Minutes - Sewer System - 2009-04-21COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
APRIL 21, 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on April 21,
2009 at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: James Ferryman; Gary Monahan; Bob Ooten
DIRECTORS ABSENT:
STAFF PRESENT: Robin Hamers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Sherry
Kallab, Management Analyst; Karl Dulake,
Maintenance Supervisor; Joe Limon, Inspector.
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Mr. Fauth reported an estimated 90 gallon spill at the location of 457 Hamilton due to
roots in the line. Mr. Dulake reviewed the status of the list of District of sewer repairs.
The Coolidge Ave repair is waiting on confirmation from Orange County Sanitation
District. In addition, the District is on hold for a proposal for the Walnut easement. The
Mr. Fauth noted 10 items on the repair list have been completed in FY 08 -09.
NMUSD - SEWER EASEMENT NEAR VELASCO
Mr. Hamers discussed the Newport Mesa Unified School District (NMUSD) soil
contamination issue located in the vicinity of Sonora School. NMUSD would like to use
two of the District's easements to pipe the contaminated water to a treatment well.
District legal counsel was asked to look at the feasibility of the school district utilizing our
easements for this purpose. The draft agreement was included in the committee packet
for review and will be on the agenda for the next Board meeting. Director Ooten
requested the two residents effected by the use of the District easement be fully briefed
about the proposed plan and be allowed to offer input regarding the proposal.
COSTA MESA SANITARY DISTRICT
�' cY MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 11, 2009
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CMSD LINE CLEANING AFTER CCTV PROJECT COMPLETION
Mr. Fauth provided an email dated April 7, 2009 to Alan Burns discussing the follow -on
agreement with National Plant Services, Inc. The Committee confirmed the plan to add
an Addendum 1 to the current agreement to cover through the end of this fiscal year and
Addendum 2 to continue the two -pass line cleaning in future years at a rate of $.38 /linear
foot as opposed to $.50 /linear foot. This will keep the District within the industry standard
of cleaning all main lines once every three years.
INFILTRATION AND INFLOW (1 &1)
Director Ooten requested Staff to follow up regarding an estimate from National Plant
Services to seal and plug manhole covers. Mr. Fauth stated the costs would be
addressed at the June Board meeting when the addendum is approved.
Mr. Dulake noted the Board will review the Sancon contracts for the Coolidge Avenue
and Walnut easement repairs.
OCSD made a presentation of their I &I program at the April 10, 2009 Liaison Committee
meeting and City of Costa Mesa Staff shared details of their storm drain program.
Contact information was exchanged and it was decided OCSD needs to research where
the water is coming from so all involved can work together to resolve the problem. Mr.
Hamers requested Staff to obtain an estimated date for the report from National Plant
Services regarding I &I.
UNIFORM CONSTRUCTION COST ACCOUNTING ACT
In process.
"CUT OUT THE FAT" RESIDENTIAL EDUCATION
Mr. Fauth presented a Fats, Oils and Grease (FOG) educational concept packet from
EEC. The packet included an informational letter, door hanger, pan scraper and other
items to educate residents about FOG in sewer lines.
CLEARINGHOUSE FOR EDUCATIONAL INFORMATION
Mr. Hamers reported at a prior WDR meeting there was discussion of a clearinghouse
location for educational material. Mr. Hamers brought the item up again at a steering
committee meeting recently resulting in the Santa Ana River Basin Section (SARBS)
agreeing to host the materials and place them on a FTP or website. The materials
• should be available soon.
COSTA MESA SANITARY DISTRICT
`^ MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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MARCH 11, 2009
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OCHCA INSPECTIONS - EEC 4 -2 -09
Mr. Fauth described the quarterly report received from the Orange County Health Care
Agency (OCHCA) identifying the total number of food service establishments (FSEs)
inspected. The charge per inspection is approximately $20.00 per establishment.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff observed the installation of a section of UV quick seal liner, a form of cured in place
pipe (CIPP) at IKEA. The application is only for sectional repairs, four feet maximum, as
opposed to lining the entire pipe and is considerably more expensive, $600.00 to
$700.00 per linear foot to install. OCSD was looking at the process as a possibility for
repairing of some lines to be transferred to the District.
Joe Limon brought to the District's attention a sink hole, two feet plus deep, located very
near the CMSD main line easement at South Coast Drive and Susan Street. The
sinkhole is around 30 feet from a storm drain line. CCTV of the sewer line did not identify
any leaks in the line. Staff provided photographs of the sewer line and storm drain
locations.
OCSD Staff has to go back to the Board for approval of the transferred lines if the total
cost of repairs is over $100,000.00. Director Ooten reported OCSD Staff has the
estimate and should release the information in the next few days.
DISTRICT YARD - CONTRACTOR SELECTION PROCESS /SCHEDULE
Howard S. Wright, a potential CMSD Yard contractor, is to provide additional information
on costs to maintain a firm gold LEED certification vs. costs to obtain a platinum LEED
certification. The update was estimated to be complete within three weeks of the
meeting date March 30, 2009 and should be available soon.
CANYON LIFT STATION PUMP REPAIR
One of Canyon pump station's (PS) pumps was repaired and installed, but it ran for only
30 to 45 minutes and failed. The Flygt representative observed the removal of the pump.
It appeared the pump was not assembled properly resulting in a compromised shaft.
Staff is waiting for a response from Flygt. Staff modified an old similar pump from the
Adams PS to ensure two pumps are up and running at the Canyon PS.
The pump at Harbor pump station shorted out. When the pump was pulled it was
discovered the lower seals had given out and the pump was not repairable. Staff rented
• a pump from Peninsula Pump so the station has two working pumps. Two new pumps
were ordered, but it will be eight to ten weeks before they arrive. Mr. Fauth will contact
Peninsula and offer the two damaged pumps in exchange for the use of the rental pump.
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COSTA MESA SANITARY DISTRICT
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``S r MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
n; MARCH 11, 2009
PAGE 4
PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN
PHASE
Mr. Hamers reported the project is moving along. The intent is not to put a pump station
at the Bristol Street location but to replace the pipe to increase the line volume
transportation capacity. The Irvine Pump Station was sized for the economic growth of
the Bristol area. NO CHANGE
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported sensors and components have been installed in the last two
stations. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. The party's attorneys are addressing the parking lot damage
resolution. NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Joe Sinicori and Paul Guzman are working on emergency response plans for all 20
pump stations. The project will take at least another 6 months to complete. NO CHANGE
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed. NO CHANGE
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr. Hamers reported televising is complete.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR
Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain
flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is
complete. NO CHANGE
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 11, 2009
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PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Staff provided updated spreadsheets. Mr. Hamers reported staff has viewed over 300
videos.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending credits (minimum 52
credits earn a platinum rating) The CMSD Yard is definitely in the gold credit rating as a
minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa
Consolidated Water District (MCWD) contractor as a staging ground to store equipment
while working on a MCWD project for the period February 3, 2009 through March 31,
2009 at the rate of $20 /day. NO CHANGE
NEXT MEETING
Staff discussed a change in meeting dates to allow time to assemble packet documents
and mail them to the Directors for review before the meeting. The next meeting is now
• scheduled for May 19, 2009 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director MLfinan ou rned the meeting at 11:36 a.m.
:SEC E +A- Y` PRESIDENT
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