Minutes - Sewer System - 2008-03-12A.
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MARCH 12, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in. Committee session on March 12,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman; Gary Monahan; Bob Ooten; Art
Perry;
DIRECTORS ABSENT: None;
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
Board Secretary/District Clerk /Program
Manager; Karl Dulake, Maintenance Supervisor;
Sherry Kallab, Management Analyst; Paul
Guzman, Inspector; Joe Limon, Inspector;
Debbie Bjornson, Permit Processing Specialist;
Janel Jackson, Office Specialist II;
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall SSO statistics for 2008 adding one public spill — grease
caused one SSO, tree roots caused one SSO and Other issues such as debris blockage
and pump station failures caused three SSOs. Mr. Fauth reported the year -to -date total
is 118 gallons lost from the public sewer system to the environment. Data showed zero
SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned District
main lines, excluding Hotspots. Telemetry continues to perform satisfactorily.
The Committee reviewed the status of correcting the three noted illegal connections at
Acapulco Restaurant, Grand Prix and Taco Mesa. All three have been corrected.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 12, 2008
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STATEWIDE ENFORCEMENT ACTIONS
Mr. Hamers summarized recently publicized spills and fines for poor sewer system
maintenance in California cities. Sources of large and frequent spills and surface water
pollution included San Francisco, Marin County, Richmond, Los Angeles County, the
City of Los Angeles, Malibu, Santa Monica and Culver City. An affirmative action defense
assists cities in how the regional water control boards review and assess fines for
violations.
CMSD FTP SITE AS POTENTIAL HOST FOR REGIONAL EDUCATION
MATERIALS
Mr. Hamers reported on the success of the February 21, 2008 "Education and Outreach
Materials Workshop ". Mr Hamers proposed CMSD Staff research the costs and impacts
of hosting a website for all Orange County education materials. Directors Ferryman and
Ooten recommended the feasibility of OCSD hosting the website. Mr Fauth noted it
would be up to the submitting agency to maintain the documents themselves which
would most likely be simply downloaded from the jurisdiction title and point of contact.
• BACKCHARGES ACTION - RESOLUTION FOR BOARD APPROVAL -
3030 HARBOR BLVD
The Committee reviewed the "CMSD Sanitary Sewer Overflow Backcharges"
spreadsheet, noting the addition of four new backcharges. Every letter includes CMSD
General Counsel guideline statements and addressees are given 30 days to respond.
$27,468.89 has been received to date while $10,120.17 remains outstanding, including
new letters totaling nearly $4,000.00. Staff will coordinate with the SCE Utilities
Coordination Meeting representative concerning collecting $1702.10 from SCE to
recover repair costs for the damage to the District HQ lateral line in the ROW from the
SCE ventilation vault. The March Regular Board Meeting packet will contain General
Counsel's resolution documenting Board action on February 28, 2008 to recover the full
amount from Royal Oak Property Services totaling $4,722.02 for two spill services on
October 5 and October 6, 2007.
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION
Mr. Hamers and Mr Guzman updated the committee on the pumping station
construction. Upon completion of the District's construction, the County of Orange will be
widening Irvine Avenue from Bristol Street to University Drive. The Vadnais Corp shoring
method caused the parking lot asphalt to fail and it remains coned off for parking. The
• pump vault bottom well structure is in place but the top section is 3 inches out of position
and Vadnais Corp is to correct the problem if possible. Groundwater impeded progress
as well. Estimated Completion Date (ECD) is the end of March 2008.
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A I COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 12, 2008
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DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES
Mr. Fauth reported the Southern California Santiago fires caused a 100% loss of District
equipment stored at the JIMNI SYSTEMS site in Irvine. Staff is finalizing the equipment
schedule and equipment replacement value (approximately $255,000.00) to submit to
the District's insurance carrier, SDRMA. Staff is assembling the claim invoices for the
stolen components (from CMSD equipment stored at the OC Fairgrounds totaling nearly
$3,000.00) for submission to SDRMA.
SEWER LATERAL ASSISTANCE PROGRAM
The application notes "CMSD will contribute up to 50% of the residents' costs in four
areas, up to a maximum of $1,800 per parcel ". The program encourages residents to
maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The
Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY
2007 -08 Through FY 2011 -12 at a level $100,000 per FY. The Committee is reviewing
optional funding to recommend increasing the annual residential limit and to extend the
offer to small businesses. Staff noted CMSD has received 82 applications of which 61
are completed at a cost of $66,234.71 for residential assistance. Mr Hamers stated local
licensed contractors (Class A General Engineering Contractor and Class C42 Sanitation
System Contractor) and licensed plumbers (Class C36) have been given guidance to
ensure before and after video is provided to validate need, charges and repairs.
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff noted there are six recommended sewer line transfers from OCSD to CMSD.
Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any
deficiencies. The yearly CMSD revenue is estimated to be approximately $163,000.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT
OCSD may be able to begin construction of the regional facility as early as 2010.
Director Ooten stated OCSD has included the costs in the OCSD multi -year budget. The
two options OCSD costed are as follows:
1. Option 1: $9.0 M for a gravity flow system, or
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
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COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 12, 2008
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PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A grant amendment states the CMSD will have the televising completed by July 2009.
Director Ooten suggested the grant could be expanded to include repairs as has been
the case with Midway Cities Sanitary District. Televising is approximately 80% complete.
DISTRICT YARD UPDATE AND SEWER MAINTENANCE CREW WORK
PLAN
The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District
closed escrow on December 19, 2007. The District is striving for a "Gold" standard green
facility, the first in Costa Mesa. Staff hired two new sewer system maintenance workers.
Steve Henson began on February 6, 2008 and Joel Ortiz started on March 3, 2008. Both
crewmen are working modified nightshift schedules through March 14, 2008 in support of
NPSI televising and will then begin providing Hotspot cleaning services using District
equipment. Staff is acquiring preliminary District Yard Security estimates from Bay
Alarm, ADT, Brinks and others. The overgrown District Yard vacant lot foliage was
removed, tilled and sprayed with herbicide to limit future growth while design and
construction documents are under development.
SEWER SYSTEM SUB - COMMITTEE TOPICS
Staff continues to document pump station upgrades and risk reduction activities.
NEXT MEETING
The next meeting is scheduled for April 9, 2008 at 10:30 a.m. The next Sewer System
Sub - Committee Meeting is scheduled for April 16, 2008 at 9:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:30 a.m.
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