Minutes - Sewer System - 2011-07-19•
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JULY 195 2011
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on July 19, 2011 at 10:30
a.m. at 628 W. 19th Street, Costa Mesa.
President Ooten called the meeting to order at 10:30
a.m.
DIRECTORS PRESENT: Bob Ooten, Jim Ferryman, Art Perry, Mike Scheafer,
Jim Fitzpatrick (Directors Perry, Scheafer, and
Fitzpatrick attending as observers only and not
participating in discussions.)
STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office
Manager /Clerk of the District; Rob Harriers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Joe
Limon, Inspector; Steve Cano, Lead Maintenance
Worker; Tim Henson, Maintenance Worker; Joel
Ortiz, Maintenance Worker
OTHERS PRESENT: None
STANDING REPORTS
There were two new sanitary sewer overflows (SSOs) to report. On July 4, 2011 a District line at
2752 San Juan Lane was clogged with grease and an estimated 5 gallons of wastewater created
a wet spot outside a manhole cover. The spill was completely contained. On July 6, 2011 a
mainline plugged before Harbor/Wilson pump station due to debris from a paving project with an
estimated 45 gallon spill onto private property. The spill was completely contained.
135 DEL MAR
Mr. Hamers reported on a video he reviewed. on grinding off a sewer lateral liner that protruded
into the District sewer main. The grinding was accomplished robotically from inside the main line
and no excavation in the street was necessary.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 19, 2011
B�OBAt60�s PAGE 2
SEWER SYSTEM MANAGEMENT PLAN (SSMP)
The Committee reviewed a checklist of Staff action items. The SSMP requires various District
Staff members complete various items, such as completing an inventory of equipment and
vehicles stored at the Yard, staff having read the SSMP, having the SSMP inside each truck, etc.
Staff will insure the items not yet complete are scheduled for completion.
636 LAKEVIEW
The Committee reviewed events and a letter sent to the HOA at the complex that includes 636
Lakeview Lane, located in the Brookview development off Paularino Avenue. A private sanitary
sewer overflow occurred on June 18, 2011 due to a blockage in the HOA's private sewer main
along the west side of the development. The wastewater exited a sewer manhole cover and
flowed directly into a storm drain and then into the Orange County Flood Control District Santa
Ana Delhi Channel. The channel leads to the Upper Newport Bay (Back Bay) in Newport Beach
and then to the Pacific Ocean. Various methods were used to estimate the volume of effluent
and the spill ranged between, 25,000- 50,000 gallons.
The property owner was informed Sanitary Sewer Overflows (SSOs) are a violation of both the
United States Environmental Protection Agency's (EPA) Clean Water Act and the State of
California Waste Discharge Requirements Order No. 2006 -0003, and the SSO subjects the HOA
A to possible fines. Additionally, spills of this magnitude cause immediate closure for three days of
downstream waters, in this case, the Back Bay and Pacific Ocean. Beach closures result in a
three day prohibition of water sports and swimming for both residents and visitors and negatively
impact tourism.
In accordance with Costa Mesa Sanitary District Ordinance No. 81, the District may recover the
cost of emergency response in responding to a sewer spill and the District presented an invoice
for the District's activities, including costs incurred by C &R Drains, the District's first responder.
It was pointed out the HOA's plumber, Coast View Plumbing, was unable to clear the blockage
and did not respond until Saturday morning after first being called on Friday evening by the HOA.
The District provided advice on proper operations and maintenance of the sewer system. The
total amount due to the District for expenses incurred is $2,342.63.
SOUTH COAST PLAZA RESTAURANTS, INTERCEPTORS AND ODOR ISSUES
Mr. Hamers presented a report from EEC on dissolved sulfide levels and provided a copy of
CMSD Operations Code Section 6.02 on Sewer and Lateral Maintenance. A meeting is being
arranged with South Coast Plaza management to implement the requirement to keep dissolved'
sulfide levels below the required threshold, which will reduce odors and corrosion.
SMART COVER LOCATIONS
Mr. Hamers presented Staff recommendation on Smart Covers at 11 stations if allowed by the
CMSD budget. Mr. Hamers stated this extra protection maximizes CMSD's opportunity to
respond immediately to a high water condition. The committee gave Mr. Carroll direction to use
® his purchasing authority to implement Smart Covers at the 11 pumping stations.
COSTA MESA SANITARY DISTRICT
o� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 19, 2011
PAGE 3
CMSD PROJECTS
Project #101 West Side Pumping Station Abandonment Status
Mr. Harriers provided the following information:
• Mr. Harriers reported OCSD consultant will begin Phase 1 on January 25, 2012.
• OCSD Phase I to include Preliminary Alignment Study and EIR of OCSD Sewer.
• CMSD was requested to attend meetings and review findings.
• CMSD needs to prepare preliminary engineering design and cost estimates.
• Construction will begin on March 22, 2017 and will be completed on March 25,
2019.
Based on this information, Mr. Harriers will prepare a scope of work and proposal to work on
CMSD's sewer lines to stay in parallel with OCSD and their consultant. Director Ferryman
recommended the yearly funding by CMSD remain at the same level even though the project
timeline has been extended.
Project #129 Bristol Street Sewer Phase II Status
The CMSD is working with the City of Newport Beach to have soils drilling performed.
OOnce the two holes are drilled and a soils report is received, the District can go out to bid.
Project #171 Irvine Pumping Station Force Main Rehabilitation Status
Plans are 95% complete and the specifications are 70% complete. Upon completion, the
project will be ready to go out to bid.
Project #185 System -Wide Sewer Reconstruction Phase 1 of 4 Status
Construction contract is on the July 28, 2011 regular Board meeting agenda for approval.
Consideration is given to adding additional Grade 5s to the project.
Project #189 Rehabilitation of Six Sewers Transferred to CMSD Status
The project was awarded on April 28, 2011. The pipe was received and construction will
soon begin. The contractor is in the process of obtaining approval from the City of Costa
Mesa for the traffic control plan.
OCSD FORCE MAIN CONDITION ASSESSMENT
The Committee reviewed a PowerPoint presentation on Smart Ball technology by Victoria Pilko
of OCSD with a comparison of SmartBall technology vs. PICA technology. SmartBall is a free -
swimming foam ball with an instrument filled aluminum alloy core capable of detecting and
locating leaks and gas pockets in the pipelines and. can travel up to 12 hours collecting
information. The SmartBall rolls inside the pipe with the flow in the pipeline and obtains high
quality recording of acoustic activity in the pipe. The device also sends out ultrasonic pulses so
technicians can track the position of the ball during the survey. The information gathered is
analyzed to accurately pin point the size of and location of leaks and pockets of trapped gas.
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�A MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 19, 2011
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Mr. Hamers reported the Smart Ball technology does not provide data such as remaining pipe
wall thickness, therefore, the District will continue on preparing to use the PICA technology.
WDR EDUCATION SEMINAR — AUGUST 18, 2011
Mr. Hamers presented a flyer from the Orange County Waste Discharge Requirements (WDR)
Steering Committee on a Sewer System Education Seminar being held on Thursday, August 18,
2011 from 9:30 -11:30 a.m. at the Courtyard Center in Garden Grove.
ARTICLES OF INTEREST
Mr. Carroll presented an article on dozens of Illinois towns that must curb sewer overflows.
Overflows occur in 121 Illinois communities.
Another article presented was from the City of Redding and the OSHA investigation into an
explosion that killed a Redding wastewater worker.
SSC MEETING SCHEDULE
The next meeting is scheduled for August 16, 2011 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
The meeting was adjourned at 11:21 a.m.
CHAIRMAN