Minutes - Sewer System - 2009-11-24COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
NOVEMBER 24, 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on November 24, 2009 at
10:30 a.m. at 628 W. 19th Street, Costa Mesa.
Director Monahan called the meeting to order at
10:35 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten.
STAFF PRESENT: Don McIntyre, Interim District Manager; Thomas A.
Fauth, Operations Manager; Joan Revak, Office
Manager /Clerk of the District; Sherry Kallab,
Administrative Manager; Rob Hamers, District
Engineer; Karl Dulake, Maintenance Supervisor; Joe
Limon, Inspector.
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Mr. Fauth reported no spills occurred since the October 20th spill reported at the last meeting.
OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP
Director Ferryman reported the City of Tustin is beginning the due diligence process of
evaluating OCSD Area 7 lines to make a determination on servicing the area. Mr. Hamers
questioned if the City of Tustin decision had been communicated to OCSD. Director Ferryman
was unsure. Mr. Hamers agreed to send an e-mail to OCSD.
CMSD INFLOW REDUCTION PROGRAM
Mr. Hamers reported televising of District lines did not reveal infiltration. Staff concluded excess
water in District lines is a result of inflow. The Committee reviewed the rain ingress map OCSD
prepared. Staff is committed to reducing the amount of water entering CMSD lines. After a rain
day, the CMSD SCADA system reflects pump times longer than on the same day of the week
when it does not rain. Staff is initiating an inflow reduction program. The areas with the biggest
problems will be addressed first. The OC Fairgrounds is located in one of the brown areas on
the ingress map. Joe reported he has found many fairground cleanouts not capped, but dye
tests did not show water going in the sewer line. Inspectors will be making rounds after rains
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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looking for sources of inflow. CMSD Inspectors will be sealing and plugging manholes as
needed. Director Ferryman recommended focusing on big users in the area. Mr. Hamers
reported the work this fiscal year will be completed within the current budget and additional funds
will be requested in next year's budget. Mr. McIntyre recommended Mr. Hamers provide a
proposal for the work so an adjustment could be made to this year's budget if needed.
In addition, OCSD sent letters to City Managers requesting they work toward reducing I &I in the
County.
The Committee was provided a publication passed on by OCSD titled "Massachusetts
"Guidelines for Performing 1/1 Analysis and Sewer System Evaluation Survey ". Director Ooten
recommended Staff compare historical storm data to data gathered after upcoming storms to
prove the District's reduction of 1 /I. Director Ooten requested Staff report back regarding the
issue in April.
COUNTYWIDE POLLUTION PREVENTION PARTNERSHIP PROGRAM (C4P)
The Regional Water Quality Control Board has notified OCSD of a number of pollutants to be
eliminated from the sewer system. OCSD will be notifying member agencies of the need to
educate the public about these pollutants in an attempt to keep them out of the waste stream.
Mr. Hamers recommended Ms. Revak notify OCSD's Tom Mergeillano (Urban Runoff Program)
with District contact information regarding the C4P program and include the topics in the
upcoming District newsletters and quarterly ads.
CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS) DISCUSSION
Mr. Fauth reported the GIS agreement was signed and delivered the last week in October in the
amount of $194,875.00. The contract cost (dollar amount) will remain constant over the
performance period. The proposed completion date is December 2011.
TRANSFER OF 6 SEWER LINES FROM OCSD TO CMSD
Staff will send letters to parcel owners of the transferred lines notifying them of CMSD annual
charges starting next week — Staff estimates it will be completed in three weeks.
2008 ANNUAL OCEAN AND BAY WATER QUALITY REPORT — EXECUTIVE
SUMMARY
The Committee discussed the executive summary of the 2008 Annual Ocean and Bay
Water Quality report. Mr. Hamers reported numbers are down, spills are down, volumes
are down. The program is working. When the Waste Discharge Requirements (WDR)
was opened up for potential changes the decision was made to leave the requirements
unchanged since most of California recently came on board. Program changes will be
• considered again in three years. WDR is successfully improving ocean water quality.
Mr. Fauth acknowledged the impact in 2008 noting the total number of days posted and
COSTA MESA SANITARY DISTRICT
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total number of beach mile days posted due to bacteriological standards violations were
the lowest number ever recorded for a calendar period.
GREASE INTERCEPTOR DESIGN AND MAINTENANCE -EEC WDR SEMINAR
CMSD was well represented at the November 19, 2009 WDR Seminar; several Staff members
attended. Some of the topics reviewed were interceptor types, sizing formulas, and maintenance.
Sixty to seventy people were in attendance. The next WDR Seminar will be in February. A
presenter from OCSD will discuss construction inspection. CMSD inspectors plan to attend
the seminar.
CMSD PROJECTS:
PROJECT #129 - BRISTOL STREET SEWER - UPDATE
Mr. Hamers stated the District had a $775,000 low bid for the project. The project was
temporarily halted since the water line was too close to the sewer main line. With only 2/3rds of
the project completed the contractor submitted $300,000 worth of change orders. Mr. Hamers
met with OCDA managers and yesterday to discuss amending the three party agreement to re-
design and finish the remaining 1/3 of the project with new bidding and a new contractor. The
OCDA contract states they will not guarantee payment of change orders over 5% of the base
contract amount. Staff will review some protections in the District contract with Alan
Burns, CMSD General Counsel.
PROJECT #175 — OCSD GRANT — TELEVISING CMSD SEWER LINES
Staff confirmed receipt of $310,000 in grant funds from OCSD for the District televising project.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
The Committee discussed a miniature model of a two -way cleanout Mr. Dulake built to have on
hand to educate residents. The CMSD cleanout is standard 107. Staff drew diagrams of
standards 107b and 107c. Mr. Hamers noted no other agency is revising their standards to
include a two -way clean out. Mr. Dulake added he checked the cost of the parts to build a
standard 4" clean out with a 10" piece of pipe and the materials came to $64.00. Mr. Hamers
reported the average costs to a homeowner to have a two -way clean out installed is $1,400.00.
Mr. Hamers recommended taking a photograph of the model to be placed on the District website
and to be available to fax or mail to anyone who wants to know what a two -way clean out is.
CMSD Inspectors filled in the indicators for previous years regarding public vs. private tree roots
in private sewer laterals. Mr. Fauth requested the same be done for the current fiscal year. Mr.
Fauth also noted the spike in September has trailed off to a normal level. Staff is sending out
notices to applicants giving them six months to complete work on their SLAP projects. If work is
. not completed within six months of the notice the District will consider the project completed. To
date around fifty projects have not been completed. Mr. Fauth brought to the Committee's
attention some plumbing contractors have been printing flyers appearing to be from CMSD
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
AMA NOVEMBER 24, 2009,
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regarding the SLAP program. Mr. Fauth recommended a presentation be given to plumbers
participating in the program to explain how the program works and provide them with
District handouts to use as their guide.
PROJECT #187 - DISTRICT YARD UPDATE
Staff provided photographs of the progress at the District Yard construction site. The walls are
going up. Mr. Hamers reported the wall footing is to be enlargened due to City requirements at
an estimated cost of $7,500, but CMSD will challenge the requirement. Directors are always
welcome to stop by the yard site for a personal tour, but a hard hat and vest are required.
OTHER
Mr. Fauth provided a sample of the Mesa Consolidate Water District's notice of public hearing
approving a five year budget for Committee consideration. Mr. Harriers recommended sending
a copy to Alan Burns for comments.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, December 15, 2009 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:38 p.m.
SECRET OY
PRESIDENT