Minutes - Sewer System - 2008-12-10•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
DECEMBER 10, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on December
10, 2008 at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan; Bob Ooten; Art Perry.
DIRECTORS ABSENT:
STAFF PRESENT: Robin Harriers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Sherry
Kallab, Management Analyst; Karl Dulake,
Maintenance Supervisor; Joe Limon, Inspector;
Debbie Bjornson, Permit Processing Specialist;
Paul Guzman, Inspector.
OTHERS PRESENT: None
MONTHLY SSO STATISTICS
Mr. Fauth presented the Sanitary Sewer Overflow (SSO) statistics for 2008 noting no
new additions since the last meeting November 8, 2008. Mr. Fauth discussed two items
attached to the overflow handout. The first was a no spill certification report the
California Integrated Water Quality System (CWIQS) requires for each month without
spills. The second document specified the CMSD WDR update requirements for SSMP
compliance, to be updated December of every year.
COMPLIANCE WITH WASTE DISCHARGE REQUIREMENTS (WDR)
Per Director Ooten's request the second item documented District compliance with all
WDR requirements, effective July 2004. The information was entered in the (CWIQS)
database in 2006 and 2007 and Mr Fauth will update the information in December 2008.
COSTA MESA SANITARY DISTRICT
h MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 10, 2008
PAGE 2
CALCIUM DEPOSITS IN THE SEWER LINES
The Committee reviewed a video of calcium formation in a lateral line located at 2301
Anniversary Lane. The beginning formation of the calcium appears in the form of small
white spots seen on the upper half of the lateral pipe. These same spots appeared in
the District main lines in 1992 and are now showing up in lateral lines. Mr. Dulake
reported, per Joe Parker, with National Clay Pipe Institute (NCPI), a change in pH is the
cause of the calcium build up. Mr. Parker believes the water is leeching through the
gaps in the pipe. A lateral located at 180 E. 19th Street has more progressive calcium
than the Anniversary Lane location. Staff distributed photographs of calcium buildup to
the Committee. El Toro Water District chose to dig up and replace pipe with large
calcium deposits because they did not have equipment available to remove the build up
within the line. Mr. Fauth warned the District should address the issue before it becomes
a much larger problem. Mr. Fauth reviewed the method used by the Leucadia Water
District of removing sewage upstream with a vacuum truck, plugging the pipeline from
manhole to manhole and filling the pipe with an acid cleaning solution to loosen the
calcium compounds. This method is very expensive and is more difficult to use on
residential lines. Mr. Fauth directed Staff to ask National Plant to identify the manhole to
manhole locations that have calcium deposits. Mr. Fauth informed the Committee the
videos of 180 E. 19th Street lateral calcium deposits and the Fair and Harbor chain fling
• repair could be available at the January meeting for review.
JURISDICTION OF ON -SITE PRIVATE SEWER LATERALS
The Committee was provided with a copy of a memo from Alan Burns, CMSD Counsel,
confirming the District's jurisdiction in the regulation of sewer laterals and prohibiting the
City of Costa Mesa in specifying construction standards of sewer laterals. Mr Harriers
sent a letter regarding CMSD jurisdiction to Allan Roeder, City Manager, City of Costa
Mesa, and he agrees with the recommendations. An agreement with the City is
forthcoming. Director Ooten acknowledged there are regulations being proposed in
State of California bills at the Senate and Assembly level to make local agencies
responsible for private lateral lines. Mr. Fauth directed Staff to follow up on bills being
discussed regarding private lateral lines.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Mr. Hamers, Mr. Fauth and Mr. Winsor are working on the details of the responsibilities
of the lines to be transferred.
POWER POINT PRESENTATION OF SEWER LATERAL ASSISTANCE
PROGRAM
• Mr. Fauth is scheduled to present the District's Sewer Lateral And Clean Out Financial
Assistance Power Point Presentation at the Santa Ana River Basin Section (SARBS) of
°ti7<- COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
7 5` DECEMBER 10, 2008
4� PAGE 3
the California Water Environment Association (CWEA) Collection Training Seminar on
January 22, 2008. Ms. Jackson will assist with the presentation. Mr. Fauth will also
contact Mr. Sutro regarding a program presentation to realtors and property managers to
update them on the District's assistance program to homeowners and renters.
DISTRICT YARD SAVINGS BY DESIGN
The Committee reviewed a copy of the SCE Savings By Design Agreement with the
District. The Estimated Project Incentive the District will receive is $2,189.00. The project
architect and Leadership in Energy and Environmental Design (LEED) contractors also
have a separate agreement with SCE and will receive a separate check for the project.
The latest e-mail shows the District has 52 credits in the platinum level with a possible 3
additional credits. The District also plans to purchase renewable energy credits to
provide additional points to the District for the project.
Staff met with Robert Thornton to review and tailor the Department of Industrial Relations
(DIR) "Recommended Guidelines for Pre - Qualification of Contractors" in preparation for
the bidding of the contract for the new District Yard LEED Building located at 174 W.
Wilson. District Counsel reviewed the revised document. A memo regarding the
• guidelines will be in the Board Packet for the December 19, 2008 meeting.
IAPMO STANDARDS FOR SIZING GREASE INTERCEPTORS
There has been a drive to require oversized grease interceptors for food service
establishments. The Committee reviewed the Uniform Plumbing Code Table 10 -3 list of
interceptor volumes needed per the size of the restaurant. Director Ooten commented
the current Table 10 -3 list was going to be reduced to just a limited number of volumes.
John Schaffer, of EEC, represented the District and recommended retaining the current
limits. Mr. Hamers is sending a thank you from the District.
FOG PROGRAM UPDATE FROM SEWER SYSTEM SUB COMMITTEE
The sewer system sub - committee conducted a review of the progress of the District FOG
Program and provided the Committee with a summary of the review. The Committee
discussed an interceptor that cannot be located for the Mesa Restaurant. Director
Monahan recommended contacting the prior owner. Mr. Dulake will contact the prior
owner to see if he has any information regarding the interceptor. If that fails, Mr. Fauth
recommended having the new owner televise the line to determine if there is an
interceptor installed. Mr. Fauth will have Mr. Kolk follow up with the new owner. Mr.
Fauth advised the Committee that Staff is working on a program with the Orange Coast
College Recycling Center for residential grease drop -off.
10 DISPOSAL OF SCRAP METAL FROM FIRE DAMAGED EQUIPTMENT
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 10, 2008
PAGE 4
The District had a significant amount of fire damaged material on the premises of JIMNI.
Irvine Ranch owns the land where JIMNI is located and JIMNI's contract was coming up
for renewal at the end of the month. The equipment had to be removed before that time.
Golden Bear Recycling charged $2,500.00 to remove the equipment less the sale of the
residuals of $1,000.00, for a total cost to the District of $1,500.00. Mr. Dulake contacted
a number of scrap metal companies regarding the disposal and was not able to find any
buying scrap at this time. Mr. Dulake took photos of the site after the removal and plans
to provide those at the next Committee meeting.
PROJECT #129 BRISTOL STREET SEWER; DESIGN PHASE UPDATE
Mr. Hamers reported the project is moving along. The intent is not to put a pump station
at the Bristol Street location but to replace the pipe to increase the line volume. The
Irvine pump station was sized for the economic growth of the Bristol area.
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported parts have been ordered for the last two stations being upgraded
and they will be completed as soon as the parts arrive. The crew will start the
• maintenance schedule again turning the valves at the stations in mid - January 2009.
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. Damage to the parking lot is being handled by the party's attorneys.
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Joe Sinacori and Paul Guzman are working on emergency response plans for all 20
pump stations. The project will take at least another 6 months to complete.
PROJECT #171 IRVINE PUMPING STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
• A total of 9,144.72 LF of line inspection occurred in November. The November 30, 2008
status for televising is 90.2% complete (1,018,846.28LF/1,129,420LF) with an estimated
a COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 10, 2008
PAGE 5
project completion date of Mid May 2009. Mr. Fauth referred to the program contract
stating all project deliverables, invoices and requests for reimbursement must be made
to OCSD by October, 1, 2009. Mr. Fauth directed Staff to identify the deliverables OCSD
requires and request those from National Plant.
PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR
Mr. Guzman reported on replacement of 175 ft of main line from manhole to manhole to
remove the sags. The project will probably start in January 2009 after the moratorium is
lifted. Mr. Dulake reported a hole in the line at 770 W 18th Street was repaired before the
moratorium went into effect.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
The spreadsheet was last updated 12/02/08 and there have been 5 to 10 additional
requests come in that are not included on the spreadsheet. As of December 2, 2008
$50,000.00 has been reimbursed, 42 requests have been completed, 28 are in progress
and 2 are waiting for review. The Committee reviewed a graph of the history of the
number of applicants per month.
0 PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending and will keep us in the
platinum area but we are definitely in for gold. Mr. Limon mentioned Mesa Water has a
contractor interested in renting the District Yard to store equipment while working on a
Mesa project. Mr. Fauth will follow up.
NEXT MEETING
The next meeting is scheduled for January 14, 2008 at 10:30 am.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Morahan adjourned the meeting at 11:32 a.m.
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SI=C ?E a�'A,RY _ PRESIDENT