Minutes - Sewer System - 2008-01-16•
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JANUARY 16, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on January 16,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Ooten called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman ; Gary Monahan; Bob Ooten; Art
Perry;
DIRECTORS ABSENT: None;
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Karl Dulake,
Maintenance Supervisor; Joan Revak, Board
Secretary/District Clerk /Program Manager; Paul
Guzman, Inspector; Debbie Bjornson, Permit
Processing Specialist;
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall SSO statistics for 2008 which consisted of one spill —
from a private pump station failure at 151 Kalmus Dr in the Copper Tree Business Park
causing a loss of 1600 gallons of raw sewage to the environment — grease caused zero
SSOs, tree roots caused zero SSOs and Other issues such as debris blockage and a
pump station failure caused one SSO. Mr. Fauth reported the year -to -date total is 0
gallons lost from the public sewer system to the environment. Data continued to show
zero SSOs have occurred in areas National Plant Services, Inc. (NPSI), has cleaned
District main lines. Telemetry continues to perform satisfactorily.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
Z; JANUARY 16, 2008
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PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION
Mr. Hamers and Mr Guzman updated the committee on the pumping station construction
noting that upon completion of the District's construction, the County of Orange will be
widening Irvine Avenue from Bristol Street to University Drive. The 21 inch gravity line
into the station is 75% complete and the force main is expected to be completed at the
end of February 2008. Rain caused a 2 -3 week delay. The Vadnais Corp shoring method
caused the parking lot asphalt to fail and it has been coned off for parking. The pump
vault bottom well structure is in place but the top section is out of position and Vadnais
Corp is to correct the problem if possible. Groundwater is impeding progress as well.
Estimated Completion Date (ECD) is the beginning of March 2008.
DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES
Mr. Fauth and Mr Dulake reported the Southern California Santiago fires caused a 100%
loss of the equipment stored at the JIMNI SYSTEMS site in Irvine. Staff compiled a first -
draft equipment schedule and value to submit to the District's insurance carrier, SDRMA,
and will refine the list to include rebuilt and date acquired information where possible.
SEWER LATERAL ASSISTANCE PROGRAM
The application notes "CMSD will contribute up to 50% of the residents' costs in four
areas, up to a maximum of $1,800 per parcel ". The purpose is to encourage residents to
maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The
Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY
2007 -08 Through FY 2011 -12 at a level $100,000 per FY.
Mr. Hamers expressed his appreciation to the Board for establishing such a successful
program that reduces private property sewer spills. Ms. Jackson distributed the latest
spreadsheet showing 43 property owners are participating in the program of which 17
are completed.
The Committee reviewed the photographs documenting the reconstruction of the CMSD
HQ lateral line which Mr Fauth will present to the Chamber of Commerce at the February
21, 2008 breakfast meting. Mr Fauth will keep the Committee apprised of efforts to
recover repair costs from SCE for the damage to the lateral line in the ROW from the
SCE ventilation vault.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JANUARY 16, 2008
PAGE 3
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff noted there are six recommended sewer line transfers from OCSD to CMSD.
Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any
deficiencies.
Mr. Hamers reviewed Permit Processing Specialist Debbie Bjornson's spreadsheet of
the potential yearly sewer charges applicable to the District should the District accept
ownership of the OCSD lines inside the District that act more as local lines rather than as
trunk sewers. The yearly CMSD revenue is estimated to be approximately $163,000.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT
Mr. Harriers reported Director Ferryman and Director Ooten confirmed OCSD's
participation in the project. OCSD may be able to begin construction of the regional
facility as early as 2010. The two options OCSD costed are as follows:
• 1. Option 1: $9.0 M for a _gravity flow system, or
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A grant amendment states the CMSD will have the televising completed by July 2009.
Director Ooten suggested the grant could be expanded to include repairs as has been
the case with Midway Cities Sanitary District. During the televising and inspection, three
illegal connections were identified at Acapulco Restaurant, Grand Prix and Taco Mesa.
During the recent rain period, Staff enabled the City of Costa Mesa to borrow an older
portable pump to assist in drainage. The City serviced the pump with a new starter and
battery in appreciation and in preparation for service.
DISTRICT YARD - CLOSE OF ESCROW DECEMBER 20, 2007
CMSD entered a 90 -day escrow for the two vacant parcels at 174 West Wilson Street on
August 31, 2007 for a total cash purchase price of $900,000.00 including a $75,000.00
deposit into escrow. The site is envisioned as having a 5,166 SF building on an 18,200
SF lot. The District closed escrow on December 19, 2007 to enable seller to follow
through with a tax exchange. The District is striving for a "Gold" standard green facility,
the first in Costa Mesa.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JANUARY 16, 2008
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LOW FLUSH TOILETS
Director Ooten has been researching local home improvement stores to ascertain the
types and efficiencies of the commodes available'to the public. Director Ooten also
researched the subject of high efficiency commodes through WEFTEC and other
organizations.
SEWER SYSTEM SUB - COMMITTEE TOPICS
The Committee recommended Staff review and update the FOG ordinances as
necessary and imposed re- inspection charges to FSEs. Mr Fauth will provide an updated
FSE listing to Merrill Seiler.
NEXT MEETING
The next meeting is scheduled for February 13, 2008 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Ooten adjourned the meeting at 11:30 a.m.
„SECRETARY