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Minutes - Sewer System - 2010-10-19• COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING OCTOBER 19, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on October 19, 2010 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry, Bob Ooten, Jim Ferryman STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; Yefim Tsalyuk, Senior Engineer; Tim Henson, Sewer Maintenance Crew; Joel Ortiz, Sewer Maintenance Crew; Joe Limon, Inspector OTHERS PRESENT: Scott Williams, Public Representative MONTHLY SSO STATISTICS Mr. Hamers reported there have been no spills in the previous month. VI REDUCTION PROGRAM — PRESENTATION OF CMSD PROGRAM AT 11 -18 -10 WDR GENERAL GROUP MEETING Mr. Hamers acknowledged the District's comprehensive 1/1 Program and referred to boxes of corks to be used to fill pick holes. The program will be presented as part of three case studies for the benefit of all agencies to learn from others who have successful programs. Mr. Hamers anticipates an even better program this year than last. CMSD PUMPING STATIONS Mr. Carroll is in charge of the quarterly committee meetings where Staff roundtables pump station findings. The next project will be the South Coast pumping station remodel. Three bids • will be requested for installation of the pumps, base 90s and stainless steel discharge piping up to and just inside the valve vault. Director Perry asked the location of the pump station and Staff reported the pump is located in the south parking structure at South Coast Plaza. COSTA MESA SANITARY DISTRICT 6 MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING OCTOBER 19, 2010 PAGE 2 �BFOBA • ROOT CONTROL USING TOP HAT INSTALLATION Mr. Hamers commented the Top Hat project will be an excellent work of engineering if it is successful. The District has a line on Golf Course Drive with no roots, but with inactive laterals around 2 feet long, roots are growing out of each one of the laterals into the District line. Top Hat installation was determined to be the best application as an possible solution to the problem. Mr. Tsalyuk reported the average price will run around $1,400 per site. Staff will request a proposal and schedule the work. If the procedure is successful it will eliminate one of the District's enhanced maintenance spots. Director Perry questioned the location of the laterals and they are located on both sides of the District line. GREASE RECOVERY DEVICE OPTIONS — CHEMSEARCH BIOAMP — SCP & ELDEN PUMP STATIONS Chemsearch is another company who developed a bacteria/enzyme. The product is equivalent to Golden Bell, currently being used to eliminate hydrogen sulfide at the District's South Coast Plaza pump station. EEC, who did the phase two study on enzymes and bacteria, will set up a test site through the WDR regional committee. Chemsearch quoted a price of $400 per month to set up their product at the SC Plaza pump station. The District is currently paying $1200. The product is good at stopping future grease from adhering to the wall as opposed to putting the product in where there is grease and having it remove the grease. OC WCR STEERING COMMITTEE `EMERGENCY RESPONSE COMMUNICATIONS' SEMINAR — 10 -21 -10 Mr. Hamers reported the next meeting will be in two days and is an important one. The topic to be discussed is emergency response, how agencies should communicate during a sewer emergency accompanied by a major emergency such as an earthquake. Mr. Carroll, Mr. Hamers and Mr. Fauth will all be attending the session. Mr. Carroll reported the cost to go with the 800MHz system will be around $60,000. Staff is working with the city who would procure the radios for the District and we would communicate through them. The Committee recommended Staff attend the conference and then decide if we should consider the 800MHz system. Director Ooten stated the District's focus should be the pump stations. COUNTYWIDE AREA SPILL CONTROL (CASC) PROGRAM MOU Staff provided the proposed CASC MOU circulating. The MOU establishes the County as the agency in charge of contractors who go into flood control channels to get the spill out and sets up the reimbursement parameters for the District to pay if the County is required to clean up one of our spills. It also allows or promotes sharing of sewer services, for example, if an agency up line from the District has a spill we would allow them to dump into our system, subject to the District being there and co- coordinating the effort. Mr. Carroll is currently in the process of reviewing the MOU. CMSD SSMP AUDIT; MAY 2011 • Agencies serving over 100,000 population are focusing on a May 2011 time frame . Agencies under 100,000 are due by August 2011. The District will conduct an audit of itself. Deadlines are COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING OCTOBER 19,2010 s PAGE 3 different for each agency based on what the agency did before. The WDR Committee is working on an audit format. An audit is required by the WDR every two years but they are not required to be turned in. GRADE 5 IMMEDIATE REPAIRS (BERNARD, CARNEGIE, WEST BLUFF) Mr. Hamers reported on two locations requiring immediate repairs. The Committee reviewed photographs of a broken VCP pipe on Bernard Street and a warped out of round pipe located on Carnegie Street. The sewer crew has been advised not to hydro jet the areas. The project is being handled by three bids and a letter agreement. There are two additional areas being included in the project, one is concrete in the line on 17th Street, the other is a broken line coming into the Westbluff pumping station. The Bernard Street repair has been awarded to Mike Kilbride and Staff is waiting on one more bid for the Carnegie repair. Mr. Hamers advised the Committee the pipe repairs will require excavation and replacement. Director Ooten added these issues were known by National Plant Services three or four years ago and questioned why they were not recognized at that time. Mr. Hamers stated he asked the same question. Ten to twelve severe problems were addressed the day they were seen on the video and he does not know why these repairs were not given to us. Normally the truck operator see this type repair, makes a photograph of it right then, gives it to the inspector and it is turned into the sewer maintenance supervisor or Mr. Hamers and it is fixed immediately. 2115 NEWPORT BLVD; CROSSING CHURCH; FOUNTAIN CONNECTION TO SEWER; 5000 GALLONS/WEEK Mr. Hamers reviewed the plans for The Crossing Church on Newport Blvd. The plans include two outdoor fountains. Water Resources Control Board requires emptying of swimming pools and fountains into the sewer line because they believe the chlorine might harm the environment. One of the fountains at the church is a baptismal fountain with a low and high water level. On Sunday the church will raise the water from a normal level to a ceremonial level by adding two feet of water. The water level increases from 83.5 to 85.5. Two feet of water in the fountain comes to a total of 5000 gallons. Mr. Hamers conferred with OCSD and was told they do not have regulations that apply. Mr. Hamers then contacted Mesa Consolidated Water District's senior engineers to inquire if they would like to discuss the issue with the church since there is a moratorium on excessive water use due to the drought. MCWD engineers are not going to address the issue. The church's engineer discussed the issue with the church and the decision was made to leave the fountain as is. The Committee directed Mr. Carroll to discuss the issue with MCWD's General Manger at their scheduled lunch meeting. PUMP STATION EARTHQUAKE EVALUATION Mr. Carroll has a list of structural engineers and will be contacting them for proposals to perform the evaluation. CMSD SEWER CLEANING PROGRAM; PREPARING CONTRACT WITH NPSI Mr. Hamers has prepared first draft with all the attachments and the District is piggybacking with ® the County of Los Angeles Sanitation District (LASD) Contract. The agreement will probably be presented to the Board at the November meeting. The agreement has been sent to the District's legal consultant and to National Plant Services for review. The cost for cleaning 8" pipe will go COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING OCTOBER 19, 2010 p ° ?N PAGE 4 from .35 cents per linear foot to .27 cents per linear foot under the LASD contract. Larger lines will cost more per linear foot and smaller lines will cost less. TRIENNIAL WDR REVIEW The WDR is in its triennial review right now and one item in the review, provided the Water Resource Board does not take it out, will require private property owners who have one mile or more of sewer to be under the WDR. Staff is waiting for the document to be formally published for review before formalizing comments. ARTICLES OF INTEREST The Committee discussed an article about a worker who took an hour and one half ride down a 27" sewer line. Director Ooten described a similar incident occurring at OCSD. VARIOUS PROJECT UPDATES Mr. Hamers noted plans are in process for Bristol Street Sewer —Phase Il, Irvine Force Main Replacement and 64 grade five repairs. Mr. Carroll requested a schedule for the Irvine Pump Main Project and Mr. Hamers agreed to put a schedule together. Mr. Hamer reported Sunday • night Joe Limon, District inspector, and two CMSD crew members were at the Irvine Pump Station bypassing the pumps so the contractor could repair the coating. The project was successful. PROJECT #183 -2 — BRISTOL STREET NORTH OF RANDOLPH Construction has begun, but has been delayed by rain. Work will be conducted from 6:30pm to 6:00am in the morning. A CIP report provided in the Board packet explains a few additional details about the project. PROJECT #187— DISTRICT YARD Mr. Carroll asked if any Board members would like to speak at the upcoming District Yard Grand Opening Event. Director Ferryman and Ooten declined the offer and recommended keeping the speaking time brief. Mr. Carroll noted five people are currently scheduled to speak. Director Perry asked for the event be published in the paper and to include an announcement the event is open to the public. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, Nov 9, 2010 at 10:00 a.m. ® PUBLIC COMMENTS There were no public comments. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING OCTOBER 19, 2010 w >,` 9 PAGE 5 • ADJOURNMENT Director Monahan adjourned the meeting at 11:15 a.m. Ll, S.ECREfA Y 0 FA,, W,44 oil 'qENj