Minutes - Board - 2009-02-19•
COSTA MESA SANITARY DISTRICT
MINUTES OF SPECIAL MEETING
FEBRUARY 19, 2009
The Costa Mesa Sanitary District held a Special Meeting with Midway City Sanitary District
at 6:00 p.m. on Thursday, February 19, 2009 at 628 W. 19th Street, Costa Mesa.
Directors Present: Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman
Directors Absent: Art Perry
Staff Present:
Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Board Secretary/Program Manager /Clerk of
the District;
Midway City
Sanitary District
Directors Present:
Joy Neugebauer, Al Krippner, Grace Epperson, Tyler Diep, Margie
Rice
Staff Present:
Greg Nordbak, General Manager; Ken Robbins, Assistant General
Manager; Nancy Gilbert, Board Clerk
President Arlene Schafer called the meeting to order at 6:00 p.m.
I. Midway City Sanitary District's Directors' Benefits
Midway City Sanitary District (MCSD) Directors and Staff reported on benefits provided to
Directors by MCSD: Directors receive $257.40 per day for each day's attendance at
Board meetings or for each day's service rendered as a Director at the Board's request,
plus any expenses incident thereto with a maximum of six days in any calendar month.
MCSD Directors are paid a per diem rate of $50 per day for travel expenses.
MCSD Directors are entitled to the same health benefits available to MCSD employees
($1,070 per mont) and have the opportunity to join CalPERS. The CalPERS formula is
"3% at 60" with MCSD paying 100% of employees' share. MCSD also provides retiree
medical coverage after five years.
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Minutes of Special Meeting
February 19, 2009
II. Document Retention /Destruction Policy
Page 2
MCSD requested information on CMSD's policy on document retention and destruction
policy. Ms. Revak reported the Sanitary District policy falls under Government Code
Section 60200 that provides District records may be destroyed under certain conditions
with the authorization of the Board of Directors. Government Code 60222 states "The
legislative body of any special district may authorize at any time the destruction or
disposition of any duplicate record, paper, or document, the original or a permanent
photographic record of which is in the files of any officer or department of the district."
The CMSD Board of Directors authorizes such disposition by means of a Resolution.
III CASA's Pending Private Sewer Lateral Legislation
MCSD provided a 2/13/09 Draft of "Revised Legislative Framework for Ordinances
Requiring Inspection and Repair of Private Sewer Laterals ". Director Ooten reported the
proposed legislation would clarify the authority of public wastewater collection and
treatment agencies to pass ordinances requiring property owners to inspect and maintain
their private sewer laterals.
Discussion was held on the proposed legislation.
0 IV. CMSD Formula for Setting Rates
Mr. Hamers provided information on CMSD rate setting. The CMSD sets rates annually
for both sewer and trash service in accordance with the procedures of Proposition 218.
Sewer charges are variable by category of use, including low density residential, high
density residential, commercial, industrial and other, and are based on the potential
maximum sewer flow from each use. A fats, oils and grease component is also added in.
Trash rates are level for residences using two containers, with the third container being
charged an additional $8.00 per month.
V. CMSD LEED Gold Yard
Mr. Harriers reported on the new Yard to house its sewer system operations. With the
assistance of a progressive design team utilizing advanced architectural, engineering and
landscape design, the District designed the new Yard facility, consisting of a 5,200 square
foot building on a 17,220 square foot site, to the "Gold" accreditation level of the
Leadership in Energy and Environmental Design (LEED) program of the United States
Green Building Council (USGBC). The building and site will be constructed from local
resources that are easily renewed and combines energy efficiency through architectural
design and energy efficient systems.
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Minutes of Special Meeting Page 3
February 19, 2009
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VI. PowerPoint Presentation on CMSD's Sewer Lateral Assistance Program
Mr. Fauth gave a PowerPoint presentation on the CMSD's Sewer Lateral Assistance
Program. The program assists and encourages residents to regularly clean and maintain
their sewer lateral. The CMSD contributes 50% of the resident's costs up to a maximum
of $1,800 total per residential parcel. Between the dates of September 2007 and
February 2009, CMSD reimbursements to residents total $196,418.
VII. Public Comments
There was no public present.
ADJOURNMENT
President Schafer adjourned the meeting at 8:40 p.m.
Se6r ary
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