Minutes - Sewer System - 2009-05-19•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MAY 195 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on May 19,
2009 at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: James Ferryman; Gary Monahan;
DIRECTORS ABSENT: Bob Ooten
STAFF PRESENT: Robin Hamers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program
Manager /Clerk of the District; Sherry Kallab,
Management Analyst; Teresa Gonzalez,
Accountant; Debbie Bjornson, Permit
Processing Specialist; Janel Jackson, Office
Specialist II; Karl Dulake, Maintenance
Supervisor; Paul Guzman, Inspector; Joe Limon,
Inspector.
OTHERS PRESENT: Joe Parker, Vice President, National Clay Pipe
Institute
MONTHLY SSO STATISTICS
Director Monahan requested Staff notify Directors of newspaper articles regarding the
District in advance. Mr. Fauth reported two spills have been added to the stats. One
spill occurred on the date of the last sewer committee meeting. April 21, 2009 located at
517 W. 19th Street. Three food service establishments feed into the line. The second
spill was due to a diaper blocking the private property lateral line. A plumber was able to
remove the blockage from the lateral at the trailer park on 327 West Wilson St.
Staff requested recommendations of fee schedules for repeat offenders from EEC. Staff
will forward recommendations to District Counsel for review. Mr. Hamers requested Staff
follow up with Jim Kolk regarding the anticipated delivery date.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 19, 2009
PAGE 2
NMUSD - SEWER EASEMENT NEAR VELASCO (SONORA SCHOOL) -
RESIDENTS /OWNERS OUTREACH
Mr. Hamers reported NMUSD representatives met with the two property owners as
Director Ooten requested at last month's Board meeting. The final step in the process is
the completion of the agreement between the two Districts.
CMSD LINE CLEANING AFTER CCTV PROJECT COMPLETION
Mr. Fauth stated the addendum to cover the January-to -June 2006 period is in process.
SSMP UPDATE
Director Ooten requested Staff to follow up regarding an estimate from National Plant
Services to seal and plug manhole covers. Mr. Fauth reported Paul Guzman plugged the
manhole covers in the suspected 1/1 areas as much as is needed to date — Staff obtained
additional pick hole plugs (test tube stoppers) if further action is necessary. Mr. Dulake
noted the Board will review the Sancon contracts for the Coolidge Avenue and Walnut
easement repairs.
OCSD made a presentation of their I &1 program at the April 10, 2009 Liaison Committee
meeting and City of Costa Mesa Staff, shared details of their storm drain program.
Contact information was exchanged and it was decided OCSD needs to research where
the water is coming from so all involved can work together to resolve the problem. Mr.
Hamers requested Staff obtain an estimated date for the report from National Plant
Services regarding I &I.
UNIFORM CONSTRUCTION COST ACCOUNTING ACT
In process. NO CHANGE.
LIQUID WASTE BUDGET REVIEW
Mr. Fauth referred to a copy of results from the budget meeting and the latest cost
estimate for the District Yard Building available in the Committee packet. Mr. Fauth
reported $350,000.00 to $400,000.00 of costs for furnishings and equipment above and
beyond the $2,100,000.00 construction costs for the building. Mr. Hamers noted the
equipment will allow the crew to maintain and repair pumps rather than send them to
Flygt for repair. Ms. Gonzalez provided additional information regarding the dollar
amounts associated with percentage increases in sewer rates. Ms. Gonzalez stated
every two and one half per cent rate increase equals around $100,000.00 in revenue to
the sewer budget. Director Monahan requested Ms. Gonzalez provide revenues for the
rate increases of $5.75, $6.00, and $6.25 per unit per year rather than a percentage
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 19, 2009
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increase. Ms. Gonzalez reported, per Mr. Davis, sewer funds available in the budget
document dropped from $290,000.00 to $133,000.00. Director Ferryman questioned if all
the proposed sewer projects are able to be implemented in the next fiscal year and if
they are necessary to be done in the next fiscal year. Mr. Hamers reported the calcium
problem will result in staggering repair costs and recommended increased budget dollars
in this area. Mr. Fauth stated the most important item on the list is an second portable
by -pass pump at a cost of $75.000.00. Director Ferryman requested Staff sensitivity to
the current economic situation regarding rate increases. Mr. Hamers recommended
preparing a master plan for the District's sewer system after review of the CCTV project.
"CUT OUT THE FAT" RESIDENTIAL EDUCATION
Mr. Fauth presented a Fats, Oils and Grease (FOG) educational concept packet from
EEC. The packet included an informational letter, door hanger, pan scraper and other
items to educate residents about FOG in sewer lines. NO CHANGE.
CLEARINGHOUSE FOR EDUCATIONAL INFORMATION
Mr. Hamers reported at a prior WDR meeting there was discussion of a clearinghouse
• location for educational material. Mr. Hamers brought the item up again at a steering
committee meeting recently resulting in the Santa Ana River Basin Section (SARBS)
agreeing to host the materials and place them host website for access via FTP. The
materials should be available soon.
Staff observed the installation of a section of UV quick seal liner, a form of cured in place
pipe (CIPP) at IKEA. The application is only for sectional repairs, four feet maximum, as
opposed to lining the entire pipe and is considerably more expensive, $600.00 to
$700.00 per linear foot to install. OCSD was looking at the process as a possibility for
repairing some of the lines to be transferred to the District.
Joe Limon brought to the District's attention a sink hole, two feet plus deep, located very
near the CMSD main line easement at South Coast Drive and Susan Street. The
sinkhole is around 30 feet from a storm drain line. CCTV of the sewer line did not identify
any leaks in the line. Staff provided photographs of the sewer line and storm drain
locations. OCSD Staff has to obtain Board approval of the transferred lines if the total
cost of repairs is over $100,000.00. Director Ooten reported OCSD Staff has the
estimate and should release the information in the next few days. NO CHANGE.
DISTRICT YARD - CONTRACTOR SELECTION
PROCESS /SCHEDULE/COSTS
4 The meeting was postponed to June 10, 2009 when the consultants are expected to
have the needed update information.
fif COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 19, 2009
PAGE 4
PROJECT #129 BRISTOL STREET SEWER; DESIGN PHASE UPDATE
Mr. Hamers reported the project is moving along. The intent is not to put a pump station
at the Bristol Street location but to replace the pipe to increase the line volume
transportation capacity. The Irvine Pump Station was sized for the economic growth of
the Bristol area. NO CHANGE.
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported sensors and components have been installed in the last two
stations. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE.
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. The party's attorneys are addressing the parking lot damage
resolution. NO CHANGE.
• PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Joe Sinicori and Paul Guzman are working on emergency response plans for all 20
pump stations. The project will take approximately 4 more months to complete.
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed. NO CHANGE.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr. Hamers reported televising is complete. NO.CHANGE.
PROJECT #182 - ANALYSIS OF CCTV RESULTS
Mr. Hamers introduced Joe Parker, Vice President of National Clay Pipe Institute (NCPI).
The Committee reviewed video of calcium build up in District pipe and 'discussed
possible causes and solutions. NCPI offered to test a 15 foot section of District_ pipe.
The 15 foot section will be separated Into three five foot sections. One section will be
used for porosity testing, the second section will be used for a cross sectional analysis of
ram COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 19, 2009
PAGE 5
the pipe wall and the third section will be used for testing removal processes. The
project is scheduled for the week of the 8th through the 12th of June.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - NEW PROJECT ON
BRISTOL
Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain
flinging and relining, including 270 feet of VCP and 63'feet of DIP. The project is
complete. NO CHANGE.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Staff provided updated spreadsheets. Mr. Hamers reported staff has viewed over 300
videos.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending credits (minimum 52
credits earn a platinum rating) The CMSD Yard is definitely in the gold credit rating as a
minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa
Consolidated Water District (MCWD) contractor as a staging ground to store equipment
and materials while working on a MCWD project through June 30, 2009 at the rate of
$20 /day. NO CHANGE.
OTHER
SSC MEETING SCHEDULE
The Sewer System Committee schedule is the Tuesday prior to the Fourth Thursday of
each month. The next meeting is now scheduled for June 23, 2009 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan, a iourned the meeting at 11:37 a.m.
ECR ARY -.
PRESIDENT