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Minutes - Board - 2008-07-16M 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 169 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 16, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Perry called the meeting to order at 5:30 p.m. Director Ooten led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Arlene Schafer, Bob Ooten, James Ferryman, Gary Monahan None. STAFF PRESENT: Robin B. Harriers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Management' Analyst; Karl Dulake, Maintenance Supervisor; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II; Ron Shef, Enforcement Officer OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa Mr. Bruce Mattern 9441 Harcourt Circle, Huntington Beach COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Ms. Revak requested a correction be made to the Regular Minutes of June 23, 2008, on page 15, California Special Districts Association (CSDA) (Director Schafer) be revised to reflect the closed session meeting was continued to June 17th due to an illness of a Board member. Director Ooten requested more coordination between the General Ledger and the Budget. Mr. Davis informed the Board that the 2008/2009 Financial Statements will tie directly into the way the Budget is presented and will contain the same level of detail. Director Ooten requested clarification on the District Yard Budget. Mr. Davis explained the year -to -date included the purchase of the land and professional services in preparation of plan check. The construction budget for the building will be prepared once the construction has been put out to bid and the bids evaluated. Director Monahan motioned to approve the Consent Calendar as corrected. Director Ferryman seconded. Motion carried 4 -0 (Director Schafer had not yet arrived.) 40 REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting — June 23, 2008 Minutes of Regular Meeting — June 23, 2008 Minutes of Special Meeting — July 9, 2008 MANAGER'S REPORTS REFUNDS L] The Minutes of the Recycling Committee Meeting of June 23, 2008, were approved as distributed. The Minutes of the Regular Meeting of June 23, 2008, were approved as corrected. The Minutes of the Special Meeting of July 9, 2008, were approved as distributed. There were no refunds for the month of July 2008. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 3 Occupancy Report and The Trash Occupancy Count documented an Payment of $196,575.59 increase of 2 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of July 1, 2008. Therefore, July 2008 the total for July is 21,471. Board directed Staff to prepare a warrant for $196,575.59 for July 2008 collection based on occupancy report. Said payment in the amount of $196,575.59 to Costa Mesa Disposal to be ratified on the August 2008 warrant register. Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Board (SWRCB) for June 2008 was Control Board accepted as submitted. Minutes of Human The Minutes of the Human Resources Meeting of Resources Meeting — June 26, 2008, were accepted as submitted. June 26, 2008 ENGINEER'S REPORTS Project Status Report The Project Status Report dated July 2008 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2008 was June 30, 2008 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of June 30, 2008 was June 30, 2008 accepted as submitted. Warrant 2009 -01 for June Warrant Resolution #CMSD 2009 -01 was 2008 in the amount of approved, authorizing the President and Secretary $774,357.13 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $774,357.13. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 4 Directors Expenses for the Director Compensation and Expense Month of June 2008 Reimbursements for the Month of June 2008 were approved and ratified as follows: Director Ferryman: $442.00 President Perry: $1,105.00+ $258.04 Vice President Schafer: $1,326 + 110.09 Director Ooten: $1326.00 + 157.42 Director Monahan: $221.00 .......................... END OF CONSENT CALENDAR ........................ WRITTEN COMMUNICATION Ms. Revak reported there were no written communications. PUBLIC COMMENTS toMr. Dan Worthington stated 120 days have passed since a letter from the District was sent to Mr. John Moorlach assuring him that repair of the loose manhole cover in front of his residence will be addressed to mitigate the noise factor currently occurring when the manhole is driven over. Mr. Worthington requested a phone call from a Board member to notify him when the repair has been completed. MANAGER'S REPORTS DISTRICT YARD -174 W. WILSON STREET - CMSD #187 UPDATE ON DESIGN PHASE Mr. Hamers reported the plans were just received back from the City of Costa Mesa from plan check review. All consultants are working on the plans to resubmit to the City. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 5 CMSD STRATEGIC PLAN YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers stated the item is on the agenda for review and Staff is available to answer any questions. Director Ferryman inquired as to the status of bringing in a consultant for an efficiency study and evaluation. Mr. Burns suggested the item be discussed in closed session since it was a topic discussed in a previous closed session. The item will be discussed during the closed session at the end of the Regular Meeting. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD JULY 9, 2008 Director Monahan reported the Sewer System Committee met on July 9, 2008 and was pleased to report there were no spills during the reporting period of June 2008. 40 Director Monahan reported the Committee members discussed a program underway in Huntington Beach. Huntington Beach has decided to take over responsibility for laterals from the property line to the main line. Huntington Beach also has a program for tree roots where a claim is filed with Risk Management for City tree roots entering the portion of the lateral on private property. Director Monahan reported a letter was sent to the City of Costa Mesa requesting another tree root meeting with CMSD. Director Monahan discussed the OCSD Peroxide Station at the CMSD Mendoza Pumping Station. TRANSFER OF SEWERS FROM OCSD TO CMSD Mr. Hamers reported there will be another Staff meeting at the end of the month followed by a meeting with the Orange County Sanitation District regarding sewer transfers. The transfer of sewer lines running under the freeway will be discussed. Mr. Bruce Mattern arrived: 5:45 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 6 Mr. Hamers introduced Mr. Bruce Mattern who is in attendance to be considered as a Permanent Alternate District Engineer. Mr. Hamers provided a brief synopsis of Mr. Mattern's background and qualifications. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Director Monahan reported cleanouts were installed at his home when he utilized the Sewer Lateral Assistance Program. Mr. Hamers explained the resident pays for the services performed and submits receipts for reimbursement from the District. ATTORNEY'S REPORT RESOLUTION NO. 2008 -755 — APPROVING BRUCE MATTERN, P.E. AS PERMANENT ALTERNATE DISTRICT ENGINEER Mr. Burns provided background on the Board's decision to adopt an Ordinance to appoint a Permanent Alternate District Engineer to provide services in a matter where there might be a conflict of interest and to continue to provide independent review of the Capital Improvement Program. The Ordinance is currently in effect. The matter before the Board is to adopt Resolution No. 2008 -755 pertaining to approving Mr. Mattern to that position. Director Schafer arrived. 5.55 p.m. Discussion was held regarding fees and insurances. Mr. Burns presented RESOLUTION NO. 2008 -755 OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT APPOINTING BRUCE MATTERN AS ALTERNATE DISTRICT ENGINEER Director Monahan motioned to adopt Resolution No. 2008 -755, Approving Bruce Mattern, P.E. as Permanent Alternate District Engineer. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 7 AGREEMENT WITH BRUCE MATTERN, P.E. AS PERMANENT ALTERNATE DISTRICT ENGINEER Director Monahan motioned to approve the agreement as finalized by Attorney Alan Burns with Mr. Bruce Mattern as Permanent Alternate District Engineer. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None RECYCLING REPORTS WASTE DIVERSION REPORT -JUNE 2008 Ms. Revak presented the Waste Diversion Reports for June 2008 showing a 50.41% diversion rate. + Director 'Schafer motioned to accept the report. Director Ooten seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND I)ISpn�al PAYMENT FOR JUNE 2008 SERVICES Ms. Revak presented the Invoices for June 2008 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of June 2008 in the amount of $171,989.17. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights and Newport Beach for the month of June 2008 in the amount of $8,431.98. Director Ooten seconded. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 8 Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None ORDINANCE ENFORCEMENT OFFICER'S REPORT Mr. Shef reported he is following the large item collection very closely and stated many residents do not follow the instructions on the door hangers and put out white goods and couches, etc. two weeks prior to the collection date for their area. UPDATE ON YEARLY PUBLIC HEARING ON SEWER & TRASH COLLECTION RATES Mr. Harriers reported Sewer and Trash Collection Engineer's Report is available at the front desk of the CMSD office to distribute to any residents that come into the offices. Mr. Fauth distributed a copy of the Engineer's Report to the Board to show the detailed description of both solid waste and liquid waste. Mr. Fauth provided a review of the report as basis for the recommended 7.5% increase for liquid waste. Mr. Fauth reported he is finalizing the update for the solid waste to show increasing or decreasing trends as well as percentage changes from year to year. Ms. Revak reported the notice of the meeting will appear in the newspaper on July 17 and July 24, 2008. The notice states the report is available for public review. CITY /DISTRICTS LIAISON COMMITTEE MEETING — JULY 11, 2008 (DIRECTORS FERRYMAN AND MONAHAN) Director Monahan attended the meeting and reported the following: • Mesa Consolidated requested the City of Costa Mesa participate in the Southern California Water Committee • Update on Poseidon Project • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 9 Water shortage ■ Update on draught tolerant landscape in Costa Mesa ■ Update on grant funds from IWMD ■ Sewer Lateral Assistance Program ■ Tree roots RECYCLING COMMITTEE — MONDAY, JULY 14, 2008 — 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTORS OOTEN AND MONAHAN RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Committee reviewed the goals for 2007/2008 and made minor changes. GUEST ATTENDEES: MELANIE EUSTICE AND MIKE BALLIET, CITY OF COSTA MESA Director Ooten reported Melanie Eustice and Mike Balliet, City of Costa Mesa, provided report on the City's waste diversion reports. Mr. Hamers explained to the Board the various credits the City receives toward their recycling rate. Discussion was held regarding Earth Machines for residential composting. Director Ooten suggested maintaining a list of residents who receive the compost bins for possible future recycling credits. A discussion was held regarding how to get to zero waste in the City. FOOD RECYCLING Director Ooten reported Staff is assembling potential recommendations to inform the public on disposal opportunities for food. DISPOSAL OF RESIDENTIAL GREASE IN CMSD TRASH COLLECTION PROGRAM Director Ooten reported on the collection of residential grease. Discussion was held regarding multiple options for the safe disposal of residential grease. The Committee recommendations are as follows: ■ Meet with CR &R to develop a program to determine the existing practices of CMSD residents. ■ Request a demonstration by CR &R to determine if additional residential grease will contaminate recyclables and cause problems at the CR Transfer materials recovery facility (MRF) • ■ Continue researching existing and proposed programs in Northern and Southern California COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 10 ■ Obtain comments on the subject from Orange County Waste and Recycle and the Orange County WDR Steering Committee ■ Review the OCSD report on disposal of grease in an existing OCSD digester. Director Schafer motioned to direct Staff to formalize the issue of grease disposal with CR &R. Director Ferryman seconded. Motion carried 5 -0. IWMD SUB- REGIONAL MEETINGS AND GRANT PROGRAM COMPOSTING SEMINAR EVENT TO BE HOSTED BY THE CITY OF COSTA MESA AND CMSD Director Ooten reported a composting seminar hosted by the City and the CMSD will be held in the fall. STATUS OF COLLECTION OF BATTERIES AND CFLS AT ORANGE COAST COLLEGE RECYCLING CENTER Director Ooten reported the agreement with Orange Coast College Recycling Center should be finalized soon. Director Ooten reported he is receiving a great deal of positive feedback on the battery collection program. LARGE ITEM COLLECTION - JUNE 16 THROUGH AUGUST 22, 2008 Ms. Revak reported the Large Item collection program began on June 16 and will continue to August 22, 2008. As of July 5, 2008, 130.60 tons were landfilled at a total cost of $2,873.20. Recyclable White Goods collected during this period totaled 16.66 tons, for a credit of $3,332.00 ($200 /ton) amounting to a net credit - to -date of $458.80. PARTNERSHIPS WITH OCSD BIOSOLIDS Director Ooten reported 14.8 tons of biosolids coming from Orange County Sanitation District. NO DRUGS DOWN THE DRAIN Director Ooten reported Ms. Jackson is working with OCSD on a media toolkit for eliminating the placement of drugs into the drain. Ms. Revak stated the campaign is statewide and the CASA website has some tips. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 11 so ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Harriers reported the education program will be hosting a case study in August showing the tunnel and sewer owned by South Coast Water District. The sewer was recently upgraded utilizing boats with access limited from the beach area. PROJECT #183 SYSTEM -WIDE SEWER REPAIR — PROJECT °A° Mr. Harriers provided a brief synopsis of the repair to be done on the "hotspot" at Victoria Street and Harbor Blvd. The Board made the following finding: Based on the condition of the existing gravity sewer and force main in the intersection of Victoria Street and Harbor Blvd. including but not limited to those being in a deficient operational condition and constantly causing the sewer to back up, the potential harm to Costa Mesa Sanitary District workers from working in a high volume traffic intersection, and the need to repair those facilities immediately to prevent a high volume spill that would be detrimental to the public health, as well as the disruption of essential public services, and considering the five -year pavement trenching moratorium that will be imposed, there is hereby declared to be a public emergency requiring immediate action on the part of the District to authorize GCI Construction Inc. to perform the reconstruction and the Manager /District Engineer to utilize his engineering and management services on an hourly basis to design, inspect, provide construction staking, and administer the construction. Director Monahan motioned to declare the repair to be a public emergency. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Schafer motioned to award the contract to GCI Construction, Inc., in the amount of $188,784, subject to final contract review and approval of Mr. Burns, and for Mr. Hamers to utilize this engineering and management services on an hourly basis to design, inspect, provide construction staking, and administer construction. Director Ooten seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 12 TREASURER'S REPORTS CR &R - RESOLUTION OF CONTRACTUAL INTERPRETATIONS FISCAL YEAR 2007 -2008 FOLLOW -UP TO SPECIAL MEETING HELD JULY 9, 2008 SPLIT OF ADDITIONAL CONTAINER CHARGE FOR FISCAL YEAR 2008 -2009 Mr. Davis reported the Board approved the additional container charge division of revenue as 86% to the District and 14% to CR &R on July 9, 2008, for fiscal year 2007 -2008. Mr. Davis requested the Board adopt the same percentage for the 2008 -09 fiscal year. Director Ooten motioned to approve the container charge of 86% to the District and 14% to CR &R for fiscal year 2008 -2009. Director Schafer seconded. Motion carried as follows: 0 Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None PROPOSED 2008 -2009 FOG CHARGE AS SHOWN ON RATE HEARING POSTCARD Mr. Davis reported during the discussion of the distribution of the sewer and trash rate postcards at the June 23, 2008 Board meeting, it was mentioned that the FOG rate was proposed to be increased for fiscal year 2008 -09. Mr. Davis stated that when the public hearing is held on August 6, 2008, an increase to the FOG rate will not be recommended. The current FOG rates are adequate to cover all costs related to the FOG program. Mr. Davis will be unable to attend the August 6, 2008 Board of Directors meeting; Wendy Davis will be attending in his place. Mr. Davis reported he will be on vacation for the regular August 2008 Board meeting as well. Ll COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 13 IrATTORNEY'S REPORT RESOLUTION NO. 2008 -756 - ORDERING THAT PUBLICATION OF ORDINANCE NO. 69 CLARIFYING THE MANAGER /DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY HAS BEEN PUBLISHED Mr. Burns presented Resolution No. 2008 -756 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 69 CLARIFYING THE MANAGER /DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY HAS BEEN PUBLISHED. Director Monahan motioned to adopt Resolution No. 2008 -756. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None CLAIM BY BACK BAY CENTER, LTD. FOR PROPERTY AT 2651 -2675 IRVINE of AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION) Mr. Burns reported there has been a claim filed regarding the CMSD Project #168 Irvine Pump Station Relocation. Mr. Burns recommended the Board reject the claim and follow up with the contractor to fix the problem. Mr. Hamers stated the insurance company for the contractor has stated they will cover the cost of damage to the private property. Director Schafer motioned to reject the claim by Back Bay Center, Ltd. for property at 2651 -2675 Irvine Avenue. Director Ooten seconded. Motion carried 5 -0. DISCUSSION ON BOARD COMPENSATION FOR A DAY'S SERVICE AS A DIRECTOR Mr. Burns presented a memo with his findings regarding a Board member attending two meetings on District business in the same day and receiving payment "for one day's service." Mr. Burns stated there is no other way to interpret the daily limit established in the Health & Safety Code and Water Code regardless of how many meetings are held in one day. Staff will make an effort not to schedule meetings with Directors requiring them to have to come and go within the same day. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 14 LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) . ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN) Director Ferryman attended the OCSD meeting and reported the following: • Director Ferryman's last meeting as chairman • Sending two representatives to Stockholm in August PROCLAMATION TO DIRECTOR FERRYMAN FOR HIS SERVICE TO THE ORANGE COUNTY SANITATION DISTRICT President Perry presented a proclamation to Director Ferryman in honor of his years of service as representative and chairman of the Orange County Sanitation District. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (PRESIDENT PERRY goMEETING HELD JUNE 26, 2008 Director Ferryman attended the SARFPA meeting and reported the following: ■ Flood insurance bill passed the Senate INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER Director Schafer reported ISDOC was dark in June. ISDOC QUARTERLY MEETING - THURSDAY, JULY 31, 2008,11:30 A.M. AT MWDOC /OCWD JOINT BOARD ROOM, FOUNTAIN VALLEY Director Schafer announced the ISDOC Quarterly meeting to be held on July 31, 2008 at MWDOC /OCWD Joint Board Room. The meeting is titled "Is This Vision for Our Future Compatible with Local Government Planning and how will Special Districts be Affected ?" Directors Schafer, Perry, Monahan, and Ooten will be attending the July 31, 2008 ISDOC meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 15 LOCAL AGENCY FORMATION COMMISSION (LAFCO), (DIRECTOR SCHAFER) Director Schafer attended the June 23, discussion centered on the Rossmor area. ballot for incorporation as a city. 2008 LAFCO meeting and reported the The item will be placed on the November FY 2008 -2009 LAFCO COSTS ALLOCATED TO CMSD IN THE AMOUNT OF $15,332.75 Director Monahan motioned to approve payment to LAFCO in the amount of $15,332.75. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) Director Schafer attended the June 13, 2008 Legislative Committee Meeting, the goJune 19, 2008 Board meeting and the June 30, 2008 Finance Corporation meeting and reported the following: • The Committee reviewed all the Bills and voted on watching them, supporting them, or deleting them. • Finance Meeting in Oxnard with Bob Rauch as a facilitator and discussed the direction for the next year and setting goals. 39TH ANNUAL CONFERENCE & EXHIBITOR SHOWCASE SEPTEMBER 22-25,2008, IRVINE Directors Monahan and Perry will be attending the September 22 -25 conference. Directors will follow up with Ms. Revak on which days they plan to attend. Director Monahan motioned to approve attendance by Staff members Tom Fauth, Joan Revak, Sherry Kallab, and Janel Jackson in the amount of $250 per day's attendance. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 16 RECEPTION FOR INCOMING CSDA PRESIDENT IN THE AMOUNT OF $1,250.00 Director Monahan motioned to approve payment for the reception for incoming CSDA President in the amount of $1,250.00. Director Schafer seconded. Motion carried 5 -0. SPECIAL DISTRICT & LOCAL GOVERNMENT INSTITUTE ADMINISTRATION SEMINAR .TUNE 26-28, 2008 — SAN DIEGO (PRESIDENT PERRY AND DIRECTOR OOTEN Director Ooten attended the ethics seminar and stated they spent the morning discussing the Brown Act. Director Ooten advised the Board if a Director is involved in soliciting for a charity cause, there are limits and you must report the amount. Director Ooten received his certificate for completing the courses. President Perry gave his report as well. Mr. Burns stated there is a new law that went into effect July 1, 2008 regarding the mandatory reporting of a gift to an agency. Mr. Burns stated even a gift of a box of chocolates will entail paperwork. Mr. Burns will bring more information to the Board regarding this new law. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the June 6, 2008 meeting at MWDOC and gave an update on the annual CSDA conference coming up September 22 -25, 2008. On June 17, 2008, Director Schafer attended a planning meeting to discuss speakers for future meetings. Director Ooten attended the WACO meeting and reported there was a professor from UCI who started a Public Urban Institute at UCI and invited the Water District to become involved. CHAMBER OF COMMERCE MEETING Director Schafer attended the June 4, 2008 meeting and reported there was an update on all activities. On June 19, 2008, Director Schafer attended the Chamber's Breakfast Boost meeting with the topic "O.C. Fair" with speaker General Manager Becky Bailey Findley. C� i COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 16, 2008 PAGE 17 OLD BUSINESS There was no old business discussed. NEW BUSINESS ELECTION NOVEMBER 4, 2008 Ms. Revak provided copies of the Candidate Handbook to Directors Perry and Ferryman. The last date to file for the November 4, 2008 election is August 8, 2008. There is an exception to this if a declaration of candidacy for an incumbent elective member of a special district is not filed by 5:00 p.m. on August 8, 2008. The filing period is then extended until 5:00 p.m. August 13, 2008. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no comments. President Perry adjourned the meeting to closed session at 7:24 p.m. MANAGER'S REPORTS REVISITED CLOSED SESSION PERSONNEL EVALUATIONS OF ALL DISTRICT EMPLOYEES (GOVERNMENT CODE SECTION 54957) TO PROVIDE AUTHORITY TO THE DISTRICTS LABOR NEGOTIATOR, ROBIN HAMERS, REGARDING ALL UNREPRESENTED EMPLOYEES (GOVERNMENT CODE SECTION 54957.6) The Board adjourned from closed session at 8:12 p.m. and President Perry stated no action was taken in closed session. ADJOURNMENT President Perry adjourned the meeting at 8:13 p.m. SECRETARY` t.