Minutes - Sewer System - 2011-05-17i
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MAY 17, 2011
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on May 17, 2011 at 10:30
a.m. at 628 W. 1gth Street, Costa Mesa.
Director Ooten called the meeting to order at 10:30
a.m.
DIRECTORS PRESENT: Bob Ooten, Jim Ferryman, Art Perry, Mike
Scheafer, Jim Fitzpatrick
iSTAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab,
Administrative Manager; Joan Revak, Office
Manager /Clerk of the District; Rob Harriers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Steve
Cano, Lead Maintenance Worker; Tim Henson,
Maintenance Worker; Joel Ortiz, Maintenance
Worker; Jan Berger, Intern
OTHERS PRESENT: None
STREET SWEEPING SERVICES
The issue of the District taking over street sweeping services for the City of Costa Mesa was
discussed. An opinion from District Counsel, Alan Burns was presented. Mr. Burns analysis
stated the Health and Safety Code 6512 provides, in pertinent part, that a district may construct,
maintain storm water drains and storm water collection, outfall and disposal systems, as the
Board deems necessary and proper. Sanitary Districts are also authorized to make and enforce
necessary and proper regulations for the cleanliness of roads and streets of the District. as well
as other sanitary purposes. The City would have to allow the District to take over these services.
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- COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
f MAY 17, 2011
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The question of payment for the service was discussed. It was stated the City pays, in part, for
the service they provide from "tickets" that are issued for non - conformance with the no- parking
enforcement on street sweeping days. It was assumed the City uses monies from their general
fund for costs exceeding the funds from "ticketing ".
Mr. Carroll noted the streets would have to be checked out periodically; enforcement of a
resolution the District would have to adopt and complaints would have to be monitored. Mr.
Hamers stated the possibility that LAFCO would have to approve the District's implementing one
of its "latent powers ". Director Perry stated CR &R had stated they could provide the service at a
competitive rate. Director Fitzpatrick suggested the General Manager meet with Mr. Hatch at the
City to discuss the CMSD taking over street sweeping. Mr. Hamers stated, one of the motivations
would be that it would make the District a stronger agency; and additionally, the CMSD is the
only sewer service agency in the County collecting trash.
The Board directed the General Manager to have a discussion with Mr. Hatch on this topic and
the concerns of the District.
MONTHLY SPILL STATISTICS
Mr. Hamers reported no spills since the January 2011 meeting. It was agreed a Sanitary Sewer
Overflow Occurrence Report Summary be included in the Sewer System Committee agenda only
if a spill occurs; Mr. Hamers would give an oral report only.
• ADMINISTRATIVE CIVIL LIABILITY (ACL) AGAINST SANTA MARGARITA WATER
DISTRICT
Mr. Hamers presented a report on the Administrative Civil Liability against the Santa Margarita
Water District for violations of waste discharge requirements for sanitary sewer systems and
sewage collection agencies in the San Diego Region. The potential fine is $1.7 million for their
recent sewer spill.
NEW CONDITION ASSESSMENT METHOD FOR FORCE MAIN INSPECTION
Discussion was held on the state of the CMSD sewer system and Mr. Hamers pointed out that
condition assessment is an ongoing process and there are new advances in no -dig inspection of
force mains. The remaining wall thickness of force mains. can now be determined by the
insertion of a sensor. However, because the mobilization costs for the PICA company to perform
this work is so high, Mr. Hamers will see if other local agencies also desire force main condition
assessment.
CIWQS PERFORMANCE REPORTS — RESULTS FOR CMSD
Mr. Hamers stated CMSD results are not yet available.
Director Scheafer left the meeting at 11:35 a.m.
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- COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 17, 2011
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WDR TRIENNIAL REVIEW; OPEN COMMENT PERIOD EXTENSION TO MAY 13, 2011
The Waste Discharge Requirements is up for review and modification and Mr. Hamers reported
on the extension of the deadline for submission of written comments. Mr. Hamers will continue
with his reports to the Board.
WDR SEMINAR; NO -DIG INSTALLATIONS OF SEWERS
A flyer for the Orange County Waste Discharge Requirements (WDR) Steering Committee
Seminar on Thursday, May 19, 2011 was provided. The subject is "No -Dig Installation of Sewers
Crossing Under Rivers, Railroad tracks, Freeways and Flood Control Channels, hosted by Glenn
Hermanson, P. E."
INFLOW AT OC FAIR & EVENT CENTER
A letter from the OC Fair and Event Center on the subject of Sewer System Inflow Contingency
Plan was presented. The Board requested Mr. Carroll contact the Fairgrounds to see if the
stated inflow reduction measures were, in fact, budgeted items.
ARTICLES OF INTEREST
• An article on a Paris School turning to Sewers for Sustainable Heat source was presented.
An article on.the City of Oceanside facing possible $10 million fine for December 2010 sewage
spill was presented.
REMOVAL OF STROMBOLI SEWER FROM PROPOSED 2011 -12 CIP
Mr. Hamers stated it was recommended to remove the Stromboli Sewer from the proposed
2011 -12 CIP. President Ooten suggested leaving it in the budget under the title of Enhanced
Maintenance Repair.,
ALTERNATIVE SCADA SYSTEM — AQUAVX
Mr. Hamers reported on Aquavx Water and Wastewater Monitoring Solutions as an alternative to
the SCADA system. Mr. Carroll reported there are a lot of problems with the present SCADA
system. Recommendations are to review alternative system; direct Staff to continue discussions
with Aquavx; contact other agencies using SCADA for input on their satisfaction with the system;
and return to the Board of Directors with a proposed alternative SCADA system..
REVISIONS TO CMSD SSMP
Mr. Carroll presented a proposed completion schedule for revisions to the Sewer System
Management Plan (SSMP). Director Ferryman moved to approve the schedule and request Staff
to bring back for consideration and approval on July 28, 2011. Director Perry seconded the
motion. Motion carried 44
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 17, 2011
PAGE 4
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CMSD PROJECTS
Mr. Hamers reported Project #185, System -Wide Sewer Reconstruction - Phase I, has gone out to
bid and bid opening is scheduled for May 31, 2011.
A Pre - construction meeting for Project #189. Rehabilitation of Six Sewers Transferred to CMSD,
is scheduled for May 18, 2011
Project #171, Irvine Pumping Station Force Main Rehabilitation is in design phase.
SSC MEETING SCHEDULE
The next meeting is scheduled for June 14, 2011 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
The meeting was adjourned at 11:59 a.m.
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