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Minutes - Sewer System - 2011-04-19• • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING APRIL 19, 2011 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on March 15, 2011 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Ferryman called the . meeting to order at 10:30 a.m. DIRECTORS PRESENT: Jim Ferryman, Art Perry, Mike Scheafer STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; Yefim Tsalyuk, Senior Engineer; Steve Cano, Lead Maintenance Worker; Tim Henson, Maintenance Worker; Joel Ortiz, Maintenance Worker; Jan Berger, Intern OTHERS PRESENT: None MONTHLY SPILL STATISTICS Mr. Hamers reported no spills since the January 2011 meeting. Mr. Hamers noted the effectiveness of the newly established pump station committee implemented by Mr. Carroll. The pump station committee met this morning to round table possible solutions to pump station issues. SCADA — SYSTEM RELIABILITY REVIEW A map of the District's SCADA relay system was reviewed by the Committee. Staff held a meeting with District SCADA consultants to discuss concerns and issues with the new system. A list of possible solutions was developed. Staff will meet again to determine progress made. Nl COSTA MESA SANITARY DISTRICT p,yAtq$ MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING , c•��'sII. jg y � APRILI9, 2011 PAGE 2 �QYpSAS'6�� • o EMERGENCY RESPONSE FOR DISTRICT -WIDE POWER OUTAGE OR MAJOR EMERGENCY Mr. Carroll reported Mr. Cano is obtaining estimates for installation of generator sets for four District pump stations so that all stations can be connected to a mobile generator. Mr. Carroll is working on installing a diesel generator at the District headquarters. Bob Thornton is working on plans to place the generator behind the building on the patio. The plans will also include expanding the patio to allow for extra storage. After the generator is installed at the headquarters Staff will begin the process for installing a generator at the District Yard location. Mr. Hamers noted a generator is needed at the yard because some of the SCADA data reports from some District pump stations relay to the yard location then to the headquarters. UPDATE ON FIRE DAMAGED EQUIPMENT Ms. Kallab reported the replacement of the equipment is progressing. Mr. Cano has conducted an inventory of previous purchases and is preparing a list of remaining' items, Mr. Hamers explained the District received a portion of the insurance proceeds at the time of the claim with the remaining balance to be reimbursed after the equipment is purchased and paid receipts are submitted. The purchase was delayed until the District Yard was complete and was then further delayed due to personnel transitions. Staff is now ready to move forward with the purchases and close the claim. • SOUTH COAST PLAZA PUMPING STATION INSTALLATION OF NEW PUMPS - COMPLETION 3/22111 Mr. Hamers reported the pump station. is operating well and the run times on each pump are equal. The Bec Bowls, Inc. settlement agreement is on the regular Board agenda for review. Schuler Engineering took over the project and it is complete. Mr. Hamers noted the settlement amount to Bec Bowls, Inc. along with the amount paid Schuler Engineering is almost the same amount as Schuler's original bid for the project. EARTHQUAKE ASSESSMENT OF PUMPING STATIONS Staff attended a kick off meeting with Jerry Tucker and Associates. Mr. Tucker will assess District pump stations for their ability to withstand the highest magnitude earthquake anticipated to occur on the Newport Inglewood fault. Mr. Carroll expects to have the assessment report by September and will include funds in next year's budget for recommended reinforcement of the pump stations. CMSD SSMP SELF AUDIT Mr. Carroll has received a copy of the draft audit report from EEC. The final report will be available next week and findings will be presented by EEC at the April 28th Board meeting. The May 2nd, 2011 deadline for completion of the self -audit will be met. • • • r1 COSTA MESA SANITARY DISTRICT p9pyltq� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING 3 %8'a► ,• APRIL19, 2011 ' w ° PAGE 4 AVIEMORE TERRACE PUMPING STATION; POSSIBLE VALVE REPLACEMENT The Committee reviewed a proposal to replace a by -pass value at the Aviemore Terrace pumping station. The total cost is estimated to be between six and ten thousand dollars. Staff explained the Aviemore station is scheduled for abandonment. In addition, the down time for an SSO at the station is six hours. Mr. Carroll asked for direction on whether to proceed with the by- pass value and the gen set or just the gen set. A gen set should be installed at the station in the next two weeks. Director Perry recommended the item be placed on the Board agenda with a recommendation from the Committee to go with the gen set only. CMSD PROJECTS: Mr. Hamers reported the award for Project 189 is on the regular Board agenda. SSC MEETING SCHEDULE The next meeting is scheduled for May 17; 2011 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT The meeting was adjourned at 11:23 a.m. 4 ,41. k ,