Minutes - Board - 2015-03-10 �0 SANIT,44.1„
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
MARCH 10, 2015
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
March 10, 2015 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: Arthur Perry, Robert Ooten, Arlene Schafer,
James Ferryman
DIRECTORS ABSENT: Michael Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Wendy Davis,
Finance Manager; Noelani Middenway,
District Clerk; Ed Roberts, Ordinance
Enforcement Officer; Steve Cano,
Maintenance Supervisor; Elizabeth Pham,
Management Assistant
OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones,
CR&R; Jim Mosher, Resident
PUBLIC COMMENT- None
ITEMS OF STUDY
1. Recycling & Waste Diversion Reports— February 2015
Recommendation: That the Board of Directors receive and file the report.
Secretary Ooten commented on the increase in reported tonnage and questioned
what was causing the rise. Staff was directed to look into it and report back.
2. Ordinance Enforcement Officer Report— February 2015
Recommendation: That the Board of Directors receive and file the report
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 10, 2015
Ed Roberts, Ordinance Enforcement Officer, provided report details regarding
scavenging activity and trash cart enforcement for the month of February.
3. Organics Ad Hoc Committee Update— Oral Report
Recommendation: That the Board of Directors receive an oral report from
Secretary Ooten.
Secretary Ooten reported on viewing the District's Organics "how to" video,
discussed anticipated participation in the organics recycling program, the
differences between compostable and biodegradable bags, and details of the Solid
Waste Association of North America (SWANA) organics conference.
4. Buy-Back Recycling Centers
Recommendation: That the Board of Directors receive and file the report.
Elizabeth Pham, Management Assistant, provided report details on closures of
recycling facilities in the area and identified various recycling centers within 10
miles of the District.
5. Organics Recycling Program "How To" Video
Recommendation: That the Board of Directors view said video and provide
comments.
The Board of Directors viewed the "how to" video and discussed the disposal of
grease and animal waste in the organics carts. The Board of Directors directed
staff to proceed with publicizing the "how to" video.
6. Proposed Ordinance Requiring All Private Sewer Pump Stations Install
Monitoring and Alarm Systems
Recommendation: That the Board of Directors provide feedback for drafting
such an ordinance.
General Manager Carroll requested direction from the Board on what to include in the
proposed ordinance and expressed concern regarding affordability of an alarm system,
who will be responsible for administration of citations and enforcement.
Discussion followed regarding private pump station failures and identifying which private
pump stations currently have monitoring and alarm systems and adding a the
requirement for new private pump stations.
District Engineer Hamers did not feel that an ordinance would be necessary and that
notifying the pump owner of the District's monitoring and alarm requirements would be
sufficient.
The Board of Directors directed staff to bring back a written policy identifying the
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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HELD MARCH 10, 2015
District's monitoring and alarm system requirements and to inspect the existing private
pump stations to identify which pumps have an appropriate monitoring and alarm
system.
7. Affordable Care Act (ACA) "Cadillac Tax"
Recommendation: That the Board of Directors receive and file the report.
Denise Martinez, Interim Administrative Services Manager, provided a presentation on
the Affordable Care Act, gave details of the Cadillac Tax and noted that the District
would be required to comply with the Cadillac Tax plans in 2018. She indicated that staff
will provide future updates on the matter.
8. Solid Waste Association of North America (SWANA): Organics Collection
Training Course— Oral Report
•
Recommendation: That the Board of Directors receive and file the report.
Javier Ochiqui, Management Analyst, reported on his attendance of the SWANA
•
organics collection training course in Long Beach and discussed agencies creating
compostable facilities, developing organics recycling plans, and the importance of
continued public education outreach.
9.. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
Director Ferryman requested to discuss health savings accounts.
Director Schafer exited the meeting at 10:25 A.M.
Ms. Martinez indicated that the District currently offers a retirement health savings
account.
Secretary Ooten requested to discuss what is causing the increase in tonnage rates.
ORAL COMMUNICATIONS - None
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 10:30 A.M.
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Robert Ooten Mic ael Scheaf:,
Secretary President