Minutes - Sewer System - 2008-07-09r
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JULY 99 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on July 09,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Art Perry; Bob
Ooten
. DIRECTORS ABSENT: Arlene Schafer
STAFF PRESENT: Robin. B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
Board Secretary/District Clerk /Program
Manager; Sherry Kallab, Management Analyst;
Joe Limon, Inspector; Debbie Bjornson, Permit
Processing Specialist; Janel Jackson, Office
Specialist II; Paul Guzman, Inspector; Karl
Dulake; Maintenance Supervisor
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 noting
no reportable spills occurred since May 5, 2008. The Spill Report now features pump
station failure spills highlighted in orange.
RELATED ARTICLES & PROGRAMS
• The Committee reviewed articles and programs regarding sewer lateral rehabilitation.
The City of Huntington Beach Sewer Lateral Program report acknowledged City trees
can cause damage to a lateral line. The City of Huntington Beach will repair the lateral
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 9, 2008
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up to a private property line. The City of Huntington Beach requires the property owner
to file a claim with the City's risk management department when a City tree causes
damage to a private lateral . The Committee recommended Mr. Hamers forward a copy
of the City of Huntington Beach Sewer Lateral Program along with an executive
summary to Costa Mesa City Manager, Alan Roeder.
Mr. Fauth presented a letter from OCSD's General Manager, Jim Ruth, regarding a
WERF report available on CD -Rom entitled, Methods for Cost - Effective Rehabilitation of
Private Lateral Sewers. Mr. Fauth noted two key topics discussed in the WERF Report;
the strong interest in reduction of 1/1 and the primary party responsible for costs to repair
damage to a private sewer lateral is the property owner. The summary acknowledges the
benefit to all supports the use of public funds toward private sewer lateral programs. The
District has the CD -Rom provided by WERF and it is available for review. Staff will
distribute copies of the WERF CD -Rom to the Directors.
OCSD PEROXIDE STATION AT CMSD MENDOZA PUMPING STATION
The Committee reviewed the layout of the Mendoza line and pump station in regards to
an upcoming co- operative agreement with OCSD. OCSD is installing hydrogen peroxide
• tanks and inserting dose lines inside of the CMSD Mendoza line to allow continuous
doses of hydrogen peroxide into the OCSD Baker line. This is a six -to- twelve month test
program to address odor control and corrosion issues. OCSD will reimburse CMSD for
any increase in electric or water costs. An agreement regarding the project will be
coming to the Board for approval.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
The Committee discussed a letter received from Ann Crafton, OCSD Principle Financial
Analyst, regarding the CMSD request to take responsibility over certain local sewer lines.
The letter states OCSD made additions to the lines to be transferred. CMSD does not
have the equipment available to adequately clean some of the additional lines located
under the 405 Freeway. In addition, costs of repair would be too expensive for an
agency the size of the CMSD. Mr. Hamers recommended a meeting between OCSD
and CMSD Board and Staff to discuss the additional lines. Staff will meet on July 31,
2008 at 10:00 a.m. and with OCSD Staff on August 5, 2008 at 1:30 p.m.
PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN
PHASE
Bristol Street Sewer plans are undergoing plan check by the required agencies and
construction will begin as soon as the plans are approved.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
u JULY 9, 2008
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PROJECT #164 MISCELLANEOUS SEWER WORK - POTENTIAL
ADAMS P.S. WORK; VICTORIA AT HARBOR WORK
Mr. Hamers reported emergency work at the intersection of Victoria and Harbor and on
Adams Avenue will be needed and both areas are scheduled to be repaired as soon as
the City of Costa Mesa approves the plans and issues permits. Funds are available in
the 08 -09 budget for the work.
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Photographs of the damaged wall and parking lot were reviewed. Vadnais, the project
contractor, installed bracing behind the wall to protect the pump station control panel.
The shoring method Vadnais used allowed the wall to bow out towards Irvine Ave and
cracked the parking lot. Vadnais has turned the matter over to their insurance company.
The District has not paid Vadnais the last progress payment and the job has not been
finalized. Alan Burns, Attorney for the CMSD, is preparing a letter regarding the incident.
Mr. Hamers reported the pump station is working very well.
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers stated planning is in process for the mobilizing of trucks to transport sewage
to an appropriate disposal point in the event of an emergency such as an earthquake.
Mr. Fauth added there is a major emergency training event planned for November 13,
2008 in coordination with the City of Costa regarding how to respond to a major
earthquake of a 7.8 magnitude.
PROJECT #171 IRVINE PUMPING STATION FORCE MAIN
REHABILITATION
Mr. Hamers thanked the Board for their support action at the last Board meeting to
rehabilitate 400 feet of force main from the Irvine Pumping Station west on Mesa Drive.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Staff reported televising is 84% complete as of June 30, 2008 (947,067LF/1,129,4201-F)
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
• Director Ooten requested tracking the program by fiscal years. Mr. Hamers noted a
secondary listing sorted alphabetically by street is also needed.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
�" JULY 9, 2008
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PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
Mr. Hamers advised District yard plans are in the first plan check phase at the City. The
City is pleased with the plans. Mr. Fauth provided photographs of the privacy fence Doty
Brothers installed, who is currently renting the District Yard, and informed the Committee
the fence would remain in place during construction. Mr. Guzman added Doty Brothers
would be moving out within the next couple of weeks and recommended the District
purchase a portable sprinkler to keep dust down at the site.
CONSTRUCTION /MAINTENANCE ACTIVITIES
The Committee discussed the upcoming repair to the Harbor and Fair Drive enhanced
maintenance area (formerly known as a HotSpot). A method called chain flinging will be
used to strip the corrosion from the inside of the pipe and then the pipe will be lined.
Preliminary estimates for the job range from $22,000 to $40,000.
The crew began standard pump station maintenance this week. Maintenance
Supervisor, Karl Dulake, reported pump valves need to be turned every six months and
• he anticipates all sensor upgrades to be complete within the next couple of months. Mr.
Hamers complimented Mr. Dulake and staff for a good job on pump maintenance.
Mr. Dulake expressed his satisfaction with the job being done by EEC on the District's
FOG Program and noted there has been a decrease in grease in our sewer lines. Mr.
Dulake believes Jim Kolk, EEC representative, does a good job with restaurant owners
who don't want to comply with District requirements.
SDRMA Claim Updates
Staff members and Bo, ITT Flyght Representative, met with the SDRMA Adjustor at the
JIMNI Inc., Site to evaluate the fire damaged equipment. Bo and the adjustor settled on
an equipment value of 70% of the replacement cost of $255,000.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan,adjourned the meeting at 12:30 p.m.
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