Minutes - Sewer System - 2010-12-14•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14, 2010
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on December 14, 2010 at
10:30 a.m. at 628 W. 19th Street, Costa Mesa.
Director Ferryman called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman, Jim Fitzpatrick, Mike Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab,
• Administrative Manager; Rob Hamers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Joe
Limon, Inspector
OTHERS PRESENT: Jerome P. Hoban, Vice President Operations, OC
Fair and Event Center
MONTHLY SSO STATISTICS
Mr. Hamers reported there have been no uncontained public gallons spilled into the storm drain
this calendar year and no sewer spills since August 29, 2010. Mr. Carroll noted the significant
decrease in spills is due to the frequency of hot spot cleaning, District programs and
maintenance provided by National Plant Services. Mr. Hamers added the FOG program,
administered by EEC, has significantly decreased grease in the system. Mr. Carroll stated he
expects a big kick -off for the residential grease pilot program. Director Fitzpatrick questioned if
the District is eligible for any. awards. Mr. Hamers will check if there is an award for zero spills
into the storm drain. Mr. Carroll will check if other awards are available. Director Fitzpatrick
acknowledged spill reduction results in dollars saved in emergency response.
1/1 REDUCTION PROGRAM — INFLOW FROM OC FAIRGROUNDS /SCHEDULE
DECEMBER 1, 2010 TO MARCH 15, 2011
Mr. Hamers gave an overview of the State Water Resource Control Board/Waste Discharge
requirements regarding prevention of inflow and infiltration (1 /1), along with the Orange County
• Sanitation District's (OCSD's) increased treatment costs associated with 1 /I. An OCSD study
estimated flow increases from 211 million gallons per day to 500 million gallons per day due to
COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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1 /I. Staff has been working with The Orange County Fair & Event Center in an effort to reduce 1 /I.
Jerome Hoban, Vice President of Operations with Orange County Fair & Event Center confirmed
a new wash rack facility with covers and separators has been built at the Fairgrounds and
progress is being made. Mr. Hoban stated the possible new owners of the fairgrounds have met
with Mr. Hamers and are aware of the status of the sewers and the 1/1 issues. Mr. Hoban stated
fairground employees will be educated to insure manhole covers are not removed as a solution
to flooding of the parking lot. Mr. Limon, District inspector, reported a fairground manhole had
been sealed but he found the cover had been removed after the last rain. Mr. Limon re- sealed
the manhole. Mr. Hoban stated problem areas are on the fairground's capital list to be
addressed. Mr. Hamers requested Mr. Hoban respond to his letter dated March 11, 2010 with an
update on progress made and a timeline for additional improvements. Director Ferryman
questioned if the District could be cited for 1/1 problems. Mr. Hamers replied he doesn't know of
any capacity compliance requirements at this time. Mr. Hamers acknowledged 1/1 from the
fairgrounds does flow through the Mendoza Pump Station increasing pump run time. Mr. Carroll
requested a response in writing for the record from the fairgrounds.
A schedule for December 1, 2010 to March 15, 2011 was provided in the Committee packet.
National Plant Services will re -plug and re -seal approximately 797 manholes as part of the
cleaning cycle and District inspectors will spend approximately 60 hours re- checking manholes
after storms, plugging manholes in high inflow areas, and working with National Plant Services.
• SEWER CLEANING PROGRAM - PROPOSED AGREEMENT WITH NATIONAL PLANT
SERVICES
A copy of the National Plant Services, Inc. agreement was provided in the Committee packet.
The agreement has been approved by District Counsel, CMSD General Manager, and National
Plant Services, Inc. The agreement is on the December 2010 Board Meeting Agenda for
approval. The Sewer Committee recommended approval of the agreement.
CMSD PUMPING STATIONS
The quarterly meeting is being rescheduled. Mr. Hamers has received two bids and is waiting on
one more for the new South Coast Plaza pump station. Mr. Hamers will follow up with South
Coast Plaza Director of Facilities, Kevin Holcomb, regarding odor control over the holiday
season.
ROOT CONTROL USING TOP HAT INSTALLATION
Staff is waiting for insurance certificates before moving forward with six test sites using the Top
Hat installation.
CMSD SSMP AUDIT; MAY 2011; SEMINAR ON SELF AUDIT 1 -20 -11 @ CWEA
EVENT, HUNTINGTON BEACH
Mr. Hamers reported May 11, 2011 is the deadline for a self audit of the District's Sewer System
• Management Plan. WDR will focus on how to conduct the audit at its January 20, 2011 seminar.
Staff will began conducting the District's audit.
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TRIENNIAL WDR REVIEW
Mr. Hamers reported the review is still out for comments and changes and should be complete
by the January 20, 2011 WDR meeting. A seminar will be given at the meeting on how to
conduct an agency self audit. The District will be conducting a self audit by May 2011. One
outcome of the review is private property owners may be required to follow WDR requirements.
Director Ferryman requested any property owners being affected to be notified.
Mr. Hamers advised an agency with 5 or 6 spills per mile or more will be on the radar screen and
may be subject to audit. Two new WDR performance measures will be added to take into
account population served or size of the sewer system.
WDR MEMBER AGENCY SURVEY
As part of the interagency program WDR has requested member agencies to answer surveys in
an effort to collect information on methods tried for treating FOG, odor, corrosion, and insects.
The survey is due January 7, 2011.
MERCURY IN SEWERS
An article regarding mercury in the sewers was provided. Mr. Hamers noted no ordinance is
• required by the District but the City of Costa Mesa may ask for the District's support of their
resolution banning amalgam. OCSD will be providing a report on emerging pollutants at the next
WDR Steering committee meeting. Mr. Hamers asked this topic be kept on the next sewer
committee meeting agenda so he can provide an update on the OCSD report.
ARTICLES OF INTEREST
No articles were discussed.
CMSD PROJECTS:
PROJECT #186 — SEWER LATERAL ASSISTANCE PROGRAM
An updated spreadsheet of SLAP applicants was provided in the Committee packet. Mr. Carroll
advised additional outreach to the public about the program is needed. The Committee
discussed holding additional seminars, educating insurance brokers, and sending monthly
notices to plumbers.
Mr. Carroll requested projects F. #183 -2 and H. Project #187 be removed from the agenda as
they have been completed.
SSC MEETING SCHEDULE
;• The next meeting is scheduled for Tuesday, January 18, 2010 at 10:30 a.m.
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f� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
DECEMBER 14 2010
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PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
The meeting was adjourned at 11:45 a.m
SECRETAR
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IX
PRESIDENT