Agenda_2014_12_18_Meeting Regular Meeting - Thursday, December 18, 2014 Costa Mesa Sanitary District ... an Independent Special District AGENDA James Ferryman President Michael Scheafer Vice President Arthur Perry Secretary Robert Ooten Assistant Secretary Arlene Schafer Director Public Comments. Any member of the public may address the Board. Sp eakers on agenda items should identify themselves to the Depu ty Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuan t to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. S peakers must limit their remarks to three minutes or as dec ided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distr ibuted to all or a majority of the Board after the packet is prepared, a copy o f that writing may be obtained at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may b e contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.1 04 ADA Title II). I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.INVOCATION IV.ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determinatio n shall be the permission required by law.) V.Ceremonial Matters and Presentations VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Di rectors, all actions shall be based on/memorialized by the latest document submit ted as a late communication.
VII.PUBLIC COMMENTS This time has been set aside for persons in the aud ience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Dir ectors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII.CONSENT CALENDAR All matters listed on the consent calendar are cons idered to be routine and may be acted upon by one motion after public comment has b een received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent ca lendar as a whole. 1.Board of Directors Regular Meeting Minutes of Nov ember 20, 2014 Recommendation: That the Board of Directors approve and file the minutes of November 20, 2014. 2.Occupancy Report and Payment to CR&R Environmenta l Services Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,6 44 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environme ntal Services in the amount of $192,748.48 to be ratified in the Decembe r 2014 warrant list, for November 2014 collection based on this occupancy re port so long as the contractor fulfills the obligations of the agreemen t. 3.Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal s ervices for the month of November 2014. 4.Adoption of Warrant Resolution No.CMSD 2015-06 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2015-06 approving District warrants for the month of Nov ember 2014 in the amount of $728,675.74 5.Directors' Compensation and Reimbursement of Expe nses Recommendation: That the Board of Directors approv es the Directors' compensation and reimbursement of expenses for the month of November 2014. 6.Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors approv e and file the report.
7.Investment Report Recommendation: That the Board of Directors approve s the Investment Report for the month of November 2014. 8.Costa Mesa Sanitary District 2015 Meeting Calenda r Recommendation: That the Board of Directors approve the Costa Mesa Sanitary District 2015 meeting calendar. ------------------------------- END OF CONSENT CALE NDAR-------------------------------IX.PUBLIC HEARINGS X.GENERAL MANAGER 9.Nominations and Appointments of Board Members Recommendation: That the Board of Directors consid er appointing new officers on the Board as well as appointing Board m embers to represent the District on local, regional and statewide committee s and organizations. 10.CMSD Contribution Program That the Board of Directors approves the applicatio n from the Costa Mesa Community Run in the amount of $1,000.11.Adopt Resolution No. 2014-855 Appointing Rudy Davila from Orange County Sanitation District as Alternate District Engineer Recommendation: That the Board of Directors adopt Resolution No. 2014-855. 12.Adopt Ordinance No. 102 Amending Operations Code Se ction 3.01.045 Pertaining to the Alternate District Engineer Recommendation: That the Board of Directors adopt Ordinance No. 102. 13.Adopt Ordinance No. 103 - Amending Operations Code Section 3.01.090 Pertaining to Conferences, Travel and Expenses Recommendation: That the Board of Directors adopt Ordinance No. 103. 14.Solid Waste Association of North America (SWANA): T he Road to Zero Waste Conference - March 16-19, 2015, New Orleans, Louisi ana Recommendation: That the Board of Directors consid er sending staff to The Road to Zero Waste Conference in New Orleans, Louis iana. XI.ENGINEER'S REPORTS 15.Project Status Report That the Board of Directors receive and file the re port. 16.Project #206 - Sewer Rehabilitation Program Grad e Strategy Recommendation: That the Board of Directors consid er the options described in the staff report and provide direction the Gener al Manager. XII.TREASURER'S REPORTS XIII.ATTORNEY'S REPORTS XIV.LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a r eport is required to be given by
a Director for any meeting for which expense reimbu rsement of any kind is provided. Note: For meetings for which the per die m compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of t he Board (not to exceed six days in one month), and certain meetings are specified as b eing eligible as set forth in District Operations Code 3.01.030. For meetings no t so listed, the Board must approve the service for it to be eligible for the p er day compensation.) XV.OLD BUSINESS XVI.NEW BUSINESS XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII.ADJOURNMENT
Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of Novem ber 20, 2014 Recommendation/Notes: Recommendation: That the Board of Directors approve and file the minutes of November 20, 2014. Item Number:1. ATTACHMENTS:Description Type Minutes - Regular Meeting 2014-11-20 Backup Material
C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS R EGULAR M EETING N OVEMBER 20, 2014 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on November 20, 2014 at 5:30P.M. at 628 W. 19 th Street, Costa Mesa. P LEDGE OF A LLEGIANCE I NVOCATION R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : President Ferryman led the Pledge of Allegiance. Vice President Scheafer led the Invocation. James Ferryman, Michael Scheafer, Robert Ooten, Arthur Perry, Arlene Schafer None S TAFF P RESENT : Scott Carroll, General Manager; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer, Javier Ochiqui, Management Analyst O THERS P RESENT : Lawrence Jones, CR&R C EREMONIAL M ATTERS AND P RESENTATIONS – None A NNOUNCEMENT OF L ATE C OMMUNICATIONS – None P UBLIC C OMMENTS – President Ferryman invited members of the public to address the Board. Seeing no one, President Ferryman closed public com ments.
C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ C ONSENT C ALENDAR 1. Board of Directors Special Meeting Minutes of October 13, 2014 2. Board of Directors Study Session Meeting Minutes of October 14, 2014 3. Board of Directors Regular Meeting Minutes of October 23, 2014 4. Occupancy report and payment to CR&R Environmental Services 5. Contract Payment to CR&R Environmental Services for Recycling and Disposal Services 6. Adoption of a Warrant Resolution No. CMSD 2015-05 Approving District Warrant Registers 7. Directors’ Compensation and Reimbursement of Expenses 8. Sewer Lateral Assistance Program (SLAP) Update 9. Investment Report 10. Fiscal Year 2013-14 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity The Board of Directors Special Meeting Minutes of October 13, 2014, was approved as presented. The Board of Directors Study Session Meeting Minutes of October 14, 2014, was approved as presented. The Board of Directors Regular Meeting Minutes of October 23, 2014, was approved as presented. The occupancy report and payment to CR&R Environmental Services for the month of October 2014 in the amount of $192,730.67 was approved as presented. The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the month of October 2014. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2015-05 Approving District Warrant Registers for the month of October 2014 in the amount of $834,995.26. This item was pulled from the agenda by Vice President Scheafer for further discussion. The Board of Directors approved the SLAP report as presented. The Board of Directors approved the Investment Report for the month of October 2014 as presented. The Board of Directors approved the report as presented.
C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ Charges 11. Annual Report of Expenses – Fiscal Year 2013-14 The Board of Directors approved the report as presented. E ND OF C ONSENT C ALENDAR Vice President Scheafer made a motion to approve th e consent calendar, with the exception of Item No. 7. Secretary Perry seconded t he motion, which carried unanimously. Regarding Item No. 7, Vice President Scheafer noted that he attended one day workshop, which was held out of the County, prior t o receiving Board approval to do so. He learned from a California Special Districts Asso ciation (CSDA) Leadership Conference that the Board cannot approve reimbursem ent after the fact, and is therefore requesting to pull the item from the agen da. Secretary Perry requested that the meeting attendan ce policy be discussed at a future study session meeting. Vice President Scheafer made a motion to approve It em No. 7, with the deletion of page 7. Director Schafer seconded the motion, which carr ied unanimously. P UBLIC H EARINGS - None G ENERAL M ANAGER ’S R EPORTS 12. November 4, 2014 Election Results Recommendation: That the Board of Directors recei ves and files the report. Scott Carroll, General Manager, provided an overv iew of the unofficial results of the elections and congratulated Vice President Mike Sc heafer, Assistant Secretary Robert Ooten, and Director Arlene Schafer on their re-election. President Ferryman congratulated the re-elected i ncumbents. There were no additional questions or comments an d the report was received. 13. CMSD Contribution Program and Generator Use Agr eement Requirements and Procedures Recommendation: That the Board of Directors approv es the application for CMSD’s Contribution Program and the Generator Use A greement.
C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ General Manager Carroll provided an overview of th e criteria for organizations who wish to use the District’s generators and discussed the application process. Discussion followed regarding generator inspection before and after loaning out the generator. Vice President Scheafer requested that the organiz ations who use the generators provide a certificate of insurance that lists CMSD as an additional insured when submitting their application for the program. Discussion followed regarding insurance endorseme nts, authorizing the General Manager to make decisions regarding the application process, and providing a list of auxiliary equipment are required to operate the generators. Secretary Perry made a motion to approve the item. Vice President Scheafer seconded the motion, which carried unanimously. 14. Technology Resource Center, Inc. – Sixth Amendm ent to Agreement Recommendation: That the Board of Directors appro ves the following: 1. The Sixth Amendment to the Agreement with Techno logy Resources Center, Inc.; 2. Direct staff to solicit bids for IT services for FY 2015-16. Javier Ochiqui, Management Analyst, provided detai ls of the report and noted that IT services is budgeted for $35,000 and should not exceed $33,000. Assistant Secretary Ooten made a motion to approve the item. Director Schafer seconded the motion, which carried unanimously. 15. Holiday Hours and Closures Recommendation: That the Board of Directors appr oves the proposed holiday hours and closures. General Manager Carroll noted that traditionally th e District offices close at noon the day before Thanksgiving and will continue that sche dule this year. He noted that staff has requested to close on Christmas Eve and N ew Year’s Eve, with staff taking those days off as vacation time for those da ys. Discussion followed regarding the possibility of cl osing on the day after Christmas and New Year’s, which fall on a Friday. Assistant Secretary made a motion to approve the pr oposed holiday office hours to be closed on Christmas Eve, the day after Christmas , New Year’s Eve, and the day after New Year’s. Director Schafer seconded the mot ion, which carried unanimously.
C OSTA M ESA S ANITARY D ISTRICT P AGE 5 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ 16. Reschedule December Study Session Recommendation: That the Board of Directors appro ves rescheduling the December Study Session to December 9, 2014. General Manager Carroll noted that the Study Sessio n and regular Board meeting would fall during the same week as the board meetin g has been scheduled a week prior due to the Christmas holiday, and suggested t hat the Study Session be moved to Tuesday, December 9. Discussion followed regarding schedule conflicts fo r December 9. Assistant Secretary Ooten suggested that items be c arried forward from cancelled study sessions to the regular board meeting for dis cussion. Director Schafer made a motion to reschedule the St udy Session for Monday, December 8 at 9:30 A.M. Vice President Scheafer sec onded the motion, which carried unanimously. E NGINEER ’S R EPORTS 17. Project Status Report Recommendation: That the Board of Directors rec eive and file the report. There were no questions or comments and the report was received. 18. Results of Ductile Iron Pipe (DIP) Analysis Recommendation: That the Board of Directors dir ects the General Manager to budget $422,500 in the FY 2015-16 Capital Imp rovement Project budget for rehabilitation cast iron and ductile iron pi pe gravity sections to avoid problems related to excessive corrosion. Rob Hamers, District Engineer, provided a report o n the ductile iron pipe (DIP) analysis and noted that there are areas that have b een corroded. He indicated that staff has developed a rehabilitation plan for the f ull length section and noted that the problem would need to be addressed in order to came ra the line. Mr. Hamers requested that the Board consider the recommendatio n to include the capital project in the next CIP that will rehabilitate the full len gth of the ductile iron pipe gravity sections. Assistant Secretary Ooten inquired if the chain fl ail areas should be included in the project. Mr. Hamers indicated that it is not necess ary at this time as they are not corroded.
C OSTA M ESA S ANITARY D ISTRICT P AGE 6 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ Vice President Scheafer expressed concern regardin g the corroded pipes becoming an issue during the Christmas holiday. Mr. Hamers i ndicated that there is no cause for concern at the moment. Director Schafer made a motion to approve the item as presented. Secretary Perry seconded the motion, which carried unanimously. T REASURER ’S R EPORTS - None A TTORNEY ’S R EPORTS - None L OCAL M EETINGS A. Orange County Sanitation District (OCSD) – (Preside nt Ferryman) Recommendation: That the Board of Directors accep ts oral report. President Ferryman reported on his attendance of th e OCSD board meeting, discussed an increase of the OCSD General Manager and indicat ed that there was a closed session. Assistant Secretary Ooten reported on his attendanc e of the Operations Committee meeting and discussed the OCSD work plan. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Board of Directors accept s oral report. Secretary Perry reported on his attendance of the S ARFPA meeting and announced the ribbon cutting ceremony at the Green River Golf Course for the completion of the Santa Ana River Interceptor (SARI ) Relocation Project. C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer) Recommendation: That the Board of Directors accep ts oral report. Vice President Scheafer noted that there was no IS DOC Executive Committee meeting in November as it fell on Election Day and noted that as a result of the elections, there is now a vacancy on the ISDOC comm ittee. D. California Special Districts Association (CSDA) - (Director Schafer) Recommendation: That the Board of Directors accept s oral report. Nothing to report at this time. E. Special District Risk Management Authority (SDRM A) – (Vice President Scheafer)
C OSTA M ESA S ANITARY D ISTRICT P AGE 7 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ Recommendation: That the Board of Directors accept s oral report. F. Other Meetings Qualifying for Reimbursement unde r CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accept s oral report. Director Schafer reported on her attendance of the Water Advisory Committee of Orange County (WACO) meeting, CMSD Board and study session, ISDOC meeting, and committee for the Orange County fairgrounds. Assistant Secretary Ooten discussed his attendance of the WACO meeting and discussed health care costs. Vice President Scheafer suggested that General Mana ger Carroll obtain information from SDRMA regarding health care rates. Discussion followed regarding the District’s health savings plan. Vice President Scheafer reported on his attendance of the Solid Waste Forum in Pomona and felt that it was highly informational. H e indicated that he would like to attend the conference again next year. Secretary Perry suggested sending a representative to the SWANA conference in New Orleans. He also inquired about the December 12 Lia ison Committee meeting as the WACO meeting is held on the same date and time. Assistant Secretary Ooten discussed the pump statio n abandonment project. O LD B USINESS - None A DJOURN T O C LOSED S ESSION President Ferryman adjourned to closed session at 6 :45 P.M. 19. Discuss litigation with legal counsel pursuan t to Government Code Section 54956.9: (a) In regards to existing/anticipated entitled Co sta Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2014-0017. (b) Anticipated litigation – significant exposure t o litigation pursuant to Government Code 5456.9(d)(2), (e)(1) [Number of pot ential cases: 1]
C OSTA M ESA S ANITARY D ISTRICT P AGE 8 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD N OVEMBER 20, 2014 ______________________________________________________________________ R ECONVENE T O O PEN S ESSION President Ferryman reconvened to open session at 7:02 P.M. and reported that the Board took no action and there was nothing to repor t. O RAL C OMMUNICATIONS AND D IRECTOR C OMMENTS - None A DJOURNMENT There being no further business to come before the Board, President Ferryman adjourned the meeting at 7:02 P.M. _________________________ _________________________ Art Perry James Ferryman Secretary President
Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 2 1,644 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Enviro nmental Services in the amount of $192,748.48 to be ratified in the December 2014 war rant list, for November 2014 collection based on this occupancy report so long as the contr actor fulfills the obligations of the agreement. Item Number:2. ATTACHMENTS:Description Type Occupancy Report Cover Memo Attachment Cover Memo
Protecting our community's health and the environment b y providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Javier Ochiqui, Management Analyst Date: December 18, 2014 Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIR ONMENTAL SERVICES Summary The total occupancy count for November 2014 billing is 21,644, with two new accounts added since the last billing period. Staff Recommendation Staff recommends the following: 1. The Board of Directors accepts the occupancy cou nt as presented using 21,644 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for November 2014 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $192,748.4 8 to be ratified in the December 2014 warrant list. Calculation based on current rate: 21,644 X $8.9054 = $192,748.48
Costa Mesa Sanitary District Occupancy Report November 2014 Total Accounts 21,644 35 gallon carts 623 60 gallon carts 28742 90 gallon carts 14761 Total Carts 44,126 Cart Delivery Information/S Service Address Date Delivered 143 TRIBECA WAY 11/7/2014 60 GAL BARREL DELIVERY 139 TRIBECA WAY 11/14/2014 60 GAL BARREL DELIVERY Telephone #
Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Recommendation/Notes: Recommendation: That the Board of Directors approves payment to CR&R Environ mental Services for recycling and disposal services for the month o f November 2014. Item Number:3. ATTACHMENTS:Description Type Contract Payment to CR&R Cover Memo
Costa Mesa Sanitary District ... an Independent Special District Adoption of Warrant Resolution No.CMSD 2015-06 Appr oving District Warrant Registers Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2015-06 approving District warrants for the month of Novemb er 2014 in the amount of $728,675.74 Item Number:4. ATTACHMENTS:Description Type Warrant Reso CMSD 2015-06 Backup Material Checks for Approval Nov 2014 Backup Material BofA Statement Nov 2014 Cover Memo
COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 20 15 -0 6 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF C ERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $728,675.74 h ave been audited as required by law and that the same were paid out of resp e ctive fund s as hereinafter set for th. Section 2 . That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 18 th day of December 2014. ATTEST: Secretary President STAT E OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 201 5 -06 was duly adopted by the Costa Mesa S anitary District at a regular meeting held on the 18 th day of Dec ember 2014.
AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 18 th d ay of Dec ember 2014. District Clerk of the Costa Mesa Sanitary District
Accounts Payable Checks for Approval User: ktran Printed: 12/10/2014 - 2:08 PM Check Number Check DateFund NameAccount NameVendor NameAmount 011/07/2014Liquid Waste FundBenefits Admin CostsCal PERS 178.50 011/07/2014Liquid Waste FundBenefit AdministrationCal PERS 59.50 011/07/2014Liquid Waste FundPERS MedicalCal PERS 10,016.66 011/07/2014Solid Waste FundBenefits Admin CostsCal PERS 4.67 011/07/2014Liquid Waste FundBenefits Admin CostsCal PERS 42.03 Check Total: 10,301.36 011/12/2014Liquid Waste FundState Withholding TaxesEmployment Development Departm 1,916.54 Check Total: 1,916.54 011/12/2014Liquid Waste FundFederal Withholding TaxesInternal Revenue Service 5,421.97 011/12/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 638.07 011/12/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 638.07 Check Total: 6,698.11 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 7.04 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 53.59 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 106.79 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 866.14 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 2,013.51 011/12/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 4,072.38 011/12/2014Liquid Waste FundPERS Survivor BenefitCal Pers Employee Ret System 13.95 011/12/2014Liquid Waste FundPERS - EmployerCal Pers Employee Ret System 0.04 Check Total: 7,133.44 011/26/2014Liquid Waste FundState Withholding TaxesEmployment Development Departm 101.29 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 1
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 101.29 011/26/2014Liquid Waste FundFederal Withholding TaxesInternal Revenue Service 458.54 011/26/2014Liquid Waste FundFICA - EmployeeInternal Revenue Service 411.35 011/26/2014Liquid Waste FundFICA - EmployeeInternal Revenue Service 411.35 011/26/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 96.20 011/26/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 96.20 Check Total: 1,473.64 011/26/2014Liquid Waste FundState Withholding TaxesEmployment Development Departm 1,839.77 Check Total: 1,839.77 011/26/2014Liquid Waste FundFederal Withholding TaxesInternal Revenue Service 5,287.55 011/26/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 622.41 011/26/2014Liquid Waste FundMedicare - EmployeeInternal Revenue Service 622.41 Check Total: 6,532.37 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 7.04 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 48.03 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 97.00 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 786.68 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 1,969.60 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System -533.18 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System 3,879.98 011/26/2014Liquid Waste FundPERS RetirementCal Pers Employee Ret System -663.81 011/26/2014Liquid Waste FundPERS Survivor BenefitCal Pers Employee Ret System 5.58 011/26/2014Liquid Waste FundPERS - EmployerCal Pers Employee Ret System -0.01 Check Total: 5,596.91 011/28/2014Solid Waste FundEquipment MaintenanceAutomatic Data Processing, Inc 7.40 011/28/2014Liquid Waste FundEquipment MaintenanceAutomatic Data Processing, Inc 66.55 Check Total: 73.95 011/17/2014Solid Waste FundInvestment EarningsBank of America 355.70 Check Total: 355.70 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 2
Check Number Check DateFund NameAccount NameVendor NameAmount 011/03/2014Solid Waste FundInvestment EarningsBank of America 103.95 Check Total: 103.95 1316411/04/2014Solid Waste FundTrash HaulerCR&R Incorporated Environmenta 192,543.65 Check Total: 192,543.65 1316511/18/2014Liquid Waste FundSewer Maint-Equipment MaintAir Resources Board 570.00 Check Total: 570.00 1316611/18/2014Liquid Waste FundPlan Ck/Inspection-OutsideAndersonPenna Partners, Inc. 372.00 Check Total: 372.00 1316711/18/2014Liquid Waste FundSewer Maint-TelephoneAT&T 126.65 1316711/18/2014Liquid Waste FundSewer Maint-TelephoneAT&T 145.53 1316711/18/2014Solid Waste FundTelephoneAT&T 42.03 1316711/18/2014Liquid Waste FundTelephoneAT&T 378.24 1316711/18/2014Solid Waste FundTelephoneAT&T 8.01 1316711/18/2014Liquid Waste FundTelephoneAT&T 72.14 Check Total: 772.60 1316811/18/2014Solid Waste FundProfessional ServicesBartel Associates, LLC 50.00 1316811/18/2014Liquid Waste FundProfessional ServicesBartel Associates, LLC 450.00 Check Total: 500.00 1316911/18/2014Solid Waste FundTelephoneBirch Communications 43.84 1316911/18/2014Liquid Waste FundTelephoneBirch Communications 394.52 1316911/18/2014Liquid Waste FundSewer Maint-TelephoneBirch Communications 846.30 Check Total: 1,284.66 1317011/18/2014Liquid Waste FundSewer Maint-Material/SuppliesBank of America 24.20 1317011/18/2014Liquid Waste FundSewer Maint-Bldg MaintBank of America 47.06 1317011/18/2014Liquid Waste FundSewer Maint-Small Tools/EqBank of America 160.92 1317011/18/2014Solid Waste FundBuilding MaintenanceBank of America 2.38 1317011/18/2014Liquid Waste FundBuilding MaintenanceBank of America 21.37 1317011/18/2014Liquid Waste FundSewer Maint-Equipment MaintBank of America 128.95 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 47.13 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 3
Check Number Check DateFund NameAccount NameVendor NameAmount 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 424.13 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 282.75 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 31.42 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 48.13 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 433.14 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 47.13 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 424.14 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 120.00 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 1,080.00 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 360.00 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 40.00 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 1.99 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 17.91 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 1.30 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 11.70 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America -100.00 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America -900.00 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 4.50 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 40.50 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 214.38 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 23.82 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 3.00 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 27.00 1317011/18/2014Solid Waste FundNo Acct Description AvailableBank of America 4.44 1317011/18/2014Liquid Waste FundNo Acct Description AvailableBank of America 39.95 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 199.40 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 22.15 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 48.13 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 433.14 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 58.50 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 6.50 1317011/18/2014Solid Waste FundNo Acct Description AvailableBank of America 99.95 1317011/18/2014Liquid Waste FundNo Acct Description AvailableBank of America 899.55 1317011/18/2014Solid Waste FundPublic Info/Ed/Community PromoBank of America 25.90 1317011/18/2014Liquid Waste FundPublic Info/Ed/Community PromoBank of America 233.10 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 4.00 1317011/18/2014Solid Waste FundPublic Info/Ed/Community PromoBank of America 17.10 1317011/18/2014Liquid Waste FundPublic Info/Ed/Community PromoBank of America 153.90 1317011/18/2014Solid Waste FundSmall Tools/EquipmentBank of America 17.74 1317011/18/2014Liquid Waste FundSmall Tools/EquipmentBank of America 159.67 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America 2.47 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 22.21 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America 24.21 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 6.00 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 54.00 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 4
Check Number Check DateFund NameAccount NameVendor NameAmount 1317011/18/2014Solid Waste FundOffice SuppliesBank of America 6.48 1317011/18/2014Liquid Waste FundOffice SuppliesBank of America 58.31 1317011/18/2014Solid Waste FundBoard DevelopmentBank of America 13.14 1317011/18/2014Liquid Waste FundBoard DevelopmentBank of America 118.26 1317011/18/2014Solid Waste FundStaff DevelopmentBank of America -6.58 1317011/18/2014Liquid Waste FundStaff DevelopmentBank of America -59.22 Check Total: 5,731.35 1317111/18/2014Solid Waste FundLegal ServicesAlan R. Burns 791.88 1317111/18/2014Liquid Waste FundLegal ServicesAlan R. Burns 1,470.63 1317111/18/2014Liquid Waste FundLegal ServicesAlan R. Burns 5,013.70 1317111/18/2014Solid Waste FundLegal ServicesAlan R. Burns 579.20 1317111/18/2014Solid Waste FundLegal ServicesAlan R. Burns 468.79 1317111/18/2014Liquid Waste FundLegal ServicesAlan R. Burns 870.60 1317111/18/2014Liquid Waste FundLegal ServicesAlan R. Burns 54.30 Check Total: 9,249.10 1317211/18/2014Solid Waste FundEquipment MaintenanceC3 Office Solutions LLC 28.59 1317211/18/2014Liquid Waste FundEquipment MaintenanceC3 Office Solutions LLC 257.27 Check Total: 285.86 1317311/18/2014Liquid Waste FundSewer Maint-Equipment MaintCity of Costa Mesa 285.72 Check Total: 285.72 1317411/18/2014Liquid Waste FundSewer Maint-Bldg MaintComlock Security-Group, Inc. 173.50 Check Total: 173.50 1317511/18/2014Solid Waste FundEquipment MaintenanceCoreLogic Solutions, LLC 15.00 1317511/18/2014Liquid Waste FundEquipment MaintenanceCoreLogic Solutions, LLC 135.00 Check Total: 150.00 1317611/18/2014Solid Waste FundHousehold Hazardous WasteCR&R Incorporated Environmenta 588.00 Check Total: 588.00 1317711/18/2014Solid Waste FundContainer Collection CostsCR&R Incorporated Environmenta 3,633.27 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 5
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 3,633.27 1317811/18/2014Solid Waste FundProf Membership/DuesCal Soc of Muni Finance Office 11.00 1317811/18/2014Liquid Waste FundProf Membership/DuesCal Soc of Muni Finance Office 99.00 Check Total: 110.00 1317911/18/2014Solid Waste FundStaff DevelopmentCal Soc of Muni Finance Office 35.00 1317911/18/2014Liquid Waste FundStaff DevelopmentCal Soc of Muni Finance Office 315.00 Check Total: 350.00 1318011/18/2014Solid Waste FundMedical/Employment ServicesDepartment of Justice 7.90 1318011/18/2014Liquid Waste FundMedical/Employment ServicesDepartment of Justice 71.10 Check Total: 79.00 1318111/18/2014Solid Waste FundFiscal ServicesWhite Nelson Diehl Evans LLP 400.00 1318111/18/2014Liquid Waste FundFiscal ServicesWhite Nelson Diehl Evans LLP 3,600.00 Check Total: 4,000.00 1318211/18/2014Solid Waste FundEducational ProgramsDiscovery Science Center 3,745.44 Check Total: 3,745.44 1318311/18/2014Liquid Waste FundSewer Maint-GISEnvironmental Engr & Cont, Inc 942.50 1318311/18/2014Liquid Waste FundSewer Maint-FOG Prog ContractEnvironmental Engr & Cont, Inc 8,504.50 Check Total: 9,447.00 1318411/18/2014Solid Waste FundEducational ProgramsEnvironmental Education Servic 732.00 Check Total: 732.00 1318511/18/2014Liquid Waste FundPostageFedEx 33.90 Check Total: 33.90 1318611/18/2014Solid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 15.30 1318611/18/2014Liquid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 137.70 1318611/18/2014Liquid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 314.01 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 6
Check Number Check DateFund NameAccount NameVendor NameAmount 1318611/18/2014Solid Waste FundBuilding MaintenanceF.M. Thomas Air Condittioning, 34.89 Check Total: 501.90 1318711/18/2014Solid Waste FundEquipment MaintenanceGE Capital 28.92 1318711/18/2014Liquid Waste FundEquipment MaintenanceGE Capital 260.29 Check Total: 289.21 1318811/18/2014Solid Waste FundProf Membership/DuesGovernment Finance Officers Associatio 16.00 1318811/18/2014Liquid Waste FundProf Membership/DuesGovernment Finance Officers Associatio 144.00 Check Total: 160.00 1318911/18/2014Liquid Waste FundSewer Maint-Swr Lateral ProgLorna Grey 1,250.00 Check Total: 1,250.00 1319011/18/2014Liquid Waste FundNo Acct Description AvailableHadronex, Inc. 14,528.56 Check Total: 14,528.56 1319111/18/2014Liquid Waste FundEngineering/Architectual ServRobin B. Hamers & Assoc., Inc. 1,530.00 1319111/18/2014Liquid Waste FundEngineering/Architectual ServRobin B. Hamers & Assoc., Inc. 2,520.00 1319111/18/2014Liquid Waste FundPlan Ck/Inspection-InsideRobin B. Hamers & Assoc., Inc. 262.50 1319111/18/2014Liquid Waste FundPlan Ck/Inspection-InsideRobin B. Hamers & Assoc., Inc. 7,350.00 1319111/18/2014Liquid Waste FundPlan Ck/Inspection-OutsideRobin B. Hamers & Assoc., Inc. 1,207.50 1319111/18/2014Liquid Waste FundPlan Ck/Inspection-OutsideRobin B. Hamers & Assoc., Inc. 3,920.00 1319111/18/2014Liquid Waste FundPlan Ck/Inspection-Swr LateralRobin B. Hamers & Assoc., Inc. 1,557.50 1319111/18/2014Liquid Waste FundContract ServicesRobin B. Hamers & Assoc., Inc. 868.50 1319111/18/2014Liquid Waste FundWestside Aband#101-Cont SvcRobin B. Hamers & Assoc., Inc. 1,109.75 1319111/18/2014Liquid Waste FundWestside Aband#101-Cont SvcRobin B. Hamers & Assoc., Inc. 64.50 1319111/18/2014Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 820.25 1319111/18/2014Liquid Waste FundForce Main Upgrades #200Robin B. Hamers & Assoc., Inc. 1,351.00 1319111/18/2014Liquid Waste FundForce Main Upgrades #200Robin B. Hamers & Assoc., Inc. 64.50 1319111/18/2014Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 210.00 1319111/18/2014Liquid Waste FundManhole Cover Repairs #204Robin B. Hamers & Assoc., Inc. 700.00 1319111/18/2014Liquid Waste FundAnaheim Re-Direct #205Robin B. Hamers & Assoc., Inc. 105.00 1319111/18/2014Liquid Waste FundAnaheim Re-Direct #205Robin B. Hamers & Assoc., Inc. 210.00 1319111/18/2014Liquid Waste FundGrade 4 CCTV Improvements Ph1Robin B. Hamers & Assoc., Inc. 13,230.00 1319111/18/2014Liquid Waste FundPump Stn Emerg. Eqpt. #196Robin B. Hamers & Assoc., Inc. 193.00 1319111/18/2014Liquid Waste FundPump Stn Emerg. Eqpt. #196Robin B. Hamers & Assoc., Inc. 209.63 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 7
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 37,483.63 1319211/18/2014Liquid Waste FundSewer Maint-Swr Lateral ProgMichael Hidden 300.00 Check Total: 300.00 1319311/18/2014Solid Waste FundProf Membership/DuesInternational City/County Mana 140.00 1319311/18/2014Liquid Waste FundProf Membership/DuesInternational City/County Mana 1,260.00 Check Total: 1,400.00 1319411/18/2014Solid Waste FundProfessional ServicesIron Mountain Incorporated 10.40 1319411/18/2014Liquid Waste FundProfessional ServicesIron Mountain Incorporated 93.60 Check Total: 104.00 1319511/18/2014Solid Waste FundContract ServicesFrancene E. Kaplan PH.D. 200.00 Check Total: 200.00 1319611/18/2014Liquid Waste FundGrade 4 CCTV Improvements Ph1Mike Kilbride, LTD 5,750.00 Check Total: 5,750.00 1319711/18/2014Solid Waste FundStaff DevelopmentLiebert Cassidy Whitmore 5.50 1319711/18/2014Liquid Waste FundStaff DevelopmentLiebert Cassidy Whitmore 49.50 Check Total: 55.00 1319811/18/2014Liquid Waste FundSewer Maint-Swr Lateral ProgJohn McNamara 1,250.00 Check Total: 1,250.00 1319911/18/2014Liquid Waste FundSewer Maint- Water PumpsMesa Water District 22.00 1319911/18/2014Liquid Waste FundSewer Maint- Water PumpsMesa Water District 28.54 1319911/18/2014Liquid Waste FundSewer Maint- Water PumpsMesa Water District 22.00 1319911/18/2014Solid Waste FundWater - BuildingMesa Water District 26.51 1319911/18/2014Liquid Waste FundWater - BuildingMesa Water District 238.59 1319911/18/2014Liquid Waste FundSewer Maint- Water PumpsMesa Water District 24.27 1319911/18/2014Liquid Waste FundSewer Maint-Water BldgMesa Water District 59.00 1319911/18/2014Liquid Waste FundSewer Maint-Water BldgMesa Water District 58.54 1319911/18/2014Liquid Waste FundSewer Maint-Water BldgMesa Water District 71.62 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 8
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 551.07 1320011/18/2014Liquid Waste FundSewer Maint-Sewer Line TeleNational Plant Services, Inc. 2,538.08 Check Total: 2,538.08 1320111/18/2014Liquid Waste FundDue to OCSDOrange County Sanitation Distr 156,199.73 1320111/18/2014Liquid Waste FundOCSD Fees-CMSD ShareOrange County Sanitation Distr -7,809.99 Check Total: 148,389.74 1320211/18/2014Solid Waste FundBuilding MaintenanceOffice Depot 1.51 1320211/18/2014Liquid Waste FundBuilding MaintenanceOffice Depot 13.60 1320211/18/2014Liquid Waste FundSewer Maint-Bldg MaintOffice Depot 15.11 1320211/18/2014Solid Waste FundBuilding MaintenanceOffice Depot 1.70 1320211/18/2014Liquid Waste FundBuilding MaintenanceOffice Depot 15.29 1320211/18/2014Solid Waste FundOffice SuppliesOffice Depot 2.78 1320211/18/2014Liquid Waste FundOffice SuppliesOffice Depot 25.01 1320211/18/2014Solid Waste FundBuilding MaintenanceOffice Depot 0.70 1320211/18/2014Liquid Waste FundBuilding MaintenanceOffice Depot 6.30 1320211/18/2014Solid Waste FundBoard DevelopmentOffice Depot 2.43 1320211/18/2014Liquid Waste FundBoard DevelopmentOffice Depot 21.92 1320211/18/2014Solid Waste FundOffice SuppliesOffice Depot 0.40 1320211/18/2014Liquid Waste FundOffice SuppliesOffice Depot 3.56 1320211/18/2014Liquid Waste FundSewer Maint-Office SuppliesOffice Depot 5.32 1320211/18/2014Solid Waste FundBoard DevelopmentOffice Depot 3.27 1320211/18/2014Liquid Waste FundBoard DevelopmentOffice Depot 29.41 1320211/18/2014Solid Waste FundOffice SuppliesOffice Depot 4.58 1320211/18/2014Liquid Waste FundOffice SuppliesOffice Depot 41.23 Check Total: 194.12 1320311/18/2014Solid Waste FundBoard DevelopmentBob Ooten 11.20 1320311/18/2014Liquid Waste FundBoard DevelopmentBob Ooten 100.80 Check Total: 112.00 1320411/18/2014Solid Waste FundBuilding MaintenanceOrtiz Landscaping & Maintenanc 13.50 1320411/18/2014Liquid Waste FundBuilding MaintenanceOrtiz Landscaping & Maintenanc 121.50 1320411/18/2014Liquid Waste FundSewer Maint-Bldg MaintOrtiz Landscaping & Maintenanc 75.00 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 9
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 210.00 1320511/18/2014Solid Waste FundStaff DevelopmentO.S.T.S., Inc. 60.00 1320511/18/2014Liquid Waste FundStaff DevelopmentO.S.T.S., Inc. 540.00 Check Total: 600.00 1320611/18/2014Solid Waste FundBuilding MaintenancePacific Data Electric, Inc. 82.04 1320611/18/2014Liquid Waste FundBuilding MaintenancePacific Data Electric, Inc. 738.38 1320611/18/2014Liquid Waste FundSewer Maint-Annual Sewer MaintPacific Data Electric, Inc. 820.43 Check Total: 1,640.85 1320711/18/2014Liquid Waste FundSewer Maint-Bldg MaintCCS Orange County Janitorial, 135.00 Check Total: 135.00 1320811/18/2014Liquid Waste FundSewer Maint-FOG Prog ContractSanta Ana Blue Print 38.00 1320811/18/2014Liquid Waste FundPump Stn Emerg. Eqpt. #196Santa Ana Blue Print 50.40 1320811/18/2014Liquid Waste FundForce Main Upgrades #200Santa Ana Blue Print 45.29 Check Total: 133.69 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 521.45 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 326.81 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 89.41 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 45.79 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 373.89 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 309.80 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 88.61 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 69.95 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 139.66 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 382.21 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 387.99 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 140.00 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 245.22 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 63.32 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 1,138.91 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 78.34 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 319.34 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 306.00 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 802.47 1320911/18/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 840.28 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 10
Check Number Check DateFund NameAccount NameVendor NameAmount 1320911/18/2014Solid Waste FundElectric - BuildingSouthern California Edison 58.59 1320911/18/2014Liquid Waste FundElectric - BuildingSouthern California Edison 527.31 Check Total: 7,255.35 1321111/18/2014Liquid Waste FundSewer Maint-Swr Lateral ProgThomas Schworer 1,250.00 Check Total: 1,250.00 1321211/18/2014Solid Waste FundStaff DevelopmentKaitlin Tran 10.74 1321211/18/2014Liquid Waste FundStaff DevelopmentKaitlin Tran 96.67 1321211/18/2014Solid Waste FundStaff DevelopmentKaitlin Tran 7.08 1321211/18/2014Liquid Waste FundStaff DevelopmentKaitlin Tran 63.68 Check Total: 178.17 1321311/18/2014Liquid Waste FundMedical/Employment ServicesJohn G. Alevizos 65.00 Check Total: 65.00 1321411/18/2014Liquid Waste FundContract ServicesUnderground Service Alert/SC 141.00 Check Total: 141.00 1321511/18/2014Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 1,846.49 Check Total: 1,846.49 1321611/18/2014Liquid Waste FundDeferred Medical-RHS-EmployeeVantagePoint Transfer Agents 806.72 Check Total: 806.72 1322211/26/2014Liquid Waste FundSewer Maint-Bldg MaintAccent Automated Gates 89.00 Check Total: 89.00 1322311/26/2014Solid Waste FundSmall Tools/EquipmentSYNCB/AMAZON 7.00 1322311/26/2014Liquid Waste FundSmall Tools/EquipmentSYNCB/AMAZON 62.98 1322311/26/2014Solid Waste FundBuilding MaintenanceSYNCB/AMAZON 4.00 1322311/26/2014Liquid Waste FundBuilding MaintenanceSYNCB/AMAZON 35.96 Check Total: 109.94 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 11
Check Number Check DateFund NameAccount NameVendor NameAmount 1322411/26/2014Solid Waste FundBuilding MaintenanceBay Alarm 22.22 1322411/26/2014Liquid Waste FundBuilding MaintenanceBay Alarm 200.02 Check Total: 222.24 1322511/26/2014Solid Waste FundStaff DevelopmentBody Techniques, LLC 23.93 1322511/26/2014Liquid Waste FundStaff DevelopmentBody Techniques, LLC 215.38 Check Total: 239.31 1322611/26/2014Solid Waste FundOffice SuppliesCentro Information Systems 7.66 1322611/26/2014Liquid Waste FundOffice SuppliesCentro Information Systems 68.93 Check Total: 76.59 1322711/26/2014Solid Waste FundPublic Info/Ed/Community PromoCity of Costa Mesa 60.00 Check Total: 60.00 1322811/26/2014Solid Waste FundTrash HaulerCR&R Incorporated Environmenta 192,730.67 Check Total: 192,730.67 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 93.60 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 103.95 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 92.70 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 52.65 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 90.00 1322911/26/2014Solid Waste FundPharmaceutical ProgramWM Curbside, LLC 95.40 1322911/26/2014Solid Waste FundSharps ProgramWM Curbside, LLC 115.00 Check Total: 1,693.30 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 12
Check Number Check DateFund NameAccount NameVendor NameAmount 1323011/26/2014Liquid Waste FundSewer Maint-Staff DevelopmentSARBS - CWEA 165.00 Check Total: 165.00 1323111/26/2014Liquid Waste FundSewer Maint-Staff DevelopmentSARBS - CWEA 165.00 Check Total: 165.00 1323211/26/2014Liquid Waste FundSewer Maint-GISEnvironmental Engr & Cont, Inc 3,742.50 Check Total: 3,742.50 1323311/26/2014Liquid Waste FundPostageFedEx 30.29 Check Total: 30.29 1323411/26/2014Solid Waste FundGas - BuildingThe Gas Company 2.27 1323411/26/2014Liquid Waste FundGas - BuildingThe Gas Company 20.39 Check Total: 22.66 1323511/26/2014Liquid Waste FundSewer Maint-Staff DevelopmentJose Gomez 199.00 Check Total: 199.00 1323611/26/2014Liquid Waste FundSewer Maint-Swr Lateral ProgFrederick Grim 1,250.00 Check Total: 1,250.00 1323711/26/2014Solid Waste FundBuilding MaintenanceHarbor All Glass & Mirror 38.14 1323711/26/2014Liquid Waste FundBuilding MaintenanceHarbor All Glass & Mirror 343.24 Check Total: 381.38 1323811/26/2014Solid Waste FundPostageMail Finance Inc. 15.16 1323811/26/2014Liquid Waste FundPostageMail Finance Inc. 136.40 Check Total: 151.56 1323911/26/2014Solid Waste FundBuilding MaintenanceHydrex Pest Control Company of 8.40 1323911/26/2014Liquid Waste FundBuilding MaintenanceHydrex Pest Control Company of 75.60 1323911/26/2014Liquid Waste FundSewer Maint-Bldg MaintHydrex Pest Control Company of 158.00 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 13
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 242.00 1324011/26/2014Liquid Waste FundSewer Maint- Water PumpsIrvine Ranch Water District 10.50 1324011/26/2014Liquid Waste FundSewer Maint- Water PumpsIrvine Ranch Water District 10.85 Check Total: 21.35 1324111/26/2014Solid Waste FundContract ServicesFrancene E. Kaplan PH.D. 200.00 Check Total: 200.00 1324211/26/2014Liquid Waste FundSewer Maint-Swr Lateral ProgCarrol Kennedy 1,250.00 1324211/26/2014Liquid Waste FundPermits/Inspection FeesCarrol Kennedy 120.00 1324211/26/2014Liquid Waste FundSewer PermitsCarrol Kennedy 120.00 Check Total: 1,490.00 1324311/26/2014Liquid Waste FundSewer Maint- Water PumpsMesa Water District 24.27 Check Total: 24.27 1324411/26/2014Liquid Waste FundSewer Maint-Swr Lateral ProgXeno Muller 275.00 Check Total: 275.00 1324511/26/2014Liquid Waste FundSewer Maint-Sewer Line TeleNational Plant Services, Inc. 1,989.60 Check Total: 1,989.60 1324611/26/2014Solid Waste FundPublic Info/Ed/Community PromoNoack Awards Engraving & Promo 29.81 1324611/26/2014Liquid Waste FundPublic Info/Ed/Community PromoNoack Awards Engraving & Promo 268.27 Check Total: 298.08 1324711/26/2014Solid Waste FundBuilding MaintenanceCCS Orange County Janitorial, 38.40 1324711/26/2014Liquid Waste FundBuilding MaintenanceCCS Orange County Janitorial, 345.56 1324711/26/2014Liquid Waste FundSewer Maint-Bldg MaintCCS Orange County Janitorial, 215.04 Check Total: 599.00 1324811/26/2014Liquid Waste FundCapital OutlayRhino Linings of Orange County 508.00 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 14
Check Number Check DateFund NameAccount NameVendor NameAmount Check Total: 508.00 1324911/26/2014Liquid Waste FundSewer Maint-Electric PumpsSouthern California Edison 945.85 Check Total: 945.85 1325011/26/2014Liquid Waste FundProf Membership/DuesSWRCB Fees 11,195.00 Check Total: 11,195.00 1325111/26/2014Solid Waste FundBenefits Admin CostsTASC 34.00 1325111/26/2014Liquid Waste FundBenefits Admin CostsTASC 306.00 Check Total: 340.00 1325211/26/2014Solid Waste FundPostageTotalfunds By Hasler 50.00 1325211/26/2014Liquid Waste FundPostageTotalfunds By Hasler 450.00 Check Total: 500.00 1325311/26/2014Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 5.00 1325311/26/2014Liquid Waste FundDeferred Compensation - 457VantagePoint Transfer Agents 1,846.49 Check Total: 1,851.49 1325411/26/2014Liquid Waste FundDeferred Medical-RHS-EmployeeVantagePoint Transfer Agents 784.00 Check Total: 784.00 Report Total: 728,675.74 AP - Checks for Approval ( 12/10/2014 - 2:08 PM )Page 15
V endors Descriptions A mount 85 Degree Bakery GM & Board of Directors Monthly Meeting Refreshment 19.90 ACE hardwareMaterials and Supplies District Yard 47.95 Airvan Transport LLC Airport Shuttle for Admin Assistant from CM to LB Attending Neogov Las Vegas65.00 Balls' n Bands Ergonomic Chair 177.41 BHI Consulting Board of Directors Professional Development 60.00 Cinderella Cakes Inc. Refreshment Staff Monthly Mtg 10/22/1430.00 Clarion Hotel, Anaheim CAParking Fred Pryor Training, Anaheim NM13.00 Costa Mesa Chamber Chamber Breakfast Directors (3)45.00 CSDA Registration SDLF Confer Directors (3) 600.00 Fleet Services, Inc Diesel Fluid 128.95 Garage 3RWQCB Mtg Riverside Parking 10/3/144.00 GFI Cloud IT Improvement 44.39 Ibackup.comIT Enhancements 500GB999.50 In The NewsCMSD 70th Anniversary Wall Plaque259.00 Lands’ End Maintenance Shirts (5)171.00 Las Casuelas CSDA Confer Dinner Directors & General Manager 131.40 Office Depot Paper Shredder 64.79 Orvac Electronics Insulation Tester D160.92 Prime time Shuttle Prime Time Shuttle Refund-65.80 Renaissance, Palm Springs Lodging CSDA Confer PS, 9/28-10/2 General Manager 702.82 Renaissance, Palm Springs Lodging CSDA Confer 9/29-10/2 BO JF NM AP 1,737.97 Smart and Final Paper Products District Yard 47.06 Southwest Air CSDA Confer Airfare Sac,11/13-11/14 AS238.20 Taco Mesa Lunch GM & Interim Admin Svc Mgr24.68 The Parking Spot CalWARN Training Parking, Reno NV24.21 CMSD Check No. 13170 11/18/2014 5,731.35 Bank of America
Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expens es Recommendation/Notes: Recommendation: That the Board of Directors approv es the Directors' compensation and reimbursement of expenses for the month of November 2014. Item Number:5. ATTACHMENTS:Description Type Directors Compensation & Expense Reimbursement - No vember 2014 Cover Memo
Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name : JAMES FERRYMAN I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 11/03/2014 CMSD AGENDA REVIEW MEETING CMSD HQ 11/07/2014 WACO O C WATER DISTRICT 11/20/2014 CMSD BOARD MEETING CMSD HQ *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at .56 per mile (Current Rate) 2. Total meals 3. 3 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event : ________________________________________ Location: ____________________________________________ = $ = = = 663.00 = Total = $663.00 Significant points learned of benefit to the District and its ratepayers: Director Signature _______JAMES FERRYMAN ____Per Ordinance No. 55 , “Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting.” (Operations Code, Section 3.01.035)
Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Recommendation/Notes: Recommendation: That the Board of Directors approv e and file the report. Item Number:6. ATTACHMENTS:Description Type SLAP Board Report Nov 2014 Backup Material
Protecting our community's health and the environment b y providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: December 18, 2014 Subject: Sewer Lateral Assistance Program (SLAP) Up date Summary The following is a summary of the Sewer Lateral Ass istance Program (SLAP) activity for the 2014-2015 fiscal year as of November 30, 20 14: New Applications Received FY 14-1586 Applications Processed for Payment*58 Applications In Process61 Available SLAP Spots Based on Funding74 Adopted SLAP Budget200,000 $ FY 13-14 Carryover Budget65,676 Total Budget 265,676 Fiscal Year to Date Paid62,539 Available Balance**203,136 $ * Includes applications started in prior fiscal ye ar but completed in current fiscal year.** Funds remaining at the end of the fiscal year wi ll be carried forward.
February 19, 2013 Page 2 of 2 Staff Recommendation That the Board of Directors approve and file this r eport.
Costa Mesa Sanitary District ... an Independent Special District Investment Report Recommendation/Notes: Recommendation: That the Board of Directors approve s the Investment Report for the month of November 2014. Item Number:7. ATTACHMENTS:Description Type Treasurer's Report Cover Memo Investment Report November 2014 Backup Material
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health an d the environment by providing solid waste and sewer co llection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: December 18, 2014 Subject: Investment Report for t he Month of November 2014 Summary Attached is the Investment R eport for the month of November 2014. As required by the District’s Statement of Investment Policy, t he Investment Report delin eates all investment activity during the month. Staff Recommendation Approve the Investment Report fo r the month of November 2014. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of November 30, 2014. The District’s investments are in co mpliance with the Statem ent of Investment Policy adopted by the Board at the June 26, 2014 regular meeting, as well as the California Government Code. The market values in this r eport were provided by our third party custodian, Pershing, LLC, except for t he Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the St ate Treasurer’s Office. It does not represent the value of the underlying secu rities within the pool, but rat her the par or cost amount, which is the amount the Distric t is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds.
Board of Directors December 18, 2014 Page 2 of 3 The weighted average stated rate of return (c urrent yield) for the District’s investment portfolio as of November 30, 20 14, was 0.821%. The yield to maturity of the portfolio was 0.821%. The District’s weighted average interest rate was 56 basis points (0.560%) above the daily effective yield of LAIF, which was 0.261% as of Nove mber 30, 2014. The weighted average number of days to maturity for the Distr ict’s total portfolio was 762 days (2.09 years). The average durat ion of the underlying securities in LAIF as of November 30, 2014 was 191 days. The District’s investment portfolio is in co mpliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must ma ture within one year. The percentage of the portfolio maturing in less than one year as of November 30, 2014 was 29.75%. As of November 30, 2014, the District has adequate operating re serves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review The approval of the monthly In vestment Report is not a di sturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review The portfolio was budgeted to earn an average ra te of 0.900% for the year ending June 30, 2015. Through October 31, 2014, the portfolio has earned a weighted average interest rate of 0.833%.
Board of Directors December 18, 2014 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with t he entire agenda packet for the December 18, 2014 Board of Directors regular meeting at District He adquarters (631 W. 19 th Street) and on the District’s website at www.cmsdca.gov . Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of P ooled Cash and Investments as of November 30, 2014
`DepositsOutstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 368,956.67 $ 15,329.61 225,960.00 158,326.28 $ Total Active Accounts368,956.67 15,329.61 225,960.00 158,326.28 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund5,091,447.55 $ - - 5,091,447.55 $ Money Market/Sweep Account1,028,386.84 - - 1,028,386.84 Negotiable Certificates of Deposit324,543.75 - 218.75 324,325.00 Federal Agency Securities10,967,635.00 - (32,365.00) 11,000,000.00 Total Investments17,412,013.14 - (32,146.25) 17,444,159.39 Total Pooled Cash & Investments17,780,969.81 $ 15,329.61 $ 193,813.75 $ 17,602,485.67 $ Market Adjustment C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments November 30, 2014 Costa Mesa Sanitary District Pooled Cash and Investments by Fund November 30, 2014 Solid Waste Fund: Operating Reserve 803,000.00 $ Unreserved: Designated for working capital 1,494,000.00 Undesignated 2,129,087.31 Liquid Waste Fund: Operating Reserve 358,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for working capital 2,467,300.00 Undesignated (1,274,322.00) Sewer Construction Fund 100,000.00 Facilities Revolving Fund 429,693.34 Asset Replacement Fund 614,079.98 Asset Management Fund 5,134,647.04 Total Pooled Cash & Investments 17,602,485.67 $ Treasurer Date Marcus D. Davis 12/11/14 1
Total investments outstanding as of October 31, 201 4 17,544,159.39 $ Additions:Gain on sale of investment - Investment purchases - Deductions:Investments called (1,000,000.00) Net increase (decrease) in Sweep Account 1,000,000.00 Net increase (decrease) in LAIF (100,000.00) Total investments outstanding as of November 30, 20 14 17,444,159.39 $ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary November 30, 2014 2
Interest CUSIP PurchaseMaturityCouponInvestmentEarned at Number Investment Date Date Rate Cost 11/30/14 n/aLocal Agency Investment Fundn/an/a0.261%5,091,44 7.55 $ n/a**n/aPershing-Sweep Acctn/an/a0.000%1,028,386.84 n/a 3134G3ZR4Federal Home Loan Mortgage08/07/1208/07/17 1.000%1,000,000.00 3,138.89 3136G0L58Federal National Mortgage Assn10/18/1210/1 8/171.000%1,000,000.00 1,166.67 3135G0RQ8Federal National Mortgage Assn11/15/1211/1 5/171.000%1,000,000.00 416.67 313381LC7Federal Home Loan Mortgage12/28/1212/28/17 0.950%1,000,000.00 4,011.11 3133823B7Federal Home Loan Mortgage02/22/1302/22/18 1.150%1,000,000.00 3,130.56 3133826D0Federal Home Loan Mortgage02/28/1302/28/18 1.100%1,000,000.00 2,811.11 313382HR7Federal Home Loan Mortgage03/27/1303/27/18 1.130%1,000,000.00 1,977.50 3136G1L31Federal National Mortgage Assn05/15/1305/1 5/170.700%1,000,000.00 291.67 3133ECQW7Federal Farm Credit Bank06/04/1306/04/181.250%1,000,000.00 6,111.11 3134G47G7Federal Home Loan Mortgage06/26/1306/26/18 1.400%1,000,000.00 5,988.89 87165FAC8Synchrony Bank Retail CTF Dep06/06/1406/06 /192.000%99,500.00 969.86 06740KGY7Barclays Bank Retail CTF Dep07/02/1407/05/160.650%99,825.00 268.90 3133EDR20Federal Farm Credit Bank07/24/1407/24/191.900%500,000.00 3,325.00 3130A2PNOFederal Home Loan Mortgage08/06/1408/06/19 2.000%500,000.00 3,166.67 20033AGD2Comenity Capital Bank CTF Dep08/25/1402/25 /160.750%125,000.00 12.84 Totals 17,444,159.39 $ 36,787.45 $ **Represents the LAIF daily rate at 11/30/14 Comments COSTA MESA SANITARY DISTRICT Investment and Investment Earnings November 30, 2014 3
Current %of Market Value 11/30/14 Maximum %U.S. Treasury Bills0.00%Unlimited U.S. Treasury Notes0.00%Unlimited Federal Agency Issues:FICB 0.00%Unlimited FLB 0.00%Unlimited FHLB 0.00%Unlimited FHLMC 37.19%Unlimited FNMA 17.19%Unlimited FFCB 8.61%Unlimited Other *0.00%Unlimited Banker's Acceptances0.00%25% (1)Certificates of Deposit0.00%25%Negotiable Certificates of Deposits1.86%25% (1)Commercial Paper0.00%25% (1)Medium Term Corporate Notes0.00%20% (1)LAIF (Local Agency Investment Fund)29.24%40,000,000 Shares of Benefical Interest0.00%20%Money Market/Mutual Funds (Sweep Acct)5.91%10% per fund (2)Total 100.00%% of portfolio maturing under one year 29.75%no les s than 20%% of portfolio maturing over one year70.25%100.00%(1) Further limited to 10% in any single issuer (2) Also limited to 20% in total.*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations November 30, 2014 Description 4
PurchaseMaturityCouponInvestment% ofMarket% of Description Broker/Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's PoolLAIFn/aContinuous0.261%**5,09 1,447.55 $ 5,091,447.55 $ Pool Total State Treasurer's Pool 5,091,447.55 29.19%5,091,447.55 29.24%Money Market Mutual FundPershingn/aContinuous0.000%1,028,386.84 1,028,386.84 Sweep Total Money Market Mutual Fund 1,028,386.84 5.90%1,028,386.84 5.91%Federal Home Loan MortgageE.J. De La Rosa08/07/1208 /07/171.000%1,000,000.00 995,700.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa12/28/1212 /28/170.950%1,000,000.00 992,700.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa02/22/1302 /22/181.150%1,000,000.00 998,670.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa02/28/1302 /28/181.100%1,000,000.00 996,540.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa03/27/1303 /27/181.130%1,000,000.00 991,460.00 FHLMC Federal Home Loan MortgageE.J. De La Rosa06/26/1306 /26/181.400%1,000,000.00 1,000,260.00 FHLMC Federal Home Loan MortgageMult-Bank Securities08/06 /1408/06/192.000%500,000.00 500,050.00 FHLMC Total Federal Home Loan Mortgage 6,500,000.00 37.26%6,475,380.00 37.19%Federal National Mortgage AssociationE.J. De La Ros a10/18/1210/18/171.000%1,000,000.00 998,920.00 FNMA Federal National Mortgage AssociationE.J. De La Ros a11/15/1211/15/171.000%1,000,000.00 999,870.00 FNMA Federal National Mortgage AssociationUnion Banc05/1 5/1305/15/170.700%1,000,000.00 994,810.00 FNMA Total Federal National Mortgage Association 3,000,000.00 17.20%2,993,600.00 17.19%Federal Farm Credit BankE.J. De La Rosa06/04/1306/0 4/181.250%1,000,000.00 995,940.00 FFCB Federal Farm Credit BankMult-Bank Securities07/24/1 407/24/191.900%500,000.00 502,715.00 FFCB Total Federal National Mortgage Association 1,500,000.00 8.60%1,498,655.00 8.61%Synchrony Bank Retail Certificate of DepositMulti-B ank Securities06/06/1406/06/192.000%99,500.00 99,854.00 Negotiable CD Barclays Bank Retail Certificate of DepositMulti-Ba nk Securities07/02/1407/05/160.650%99,825.00 99,731.00 Negotiable CD Comenity Capital BankMulti-Bank Securities08/25/140 2/25/160.750%125,000.00 124,958.75 Negotiable CD Total Negotiable Certificates of Deposit 324,325.00 1.86%324,543.75 1.86%Total Investments 17,444,159.39 $ 100.00%17,412,013.14 $ 100.00%**Represents the LAIF daily rate at 11/30/14 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type November 30, 2014 5
InvestmentPurchaseMaturityDays toCouponYield toInve stment Broker/Dealer Type Date Date Maturity Rate Maturity Cost Local Agency Investment FundPool 10.261%**0.261%5,091,447.55 $ PershingSweep 10.000%0.000%1,028,386.84 E.J. De La RosaFHLMC08/07/1208/07/179811.000%1.000%1,000,000.00 E.J. De La RosaFNMA10/18/1210/18/171,0531.000%1.000 %1,000,000.00 E.J. De La RosaFNMA11/15/1211/15/171,0811.000%1.000 %1,000,000.00 E.J. De La RosaFHLMC12/28/1212/28/171,1240.950%0.95 0%1,000,000.00 E.J. De La RosaFHLMC02/22/1302/22/181,1801.150%1.15 0%1,000,000.00 E.J. De La RosaFHLMC02/28/1302/28/181,1861.100%1.10 0%1,000,000.00 E.J. De La RosaFHLMC03/27/1303/27/181,2131.130%1.13 0%1,000,000.00 UnionBancFNMA05/15/1305/15/178970.700%0.700%1,000,0 00.00 E.J. De La RosaFFCB06/04/1306/04/181,2821.250%1.250 %1,000,000.00 E.J. De La RosaFHLMC06/26/1306/26/181,3041.400%1.40 0%1,000,000.00 Multi-Bank SecuritiesNegotiable CD06/06/1406/06/191 ,6492.000%2.106%99,500.00 Multi-Bank SecuritiesNegotiable CD07/02/1407/05/165 830.650%0.650%99,825.00 Multi-Bank SecuritiesFFCB07/24/1407/29/191,7021.900 %1.900%500,000.00 Multi-Bank SecuritiesFHLMC08/06/1408/06/191,7102.00 0%2.000%500,000.00 Multi-Bank SecuritiesNegotiable CD08/25/1402/25/164 520.750%0.750%125,000.00 Total Investment Portfolio 17,444,159.39 $ Total Portfolio Weighted Avg Interest Rate0.821%Weighted Avg Yield to Maturity0.821%Weighted Avg Days to Maturity762 Days2.09 Years **Represents the LAIF daily rate at 11/30/14 COSTA MESA SANITARY DISTRICT Investment Portfolio November 30, 2014 6
Net PurchaseMaturityIntuitionInvestment CouponInvestme ntMarketAccruedGain/(Loss)Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold n/aContinuousLAIFPool5,091,447.55 $ 0.261%**5,091,447.55 5,091,447.55 - - n/aContinuousPershingSweep1,028,386.84 0.000%1,028,386.84 1,028,386.84 - - 08/07/1208/07/17E.J. De La RosaFHLMC1,000,000.00 1.000%1,000,000.00 995,700.00 3,138.89 (4,300.00) 10/18/1210/18/17E.J. De La RosaFNMA1,000,000.00 1.000%1,000,000.00 998,920.00 1,166.67 (1,080.00) 11/15/1211/15/17E.J. De La RosaFNMA1,000,000.00 1.000%1,000,000.00 999,870.00 416.67 (130.00) 12/28/1212/28/17E.J. De La RosaFHLMC1,000,000.00 0.950%1,000,000.00 992,700.00 4,011.11 (7,300.00) 02/22/1302/22/18E.J. De La RosaFHLMC1,000,000.00 1.150%1,000,000.00 998,670.00 3,130.56 (1,330.00) 02/28/1302/28/18E.J. De La RosaFHLMC1,000,000.00 1.100%1,000,000.00 996,540.00 2,811.11 (3,460.00) 03/27/1303/27/18E.J. De La RosaFHLMC1,000,000.00 1.130%1,000,000.00 991,460.00 1,977.50 (8,540.00) 05/15/1305/15/17UnionBancFNMA1,000,000.00 0.700%1,000,000.00 994,810.00 291.67 (5,190.00) 06/04/1306/04/18E.J. De La RosaFFCB1,000,000.00 1.250%1,000,000.00 995,940.00 6,111.11 (4,060.00) 06/26/1306/26/18E.J. De La RosaFHLMC1,000,000.00 1.400%1,000,000.00 1,000,260.00 5,988.89 260.00 06/06/1406/06/19Multi-Bank SecuritiesNegotiable CD1 00,000.00 2.000%99,500.00 99,854.00 969.86 354.00 07/02/1407/05/16Multi-Bank SecuritiesNegotiable CD1 00,000.00 0.650%99,825.00 99,731.00 268.90 (94.00) 07/24/1407/24/19Multi-Bank SecuritiesFFCB500,000.00 1.900%500,000.00 502,715.00 3,325.00 2,715.00 08/06/1408/06/19Multi-Bank SecuritiesFHLMC500,000.0 0 2.000%500,000.00 500,050.00 3,166.67 50.00 08/25/1402/25/16Multi-Bank SecuritiesNegotiable CD1 25,000.00 0.750%125,000.00 124,958.75 12.84 (41.25) Total Investments 17,444,834.39 $ 17,444,159.39 17,412,013.14 36,787.45 (32,146.25) **Represents the LAIF daily rate at 11/30/14 C O S T A M E S A S A N I T A R Y D I S T R I C T For all Maturities with Market Values November 30, 2014 7
Type ofPurchaseMaturityCouponInvestment Investment Date Date Rate Par Value Cost FHLMC08/07/1208/07/171.000%1,000,000.00 1,000,000.00 Callable 8/7/14 w/5 days notice, thereafter 1 1,2,5,8 FNMA10/18/1210/18/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5 FNMA11/15/1211/15/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5 FHLMC12/28/1212/28/170.950%1,000,000.00 1,000,000.00 Callable 12/28/13 w/5 days notice, monthly th ereafter FHLMC02/22/1302/22/181.150%1,000,000.00 1,000,000.00 Callable 8/22/13, w/5 days notice, thereafter 8,11,2,5 FHLMC02/28/1302/28/181.100%1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually t hereafter FHLMC03/27/1303/27/181.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12 FNMA05/15/1305/15/170.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, qtrly ther eafter FFCB06/04/1306/04/181.250%1,000,000.00 1,000,000.00 Callable 9/4/13 w/5 days notice, anytime ther eafter FHLMC06/26/1306/26/181.400%1,000,000.00 1,000,000.00 Callable 3/26/15 w/5 days notice, thereafter 3,6,9,12 Negotiable CD06/06/1406/06/192.000%100,000.00 99,500.00 None Negotiable CD07/02/1407/05/160.650%100,000.00 99,825.00 None FFCB07/24/1407/24/191.900%500,000.00 500,000.00 Callable 7/24/15 w/5 days notice, anytime thereafter FHLMC08/06/1408/06/192.000%500,000.00 500,000.00 Callable 11/6/14 w/5 days notice, anytime thereafter Negotiable CD08/25/1402/25/160.750%125,000.00 125,000.00 None Totals 11,325,000.00 $ 11,324,325.00 $ COSTA MESA SANITARY DISTRICT Call Schedule November 30, 2014 Call Features 8
Cost 50,136.76 In Thousands 1 - 180 Days5,219 $ 181 - 365 Days- 1 - 2 Years225 ##########6,562.50 2 - 3 Years 3,000 COSTA MESA SANITARY DISTRICT MATURITIES DISTRIBUTION November 30, 2014 30%40%50%60%70%29.75%45.60%6,562.50 2 - 3 Years 3,000 ##########3 - 4 Years8,000 4 - 5 Years1,100 TOTAL 17,544 $ 0%10%20%30%1 -180 Days 181 -365 Days 1 -2 Years 2 -3 Years 3 -4 Years 4 -5 Years 000000 0.00%1.28%17.10%6.27% 9
Costa Mesa Sanitary District Portfolio Interest Rate Information as of November 30, 2014 0.20%0.40%0.60%0.80%1.00%1.20%1.40%1.60%1.80%2.00%3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 0.00%10
Costa Mesa Sanitary District ... an Independent Special District Costa Mesa Sanitary District 2015 Meeting Calendar Recommendation/Notes: Recommendation: That the Board of Directors approve the Costa Mesa Sanitary District 2015 meeting calendar. Item Number:8. ATTACHMENTS:Description Type CMSD 2015 Meeting Calendar Cover Memo
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egend:Study Session - 9:30 a.m. in CMSD Conference Room Board of Directors Regular Meeting - 5:30 p.m. in C MSD Conference Room Liaison Committee Meeting - 8:00 a.m. at alternatin g locations (City of Costa Mesa, CMSD, Mesa Water)Costa Mesa Sanitary District 2015 Meeting Calendar July August September October November December January February March April May June
Costa Mesa Sanitary District ... an Independent Special District Memorandum Memorandum Item Number: Item Number:9. To: Board of Directors From: Noelani Middenway, District Clerk Date: 12/18/2014 Subject: Nominations and Appointments of Board Members Nominations and Appointments of Board Members Recommendation/Notes: Recommendation: That the Board of Directors consid er appointing new officers on the Board as well as appointing Board members to represent th e District on local, regional and statewide committees and organizations. Item Number:9. Summary At this time it is appropriate to consider appointi ng new officers on the Board as well as nominating and appointing Board Members to represent the District on local, regional and statewide committees and organizations. Staff Recommendation That the Board of Directors considers appointing ne w officers on the Board as well as nominating and appointing Board Members to represen t the District on local, regional and statewide committees and organizations. Analysis Costa Mesa Sanitary District Board members are nomi nated and appointed to serve as the District's representatives on several local, region al and statewide committees and organizations. The following committees require the appointment of a Board member for a two year term:
Orange County Sanitation District (OCSD) Board of D irectors: Board Member + Alternate Santa Ana River Flood Protection Agency (SARFPA): B oard Member + Alternate In addition to the committees listed above, Board m embers may also serve on Independent Special Districts of Orange County (ISDOC) and Cali fornia Special Districts Association (CSDA). Appointments to these agencies are not requ ired as the representatives are elected to serve by their peers. The Board members may participate in the appointmen t of themselves to other agencies and committees pursuant to FPPC Regulation 18705.5 whic h provides that you are allowed to vote on appointments to boards, joint powers authorities of other agencies or to a standing or ad hoc committee of your own agency provided the Distr ict has adopted and posted on its website, on an FPPC-approved form, the name of the public officer who has been appointed and the position and the name of any alternate, alo ng with the term of the appointment. Attached is our existing form which shows officers appointed and their terms. If changes are made as a result of action at the December board me eting, a new form will be posted showing those results. At this time it is appropriate to identify any addi tional committees and/or organizations that require CMSD representation, nominate and appoint B oard members to said agencies. Strategic Element & Goal This item complies with the objective and strategy of Strategic Element 5.0, Administrative Management, which state: "Objective: To create, maintain and implement poli cies and procedures to ensure sound management of the District." "Strategy: We will conduct period reviews, refine and implement policies and procedures, and assure the General Manager has the direction and to ols necessary for successful District operations." Legal Review Not applicable. Environmental Review There is no environmental impact associated with th is item. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the December 18, 2014 Board of Directors meeting at Dis trict Headquarters and on the District website.
Alternative Actions Other action as directed by the Board of Directors. ATTACHMENTS:Description Type Form 806 - Board Appointments Backup Material
Costa Mesa Sanitary District ... an Independent Special District CMSD Contribution Program Recommendation/Notes: That the Board of Directors approves the applicatio n from the Costa Mesa Community Run in the amount of $1,000. Item Number:10. ATTACHMENTS:Description Type Application Cover Memo
Costa Mesa Sanitary District ... an Independent Special District Adopt Resolution No. 2014-855 Appointing Rudy Davil a from Orange County Sanitation District as Alternate District Engineer Recommendation/Notes: Recommendation: That the Board of Directors adopt Resolution No. 2014-855. Item Number:11. ATTACHMENTS:Description Type AMENDED - RESOLUTION NO. 2014-855 Resolution Letter
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: December 18 , 2014 Subject: Adopt Resolution No. 2014 -855 Appointing Rudy Davila from Orange County Sanitation District as Alternate District Engineer Summary On October 23, 2014, the Board of Directors gave staff direction to continue discussions with Orange County Sanitation District (OCSD) where OCSD’s engineering permit office would serve as CMSD’s Alternate District Engineer. The attached resolution will a ppoint Rudy Davila, P.E. of OCSD staff as the District’s Alternate District Engineer. Staff Recommendation That the Board of Directors authorizes the General Manager to proceed negotiating with OCSD staff for engineering services. Analysis Section 3.01.045(a) of the Operations Code allows a private civil engineer to serve as District Engineer. Rob Hamers, of Robin B. Hamers & Associates, Inc. (RBH) is a private civil engineer who is serving as District Engineer. Section 3.01.045(b) of th e Operations Code requires the Alternate District Engineer to review and approve plans when the District Engineer is the engineer of record for private development within CMSD service area. Bruce Mattern is a licensed public engineer that has been serving as the Alternate District Engineer for more than five years. On the advice from S pecial D istrict R isk Management A uthority (SDRMA), the District is requiring Mr. Mattern to carry errors & omission insur ance, but he does not want to carry the insurance because it’s too expensive for his
Board of Directors December 18 , 2014 Page 2 of 3 part -time consulting business. He gave the District notice that by December 31, 2014, he will no longer serve as the District Alternate District Engineer. Since October 2014, staff has been discussing shared services with OCSD engineering staff in which both agencies have agreed on the person that will serve as the District’s Alternate District Engineer. His name is Rudy Davila , a licensed public engineer that was recen tly hired by OCSD to serve in their permi ts office. Mr. Davila has several years of experience as a civ il engineer that includes nearly two years working i n the public sector at the City of Burbank . He has several years of experience working for a private engineering firm, Westland Group, Inc. He is well qualified to review and comment on Rob Hamer’s sewer plans for private development. Strategic Element & Goal This item complies with Strategic Element 3.0, Partnerships and Strategic Goal No.3.2, Strengthen our ties with local governments, special districts and educational institutions. This item also complies with the objective and strategy of Strategic Element 5.0, Administrative Management , which states: “Objective: To create, maintain and implement policies and procedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and implement policies and procedures, and assure the General Manager has the direction and tools necessary for successful Dis trict operations .” Legal Review District Counsel has reviewed and approved the attached resolution and he will also be reviewing and approving the agreement between both agencies for engineering services. Environmental Review The determination of who performs services for the District as the Alternate District Engineer is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review The fully burden hourly rate for an engineer at OCSD is $83.91. Bruce Mattern’s hourly rate is $133.00. Public Notice Process
Board of Directors December 18 , 2014 Page 3 of 3 Copies of this report are on file and will be included with the entire agenda packet for the December 18 , 2014 Board of Directors regular meeting at District Headquarters and on the District ’s website. Alternative Actions 1. Direct staff to seek proposals from private engineering firms to serve as the District’s Alternate District Engineer. 2. Direct staff to report back with more information. Attachment Resolution No. 2014 -855
RESOLUTION NO. 2014 -855 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT APPOINTING RUDY DAVILA FROM ORANGE COUNTY SANITATION DISTRICT AS ALTERNATE DISTRICT ENGINEER WHEREAS , the District Engineer is responsible for designing and approving various sewer -related projects within the boundaries of the District; and WHEREAS , the District Engineer has a private engineering firm and does work on private projects that occasionally will create a conflict of interest with his District work and require that the District Engineer disqualify himself from the District approval process; and WHEREAS , the Board of Directors has recognized said potential for conflict and adopted an ordinance providing a procedure for the appointment of an Al ternate District Engineer to provide such approvals when conflicts arise; and WHEREAS , said ordinance is codified at Section 3.01.045 of the District’s Operations Code; and WHEREAS, the Board of Directors has considered Rudy Davila, P.E., an employee o f the Orange County Sanitation District as Alternate District Engineer and found his qualifications appropriate to provide such services; and WHEREAS, the Board of Directors of the Orange County Sanitation District has consented for its employee to provi de such services pursuant to an employee loan agreement; and NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby RESOLVE and DETERMINE as follows: 1. Rudy Davila of the Orange County Sanitation District is hereby appointe d Alternate District Engineer and has been provided with the power to approve engineering matters whenever the District Engineer has declared a conflict of interest. 2. That Rudy Davila’s approvals shall be entitled the same authority under Government Code S ection 830.06 (design immunity) as the District Engineer’s.
3. That Rudy Davila shall be subject to the same discretionary and other Government Code immunities as an officer of the District as the District Engineer might enjoy. 4. That should Rudy Davila be unwilling or unable to act and there is a need for action that cannot await a formal appointment of a new Alternate District Engineer by the Board of Directors, that the General Manager of this District shall be authorized to appoint a temporary Alternate District Engineer from a public agency or private practice who is a civil engineer experienced in sewer engineering whose appointment shall not be effective for longer than 60 days without formal Board approval. PASSED AND ADOPTED by the Board of Director s of the Costa Mesa Sanitary District at a regular meeting thereof held on the 18 th day of December, 2014. Secretary President
STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2014 -855 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 18 th day of December, 2014 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 18 th day of December , 2014. Clerk of the Costa Mesa Sanitary District
Costa Mesa Sanitary District ... an Independent Special District Adopt Ordinance No. 102 Amending Operations Code Se ction 3.01.045 Pertaining to the Alternate District Engineer Recommendation/Notes: Recommendation: That the Board of Directors adopt Ordinance No. 102. Item Number:12. ATTACHMENTS:Description Type Staff Report - Ordinance No. 102 Cover Memo Ordinance No. 102 Ordinance
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: December 18, 2014 Subject: Adopt Ordinance No. 102 - Amending Section 3.01.045 Pertaining to Alternate District Engineer Summary An amendment to Section 3.01.045 of the District’s Operations Code is required to allow employees from public agencies to serve as the Dist rict’s Alternate District Engineer. Staff Recommendation That the Board of Directors adopt Ordinance No. 102 . Analysis An employee from the Orange County Sanitation Distr ict will serve as the District’s Alternate District Engineer. Section 3.01.045 of t he District’s Operations Code states that an outside private civil engineer may serve as the District’s Alternate District Engineer. Section 3.01.045 needs to be amended to allow civil engineers from public agencies serve as the Alternate District Engineer. Strategic Plan Element & Goal This item supports achieving the objective and stra tegy of Strategic Element No. 5.0, Administrative Management , which states the following:
Board of Directors December 18, 2014 Page 2 of 2 “Objective: To create, maintain and implement policies and pro cedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and imple ment policies and procedures, and assure the General Manager has the direction and tools necessary for successful District operations.” Legal Review District Counsel has reviewed and approved the atta ched ordinance. Environmental Review Amending policies are not disturbances of the envir onment similar to grading or construction and this activity does not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review There are no financial impacts for amending Section 3.01.045 of CMSD’s Operations Code. Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the December 18, 2014 Board of Directors regular meetin g at District Headquarters (631 W. 19 th Street) and on the District’s website at www.cmsdca.gov . Alternative Actions 1. Refer the matter back to staff Attachments Ordinance No. 102
ORDINANCE NO. 102 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING OPERATIONS CODE SECTION 3.01.045 PERTAINING TO ALTERNATE DISTRICT ENGINEER WHEREAS , a private civil engineer may serve as the Distric t’s Engineer to perform civil engineering work on behalf of the Dis trict; and WHEREAS , the Board of Directors may appoint an outside civ il engineer as Alternate District Engineer to prevent conflict of interest from arising when the District Engineer is performing civil engineering services t o private clients that are located within the District’s service area; and WHEREAS , Section 3.01.045 of the District’s Operations Cod e needs to be amended to allow public agencies to serve as Altern ate District Engineer. NOW, THEREFORE , the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 3.01.045(a) is hereby delet ed in its entirety and replaced with the following: “(a) District engineering work. A private civil enginee r may serve as the District’s Engineer and is authorized to perform ci vil engineering work on behalf of the District. District Engineer’s proposal may be revi ewed by an outside private civil engineer or an engineer who is employed by a public agency under contract with the District who shall review said proposals for approp riateness of cost. The Board may appoint such outside civil engineer as Alternate Di strict Engineer. Such outside civil engineer shall report directly to the General Manag er and shall submit any bill for services directly to the General Manager. The Dist rict Engineer shall not recommend that engineering work be awarded to his firm, but s uch proposals shall be made to the General Manager, who shall make such recommendation s. 0.” Section 2. Should any part, clause or section of th is Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of
Ordinance No. 102 Directors of the Costa Mesa Sanitary District of Or ange County, California, hereby declares that each and every section, clause, provi sion or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sect ions 6490 and 6491.3, the Clerk shall cause this ordinance or a summary there of to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this 18 th day of December, 2014 Secretary President
Ordinance No. 102 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sani tary District, hereby certify that the above and foregoing Ordinance No. 102 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 18 th day of December, 2014 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 18 th day of December, 2014. Clerk of the Costa Mesa Sanitary District
Costa Mesa Sanitary District ... an Independent Special District Adopt Ordinance No. 103 - Amending Operations Code Section 3.01.090 Pertaining to Conferences, Travel and Expenses Recommendation/Notes: Recommendation: That the Board of Directors adopt Ordinance No. 103. Item Number:13. ATTACHMENTS:Description Type Staff Report - Ordinance No. 103 Cover Memo Ordinance No. 103 Ordinance
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: December 18, 2014 Subject: Adopt Ordinance No. 103 - Amending Section 3.01.090 Pertaining to Conferences, Travel and Expenses Summary The Board desires to have a less cumbersome process to attend out of county conferences and seminars and other events benefitti ng the District. Current policy prevents Board members from attending unless prior Board approval is obtained. Frequently conferences, seminars, other government functions, and events that benefit the District arise so that there is not time to properl y place the items on the agenda for action. The Board desires a procedure that allows attendanc e and reimbursement for functions that are within the parameters for meetings authori zed by the District Operations Code without Board approval, whether or not those are wi thin or without the County as long as those events are within the State of California. Staff Recommendation That the Board of Directors adopt Ordinance No. 103 . Analysis State law provides for the authority for the paymen t for daily service for a sanitary district board member (up to six meetings per month). State law also provides for the
Board of Directors December 18, 2014 Page 2 of 3 reimbursement of expenses for board members provide d the criteria for reimbursement is provided in a written policy. State law provides that a board member of a sanitar y district may be reimbursed for his or her daily service up to six meetings per month. (He alth and Safety Code section 6489) The Board has designated the types of meetings that qualify for daily service as required by that code. A separate law provides for the authorization for e xpense reimbursement at such events, including conferences, seminars and other meetings. Government Code section 53232.2 provides that reimbursement for actual and necessar y expenses may be allowed when the Board adopts a written policy at a public meeting s pecifying the types of occurrences that may qualify for reimbursement. The Board has previo usly adopted such a policy by adopting District Operations Code section 3.01.090. That Section provides detailed rules about the documentation required and the parameters for such reimbursements. One provision that has become troublesome is the provis ion that reimbursement for out of County events may only be provided if prior approva l is obtained. This has proved to be problematic as events frequently arise that do not allow for regular meeting agenda processing. The Board desires greater flexibility f or attending those meetings. The proposed ordinance would allow attendance and r eimbursement for out of county (but within the state) events provided the criteria for daily service payment is met. This provides the required criteria for attendance while allowing greater flexibility to respond to in-state event opportunities to advance the District’s inter ests. Strategic Plan Element & Goal This item supports achieving the objective and stra tegy of Strategic Element No. 5.0, Administrative Management , which states the following: “Objective: To create, maintain and implement policies and pro cedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and imple ment policies and procedures, and assure the General Manager has the direction and tools necessary for successful District operations.” Legal Review District Counsel has reviewed and approved the atta ched ordinance. District Counsel also assisted with the preparation of this report by pre paring the summary and analysis of said report. Environmental Review
Board of Directors December 18, 2014 Page 3 of 3 Amending policies are not disturbances of the envir onment similar to grading or construction and this activity does not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review There are no financial impacts for amending Section 3.01.090 of CMSD’s Operations Code. Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the December 18, 2014 Board of Directors regular meetin g at District Headquarters (631 W. 19 th Street) and on the District’s website at www.cmsdca.gov . Alternative Actions 1. Refer the matter back to staff Attachments Ordinance No. 103
ORDINANCE NO. 103 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE OPERATIONS CODE PERTAINING TO CONFERENCES, TRAVEL AND EXPENSES WHEREAS , the Board recognizes the benefit derived from Dir ectors attending educational seminars, conferences and political fun ctions that occur outside of Orange County; and WHEREAS , current policy prohibits Directors from attending educational seminars, conferences and government functions outs ide of Orange County without prior Board approval; and WHEREAS , many functions arise on short notice that may ben efit the District if the Board members attend, but current practice rest ricts the District’s authority to participate in those functions; and WHEREAS , the Board does hereby desire to amend Operations Code Section 3.01.090 pertaining to conferences, travel and expe nses to avail itself of in-state opportunities without prior Board approval; NOW, THEREFORE , the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 3.01.090 subsections (a) an d (b) are hereby amended to read: “(a) The Board of Directors recognizes the benefit deriv ed from Directors attending educational seminars, conferences, progra ms, government hearings and functions. No Board member shall incur such expense outside the state without prior Board approval. This section constitutes the Distri ct’s policy for expense reimbursement, adopted in accordance with Governmen t Code, § 53235.2. (b) Board members are authorized to attend any educatio nal seminar, conference, program, political hearing and/or funct ion within the State of California without prior Board approval and to have such expen ses reimbursed, subject to the limitations provided for herein. Events must qualif y as an eligible meeting pursuant to District Operations Code, § 3.01.030.
Ordinance No. 103 6.” Section 3. Should any part, clause or section of th is Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Or ange County, California, hereby declares that each and every section, clause, provi sion or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 4. Pursuant to Health and Safety Code Sect ions 6490 and 6491.3, the Clerk shall cause this ordinance or a summary there of to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this 18 th day of December, 2014 Secretary President
Ordinance No. 103 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sani tary District, hereby certify that the above and foregoing Ordinance No. 103 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 18 th day of December, 2014 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 18 th day of December, 2014. Clerk of the Costa Mesa Sanitary District
Costa Mesa Sanitary District ... an Independent Special District Solid Waste Association of North America (SWANA): T he Road to Zero Waste Conference - March 16-19, 2015, New Orleans, Louisi ana Recommendation/Notes: Recommendation: That the Board of Directors consid er sending staff to The Road to Zero Waste Conference in New Orleans, Louisiana. Item Number:14. ATTACHMENTS:Description Type SWANA - New Orleans, Louisiana Cover Memo
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: December 18, 2014 Subject: Solid Waste Association of North America (SWANA): The Road to Zero Waste Conference – March 16-19, 2015, New Orleans, Louisiana Summary SWANA’s annual Road to Zero Waste Conference is goi ng to focus on three topics that last year attendees wanted to hear more of. The Di strict attended last year’s conference, which was held in Monterey, California. The three topics to be discussed that are related to achieving Zero Waste goals are as follows: 1. Financial 2. Social; and 3. System challenges Staff Recommendation That the Board of Directors considers sending staff to The Road to Zero Waste Conference in New Orleans, Louisiana. Analysis The Road to Zero Waste Conference is scheduled for March 16 -19, 2015 in New Orleans, Louisiana. Staff reviewed the preliminary program online and believes there are some relevant topics at the conference that may provide beneficial information to CMSD. The following conference programs staff believes is wor th attending.
Board of Directors December 18, 2014 Page 2 of 3 • The Financial Power of Zero Waste Programs: A Pay-a s-You-Throw Case Study from Worcester Massachusetts. - Pay-as-you-throw (PAYT) programs have long been recognized as one of the strongest t ools to help municipalities accomplish their zero-waste goals. Paying for solid waste services in proportion to how much they use makes people aware of the cost of it, which leads them to throwing away less and recycle, compost, reuse, and make source reductions more. Solid waste is often considered a utility, s o it would make sense to treat it like other utilities (gas, water, and electricity) where people pay more for consuming more. • The “One Bin” MSW System and the “Real” Mixed MRF – This presentation describes how the City of Montgomery Alabama implem ented the one bin / mixed waste system like the one currently being used at C MSD. Officials believe Montgomery will divert up to 80% of its waste from the landfill using the one bin / mixed waste system. This diversion will be achieved by separating up to 95-99 % of available recyclables and recovering and processing organic waste. Future expansion of the facility will include an anaerobic digestion (AD) plant that will convert organic residuals into compressed natural g as (CNG) and compost, as well as a high value engineered fuel production facility for use in coal fired power plants. It will be interesting to learn how Montgo mery is diverting 80% before the AD plant is constructed and how they are able to se parate organics without being contaminated with refuse. • Behavior Change, Education & Action: Utilizing Prov en Strategies to Increase Recycling – This presentation describes how Keep America Bea utiful successfully change people’s behavior to increase recycling. In formation learned from this session might help in the District’s endeavors of c onducting its own behavior study for organics recycling. • Shifting the Paradigm from the Old Way to Zero Wast e: Oberlin, Ohio – This presentation describes the City’s Zero Waste Plan a nd how politics and personal agendas can derail your plans even if it makes econ omic and sustainable sense. Strategic Element & Goal This item will complies with Strategic Element No. 3.0, Partnerships and Strategic Goal No. 3.4, Participate in the activities of professional assoc iations. Legal Review Not applicable
Board of Directors December 18, 2014 Page 3 of 3 Environmental Review Attendance at a conference is not a disturbance of the environment similar to grading or construction and does not constitute a project unde r CEQA or the District’s CEQA Guidelines. It may also be noted the purpose of th e conference is betterment of the environment through more effective trash collection and recycling programs. Financial Review The cost to attend this conference is estimated at $2,044 per person, which includes hotel (3 nights), conference registration, transportation , airfare, parking and meals. There is sufficient money in the budget if one person from t he District attends the conference; however, additional money will need to be appropria ted if more than one person attends the conference. Public Notice Process Copies of this report are on file and will be inclu ded with the entire agenda packet for the December 18, 2014 Board of Directors regular meetin g at District Headquarters and on the District’s website. Alternative Actions 1. Request more information from staff. Reviewed by: Wendy Davis Finance Manager
Costa Mesa Sanitary District ... an Independent Special District Project Status Report Recommendation/Notes: That the Board of Directors receive and file the re port. Item Number:15. ATTACHMENTS:Description Type CIP Updates December 2014 Board Meeting Backup Material
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:CONSTRUCTION COMPLETION DATE: Preliminary Civil Engineering - $131,047; Estimated construction cost - $3.77 million 9/3/14 - Additional Preliminary Engineering Allocation - $10,000 STATUS REPORT:12/20/10 - No change.01/27/11 - No change.5/26/11 - Staff met with another p otential OCSD consultant to review OCSD's sco p e of work. OCSD will soon be p ublishin g their RFP.10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.11/18/10 - No change.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch. A preliminary engineer's estimate is $3 million.#101 West Side Pumping Station Abandonment 7/1/2012 3/25/2019 Rob Hamers, District Engineer 12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepa re an EIR and alignment study in 2011. CMSD requested a joint EIR.9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the desig n for their facilities. 4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment st udy and the CMSD requested the OCSD EIR cover the CMSD work. 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#101 West Side Pumping Station Abandonment 8/20/12 - OCSD's surveyors are working on the topography.3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertis ed in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.9/25/14 -OCSD certified the p ro j ect EIR; CMSD is com p letin g a limited soils investi g ation to determine micro tunnelin g costs and total p ro j ect costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate .11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/20/12 - The District Engineer is continuing work on the preliminary engineering.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confi rm flows.2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all abandonment facilities to be in operation.1/24/13 - The District Engineer is continuing work on the preliminary engineering.4/18/13 - The District Engineer is continuing work on the preliminary engineering.9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.2/28/13 - The District Engineer is continuing work on the preliminary engineering.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing .
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:#101 West Side Pumping Station Abandonment 12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM.Account Numbe r EncumbrancesBalance #1012,541,625 $ 172,724 $ 14,500 $ 2,500 $ 2,351,900 $ Total2,541,625 $ 172,724 $ 14,500 $ 2,500 $ 2,351,900 $ Approved Proj Budget June 30, 2014 Accumulated Cost Current Year Expenditures
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 2014-15 PROJECT:#194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re-Coating)PROJECT MANAGER :Rob Hamers, District Engineer DESCRIPTION:Rehabilitation of manhole interiors includin g reconstructin g channels, buildin g u p wall thicknesses, and adding spray-on protective coatings. The project also includes new protective coatings for various pump station interiors. BEGIN DESIGN:2013-2014 fiscal year (Project was delayed until additional funding became available)APPROXIMATE CONSTRUCTION COMPLETI O June, 2015 STATUS REPORT;10/23/14 - Design phase being re-started; plans 80% complete.11/20/14 - The plans and specs are 90% complete.12/18/14 - The plans and specs are 95% complete.A ccumulatedCurrent Yea r A pprove d Cos t to Date Account Numbe r Project Budge t A s of 6/30/201 4 Expenditures Encumbrances Balance #194 300,000 $ -$ -$ -$ 300,000 $ Total 300,000 $ -$ -$ -$ 300,000 $ .
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470 #196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000 #196-B (Canyon Generator) - Engineer's Estimate: $100,000 STATUS REPORT:3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be h oused in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa 9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipment.1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue.9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up p ump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing me ter assembly by Gas Co.11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is c ontinuing.12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid.Account Number EncumbrancesBalance #196-A Elden, Victoria, Mendoza Pump Stations790,000 $ 572,977 $ 188,877 $ 178,515 $ (150,369)$ #196-B Canyon Pump Station140,000 115,335 - - 24,665 #196-C 23rd Street Pump Station65,000 14,546 560 - 49,894 #196-D Irvine Pump Station 65,000 89,462 112,331 4,795 (141,588) Total 1,060,000 $ 792,320 $ 301,768 $ 183,310 $ (217,398)$ 9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, while 23rd station in Newport Bea ch is i n Jan - 15 6/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency eq uipment.02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground 7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. Approved Project Budget June 30, 2014 Accumulated Cost Current Year Expenditures 10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground 12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground 8/29/13 - The District Engineer is finalizing the plans for the backup pumping units at Elden, Victoria, and Mendoza. The District Engin eer is also finalizing the #196 Installation of Backup Power and Pumping Capability Rob Hamers, District Engineer Install backup standby diesel generator at two pumping stations and install backup pumping systems at four April 23, 2012 05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the stan dby diesel generators.
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 2014-15 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design: $58,739; Civil Contract Admin/Inspection - $17,269; Construction Engineer's Estimate: $318,000 STATUS REPORT:11/15/12 - The design phase is continuing.01/24/12 - The plans and specs are approximately 50% complete.3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013.4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.5/23/13 - The project went out to bid on May 3, 2013 and bid opening is June 4, 2013.6/27/13 - Bid opening was 6/4/13 and the low bidder is Charles King Co., the same contractor as Phase II, in the amount of $228,700.8/29/13 - The first day of work was 7/26/13.9/26/13 - Work is approximately 75% complete on installation of liners and dig and replace repairs.10/24/13 - Work was re-started after a shortage of lining material occurred.11/21/13 - Work is continuing and is 80% complete.12/19/13 - All work is complete except for the extra work of full length lining in two, and possibly three, areas.1/23/14 - No work occurred from Thanksgiving to New Years due to City holiday closure so the remaining work (which is extra work) can be completed.2/25/14 - The contractor is obtaining additional estimates for the extra work. The regular work is complete.3/27/14 - The extra work will be moved to a separate project. The Board will finalize the project at the March 2014 regular meeting.4/24/14 - The project #197A is complete.4/24/14 - P roject 197B engineering for additional Grade 5 discovered and Hotspots is complete. Project is out to bid.5/22/14 - 197-B being awarded to Sancon for $111,000. Engineer's estimate is $114,600.6/26/14 - The construction contract for 197-B is fully executed and the contractor is acquiring materials.7/24/14 - Contractor will begin work on Project #197-B in late July.8/28/14 - Work began on #197-B on 7/28/14 and will end on 8/14/14. Board will final project on 8/28/14.9/25/14 - Project is complete.10/23/14 - This project completes the Grade 5 repairs & the Board should add to its list of accomplishments that 255 Grade 5 deficiencies in the gravit y system were repaired within 3 years.ApprovedJune 30, 2014 Current Year Account Number Project BudgetAccumulated Cost Expenditures EncumbrancesBalance #197A 300,000 $ 306,608 $ -$ -$ (6,608)$ #197B 370,000 11,573 116,815 - 241,612 Total 670,000 $ 318,181 $ 116,815 $ -$ 235,004 $ Nov-13 Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009 District-wide televising project. There are approximately 69 pipe segments with one or more Grade 12/20/12 - The design is continuing.7/25/13 - The pre-construction meeting is 7/11/13 and construction is tentatively scheduled to begin in late July.10/25/12 - The design phase is underway.02/27/13 - The plans and specs are approximately 75% complete.#197 System Wide Sewer Reconstruction Phase III #197 System Wide Sewer Reconstruction Phase III Rob Hamers, District Engineer Sep-12
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $82,593 STATUS REPORT:1/23/14 - The design phase is continuing.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. B id opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Mana g ement on 11/6/14 to discuss their concerns. Staff will be meetin g with the Cit y of Costa Mesa en g ineerin g staff.12/18/14 - Staff is workin g with SCP M g t's over redirectin g FM flows. Staff will be meetin g with Cit y en g ineerin g to discuss the Harbor and Victoria F M June 30,2014 A pproved A ccumulated Current Year Account Numbe r Proj Budget Cost Expenditures Encumbrances Balance #2001,030,868 $ 109,847 $ 51,909 $ -$ 869,112 $ Total1,030,868 $ 109,847 $ 51,909 $ -$ 869,112 $ #200 Rehabilitation of Four Force Mains Rob Hamers, District Engineer The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.Dec-13 Late 2014 12/19/13 The design phase has begun.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 2014-15 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:7/1/13 APPROX. CONSTRUCTION COMPLETION DATE:6/30/14 Engineering Design = approximately $2,500 per station STATUS REPORT: 4/24/14 - Repiping at 21st Street P.S. complete; construction cost = $73,776.5/22/14 - Corp Yard P.S. repiping being awarded to Schuler Engineering for $40,550.6/26/14 - The construction contract for Corp Yard P.S. is fully executed and the contractor is acquiring materials.7/24/14 - Construction began 7/7/14 at Corp Yard pump station.10/23/14 - Construction at the Corp Yard PS is complete.11/20/14 - Project is complete.Prior Years Account Number EncumbrancesBalance #201260,000 $ 85,219 $ 42,710 $ -$ 132,071 $ Total260,000 $ 85,219 $ 42,710 $ -$ 132,071 $ #201 - Replace Equipment at Pump Stations Rob Hamers, District Engineer Replace piping and valves at various pump stations as needed Approved Project Budget Accumulated Cost Current Year Expenditures
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DAT E Estimated Project budget: Civil Design $11,483.50; Construction - Engineer's Estimate : $431,210 STATUS REPORT:12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.2/25/14 - The project is being discussed at the study session.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015 -2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.A ccumulatedCurrent Year A pprovedCostto Date Account Numbe r Project Budget A s of 6/30/201 4 Expenditures Encumbrances Balance #202 150,000 $ 10,567 $ -$ -$ 139,433 $ Total 150,000 $ 10,567 $ -$ -$ 139,433 $ 3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strateg ic improvements are being included as extra work in Project #196-A.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Elden Pump Station.10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete.4/24/14 - The strategic improvements for this project were added to Project #196-A.December, 2014 #202 Elden Piping and Valve Replacement Rob Hamers, District Engineer Replace 37-year old piping and valves outside Elden Pumping October, 2013
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:October 2013 APPROX. CONSTRUCTION COMPLETION DATE:June 2014 Architectural Design - $7,000; Electrical Engineering Design - $4,500 STATUS REPORT: 10/3/2013 - Entered into agreement with RTA Architects to design and provide construction administration services 11/7/2013 - Reviewed SCE 12 months bills at the Yard to determine load demand and size of the generator 12/1/2013 - Project manager meeting. Possible generator manufacturers are Caterpillar, Cummins and Kohler.1/23/14 - No change in status.2/25/14 -RFP for design firms is being prepared.3/27/14 - Proposals are being requested from design firms for the design phase.4/24/14 - An electrical engineer has been retained for the design phase for a fee of $4,500.5/22/14 - The plans were submitted to the City of Costa Mesa for 1st plan review.6/26/14 - The design plans are in plan check and being re-submitted to the City.7/24/14 - Plans were resubmitted to the fire department for 2nd review; all other departments have signed off.8/28/14 - The project is out to bid.9/25/14 - Bid opening is being handled by the CMSD GM and project architect.10/23/14 - Bids were opened and are being evaluated; the low bid amount is $97,000.11/20/14 - The specifications for the generator being proposed by the low bidder are being reviewed.12/18/14 - Contractor's shop drawings are under review.June 30, 2014 ApprovedAccumulated Current Year Account Number Proj BudgetCostExpendituresEncumbrancesBalance #203 150,000 $ 5,462 $ 3,316 $ 5,722 $ 135,500 $ Total 150,000 $ 5,462 $ 3,316 $ 5,722 $ 135,500 $ #203 Emergency Generator at District Yard Scott Carroll, General Manager Procure and install an emergency generator at the District Yard
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2014-2015 PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design - $9,779 STATUS REPORT:6/26/14 - The plans are 60% complete.7/24/14 - The project went out to bid on 7/2/14 with bid opening scheduled for 8/5/14.8/28/14 - Bid opening was 8/5/14 and the low bid was Excel Paving in the amount of $87,349.00.9/25/14 - Notice to proceed issued to Excel Paving to begin work 9/15/14; Field Crew requesting additional manholes be added as extra work.10/23/14 - Construction is 1/3 complete; contractor will wait for City Street projects to finish prior to continuing unless exi sting manhole condition is severe.11/20/14 - Construction is continuing in coordination with City street projects.12/18/14 - Construction is continuing.June 30,201 4 A pproved A ccumulated Current Yea r Account Number Proj Budget Cost Expenditures Encumbrances Balance #204100,000 $ 9,119 $ 38,676 $ 55,073 $ (2,868)$ Total100,000 $ 9,119 $ 38,676 $ 55,073 $ (2,868)$ 4/24/14 - The design phase is in process #204 Manhole Cover Repairs Rob Hamers, District Engineer Repair 102 manhole covers Feb-14 Late 2014 2/25/14 Project approved by Board, fund appropriated.5/22/14 - The plans are 40% complete.
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 2014- 15 PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Aug-14 APPROX. CONSTRUCTION COMPLETION DAT E Jun-15 Civil Design -STATUS REPORT:8/28/14 - The design phase is underway.9/25/14 - Engineering staff is reviewing CCTV of Grade 4s in streets set for City improvements such as new paving or slurry sea l. One Grade 5 found in Canadian; Mike Kilbride Ltd. will excavate and repair.of Grade 4s in City streets designated for 11/20/14 - No change in status. Review of the videos is continuing.12/18/14 - District Engineer is determining options for completion of all Grade 4s.June 30, 2014 A pproved A ccumulatedCurrent Year Account Numbe r Proj Budget Cost Expenditures Encumbrances Balance #306568,000 $ 2,557 $ 18,980 $ -$ 546,463 $ 568,000 $ 2,557 $ 18,980 $ -$ 546,463 $ #306 Grade 4 Repairs - Phase I Rob Hamers, District Engineer District has 1,600 line sections with one or more Grade 4 deficiencies.
COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 2014-15 PROJECT:#307 Harbor PS Generator PROJECT MANAGER:Rob Hamers, District Engineer DESCRIPTION: BEGIN DESIGN:APPROX. CONSTRUCTION COMPLETION DATE:Civil Design -STATUS REPORT:12/18/14 - Engineering staff is searching for a location for the proposed generator, which will have a footprint of 12' x 23' i ncluding clearances.June 30, 2014 A pproved A ccumulatedCurrent Year Account Numbe r Proj Budget Cost Expenditures Encumbrances Balance #307178,500 $ -$ -$ -$ 178,500 $ 178,500 $ -$ -$ -$ 178,500 $
Costa Mesa Sanitary District ... an Independent Special District Project #206 - Sewer Rehabilitation Program Grade S trategy Recommendation/Notes: Recommendation: That the Board of Directors consid er the options described in the staff report and provide direction the General Manager. Item Number:16. ATTACHMENTS:Description Type Project #206 Cover Memo
Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environme nt by providing solid waste and sewer collection services. www.cmsdca.gov To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: December 18, 2014 Subject: Project #206 – Sewer Rehabilitation Progra m Grade 4 Strategy Summary The District successfully repaired all 255 line seg ments containing Grade 5 structural deficiencies in the gravity sewer system over a thr ee-year period ending in the 2013-2014 fiscal year. The District now turns its attention to the 1,600 line segments containing Grade 4 deficiencies (see below for definitions of the grades. Because of the number of Grade 4s, discussion is warranted on the District’s approach to the repair program. Staff Recommendation That the Board of Directors consider the options de scribed in the staff report and provide direction to the General Manager. Analysis In order to address the Grade 4s, they are first br oken down into “structural” and “maintenance” as follows: Grade 4 Structural 914 Grade 4 Maintenance 679 The Grade 4 “maintenance” deficiencies normally con sist of sags, roots, debris, calcium build-up and other non-structural problems. Essent ially, these are deficiencies that can be mitigated by an increase in cleaning frequency. In this regard, the District’s General
Board of Directors December 18, 2014 Page 2 of 4 Manager has smartly revised the District’s line cle aning frequency from a 3-year cycle to a 2-year cycle to a 1-year cleaning cycle where all s ewer mains are cleaned each year. This should substantially reduce the potential for Grade 4 maintenance deficiencies. It is also worth noting that CCTV (televising) is an excellent tool in determining the condition of pipeline interiors and the District should strongly consider obtaining in-house CCTV capability. Gravity sewer pipeline deficiencies are rated using the industry standard National Association of Sewer Service Companies Pipeline Ass essment & Certification Program (NASSCO PACP) coding. The ratings are as follows: 5- Immediate Attention Defects requiring immediate attention 4 – Poor Severe defects that will become Grade 5 de fects within the foreseeable future 3 – Fair Moderate defects that will continue to det eriorate 2 – Excellent Minor defects The mechanisms and rates of pipeline deterioration are provided to Estimate the amount of time before the defect cause s complete line Failure. These guidelines should be verified by act ual research under Prevailing local conditions. 5 – Pipe has failed or will likely fail within the next five years 4 –Pipe will probably fail in 5 to 10 years 3 – Pipe may fail in 10 to 20 years 2 – Pipe unlikely to fail for at least 20 years 1 – Failure unlikely in the foreseeable future The 255 line segments with Grade 5 deficiencies wer e broken down into three phases and approximately 85 segments were repaired each year. From an engineering perspective, viewing 85-100 videos, preparing plans for 85 repai rs, and administering construction and inspecting 85 repairs per year was a comfortable le vel of work for one capital improvement project. Various options have been considered to address the 914 Grade 4 structural deficiencies. The simple option of addressing 85 segments per yea r will be excessively lengthy as follows: 914 deficiencies/85 segments per year = 11 years
Board of Directors December 18, 2014 Page 3 of 4 ___________________________________________________________________ The Grade 4 deficiencies were coded as Grade 4 in 2 006-2009, and according to the NASSCO guidelines quoted above, many of these may a lready be Grade 5s, therefore, 11 years is deemed too lengthy. The following options for addressing the Grade 4s are presented: 1. Review all 914 Grade 4 videos upfront and develo p a repair plan and schedule based on the results. An option is to add new CCTV of the segments in order to provide current information. The option of adding new CCTV would provide the most accurate information considering the existing videos were completed in 2006-2009. 2. In order to avoid hopscotching throughout the Di strict (which occurs when videos are addressed in a worst to best order), produce a Grade 4 map upfront and divide the District into 5 areas and address one area per year. This procedure will save engineering time and construction time by concentra ting efforts in a single area. However, without using some form of severity rankin g, there risk in using this procedure. 3. This option is a hybrid of options 1 and 2 above . View all 914 video upfront and prepare all rehabilitation plans upfront, then cons truction can be scheduled as appropriate. Adding new CCTV to this concept can b e considered. 4. This option involves not viewing videos but bidd ing the construction solely based on the written reports of each segment. Because the v ideos were completed in 2006-2009 and because the construction plans would not i nclude sufficient detail, this method is not recommended. 5. This option involves using the current procedure of utilizing the 2006-2009 videos, viewing videos and preparing plans, and adhering to a 5-year time frame. This essentially doubles the volume of work performed du ring each of the Grade 5 phases. For a 5-year program, the number of Grade 4 segments per year is 183, and this is slightly over twice the size of the Gra de 5 phases. From and engineering perspective, this essentially equates to approximat ely two capital improvement projects. Currently, there is time in the current schedule to perform this additional work. Strategic Plan Element & Goal
Board of Directors December 18, 2014 Page 4 of 4 This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4 System Wide Sewer Replacement and Repair Program. The strategy for this Strategic Element is: ”We will do this by the careful management of the co llection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands.” Legal Review Legal review is not required at this time. Environmental Review Reconstructing very small sections of piplines or u sing a no-dig alternative to mitigate the impact of the deficiencies is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 2 1000 et. seq.) under Section 15301 as a “Class 1” project as stated under 15301 Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or min or alteration of existing public or private structures, facilities E 15301(b) “Existing facilities of both investor and publicly-owned utilities used to provide electric p ower, natural gas, sewerage, or other public utility services“. Financial Review A financial strategy will be addressed after the se lection of the repair strategy. Public Notice Process Copies of this report are on file and will be inclu ded with the agenda packet for the December 18, 2014 Board of Directors regular meetin g at District Headquarters and on the District’s website. Alternative Actions 1. Refer the matter back to staff for additional information