Minutes - Sewer System - 2008-02-13is
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
FEBRUARY13,2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on February
13, 2008, at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman ; Gary Monahan; Art Perry;
DIRECTORS ABSENT: None;
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
Board Secretary/District Clerk /Program
Manager; Karl Dulake, Maintenance Supervisor;
Sherry Kallab, Management Analyst; Paul
Guzman, Inspector; Joe Limon, Inspector;
Debbie Bjornson, Permit Processing Specialist;
Janel Jackson, Office Specialist I;
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall SSO statistics for 2008 adding three spills — grease
caused one SSO, tree roots caused one SSO and other issues such as debris blockage
and a pump station failure caused two SSOs. Mr. Fauth reported the year -to -date total is
118 gallons lost from the public sewer system to the environment. Data continued to
show zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has
cleaned . District main lines, excluding Hotspots. Telemetry continues to perform
satisfactorily. Staff will verify whether or not the indicated unpaid backcharges have been
paid.
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COSTA MESA SANITARY DISTRICT
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ILLEGAL CONNECTIONS
The Committee reviewed the status of correcting the three noted illegal connections at
Acapulco Restaurant, Grand Prix and Taco Mesa. Acapulco requires repairs to redirect
storm water flows to the OC Flood Control Channel, Grand Prix requires a cap over the
parking lot channel entrance to prevent parking lot storm water from flowing into the
sewer system and Taco Mesa informed Paul Guzman the illegal connection will be
capped off by the end of February.
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION
Mr. Hamers and Mr Guzman updated the committee on the pumping station
construction. Upon completion of the District's construction, the County of Orange will be
widening Irvine Avenue from Bristol Street to University Drive. The Vadnais Corp shoring
method caused the parking lot asphalt to fail and it remains coned off for parking. A
significant amount of gravel was discovered in the 21 inch line. The size and shape of
the gravel (greater than 11/2 inch backfill) indicates illegal dumping into the line. The
pump vault bottom well structure is in place but the top section is 3 inches out of position
and Vadnais Corp is to correct the problem if possible. Groundwater impeded progress
as well. Estimated Completion Date (ECD) is the beginning of March 2008.
DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES
Mr. Fauth and Mr Dulake reported the Southern California Santiago fires caused a 100%
loss of District equipment stored at the JIMNI SYSTEMS site in Irvine. Staff continues to
compile an equipment schedule and value to submit to the District's insurance carrier,
SDRMA. Staff will review whether or not the list can be refined to include rebuilt
equipment data and date acquired information where possible. Staff is assembling the
claim invoices for the stolen components (from CMSD equipment stored at the OC
Fairgrounds) for submission to SDRMA.
SEWER LATERAL ASSISTANCE PROGRAM
The application notes "CMSD will contribute up to 50% of the residents' costs in four
areas, up to a maximum of $1,800 per parcel ". The purpose is to encourage residents to
maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The
Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY
2007 -08 Through FY 2011 -12 at a level $100,000 per FY.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 13, 2008
PAGE 3
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Mr. Hamers expressed his appreciation to the Board for establishing such a successful
program to reduce private property sewer spills. Ms. Jackson distributed the latest
spreadsheet showing 66 property owners are participating in the program of which 33
are completed at a $36,314.72 cost to the District. The Committee discussed the five
most common scenarios expected to be encountered for sewer lateral applications for
financial assistance:
1. Standard — One lateral serving one single family unit - $1,800 maximum;
2. HOA Condo — One lot with one lateral serving any number of units - $1,800
maximum;
3. HOA Townhome or small -lot subdivision for any number of units with each unit
occupying its own legal lot - $1,800 maximum;
4. Single parcel with two sewer laterals where property owner may apply for
financial assistance not to exceed $1,800 for each lateral;
5. "Shared lateral" or "crow's foot lateral" — each owner may apply for up to
$1,800.
The Committee reviewed the Powerpoint slideshow Mr Fauth will present to the
Chamber of Commerce at the February 21, 2008 breakfast meeting. Mr Fauth will keep
• the Committee apprised of efforts to recover repair costs from SCE for the damage to the
District HQ lateral line in the ROW from the SCE ventilation vault.
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff noted there are six recommended sewer line transfers from OCSD to CMSD.
Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any
deficiencies. The yearly CMSD revenue is estimated to be approximately $163,000.
CMSD PROJECT #101 — WESTSIDE PUMP STATION ABANDONMENT
OCSD may be able to begin construction of the regional facility as early as 2010. The
two options OCSD costed are as follows:
1. Option 1: $9.0 M for a gravity flow system, or
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A grant amendment states the CMSD will have the televising completed by July 2009.
Director Ooten suggested the grant could be expanded to include repairs as has been
the case with Midway City Sanitary District.
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A! COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
FEBRUARY 13, 2008
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DISTRICT YARD UPDATE
The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District
closed escrow on December 19, 2007. The District is striving for a "Gold" standard green
facility, the first in Costa Mesa. Staff hired two new sewer system maintenance workers.
Steve Henson began on February 6, 2008 and Joel Ortiz is expected to start on March 3,
2008. Both are scheduled to provide Hotspot cleaning services using District equipment.
LOW FLUSH TOILETS
Director Ooten continued researching local home improvement stores to evaluate the
types and efficiencies of the commodes available to the public.
SEWER SYSTEM SUB - COMMITTEE TOPICS
Staff continues to document pump station upgrades and risk reduction activities.
NEXT MEETING
The next meeting is scheduled for March 12, 2008 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:30 a.m
SECRETARY ` - ,