59 $6,301,823 $81,212 $636,900 55,595 93.50%$107 1.06 Orange County X X X X X X 6.00 1 3 City of Garden Grove (Public Works)13 150 $56,385,200 $59,988 $434,500 171,377 55.30%$376 0.88 Orange County X X X X X X X 5.00 2 4 City of Huntington Beach (Public Works)6 198 $21,924,035 $81,849 $681,900 191,403 101.90%$111 1.03 Orange County X X X X X 5.00 2 4 City of Irvine (Public Works)10 141 $61,346,784 $92,663 $751,100 213,880 115.00%$435 0.66 Orange County X X 2.00 5 25 City of Newport Beach (Public Works)2 23 $8,953,170 $109,677 $1,578,000 85,323 270.70%$389 0.27 Orange County X X 2.00 5 25 City of Santa Ana (Public Works)11 63 $5,215,520 $54,387 $373,900 326,608 43.90%$83 0.19 Orange County X X X X X X X 7.00 0 1 City of Tustin (Public Works) 10 45 $9,451,800 $74,011 $581,500 75,712 83.10%$210 0.59 Orange County X X X 3.00 4 18 Cucamonga Valley Water District 51 121 $165,439,000 $77,329 $405,600 186,000 48.80%$1,367 0.65 San Bernardino County X X X X 4.00 3 9 El Toro Water District 17 57 $53,063,180 $93,127 $575,200 51,000 81.90%$931 1.12 Orange County X X X 3.00 4 18 Elsinore Valley Municipal Water District 54 165 $46,317,196 $62,436 $224,400 133,000 14.20%$282 1.24 Riverside County X X X X 4.00 3 9 Helix Water District 92 146 $76,155,600 $55,744 $434,400 267,922 56.60%$522 0.54 San Diego County X X 2.00 5 25 Inland Empire Utilities Agency 35 345 $162,300,000 $97,065 $541,000 $850,000 74.30%$470 0.41 San Bernardino County X X X X 4.00 3 9 Irvine Ranch Water District 11 323 $130,644,000 $92,663 $751,100 330,000 115.00%$404 0.98 Orange County X X X X 4.00 3 9 Mesa Water District 1 56 $32,060,710 $65,373 $623,800 105,506 91.00%$575 0.53 Orange County X X 2.00 5 25 Midway City Sanitary District 13 26 $9,562,649 $54,780 $488,900 100,419 65.60%$368 0.26 Orange County X X X X X 5.00 2 4 Moulton Niguel Water District 18 122 $61,655,490 $100,589 $729,100 165,000 110.80%$505 0.74 Orange County X X X X 4.00 3 9 Orange County Sanitation District 5 628 $154,700,000 $81,212 $636,900 2,500,000 93.50%$246 0.25 Orange County X X X X 4.00 3 9 Rancho California Water District 83 146 $131,119,458 $78,668 $371,800 120,000 42.00%$898 1.22 Riverside County X X X X 4.00 3 9 Santa Margarita Water District 24 100 $58,980,327 $102,975 $523,200 155,000 72.10%$590 0.65 Orange County X X X 3.00 4 18 South Coast Water District 21 98 $46,257,024 $95,020 $1,486,400 40,000 253.40%$472 2.45 Orange County X X X 3.00 4 18 South Orange County Wastewater Authority 26 69 $17,839,824 $80,938 $790,600 500,000 122.40%$259 0.14 Orange County X X X 3.00 4 18 Three Valleys Municipal Water District 47 20 $62,103,900 $80,754 $513,600 155,000 70.60%$3,105 0.13 Los Angeles County X X 2.00 5 25 Trabuco Canyon Water District 27 22 $8,134,600 $102,975 $523,200 7,500 72.10%$370 2.93 Orange County X X X 3.00 4 18 Ventura Regional Sanitation District 103 80 $20,900,000 $66,586 $389,400 600,000 48.60%$261 0.13 Ventura County X X X X 4.00 3 9 Yorba Linda Water District 18 78 $29,331,545 $75,693 $548,500 70,000 76.80%$376 1.11 Orange County X X X X 4.00 3 9 Alpha Sort-Summary of Services 2 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Miles from Client Diff from CMSD (Absolute Value)Ranking Costa Mesa Sanitary District 0 0 1 City of Costa Mesa 0 0 1 Mesa Water District 1 1 3 City of Newport Beach (Public Works)2 2 4 Orange County Sanitation District 5 5 5 City of Huntington Beach (Public Works)6 6 6 City of Fountain Valley (Public Works)8 8 7 City of Irvine (Public Works)10 10 8 City of Tustin (Public Works) 10 10 8 City of Santa Ana (Public Works)11 11 10 Irvine Ranch Water District 11 11 10 City of Garden Grove (Public Works)13 13 12 Midway City Sanitary District 13 13 13 City of Anaheim (Public Works) 17 17 14 El Toro Water District 17 17 14 Moulton Niguel Water District 18 18 16 Yorba Linda Water District 18 18 16 South Coast Water District 21 21 18 Santa Margarita Water District 24 24 19 South Orange County Wastewater Authority 26 26 20 Trabuco Canyon Water District 27 27 21 Inland Empire Utilities Agency 35 35 22 Three Valleys Municipal Water District 47 47 23 Cucamonga Valley Water District 51 51 24 Elsinore Valley Municipal Water District 54 54 25 Castaic Lake Water Agency 77 77 26 Rancho California Water District 83 83 27 Helix Water District 92 92 28 Ventura Regional Sanitation District 103 103 29 Geographic Proximity Sort 3 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Pop. Served Diff from CMSD (Absolute Value)Ranking Trabuco Canyon Water District 7,500 109200 21 South Coast Water District 40,000 76700 19 El Toro Water District 51,000 65700 16 City of Fountain Valley (Public Works)55,595 61105 15 Yorba Linda Water District 70,000 46700 12 City of Tustin (Public Works) 75,712 40988 11 City of Newport Beach (Public Works)85,323 31377 8 Midway City Sanitary District 100,419 16281 6 Mesa Water District 105,506 11194 5 City of Costa Mesa 110,322 6378 3 Costa Mesa Sanitary District 116,700 0 1 Rancho California Water District 120,000 3300 2 Castaic Lake Water Agency 124,000 7300 4 Elsinore Valley Municipal Water District 133,000 16300 7 Santa Margarita Water District 155,000 38300 9 Three Valleys Municipal Water District 155,000 38300 9 Moulton Niguel Water District 165,000 48300 13 City of Garden Grove (Public Works)171,377 54677 14 Cucamonga Valley Water District 186,000 69300 17 City of Huntington Beach (Public Works)191,403 74703 18 City of Irvine (Public Works)213,880 97180 20 Helix Water District 267,922 151222 22 City of Santa Ana (Public Works)326,608 209908 23 Irvine Ranch Water District 330,000 213300 24 City of Anaheim (Public Works) 337,471 220771 25 South Orange County Wastewater Authority 500,000 383300 26 Ventura Regional Sanitation District 600,000 483300 27 Inland Empire Utilities Agency 850,000 733300 28 Orange County Sanitation District 2,500,000 2383300 29 Population Served 4 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency FTE Diff from CMSD (Absolute Value)Ranking Costa Mesa Sanitary District 14 0 1 Three Valleys Municipal Water District 20 6 2 Trabuco Canyon Water District 22 8 3 City of Newport Beach (Public Works)23 9 4 Midway City Sanitary District 26 12 5 City of Tustin (Public Works) 45 31 6 Castaic Lake Water Agency 53 39 7 Mesa Water District 56 42 8 El Toro Water District 57 43 9 City of Fountain Valley (Public Works)59 45 10 City of Santa Ana (Public Works)63 49 11 South Orange County Wastewater Authority 69 55 12 Yorba Linda Water District 78 64 13 Ventura Regional Sanitation District 80 66 14 South Coast Water District 98 84 15 Santa Margarita Water District 100 86 16 Cucamonga Valley Water District 121 107 17 Moulton Niguel Water District 122 108 18 City of Irvine (Public Works)141 127 19 Helix Water District 146 132 20 Rancho California Water District 146 132 20 City of Garden Grove (Public Works)150 136 22 Elsinore Valley Municipal Water District 165 151 23 City of Huntington Beach (Public Works)198 184 24 City of Anaheim (Public Works) 237 223 25 Irvine Ranch Water District 323 309 26 Inland Empire Utilities Agency 345 331 27 City of Costa Mesa 466 452 28 Orange County Sanitation District 628 614 29 FTE Sort 5 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Authorized FTE Population Ratio (per 1000)Diff from CMSD (Absolute Value)Ranking Costa Mesa Sanitary District 0.12 0.000 1 Three Valleys Municipal Water District 0.13 0.009 2 Ventura Regional Sanitation District 0.13 0.013 3 South Orange County Wastewater Authority 0.14 0.018 4 City of Santa Ana (Public Works)0.19 0.073 5 Orange County Sanitation District 0.25 0.131 6 Midway City Sanitary District 0.26 0.139 7 City of Newport Beach (Public Works)0.27 0.150 8 Inland Empire Utilities Agency 0.41 0.286 9 Castaic Lake Water Agency 0.43 0.307 10 Mesa Water District 0.53 0.408 11 Helix Water District 0.54 0.425 12 City of Tustin (Public Works) 0.59 0.474 13 Santa Margarita Water District 0.65 0.525 14 Cucamonga Valley Water District 0.65 0.531 15 City of Irvine (Public Works)0.66 0.539 16 City of Anaheim (Public Works) 0.70 0.582 17 Moulton Niguel Water District 0.74 0.619 18 City of Garden Grove (Public Works)0.88 0.755 19 Irvine Ranch Water District 0.98 0.859 20 City of Huntington Beach (Public Works)1.03 0.915 21 City of Fountain Valley (Public Works)1.06 0.941 22 Yorba Linda Water District 1.11 0.994 23 El Toro Water District 1.12 0.998 24 Rancho California Water District 1.22 1.097 25 Elsinore Valley Municipal Water District 1.24 1.117 26 South Coast Water District 2.45 2.330 27 Trabuco Canyon Water District 2.93 2.813 28 City of Costa Mesa 4.22 4.104 29 FTE Population Ratio Sort 6 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Agency Financial Comparison (Expenditures)Diff from CMSD (Absolute Value)Ranking City of Santa Ana (Public Works)$5,215,520 5698420 7 City of Fountain Valley (Public Works)$6,301,823 4612117 6 Trabuco Canyon Water District $8,134,600 2779340 5 City of Newport Beach (Public Works)$8,953,170 1960770 4 City of Tustin (Public Works) $9,451,800 1462140 3 Midway City Sanitary District $9,562,649 1351291 2 Costa Mesa Sanitary District $10,913,940 0 1 South Orange County Wastewater Authority $17,839,824 6925884 8 Ventura Regional Sanitation District $20,900,000 9986060 9 Castaic Lake Water Agency $21,201,800 10287860 10 City of Huntington Beach (Public Works)$21,924,035 11010095 11 Yorba Linda Water District $29,331,545 18417605 12 Mesa Water District $32,060,710 21146770 13 South Coast Water District $46,257,024 35343084 14 Elsinore Valley Municipal Water District $46,317,196 35403256 15 El Toro Water District $53,063,180 42149240 16 City of Garden Grove (Public Works)$56,385,200 45471260 17 Santa Margarita Water District $58,980,327 48066387 18 City of Irvine (Public Works)$61,346,784 50432844 19 Moulton Niguel Water District $61,655,490 50741550 20 Three Valleys Municipal Water District $62,103,900 51189960 21 Helix Water District $76,155,600 65241660 22 Irvine Ranch Water District $130,644,000 119730060 23 Rancho California Water District $131,119,458 120205518 24 City of Costa Mesa $132,576,299 121662359 25 Orange County Sanitation District $154,700,000 143786060 26 Inland Empire Utilities Agency $162,300,000 151386060 27 Cucamonga Valley Water District $165,439,000 154525060 28 City of Anaheim (Public Works) $330,583,005 319669065 29 Agency Financial Comp Sort 7 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Agency Financial FTE Ratio Diff from CMSD (Absolute Value)Ranking City of Santa Ana (Public Works)$83 697 28 City of Fountain Valley (Public Works)$107 673 27 City of Huntington Beach (Public Works)$111 669 26 City of Tustin (Public Works) $210 570 23 Orange County Sanitation District $246 533 22 South Orange County Wastewater Authority $259 521 21 Ventura Regional Sanitation District $261 518 20 Elsinore Valley Municipal Water District $282 498 19 City of Costa Mesa $284 495 18 Midway City Sanitary District $368 412 17 Trabuco Canyon Water District $370 410 16 City of Garden Grove (Public Works)$376 404 15 Yorba Linda Water District $376 404 14 City of Newport Beach (Public Works)$389 390 13 Castaic Lake Water Agency $400 380 12 Irvine Ranch Water District $404 375 11 City of Irvine (Public Works)$435 344 10 Inland Empire Utilities Agency $470 309 9 South Coast Water District $472 308 8 Moulton Niguel Water District $505 274 7 Helix Water District $522 258 6 Mesa Water District $575 204 5 Santa Margarita Water District $590 190 4 Costa Mesa Sanitary District $780 0 1 Rancho California Water District $898 119 2 El Toro Water District $931 151 3 Cucamonga Valley Water District $1,367 588 24 City of Anaheim (Public Works) $1,395 615 25 Three Valleys Municipal Water District $3,105 2326 29 Financial FTE Ratio Sort 8 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Median Household Income Diff from CMSD (Absolute Value)Ranking City of Santa Ana (Public Works)$54,387 10986 12 Midway City Sanitary District $54,780 10593 11 Helix Water District $55,744 9629 9 City of Anaheim (Public Works) $59,627 5746 7 City of Garden Grove (Public Works)$59,988 5385 6 Elsinore Valley Municipal Water District $62,436 2937 5 Costa Mesa Sanitary District $65,373 0 1 City of Costa Mesa $65,373 0 1 Mesa Water District $65,373 0 1 Ventura Regional Sanitation District $66,586 1213 4 City of Tustin (Public Works) $74,011 8638 8 Yorba Linda Water District $75,693 10320 10 Cucamonga Valley Water District $77,329 11956 13 Rancho California Water District $78,668 13295 14 Three Valleys Municipal Water District $80,754 15381 15 South Orange County Wastewater Authority $80,938 15565 16 City of Fountain Valley (Public Works)$81,212 15839 17 Orange County Sanitation District $81,212 15839 17 City of Huntington Beach (Public Works)$81,849 16476 19 Castaic Lake Water Agency $84,291 18918 20 City of Irvine (Public Works)$92,663 27290 21 Irvine Ranch Water District $92,663 27290 21 El Toro Water District $93,127 27754 23 South Coast Water District $95,020 29647 24 Inland Empire Utilities Agency $97,065 31692 25 Moulton Niguel Water District $100,589 35216 26 Santa Margarita Water District $102,975 37602 27 Trabuco Canyon Water District $102,975 37602 27 City of Newport Beach (Public Works)$109,677 44304 29 Med Household Income Sort 9 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Median Home Price Diff from CMSD (Absolute Value)Ranking Elsinore Valley Municipal Water District $224,400 399400 27 Rancho California Water District $371,800 252000 26 City of Santa Ana (Public Works)$373,900 249900 25 Ventura Regional Sanitation District $389,400 234400 24 Castaic Lake Water Agency $395,200 228600 23 Cucamonga Valley Water District $405,600 218200 22 Helix Water District $434,400 189400 21 City of Garden Grove (Public Works)$434,500 189300 20 City of Anaheim (Public Works) $438,800 185000 19 Midway City Sanitary District $488,900 134900 17 Three Valleys Municipal Water District $513,600 110200 14 Santa Margarita Water District $523,200 100600 11 Trabuco Canyon Water District $523,200 100600 11 Inland Empire Utilities Agency $541,000 82800 10 Yorba Linda Water District $548,500 75300 9 El Toro Water District $575,200 48600 7 City of Tustin (Public Works) $581,500 42300 6 Costa Mesa Sanitary District $623,800 0 1 City of Costa Mesa $623,800 0 1 Mesa Water District $623,800 0 1 City of Fountain Valley (Public Works)$636,900 13100 4 Orange County Sanitation District $636,900 13100 4 City of Huntington Beach (Public Works)$681,900 58100 8 Moulton Niguel Water District $729,100 105300 13 City of Irvine (Public Works)$751,100 127300 15 Irvine Ranch Water District $751,100 127300 15 South Orange County Wastewater Authority $790,600 166800 18 South Coast Water District $1,486,400 862600 28 City of Newport Beach (Public Works)$1,578,000 954200 29 Med Home Price Sort 10 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency % above / below U.S Cost of Living Average Diff from CMSD (Absolute Value)Ranking Elsinore Valley Municipal Water District 14.20%0.768 27 Rancho California Water District 42.00%0.490 26 City of Santa Ana (Public Works)43.90%0.471 25 Castaic Lake Water Agency 48.30%0.427 24 Ventura Regional Sanitation District 48.60%0.424 23 Cucamonga Valley Water District 48.80%0.422 22 City of Garden Grove (Public Works)55.30%0.357 21 City of Anaheim (Public Works) 56.20%0.348 20 Helix Water District 56.60%0.344 19 Midway City Sanitary District 65.60%0.254 17 Three Valleys Municipal Water District 70.60%0.204 14 Santa Margarita Water District 72.10%0.189 11 Trabuco Canyon Water District 72.10%0.189 11 Inland Empire Utilities Agency 74.30%0.167 10 Yorba Linda Water District 76.80%0.142 9 El Toro Water District 81.90%0.091 7 City of Tustin (Public Works) 83.10%0.079 6 Costa Mesa Sanitary District 91.00%0.000 1 City of Costa Mesa 91.00%0.000 1 Mesa Water District 91.00%0.000 1 City of Fountain Valley (Public Works)93.50%0.025 4 Orange County Sanitation District 93.50%0.025 4 City of Huntington Beach (Public Works)101.90%0.109 8 Moulton Niguel Water District 110.80%0.198 13 City of Irvine (Public Works)115.00%0.240 15 Irvine Ranch Water District 115.00%0.240 15 South Orange County Wastewater Authority 122.40%0.314 18 South Coast Water District 253.40%1.624 28 City of Newport Beach (Public Works)270.70%1.797 29 Cost of Living Sort 11 Costa Mesa Sanitary District Proposed List of Comparators Total Compensation Study January 2015 Agency Geographic Proximity Sort Ranking Population Served FTE Sort Authorized FTE Population Ratio (per 1000)Agency Financial Comp Sort Agency Financial to FTE Sort Ranking Cost of Living Sort Ranking Comparable Services Ranking Criteria Comparison Score Overall Rank Costa Mesa Sanitary District 1 1 1 1 1 1 1 1 8 1 Mesa Water District 3 5 8 11 13 5 1 25 71 2 Midway City Sanitary District 13 6 5 7 2 17 17 4 71 2 City of Tustin (Public Works) 8 11 6 13 3 23 6 18 88 4 City of Fountain Valley (Public Works)7 15 10 22 6 27 4 3 94 5 City of Newport Beach (Public Works)4 8 4 8 4 13 29 25 95 6 El Toro Water District 14 16 9 24 16 3 7 18 107 7 Yorba Linda Water District 16 12 13 23 12 14 9 9 108 8 City of Costa Mesa 1 3 28 29 25 18 1 4 109 9 Santa Margarita Water District 19 9 16 14 18 4 11 18 109 9 City of Santa Ana (Public Works)10 23 11 5 7 28 25 1 110 11 Castaic Lake Water Agency 26 4 7 10 10 12 24 18 111 12 Moulton Niguel Water District 16 13 18 18 20 7 13 9 114 13 City of Huntington Beach (Public Works)6 18 24 21 11 26 8 4 118 14 Trabuco Canyon Water District 21 21 3 28 5 16 11 18 123 15 City of Garden Grove (Public Works)12 14 22 19 17 15 21 4 124 16 Three Valleys Municipal Water District 23 9 2 2 21 29 14 25 125 17 South Orange County Wastewater Authority 20 26 12 4 8 21 18 18 127 18 Orange County Sanitation District 5 29 29 6 26 22 4 9 130 19 City of Irvine (Public Works)8 20 19 16 19 10 15 25 132 20 Ventura Regional Sanitation District 29 27 14 3 9 20 23 9 134 21 Rancho California Water District 27 2 20 25 24 2 26 9 135 22 Irvine Ranch Water District 10 24 26 20 23 11 15 9 138 23 Inland Empire Utilities Agency 22 28 27 9 27 9 10 9 141 24 South Coast Water District 18 19 15 27 14 8 28 18 147 25 Elsinore Valley Municipal Water District 25 7 23 26 15 19 27 9 151 26 Helix Water District 28 22 20 12 22 6 19 25 154 27 Cucamonga Valley Water District 24 17 17 15 28 24 22 9 156 28 City of Anaheim (Public Works) 14 25 25 17 29 25 20 4 159 29 Criteria Comparison Summary 12 Costa Mesa Sanitary District ... an Independent Special District Approve Purchase Order with VaCall to Manufacture a nd Purchase One 6-Cubic Yard Combination Sewer Cleaning Truck Recommendation/Notes: Recommendation: That the Board of Directors: 1. Approve the Purchase Order with VaCall to ma nufacture and purchase one 6-cubic yard combination sewer cleaning truck for $329,618.22; a nd 2. Approve appropriating $330,000 from the Liquid W aste Retained Earning to the Capital Outlay Fund. Item Number:16. ATTACHMENTS:Description Type Purchase Order with VacAll Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Scott Carroll, General Manager Date: March 26, 2015 Subject: Approve Purchase Order with VacAll to Manufacture and Purchase One 6 -Cubic Yard Combination Sewer Cleaning Truck Summary On February 10, 2015 staff recommended acquiring another combination sewer cleaning truck and hiring two additional maintenance workers to replace the shared cleaning concept with a private contractor. The Board approved staff’s recommendation and directe d staff to budget this item in the FY 2015 -16 Budget. Staff is recommending purchasing the combination sewer cleaning truck now because it takes approximately three months to manufact ure. By approving the Purchase Order (PO) now will enable the truck to be delivered in July 2015 followed by the hiring of two additional maintenance workers. Staff Recommendation That the Board of Directors: 1. Approve the Purchase Order with VacAll to manufacture and purchase one 6 -cubic yard com bination sewer cleaning truck for $329,618.22; and 2. Approve appropriating $3 30 ,000 from the Liquid Waste F und Retained Earning to the Capital Outlay account . Analysis The District is now a member of the National Joint Powers Alliance (NJPA), which is a public agency that serves as a member focused cooperative for over 55,000 member agencies nationally. There is no cost to be a member of NJPA. NJPA will solicit requ est Board of Directors March 26, 2015 Page 2 of 5 for proposals (RFP) and then enter s into a cooperative agreement with vendors that ha ve demonstrated the following in their proposal: • Conforming to RFP’s intent, scope and specifications • Competitive pricing strategies • Ability to sell and service NJPA Members nationally • Financial strength, experience and success in the industry/marketplace • References from past customers and prior experience with NJPA • A clear, concise, aggressive and effective marketing plan • Value added related products, services and technological advan ces • Financing options and detailed payment terms • Warranty, product and service responsibility • Identifying the depth, breadth and quality of products and service offerings According to Section 4.04.120 of the District’s Operations Code, the District can purchase items when a competitive bid procedure has been conducted by another public agency. On January 9, 2014 NJPA publicized RFP #022014 for Sewer Vacuum, Hydro -Excavatio n, and /or Street Sweeper Equipment with Related Accessories and Supplies. In addition, RFPs were requested from and distributed to 31 vendors nationwide. Proposals were due to NJPA on February 21, 2014 in which 14 proposals were received. NJPA’s Bid Ev aluation Committee reviewed the proposals and recommended awarding RFP #022014 to eight vendors. On March 18, 2014 NJPA’s Board of Directors awarded a cooperative agreement to the following vendors: • Atlantic Machinery, Inc. (Vac -Con) • EnviroSight, LLC • Fed eral Signal Corporation (Vactor) • Gradall Industries, Inc. (VacAll ) • Hi -Vac Corporation • RapidView, LLC • Sewer Equipment Co. of America • Super -Products, LLC Of the eight vendors mentioned above, six of them manufacture combination sewer cleaning trucks. Of the six vendors, four of them have sale representatives and maintenance technicians in Southern California (Atlantic Machinery, Federal Signal Corp, Gradall Industries and Sewer Equipment Co. of America). Board of Directors March 26, 2015 Page 3 of 5 On March 5, 2015 the District’s maintenance staf f received a demonstration at the Yard on a VacAll combination truck and later staff received a proposal from VacAll for a 6 -cubic yard truck for $329,618.22 . Staff did not receive a proposal from Vactor because historically Vactor trucks have been more e xpensive than their competitors. In addition, staff did not receive a demonstration from Sewer Equipment Co. of America because their trucks have the jetter hose located in the back. Staff prefers the jetter hose to be located in the front of the truck. Staff did receive a proposal from Vac -Con for $305,158.24, but the storage capacity is 5 -cubic yard, which is smaller than the VacAll truck. Also , the Vac -Con truck does not have some of the same features that are on the VacAll t ruck . The District’s other combination sewer cleaning truck, a 12 cubic yard truck, is from Vac -Con , but staff believes the following reasons justify spending $24,460 more on a new combination truck from VacAll . • The VacAll chassis is Kenworth, an upgrade from the Freightliner that VacCon uses. As a result the chassis from Kenworth d o es cost more . • Water tanks are lifetime warranty with VacAll , VacCon is 10 year warranty. • The reel is safer to use with VacAll. It has the option of placing the controls on the other side of the reel. With VacCon, no option and can put operator in dangerous spot with traffic, which is a big concern for the maintenance staff . • VacAll has mobile mechanics and the preventive maintenance (PM) can be done at the yard with less downtime. Cur rently, staff take VacCon to R incon in San Clemente for PM, which result in the truck being down for three to four days. • VacAll has rental units to use if the truck suddenly becomes inoperable. • VacAll has a positive displacement (PD) blower for vacuum, no t a fan system used in VacCon trucks . PD blowers are better for suction purposes. • VacAll has 6 yard debris tank compared to VacCon 5 Yard debris tank. • VacAll operation of the reel and boom is extremely user frie ndly compared to the j oystick on VacCon truck s . Staff uses a joystick in our current combination sewer cleaning truck. The joystick can be dangerous to use if the operator is not familiar with it. • VacAll has many storage boxes , VacCon has only two small storage boxes. • VacAll has the wash down hose connection options at the front and side of the truck. With the option of having a connection at the front, it is more efficient and safer to use rather than going to the side to retrieve the hose and risk being in traffic . The hose on VacCon trucks is loc ated on the side . Board of Directors March 26, 2015 Page 4 of 5 Strategic Plan Element & Goal This item complies wit h Strategic Element 1 .0., Sewer Infrastructure , and Strategic Goal No. 1.5 , Sewer Line Maintenance Cleaning Program . Legal Review Deputy Di strict Counsel is recommending approving a PO instead of a standard agreement because the purchase is for equipment. Deputy District Counsel has signed and approved the attached PO. Environmental Review The use of a new sewer -cleaning vehicle by the District will be environmentally offset by ending the use of a private contractor to perform sewer cleaning so the change in emissions and impact to the environment are negligible. This may also be considered a minor alteration to the District’s sewer cleaning program and minor alterations are exempt fro m CEQA as a Class 1 activity under CEQA Section 15301. Financial Review The cost to manufacture and purchase a VacAll Truck is $329,618.22. This is not budgeted and will require the Board to approve appropriating $330,000 from the Liquid Waste Fund Retained Earning to the Capital Outlay account. There are sufficient funds available in the Sewer Retained Earnings for this expense. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the March 26, 2015 Bo ard of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve the PO with VacAll and direct staff to bring back a PO with Vac -Con for $305,158.24. 2. Do not approve the PO with VacAll and direct staff to receive proposals from Sewer Equipment Co. of America and Vactor. 3. Do not approv e appropriating funds from the Liquid Waste Contingency Fund and direct staff to budget this expense in the FY 2015 -16 Budget. Attachments A : Purchase Order with VacAll B: VacAll Brochure for 6 -Cubic Yard Combination Sewer Cleaning Truck Board of Directors March 26, 2015 Page 5 of 5 Reviewed by: Wendy Davis Finance Manager This purchase order is not effect ive without authorization signatures. Facsimile signatures are acceptable. This purchase order is not a contract until it has been signed by vendor and the Costa Mesa Sanitary Districi. Acceptance is subject to the following: 1.The person accepting warrants that they have authority to ac cept on behalf of the company or business.2.This purchase order is subject to all of the Terms and Condi tions that are stated separately but incorporated herein unless this purchase order specifically states otherwi se.3.All goods must be new unless specified otherwise and be subj ect to any testing described in the Terms and Conditions.4.Risk of loss, insurance, shi pping charges, taxes, and point of delivery shall be as specifi ed on this page or as provided i n the Terms and Conditions.A cceptance The provisions of this purchase order, including the separately stated Terms and Conditions, are accepted by my signature. Electronic acceptance may be provided by electronic signature, faxed signature, or other electronic form of acceptance that id entifies the person accepting on behalf of the company or business. My acce ptance warrants that I have the authority to do so. A CCEPTED BY: _______________________________________________ DATE: _________________________ Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District . . . an Independent Special District PURCHASE ORDER PO No.: Date: 03/19/2015 VENDOR: SHIP TO: BILL TO: Vacall, an Ohio Corporation 17160 Alburtis Avenue Artesia, CA 90701 Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627 VENDOR NO. VENDOR PHONE NO. TERM S DATE REQUIRED DELIVERY DATE SHIPPING INSTRUCTIONS ITEM QTY U/M DESCRIPTION/TASK PROD CODE UNIT PRICE AMOUNT 1 1 each 6-CUBIC YARD COMBINATION SEWER CLEANING TRUCK (AJV 610) Vacall (Gradall Industries, Inc.) Per Exhibit A attached hereto and incorporated herei n by reference $329,618.22 SUBTOTA L $329,618.22 TOTA L TAX Included SHIPPING Included TOTA L $329,618.22 A UTHORIZED BY: _______________________________________________ DATE: _________________________ APPROVED AS TO FORM BY : DATE: March 20 , 2015 Co lin Burns, Associate District Counsel TERMS AND CONDITIONS 1. There is no acknowledgement copy of this purchase order. Any discrepancies in price, items or delivery, must be phoned to buyer’s purchasing department within 48 hours of your receipt of this purchasing order. Any correspondence refer ring to the items, prices and conditions of this order must be directed to buyer’s purchasing agent, inquiries relative to payment of invoices s hould be directed to buyer’s account s payable. 2. Buyer furnished or paid for items: All artwork, specifications , t ools, equipment and other items furnished to seller, or paid for by buyer shall (A) remain buyer’s property or upon acquisition by selle r shall become buyer’s property; (B) Be safely kept by seller in good and usable order; (C) Be promptly returned to buye r. 3. Seller is performing as an independent contractor and, thus, shall hold the buyer , its officers, agents, and employees, harmless from liability of any nature or kind, on account of used invention articles, process for work on labor performed under this purchase order. Insurance: Seller shall maintain insurance acceptable to buyer in full force and effect at the seller’s expense throughout the term of this contract. 4. Freight: Excessive charges from incorrect description or from routing other than given wil l be charged to seller’s account. Packing list must accompany each case or parcel, showing buyer’s order number. No charges for transportation c ontainers, or any other purpose , will be allowed unless so specified in this order. Freight changes allowable pu rsuant to the terms FOB point or origin or FOB destination plus freight shall be prepaid by the seller and must be itemized on the invoice, and a copy of the paid expre ss or freight bill shall be attached to the invoice. COD shipments will not be accepted. 5. Rejections: If any of the goods are found at any time to be defective in material or workmanship, or otherwise not in conform ity with the requirements of the order , buyer , in addition to any other rights which it may have under warranties or otherwise , sh all have the right to reject and return such goods at seller’s expense, such goods not to be replaced without written authorization from b uyer’s purchasing agent. Where quality is questioned on any delivery, any cost of inspection will be against the accou nt of the seller. 6. Responsibility for supplies: Seller shall bear the risk of loss or damage to the articles covered by this order until deliver y of said supplies at the location designated by buyer or at such other place as may be designated herein regardl ess of FOB p oint or the point of inspection. Seller shall also bear the risk of loss or damage to supplies after buyer gives seller notice of rejection. 7. Changes: Buyer may, by written order or at any time prior to final delivery , and without notice to sure ties , make changes to the general scope of this order in any of the following: Applicable drawi ngs, designs, or specifications, m ethod of shipment or packing , and p l ace or time of delivery . T o the extent such change causes an increase or decrease in the co st of , or time required for , the performance of this order , an appropriate equitable adjustment in this ord er shall be made. Any claim by S eller for adjustment must be asserted in writing within fifteen (15) days of receipt of the change request . Failure t o agree to an a djustment shall not excuse the S eller from proceeding with this order as changed. 8. Buyer shall have the r ight to cancel at any time for S eller’s breach of any provisions of this order, including failure to meet the stated delivery schedule. A ll or any portion of this order may be cancelled by buyer if seller, in buyer’s judgment, is failing to make sufficient progress so as to endanger performance of this order in accordance with its terms. Buyer reserves the right to ter mina te the contract wi thout penalty without cause if ten (10) days notice is given or immediately with cause. 9. If seller breaches this agreement and fails to deliver the goods, services or materials provided herein within the time above set forth or by failing to make sufficient progress so as to endanger performance of this order, then buyer may terminate this contract and purchase the goods, services or materials from whatever source and seller shall be liable to buyer for the difference in pric e which buyer is obligated to pay plus all of its costs and expenses in enforcing its rights hereunder . Further, buyer may offset any such costs or expenses incu rred against any of the monies that may be owing to the seller. 10. Anti -Discrimination Claim: It is the policy of the buyer that in connection with all work performed under public works, and purchasing contracts, there be no unlawful discrimination against any prospective or active employee engaged in the work because of race, color, sex, ancestry, national origin, or religious creed, and therefore, the seller agrees to comply with applicable federal and California laws including, but not limited to the California Fair Employment and Housing Act beginning with Government Code section 12900 . In addition, the seller agrees to require lik e compliance by all sub -contractors employed. 11. Any controversy or claim a rising out of or re lating to this purchase order or the breach thereof, shall be settled by arbitration at election of either party in accordance with the rules of the American Arbitr ation Association and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. 12. Buyer’s purchase order number must appear on all packages, invoices, and correspondence. 13. Deliveries for all departments mus t be made as directed. Non -payment may result from merchandise delivered in any other manner . C ash terms shall be predicated on the delivery date of the material as specified or from date correct invoices are received in buyer’s accounts payable office, if the later date is later than the date of delivery. 14. Seller agrees to furnish buyer with two -shop maintenance and two operational manuals (which will include writing schematics, part diagrams, alignment date, and parts list) on all purchases of equipmen t. 15. W arra nty: Unless otherwise specified , warranty on quoted equipment shall be five (5 ) year s defective parts and/or workmanship. 16. Seller agrees to make available special replacement parts required to maintain the purchase equipment unless otherwise stipulated at the time of equipment order. 17. Seller guarantees and agrees to indemnify, defend and hold harmless the buyer against any or all loss, liability, damages, demands, claims or costs arising out of defective material and products. This guarantee is in additio n to and not intended as a limitation on any other warranty, express or implied. 18. No assignment by the seller of the purchase order or any part hereof, or of funds to be received hereunder will be recognized by the buyer unless such assignment has had prior written approval and consent of the buyer. 03/2015 AJV 610 Machine Quote: 548 Quote Date: 03-12-2015 Bill To: STEVE CANO COSTA MESA SANITARY DISTRICT 174 W WILSON ST COSTA MESA, CA 92627 Ship To: SAME AS BILL TO Customer: COSTA MESA SANITARY DISTRICT PWO No: TBD Chassis Arrival Date: TBD Supplied By: GRADALL Chassis Make: KENWORTH Chassis Paint Code: L0006EB/BC STD WHITE = TO 14405143 Chassis Model: T-470 Spec Code: E1 MODIFIED 246" WB Chassis Year: 2016 Chassis VIN #: TBD Stock Code: TBD GVW: 41,000 Transmission: ALLISON 3000 RDS Engine Model: PACCAR PX-9 370 HP @ 1900 RPM Engine Speed: VARIABLE 2040 MAX Blower Speed: VARIABLE 3000 MAX Water Pump Speed: VARIABLE 1800 MAX Run Transmission In Gear: 4th / 1:1 RATIO HX Water Pump Speed: HX Water Pump Flow: HX Water Pump Pressure: The following is the quote confirmation for a AJV 610. Please review the specification carefully and advise me if there are any discrepancies. Model Quantity Description Unit Price Price AJV 610 $170,550.00 Chassis/Mounting _______________________ 1 ELECTRIC BACK UP ALARM $0.00 $0.00 _______________________ 1 FENDERS $0.00 $0.00 _______________________ 1 MUD FLAPS BEHIND REAR TIRES $0.00 $0.00 _______________________ 1 TOW HOOKS - FRONT $0.00 $0.00 ____________________ 1 REAR DOT UNDER RIDE PROTECTION (BUMPER) $0.00 $0.00 _______________________ 1 FACTORY MOUNTING SINGLE AXLE $0.00 $0.00 _________________ 1 VACALL SUPPLIED CHASSIS $0.00 $0.00 Paint / Coatings EXHIBIT A-1 _______________________ 1 POWDER COAT SUBFRAME, POWER FRAME, HOSE REEL MOUNT AND BASE, AND EXHAUST SILENCER BLACK $0.00 $0.00 14405143 1 POWDER COAT UNIT GRADALL STD WHITE DUPONT N0006 PT#14405143 (EXCLUDES CAB / CHASSIS) $0.00 $0.00 _______________________ 1 DEBRIS TANK EXTERIOR AND INTERIOR POWDER COATED $1,170.00 $1,170.00 _______________________ 1 AIR/WATER SEPARATOR EXTERIOR ONLY POWDER COATED BLACK $0.00 $0.00 Power Module _______________________ 1 TRANSFER CASE $0.00 $0.00 _______________________ 1 DIRECT DRIVE FOR VACUUM PUMP $0.00 $0.00 _______________________ 1 HYDRAULIC TEMP / LEVEL SIGHT EYE $0.00 $0.00 _______________________ 1 SHUT-OFF VALVE(S) ON SUCTION SIDE $0.00 $0.00 _______________________ 1 VARIABLE VOLUME 2.7 CIR HYDRAULIC PISTON PUMP DIRECT MOUNTED TO TC FOR HYDRAULIC FUNCTIONS $0.00 $0.00 _______________________ 1 HYDROSTATIC DRIVE FOR WATER PUMP FLOWS TO 85GPM@2000PSI ( 115 HP MAX ) $0.00 $0.00 _______________________ 1 PLATFORM AND STEPS ON POWER FRAME $911.00 $911.00 Debris Tank _______________________ 1 TAILGATE POWER UP / DOWN, HYDRAULIC LOCKS $0.00 $0.00 _______________________ 1 SINGLE HOIST CYLINDER $0.00 $0.00 _______________________ 1 STAINLESS STEEL FLOAT BALL SHUT-OFF $0.00 $0.00 _____________ 1 CARBON STEEL FLOAT BALL CAGE $0.00 $0.00 _______________________ 1 SINGLE DEBRIS BODY SAFETY PROP $0.00 $0.00 _______________________ 1 SINGLE REAR DOOR SAFETY PROP $0.00 $0.00 _______________________ 1 INTERNAL TANK FLUSHER-FULL FLOW $2,491.00 $2,491.00 EXHIBIT A-2 _______________________ 1 CARBON STEEL SPLASH SHIELD $1,281.00 $1,281.00 _______________________ 1 FLOAT LEVEL INDICATOR WITH STAINLESS STEEL BALL $440.00 $440.00 Debris Tank Decant _______________________ 1 6" DECANT PORT ON REAR DOOR WITH 6" X 20'-0" LAYFLAT HOSE & STORAGE BASKET $0.00 $0.00 _______________________ 1 6" DRAIN VALVE - BRASS SLIDE GATE $984.00 $984.00 _______________________ 1 INTERNAL FULL SIZE DECANT SCREEN - HINGED -PASSENGER SIDE $560.00 $560.00 Water Tank _______________________ 1 4" AIR GAP WATER TANK FILL $0.00 $0.00 _______________________ 1 WATER TANK ELECTRONIC LEVEL INDICATOR IN FRONT CONTROL PANEL DISPLAY $0.00 $0.00 _______________________ 1 2-1/2" Y-STRAINER ON FILL LINE $268.00 $268.00 _____________________ 1 SIGHT LEVEL TUBE ON PASSENGER SIDE WATER TANK $325.00 $325.00 High Pressure Water System _______________________ 1 PRESSURE RELIEF VALVE $0.00 $0.00 _______________________ 1 GATE VALVE ON WATER PUMP INLET $0.00 $0.00 _______________________ 1 STRAINER ON WATER PUMP INLET $0.00 $0.00 _______________________ 1 DRAIN VALVE IN WATER PUMP SUPPLY LINE $0.00 $0.00 _______________________ 1 WATER DISTRIBUTION MANIFOLD (CENTRALLY LOCATED) $0.00 $0.00 _______________________ 1 87 G.P.M./2000 PSI -120 HP $0.00 $0.00 _______________________ 1 DRIVERS SIDE SELF-WINDING HANDGUN HOSE REEL W/ 50 FOOT 1/2" HOSE AND HANDGUN (800 PSI @ 20 GPM) $1,091.00 $1,091.00 _______________________ 1 EXTRA HANDGUN CONNECTION - FRONT $324.00 $324.00 Vacuum System _______________________ 1 CYCLONE SEPARATOR WITH DROP BOX CLEAN $0.00 $0.00 EXHIBIT A-3 OUT _______________________ 1 6X24 VAC PUMP 2650 CFM @ 16" HG (217"H20) 125 HP@3000 RPM W-(2) VAC RELEIF VALVES $0.00 $0.00 _______________________ 1 CARBON STEEL STRAINER BASKET IN CYCLONE SEPARATOR $0.00 $0.00 _______________________ 1 AIR OPERATED 4" VACUUM RELIEF VALVE CONTROLLED AT CONTROL PANEL & HANDHELD PENDANT $1,387.00 $1,387.00 Boom _______________________ 1 FRONT MOUNTED HYDRAULIC BOOM (180 DEGREE ROTATION ) $0.00 $0.00 _______________________ 1 8-FOOT, 6-INCH BOOM EXTENSION $0.00 $0.00 _______________________ 1 EXTRA HEAVY DUTY STEEL ELBOW $986.00 $986.00 Hose Reel _______________________ 1 DIRECT DRIVE HOSE REEL $0.00 $0.00 _______________________ 1 HYDRAULIC HOSE REEL TILT (ELECTRIC OVER HYDRAULIC) $0.00 $0.00 _______________________ 1 REEL PIVOT-180 DEGREE WITH AIR BRAKE $0.00 $0.00 _______________________ 1 FRONT REEL, LOW PROFILE WITH 600' CAPACITY (1" HOSE) $1,015.00 $1,015.00 _______________________ 1 SINGLE ROLLER LEVEL WIND $0.00 $0.00 _______________________ 1 DIGITAL SEWER HOSE FOOTAGE COUNTER DISPLAYED AT OPERATORS STATION $990.00 $990.00 Operator Controls _______________________ 1 TRANSFER CASE SHIFT CONTROLS IN CAB $0.00 $0.00 _______________________ 1 THROTTLE CONTROL AT HOSE REEL CONTROL PANEL $0.00 $0.00 _______________________ 1 WATER PRESSURE GAUGE ON COLOR LCD DISPLAY MODULE $0.00 $0.00 _______________________ 1 TACHOMETER / HOURMETER ON COLOR LCD DISPLAY MODULE $0.00 $0.00 _______________________ 1 VACUUM GAUGE ON COLOR LCD DISPLAY MODULE $0.00 $0.00 EXHIBIT A-4 _______________________ 1 HYDRAULIC PRESSURE GAUGE $0.00 $0.00 _______________________ 1 WATER PUMP HOURMETER (AT FRONT CONTROL PANEL LCD DISPLAY) $0.00 $0.00 _______________________ 1 BLOWER HOURMETER (AT FRONT CONTROL PANEL LCD DISPLAY) $0.00 $0.00 _______________________ 1 BOOM CONTROL JOYSTICK RECESSED FOR PROTECTION $0.00 $0.00 _______________________ 1 WATER PUMP ON/OFF SWITCH $0.00 $0.00 _______________________ 1 COLOR LCD DISPLAY WITH 32 OUTPUT MICROPROCESSOR CONTROL (EXPANDABLE) W/J1939 CAN COMMUNICATION $0.00 $0.00 _______________________ 1 IP66 SEALED EXTERIOR ELECTRICAL CONTROLS AND WIRING HARNESS W/PROTECTIVE COVER THAT EXCEEDS NEMA 4 RATINGS $0.00 $0.00 _______________________ 1 EMERGENCY STOP $0.00 $0.00 _______________________ 1 DRIVERS SIDE MOUNTING OF WATER MANIFOLD AND HYDRAULIC CONTROL VALVE. $0.00 $0.00 _______________________ 1 BLOWER TEMP GAUGE & CONNECTION TO AIR OPERATED RELIEF VALVE $454.00 $454.00 _______________________ 1 LOW WATER LIGHT AND HORN COMBINATION $389.00 $389.00 ____________ 1 DUAL CONTROL PANEL MOUNTS & WIRING. THIS ALLOWS OPERATOR TO MOVE PANEL FROM DRIVERS SIDE TO PASSENGERS SIDE $1,321.00 $1,321.00 _______________________ 1 REEL SHIFT FOR TRANSFER CASE $1,584.00 $1,584.00 _______________________ 1 BOOM, BODY AND TAILGATE AUX. HYDRAULICS (POWERED BY HOSE REEL POWER PACK) $1,528.00 $1,528.00 _______________________ 1 OVER RIDE SWITCH FOR LOW WATER AND OR HIGH DEBRIS HORN $198.00 $198.00 _____________ 1 WIRELESS REMOTE CONTROL TO CONTROL ALL BOOM FUNCTIONS, $2,859.00 $2,859.00 EXHIBIT A-5 THROTTLE, VAC RELIEF VALVE, E-STOP (RETURNS ENG TO IDLE) WATER PUMP SPEED CONTROL. INCLUDES 2130200038 BELT CLIP STYLE WIRELESS PENDANT LANYARD Lighting _______________________ 1 LED D.O.T. LIGHTING (INCLUDES STOP,TAIL,TURN AND BACK-UP) $0.00 $0.00 1 WHELEN TRAFFIC A DVISOR TA125NF1 LED MULTI DIRECTIONAL ARROW LIGHT $2,905.00 $2,905.00 Tool Boxes / Enclosures _______________________ 1 TUBE RACK (4 TUBES) MOUNTED ON SILENCER $0.00 $0.00 _______________________ 1 ONE LOCKABLE TOOL BOX, ALUMINUM (18 X 18 X 36) $389.00 $389.00 _______________________ 1 TOOLBOX BACK OF CAB X-BODY ALUMINUM 1 DOOR EACH END 96" x 36" x 16" $2,300.00 $2,300.00 _______________________ 1 REAR DOOR TUBE RACK / HOLDS (2) TUBES $663.00 $663.00 ______________________ 2 TRAFFIC CONE HOLDER LIKE VA 75023059 1 MOUNTED ON EACH SIDE OF SPLASH SHIELD. $199.00 $398.00 1 FRONT BUMPER MOUNTED ALUMINUM TOOL BOXES 20 X 12 X 10 ONE EACH SIDE LIKE 2190490023. $725.00 $725.00 ****NOTE**** 1 INSTALL ABOVE FRONT BUMPER TOOLBOX FRONT DRIVERS SIDE $0.00 $0.00 Packaged Items 43NZLHD4016S 1 1" RADIAL NOZZLE DUAL DEGREE NOZZLE $0.00 $0.00 _______________________ 1 TIGERTAIL HOSE GUIDE (ONE) $0.00 $0.00 _______________________ 1 PENDANT REMOTE CONTROL $0.00 $0.00 43NZA30190-S16S 1 SMALL NOZZLE SKID 3-7/8" X15" LONG $0.00 $0.00 ____________________ 1 24' X 8" BANDLOCK TYPE ALUMINUM VACUUM TUBES, (1) 8.0' VA40020004, (2) 5.0' VA40020003, (1) 3.0' $0.00 $0.00 EXHIBIT A-6 VA40020001, (6) 8" CLAMPS VA40010071, (6) 8" GASKETS VA38010018, (1) VA40020033 8" X 3'-0" NOZZLE ALUMINUM ALLIGATOR (CATCH BASIN NOZZLE) VA34240095 1 EMERGENCY ROAD KIT $171.00 $171.00 _______________________ 1 10' X 1" LEADER HOSE $155.00 $155.00 VA32050001 1 FILL HOSE 25' X 2 1/2" $203.00 $203.00 VA40020005 2 8" X 6' BAND LOCK TYPE ALUMINUM TUBE $221.00 $442.00 Manuals _______________________ 1 (1) SET OF PARTS & SERVICE MANUALS PROVIDED ON CD, PAPER COPY PROVIDED FOR OPERATORS & SAFETY MANUALS $0.00 $0.00 Machine & Attachment List Price: $201,457.00 Less Discounts 4.00%: ($8,058.28) Total Machine & Attachment Net Price: $193,398.72 Chassis Price: $90,415.00 Net Option Description: UPGRADE TO KENWORTH CHASSIS $15,555.00 Freight Description: FREIGHT TO CALIFORNIA FROM GRADALL $5,300.00 ERS PDI $1,000.00 8% CALIFORNIA SALES TAX $23,949.50 Total Net Price: $329,618.22 Standard shipping terms are FOB factory - New Philadelphia, Ohio unless otherwise noted in the freight column. Comments Section: The above quote is good for 90 days. Please sign below showing you have reviewed the specifications and accept the above terms. NAME: ________________________________________ DATE SIGNED: _____________________________ EXHIBIT A-7 EXHIBIT A-8 AllJetVac P Series combination sewer cleaner models use a positive displacement blower system, setting the industry standard for high performance and reliability. The vacuum and jetting systems are powered by the chassis engine - a single-engine advantage that enables municipalities and contractors to open clogged sewer lines and remove debris while also reducing fuel consumption and routine engine service cost and downtime. A range of popular unit sizes and power options are available.FEATURES & BENEFITS Rugged debris bodies that are built to last An oval shape with cylindrical sides, top and bottom creates extra strength and efficient material dumping. An optional flush system cleans the entire interior without requiring operator spraying assistance. Powder coat paint creates a heavy-duty, durable finish, while the optional galvanized tanks carry a lifetime warranty.Water tanks have lifetime warranty Water tanks are fabricated with high quality aluminum for extra strength with a lifetime warranty. Tanks are mounted above the rear fenders, reducing the possibility of damage from highway debris, rocks and stones. Tank position also creates positive head pressure to the water pump inlet.P Series •AllSmartFlow ™ intelligent controls are standard AllSmartFlow™ is an innovative CAN bus control system, located inside a protective cabinet, allowing operators to efficiently make more precise adjustments in boom movement. The programmable color LCD display provides detailed information about engine performance, water flow and vacuum functions. A fully proportional pendant, either wired or using wireless capability, is designed for productive control away from the chassis.High-Performance Jet / Vacuum Combination Se wer Cleaner With P ositive Displacement Blower High-dump option for efficient debris handling Discharge material into dewatering containers, without the need for dangerous ramps, by raising the debris tank as much as 76 inches above ground level and shifting the tank back 21 inches. Telescoping boom puts vacuum power where you need it The AllJetVac boom, with the standard 8-foot 6-inch telescopic boom, allows you to place the vacuum power where you need it. The boom’s rugged design, lift capacity and rotation will have you spending less time handling the tough jobs and repositioning the unit.Unique filtration system A multi-stage vacuum filtration system has a simplified design to reduce maintenance, extend performance and increase working life. At the rear of the debris body, material is separated by a deflector plate. Remaining material particles and moisture are removed by a cyclone separator. The filtered air then passes through the blower, the silencer and the exhaust.Tailgate design you’ll appreciate A simple, rugged design with a single control allows the operator to open, close and lock the tailgate. Reverse slope lock wedges actually tighten under the weight of the load. A D-ring gasket and shimmed hinge points create a superior seal and performance.Options to customize your machine performance • Decant valves • Cold water recirculation system • Emergency hydraulics • Multiple blower and water pump choices including a proprietary 85 pgm/2000 psi w ater pump with 30-minute run-dry guarantee Vacall machines are designed and manufactured by Gradall Industries, Inc., a world leader in the production of versatile, reliable maintenance machines. It is our policy to continually improve our products. Therefore, designs, materials and specifications are subject to change without notice and without incurring any liability on units already sold. NOTE: some options shown in pictures.VACALL AJV P Series Models • Basic Specifications AJV 0610 PAJV 0612 PAJV 0810 PAJV 0812 PAJV 1015 PAJV 1215 P Debris Tank 6 yard 3 8 yard 3 10 yard 3 12 yard 3 Water Tanks 1,000 gallons1,200 gallons1,000 gallons1,200 gallons1,500 gallons Hose Reel Front-mounted, pivoting Boom 8’6” extending boom 180° rotation Certified ISO 9001 • 6/14 Form No. 11411 (Replaces Form No. 11101) • Printed in U.S.A Gradall Industries, Inc. • 406 Mill Ave SW • New Philadelphia, OH 44663 Phone: (330) 339-2211 • Toll-Free: (800) 382-8302 • Fax: (330) 339-8468 www.vacallindustries.com Hose reel rotates into position Get the jetting action you need, where you need it, with an optional axial pivoting hose reel that can be rotated and easily locked with a flip of a switch into a multitude of positions. The unique, heavy duty reel drive system consists of a rugged planetary gear box driven by a hydraulic motor. The hydraulic motor incorporates a cross port relief valve cushioning system to take the shock load off the hose reel hydraulics. Thanks to a dual latching system, there are no pin alignment problems common to other machines in the market. Costa Mesa Sanitary District ... an Independent Special District Project Status Report Recommendation/Notes: Recommendation: That the Board of Directors receiv e and file the report. Item Number:17. ATTACHMENTS:Description Type CIP Updates Cover Memo COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:CONSTRUCTION COMPLETION DATE: Preliminary Civil Engineering - $131,047; Estimated construction cost - $5.8 million 9/3/14 - Additional Preliminary Engineering Allocation - $10,000 STATUS REPORT:12/20/10 - No change.01/27/11 - No change.5/26/11 - Staff met with another p otential OCSD consultant to review OCSD's sco p e of work. OCSD will soon be p ublishin g their RFP .10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confi rm flows.8/20/12 - OCSD's surveyors are working on the topography.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering.5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepa re an EIR and alignment study in 2011. CMSD requested a joint EIR.9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the desig n for their facilities. 4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment st udy and the CMSD requested the OCSD EIR cover the CMSD work. 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 11/18/10 - No change.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines.#101 West Side Pumping Station Abandonment 7/1/2012 3/25/2019 Rob Hamers, District Engineer 2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing . COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#101 West Side Pumping Station Abandonment 3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertis ed in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.9/25/14 -OCSD certified the project EIR; CMSD is completing a limited soils investigation to determine micro tunneling costs and total p roject costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate .11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM.2/26/15 - Project financing is being discussed at the 2/10/15 study session.3/26/15 - The Board of Directors will be considering the MOU with OCSD and Newport Beach at the regular meeting.Account Numbe r EncumbrancesBalance #1012,541,625 $ 172,724 $ 17,251 $ 2,500 $ 2,349,150 $ Total2,541,62 5 $ 172,72 4 $ 17,251 $ 2,500 $ 2,349,150 $ 4/18/13 - The District Engineer is continuing work on the preliminary engineering.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting. Approved Proj Budget June 30, 2014 Accumulated Cost Current Year Expenditures 2/28/13 - The District Engineer is continuing work on the preliminary engineering.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all 1/24/13 - The District Engineer is continuing work on the preliminary engineering.12/20/12 - The District Engineer is continuing work on the preliminary engineering. followed by consideration of the MOU from OCSD.1/22/15 - Engineering staff has finalized the construction cost estimate and presented the estimate to OCSD. Next step is CMSD financial planning abandonment facilities to be in operation.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re-Coating)PROJECT MANAGER:Rob Hamers, District Engineer DESCRIPTION:Rehabilitation of manhole interiors includin g reconstructin g channels, buildin g u p wall thicknesses, an d adding spray-on protective coatings. The project also includes new protective coatings for various pump station interiors. BEGIN DESIGN:2013-2014 fiscal year (Project was delayed until additional funding became available)APPROXIMATE CONSTRUCTION COMPLETI O June, 2015 STATUS REPORT;10/23/14 - Design phase being re-started; plans 80% complete.11/20/14 - The plans and specs are 90% complete.12/18/14 - The plans and specs are 95% complete.1/22/15 - Staff is preparing specifications for bidding.2/26/15 -Field crew members have identified 7 additional MHs requiring interior rehabilitation; these MHs will be added to the plans pri or to going out to bid.3/26/15 - The plans and specs should be out to bid by the regular Board meeting.A ccumulate d Current Year ApprovedCostto Date Account Number Project Budget As of 6/30/2014 Expenditures Encumbrances Balance #194 300,000 $ -$ 724 $ -$ 299,276 $ Total 300,000 $ -$ 724 $ -$ 299,276 $ . COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470 #196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000 #196-B (Canyon Generator) - Engineer's Estimate: $100,000 STATUS REPORT:3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be h oused in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa 9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815 12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipmen t 1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station .2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete .4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete .6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete .7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue .9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up p ump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing me ter assembly by Gas Co .11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is c ontinuing .#196 Installation of Backup Power and Pumping Capability Rob Hamers, District Engineer Install backup standby diesel generator at two pumping stations and install backup pumping systems at April 23, 2012 05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the stan dby diesel generators.10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency 01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-8/29/13 - The District Engineer is finalizing the plans for the backup pumping units at Elden, Victoria, and Mendoza. The District Engin eer is also finalizing the 9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, while 23rd station in Newport Bea ch Jan - 15 6/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency eq uipme n 02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#196 Installation of Backup Power and Pumping Capability 12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid .1/22/15 - 196-C - Project in design at electrical engineer's office; design is for backup generator. 196-D - Project out to bid with bid opening 1/20/15 .2/26/15 - #196D Irvine bid opening is on 2/16/15 meeting agenda; 196-C 23rd is in design .3/26/15 - The pre-construction meeting for 196-D Irvine is 3/18/15; 196-C 23rd is still in design.Account Number EncumbrancesBalance #196-A Elden, Victoria, Mendoza Pump Stations790,000 $ 572,977 $ 188,877 $ 5,000 $ 23,146 $ #196-B Canyon Pump Station140,000 115,335 - - 24,665 #196-C 23rd Street Pump Station65,000 14,546 947 - 49,508 #196-D Irvine Pump Station 65,000 89,462 112,895 4,795 (142,151) Total1,060,000 $ 792,320 $ 302,718 $ 9,795 $ (44,833)$ Approved Project Budget June 30, 2014 Accumulated Cost Current Year Expenditures COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design: $58,739; Civil Contract Admin/Inspection - $17,269; Construction Engineer's Estimate: $318,000 STATUS REPORT:11/15/12 - The design phase is continuing.01/24/12 - The plans and specs are approximately 50% complete.3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013.4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.5/23/13 - The project went out to bid on May 3, 2013 and bid opening is June 4, 2013.6/27/13 - Bid opening was 6/4/13 and the low bidder is Charles King Co., the same contractor as Phase II, in the amount of $228,700.8/29/13 - The first day of work was 7/26/13.9/26/13 - Work is approximately 75% complete on installation of liners and dig and replace repairs.10/24/13 - Work was re-started after a shortage of lining material occurred.11/21/13 - Work is continuing and is 80% complete.12/19/13 - All work is complete except for the extra work of full length lining in two, and possibly three, areas.1/23/14 - No work occurred from Thanksgiving to New Years due to City holiday closure so the remaining work can be completed .2/25/14 - The contractor is obtaining additional estimates for the extra work. The regular work is complete.3/27/14 - The extra work will be moved to a separate project. The Board will finalize the project at the March 2014 regular meeting .4/24/14 - The project #197A is complete.4/24/14 - P roject 197B engineering for additional Grade 5 discovered and Hotspots is complete. Project is out to bid .5/22/14 - 197-B being awarded to Sancon for $111,000. Engineer's estimate is $114,600 .6/26/14 - The construction contract for 197-B is fully executed and the contractor is acquiring materials.7/24/14 - Contractor will begin work on Project #197-B in late July.8/28/14 - Work began on #197-B on 7/28/14 and will end on 8/14/14. Board will final project on 8/28/14 .9/25/14 - Project is complete.10/23/14 - This projec t completes the Grade 5 repairs & should add to its list of accomplishments that 255 Grade 5 deficiencie s deficiencies in the gravity system were repaired within 3 years.Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009 District-wide televising project. There are approximately 12/20/12 - The design is continuing.7/25/13 - The pre-construction meeting is 7/11/13 and construction is tentatively scheduled to begin in la t 10/25/12 - The design phase is underway.02/27/13 - The plans and specs are approximately 75% complete.#197 System Wide Sewer Reconstruction Phase III #197 System Wide Sewer Reconstruction Phase III Rob Hamers, District Engineer Sep-12 Nov-13 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 A pprovedJune 30, 201 4 Current Year Account Number Project Budget A ccumulated Co s Expenditures EncumbrancesBalance #197A300,000 $ 303,255 $ -$ -$ (3,255)$ #197B310,000 11,573 116,815 - 181,612 Total610,000 $ 314,828 $ 116,81 5 $ -$ 178,357 $ COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $82,593 STATUS REPORT:1/23/14 - The design phase is continuing.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. B id opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Management on 11/6/14 to discuss their concerns. Staff will be meeting with the City of Costa Mesa engineer ing staff .12/18/14 - Staff is working with SCP Mgt's over redirecting FM flows. Staff will be meeting with City engineering to discuss the Harbor a nd Victoria FM 1/22/15 - CCTV and flow metering will occur in the gravity system downstream of the new force main alignment at South Coast Plaza. New H arbor force mai n and Victoria force main were discussed with the City Engineer.2/26/15 - Harbor force main improvements will be constructed first as the top priority; design phase is continuing.3/26/15 - Alternate construction methods for Harbor force main are being investigated.June 30,2014 A pproved A ccumulate d Current Year Account Numbe r Proj Budge t Cost Expenditures Encumbrance s Balance #2001,030,868 $ 136,242 $ 64,948 $ 4,999 $ 824,679 $ Total1,030,868 $ 136,242 $ 64,948 $ 4,999 $ 824,679 $ Late 2014 12/19/13 The design phase has begun.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.#200 Rehabilitation of Four Force Mains Rob Hamers, District Engineer The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.Dec-13 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:7/1/13 APPROX. CONSTRUCTION COMPL E 6/30/14 Engineering Design = approximately $2,500 per station STATUS REPORT: 4/24/14 - Repiping at 21st Street P.S. complete; construction cost = $73,776.5/22/14 - Corp Yard P.S. repiping being awarded to Schuler Engineering for $40,550.6/26/14 - The construction contract for Corp Yard P.S. is fully executed and the contractor is acquiring materials.7/24/14 - Construction began 7/7/14 at Corp Yard pump station.10/23/14 - Construction at the Corp Yard PS is complete.11/20/14 - Project is complete.Prior Years Account Number EncumbrancesBalance #201260,000 $ 125,769 $ 42,710 $ -$ 91,521 $ Total260,000 $ 125,769 $ 42,710 $ -$ 91,521 $ #201 - Replace Equipment at Pump Stations Rob Hamers, District Engineer Replace piping and valves at various pump stations as needed Approved Project Budget ,Accumulated Cost Current Year Expenditures COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DAT E Estimated Project budget: Civil Design $11,483.50; Construction - Engineer's Estimate : $431,210 STATUS REPORT:12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Eld en Pump Station.2/25/14 - The project is being discussed at the study session.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015-2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.1/22/15 - No change in status.2/26/15 - Project will be budgeted for 2015-16 or 2016-17 .3/26/15 - No change in status A ccumulate d Current Year ApprovedCostto Date Account Number Project Budget As of 6/30/2014 Expenditures Encumbrances Balance #202 150,000 $ 10,567 $ -$ -$ 139,433 $ Total 150,000 $ 10,567 $ -$ -$ 139,433 $ 4/24/14 - The strategic improvements for this project were added to Project #196-A. improvements are being included as extra work in Project #196-A.December, 2014 #202 Elden Piping and Valve Replacement Rob Hamers, District Engineer Replace 37-year old piping and valves outside Elden Pumping October, 2013 3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strateg ic 10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:October 2013 APPROX. CONSTRUCTION COMPLETION D June 2014 Architectural Design - $7,000; Electrical Engineering Design - $4,500 STATUS REPORT: 10/3/2013 - Entered into agreement with RTA Architects to design and provide construction administration services 11/7/2013 - Reviewed SCE 12 months bills at the Yard to determine load demand and size of the generator 12/1/2013 - Project manager meeting. Possible generator manufacturers are Caterpillar, Cummins and Kohler.1/23/14 - No change in status.2/25/14 -RFP for design firms is being prepared.3/27/14 - Proposals are being requested from design firms for the design phase.4/24/14 - An electrical engineer has been retained for the design phase for a fee of $4,500.5/22/14 - The plans were submitted to the City of Costa Mesa for 1st plan review.6/26/14 - The design plans are in plan check and being re-submitted to the City.7/24/14 - Plans were resubmitted to the fire department for 2nd review; all other departments have signed off.8/28/14 - The project is out to bid.9/25/14 - Bid opening is being handled by the CMSD GM and project architect.10/23/14 - Bids were opened and are being evaluated; the low bid amount is $97,000.11/20/14 - The specifications for the generator being proposed by the low bidder are being reviewed.12/18/14 - Contractor's shop drawings are under review.1/22/15 - The contractor has provided the required bond an pre-construction meeting is planned for 1/30/15.2/26/15 - Construction will begin after acquisition of materials.3/26/15 -Concrete pad is poured, generator is being fabricated. Contractor will be relocating the existing air compressor. June 30, 2014 A pproved A ccumulate d Current Year Account Number Proj BudgetCostExpendituresEncumbrancesBalance #203150,000 $ 5,462 $ 24,638 $ 4,400 $ 115,500 $ Total150,000 $ 5,462 $ 24,638 $ 4,400 $ 115,500 $ #203 Emergency Generator at District Yard Scott Carroll, General Manager Procure and install an emergency generator at the District Yard COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $9,779 STATUS REPORT:6/26/14 - The plans are 60% complete.7/24/14 - The project went out to bid on 7/2/14 with bid opening scheduled for 8/5/14.8/28/14 - Bid opening was 8/5/14 and the low bid was Excel Paving in the amount of $87,349.00.9/25/14 - Notice to proceed issued to Excel Paving to begin work 9/15/14; Field Crew requesting additional manholes be added as extra work.10/23/14 - Construction is 1/3 complete; contractor will wait for City projects to finish prior to continuing unless existing m anhole condition is severe.11/20/14 - Construction is continuing in coordination with City street projects.12/18/14 - Construction is continuing.1/22/15 - Contractor is re-mobilizing.2/26/15 - Contractor is nearing completion.3/26/15 - Construction is nearly complete.June 30,2014 A pproved A ccumulate d Current Year Account Number Proj Budge t Cost Expenditures Encumbrance s Balance #204100,000 $ 9,119 $ 101,190 $ 10,707 $ (21,017)$ Total100,000 $ 9,119 $ 101,190 $ 10,707 $ (21,017)$ 2/25/14 Project approved by Board, fund appropriated.5/22/14 - The plans are 40% complete.4/24/14 - The design phase is in process #204 Manhole Cover Repairs Rob Hamers, District Engineer Repair 102 manhole covers Feb-14 Late 2014 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Aug-14 APPROX. CONSTRUCTION COMPLETION DAT Jun-15 Civil Design -62,230 STATUS REPORT:8/28/14 - The design phase is underway.9/25/14 - Engineering staff is reviewing CCTV of Grade 4s in streets set for City improvements such as new paving or slurry seal. One Grade 5 found in Canadian; Mike Kilbride Ltd. will excavate and repair.of Grade 4s in City streets designated for 11/20/14 - No change in status. Review of the videos is continuing.12/18/14 - District Engineer is determining options for completion of all Grade 4s.1/22/15 - A cost analysis of expected repairs for Phases I and II was presented to Board at the February study session.2/26/15 - Budgeting for this project is being discussed at the 2/10/15 study session.3/26/15 - The Phase I plans are being completed but construction will not occur until after the next District-wide CCTV project.June 30, 2014 A pproved A ccumulate d Current Year Account Numbe r Proj Budge t Cost Expenditures Encumbrance s Balance #306568,000 $ -$ 42,728 $ -$ 525,273 $ 568,000 $ -$ 42,728 $ -$ 525,273 $ #306 Grade 4 Repairs - Phase I Rob Hamers, District Engineer District has 1,600 line sections with one or more Grade 4 deficiencies. COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#307 Harbor PS Generator PROJECT MANAGER:Rob Hamers, District Engineer DESCRIPTION: BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design -STATUS REPORT:12/18/14 - Engineering staff is searching for a location for the proposed generator, which will have a footprint of 12' x 23' i ncluding clearances.1/22/15 - Backup generator will be extremely large and will require a building. Staff searching for site.2/26/15 - There is no readily available above ground area in public right-of-way or on private property to locate the generator .3/26/15 - Funds are being transferred out of the project due to lack of above ground space for the backup generator.June 30, 2014 A pproved A ccumulate d Current Year Account Numbe r Proj Budge t Cost Expenditures Encumbrance s Balance #307178,500 $ -$ 595 $ -$ 177,905 $ 178,500 $ -$ 595 $ -$ 177,905 $ COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DAT Civil Design -STATUS REPORT:June 30, 2014 A pproved A ccumulate d Current Year Account Numbe r Proj Budge t Cost Expenditures Encumbrance s Balance #308340,500 $ -$ -$ -$ 340,500 $ 340,500 $ -$ -$ -$ 340,500 $ Not yet started #308 Manhole Rehab Rob Hamers, District Engineer Costa Mesa Sanitary District ... an Independent Special District General Manager 2015 Performance Goals Recommendation/Notes: Recommendation: That the Board of Directors approv es the General Manager's 2015 Performance Goals. Item Number:18. ATTACHMENTS:Description Type General Manager's 2015 Performance Goals Cover Memo 2015 General Manager Goals 1. Search for a new HQ that will accommodate the fu ture needs of the District. 2. Achieve zero SSO’s from February 2015 through De cember 2015. 3. Conduct an emergency response drill with the Cit y of Newport Beach and the County of Orange by fall 2015. 4. Develop a plan to reduce hotspots to less than 3 0 locations and identify a feasible number of permanent hotspots. This goal m ust be achieved by January 1, 2016. 5. Complete Behavior Study for Organics Recycling P rogram by fall 2015. 6. Complete a community-wide survey to engage in re sident’s satisfaction with District services by September 2015. 7. CCTV the entire sewer system. 8. Reenergize the asset management program by obtai ning refresher training for staff to ensure assets are being analyzed annually for replacement after reaching their life cycle and ensuring there is adequate fun ding in accordance to the program by summer 2015. 9. Research revising Section 4.03.010(a) of the Ope rations Code pertaining to Operating Reserves and make recommendation for an a ppropriate reserve program by fall 2015. 10. Complete the draft 2015-20 Strategic Plan and present the final document to the Board for approval consideration by May 2015. 11. Research the feasibility of establishing a Hea lth Savings Account (HAS) for staff and bring back recommendation to the Board by Decem ber 2015. Costa Mesa Sanitary District ... an Independent Special District ADJOURN TO CLOSED SESSION - Public Employee Perform ance Evaluation (Gov. Code §54957) - Title: General Manager Recommendation/Notes: Conference with Labor Negotiator (Gov. Code §54957.6) Agency Negotiator: President Scheafer Unrepresented Employee: General Manager Item Number: