Minutes - Board - 1950-12-07F,
' Minutes of regular meeting of Board of Directors,
Costa Mesa Sanitary District, held at 2057 (Rear)
Newport Avenue, Costa Mesa California, December 7th
1950
L
Present: Directors TeWinkle, Nelson, Lord, Norman and Meyers.
Engineer Francis H Bulot, Attorney Leroy P Anderson.
Secretary F B Owen
Meeting called to order at 7:30 P M by President TeWinkle.
Minutes of last meeting .read and approved.
Following bills were read and upon motion by Nelson seconded by
Meyers ordered paid.
Warrant No. Name Amount
646 C V TeWinkle 15 00
647 C M Nelson 15 00
648 11Vm E Lord 15 00
649 H Paul Norman 15 00
650 F B Owen, Sec 50 00
651 F B Owen, Pro -Mgr 200 00
652 Kenneth C Price, Oct 6R 00
653 F B Owen, Rent 42 50
65 F B Owen, Exp 28 81
655 Pac T & T Co 9 20
656 Orange Co Stamp Co 3 57
657 Francis H Bulot 2000 00
Letter from Wright L Felt, Division'Engineer, Housing and Home Financing
Agency, dated October 31st, together with reply dated November 30th read.
This had reference to report of completion of plans and specifications
under General Service Administration Project Calif, 4 -P -1016.
Engineer Bulot submitted completed plans and specifications under above
Project and Advance for approval and acceptance by the Board of Directors.
Whereupon a Resolution, copy attached and made a part of these minutes,
upon motion by Lord seconded by Nelson, was adopted by the following
roll call vote.
Yeas- TeWinkle, Nelson, Lord, Norman, Meyers
Noes -None
Absent- None
U
On further motion by Lord, seconded by Nelson, the Secretary- Project Manager
was directed to sign the Certificate also attached and made a part of these
minutesand to forward immediately by N S Mail and/or Railway Express a
copy of such Plans and Specifications to said Wright L Felt, Division
Engineer, as above.
Attorney Anderson advised that he had nothing further to report this
time on a prova of bonds. Meeting adjourned
Attest Secretary Signed Presiden
I
%UGGESTE`Q ,FORM ,OF) RESOLUTION
Approving the Completed Plans and Specifications Prepared With an Advance From the United States of America
Under the Terms of Public Law 332, 81st Congress of the United States,
Approved October 13, 1949
WHEREAS, ........... mil', 'l� __ Ia i__ # ; - -' 3#n"t—,c ---------------------- •----------- - - - - -- accepted an offer
(Legal name of applicant)
from the United States Government for an advance for plan preparation of a public work described as ______________________________
-------------------- - ------------------------------------•----------------- •------------ - - - - -- ---------------------------------------------------------- - - - - -- --------------------------------------
�, st4���°�. s�#°� �'��= '-;�`-- - - - - -- x- -------------- -------------------------------------------- -------------------- - - - - - ' and
WHEREAS, "�,'.1'_ - -- 7-�°`It ---------------•--•-•-----•----------------------------------- - -•• -- ---------- - - - - -- was engaged
---------------------
(Name of architect or engineer)
to prepare plans and specifications for the aforesaid public work, and said architect and /or engineer has completed the plans
and specifications and submitted them for approval; and
WHEREAS, the completed plans and specifications have been carefully studied and are considered to comprise adequate
planning of the public work essential to the community and within the financial ability of the ___- A94-_______ ___ _____ _ ___
-- - - - -•• A+.A � rv.. i g -tt- : f?_ t-=--------------------------------- • - - -••- to construct;
(Legal name of applicant)
NOW, THEREFORE, BE IT RESOLVED BY ........ °'r±__�__?. _ -�
the governing body of said applicant, that the plans and specifications submitted by .- 'l-- _._'_____________
-------------------------------------------------------------- - - - --- for the construction of the
- ----------------------------
(Name of architect or engineer)
........... ....................... .. ............. °--•-• •-----------..........-------------°-•-------.........................................---°........ ..•-------•-------------- ------ °-_ _....-•----
(Public work)
dated ....... ID 80,0M M!._ 11.. "TAn connection with General Services Administration Project No. _. -------- .-- °-! -
be and the same are hereby approved; and that certified copies of this resolution be filed with the General Services Administra-
tion as a part of the final report of plan preparation.
r$U;G°GESTE ®FORM50FjCERTIFICATE OF RECORDING OFFICER
1, the undersigned, the duly qualified and acting ......:......... ...
(Title of officer)
of the .- ,* ._ r $:w"`tot
-- -------------------------------------------------------------------------------------
(Applicant)
(herein called the "applicant") and the keeper of the records of the applicant, including the journal of Proceedings of the
_ ___________________ pkamx. ...off..... 1I :t : .... ..........._........__.... ----- (herein called the "governing body "), do hereby certify:
(Governing body of the applicant)
1. That the attached resolution is a true and correct copy of the resoojution as finally adopted at a meeting of the govern-
ing body held on the - -_.__ _ --------- day of __ :' ............. 19-5-A, and duly recorded in my office;
2. That said meeting was duly convened and held in all respects in accordance with law and to the extent required by law
due and proper notice of such meeting was given; and a legal quorum was present throughout the meeting, and a legally
sufficient number of members of the governing body voted in the proper manner and for the adoption of said resolution;
that all other requirements and proceedings under the law .incident to the proper adoption or passage of said resolution,
including publication, if required, have been duly fulfilled, carried out, and otherwise observed; and that I am authorized
to execute this certificate;
IN WITNESS WHEREOF, I have hereunto set my hand this .... Vill ------- day of ------ N. Pt' '_ ________________ __ ______ 19.9.-_.
i
(Signature of of &cer)
,"f�-+ rat-- mammax'' - --- ----- - - - ---
If applicant has an official .real, impress here.
(SEAL)
16--60698 -1 PAGE 3 OF 4
HOUSING OFFICE OF D HOME DM NA AGENCY
ISTF��TO
y { _ COMMUNITY FACILITIES SERVICE
hlnstructions for Pre�iccration of GSA Form 9
GSA Form 9 should be prepared by the applicant for each advance agreement immediately upon completion of the plan
preparation. An original and three copies of the form should-be submitted together with one set of completed drawings
and specifications, and a certified copy of the resolution of the applicant's governing:body approving the completed drawings
and'specifications, to the appropriate field office of Community Facilities Service, CAcac.a P =-s::Adrninistra-tim
It is important that each item on GSA Form 9 be answered clearly and accurately; if space on the form is not adequate
to permit a complete answer, a separate sheet containing the - additional or clarifying information properly referenced should
be securely attached. Instructions governing the preparation of GSA Form 9 by applicants follow:
Item 1. —Legal corporate name of the applicant and the official address. The name of the applicant should be in exact agreement with that
contained in the offer to make an advance by the Government.
Item 2. —The name, title, and address of the representative of the applicant who is authorized at the time of completion of plan preparation
to act for the applicant in all matters pertaining to the approved advance.
Item 3. —The name, address, and State license number of the architector engineer immed:iately responsible for the plan preparation at the
time of completion. In the case of an architectural or engineering firm, the full :name and address of the firm should be shown.
If plan preparation was performed by the applicant's forces, thename should be that of the individual who was responsible for the
actual supervision of the plan preparation.
Item 4. —A final complete but concise description of the proposed public work in accordance with completed drawings and specifications.
With each completion report shall be submitted a set of the final drawings, specifications, and basic design data bearing approval of
any State agency or department whose approval is required before construction can be started. The final drawings and specifications,
and other pertinent documents, shall bear the seal of the grchitect or engineer where required.
Item 5.— Location of proposed public work. It may be necessary to show the approximate location on a small scale map to be attached.
Item 6. —The final estimated cost of the proposed public work based on completed plans segregated by type of expenditure. On an attach-
ment to each copy of GSA Form 9, the subitem "Construction" shall be broken down by the various types of work and other principal
classifications. For example, on building projects the break -down will include cost of excavation, masonry (brick" and concrete), struc-
tural steel, roofing, electrical work, plumbing, heating, ventilating, or air - conditioning, and the work of each of the accessory trades,
such as plastering, floor covering, and painting; on sewer projects the break -down will include the cost of pipe in place at the various
depths of trench, and manholes shall be priced separately with depths. given; on water projects where the depth of trench required is
uniform the estimated cost shall be broken down into the various pipe sizes, with valves, fire hydrants, booster stations -or other
special features shown separately; on sewage treatment plants and water treatment plants the estimated cost should be broken down in a
manner similar to that required for building construction with any built -in special features shown as separate elements of the estimate.
The estimate of construction cost of other types of projects shall follow the pattern above outlined for buildings, sewer, and water
projects. The figures given for the estimate of cost under Item 6 may vary from the original estimates submitted with the application,
since costs may be more accurately determined after completion of plan preparation.
Item 7. —Show the final cost of plan preparation segregated between those costs not chargeable against the advance and those costs charge-
able against the advance, with a further division between work by contract and by applicant's forces. In the case of plan preparation
costs by. the applicant's own forces being charged against the advance, an itemized break -down of the cost of the work showing number
of persons employed, time engaged, and. rates of pay should be submitted as an attachment. The total cost of plan preparation (Item
7 (c) 3) must be in agreement with the figure therefor shown in Item No. 6, "Plan Preparation."
Item 8. —State whether or not the completed drawings and specifications prepared by the applicant's architect or engineer have been offi-
cially approved by resolution of the applicant's governing body. A certified copy o. the approving resolution or ordinance must be
attached to the GSA Form 9. Payment of the balance of the advance will not be made unless such approval is received by the appro-
priate field office of Community Facilities Service.
Item 9. —State whether or not approval of plan preparation by any State agency or department is required before construction can be started.
If such approval is required by law, final payment will be deferred until such approval is obtained.
Item 10" Give date when the applicant intends to start construction of the proposed public work. If no date has been specifically fixed
to initiate the construction, give your best estimate as to when construction will start.
Item 11.— Indicate the present status of the site for the proposed public work. In the event the site has been selected, placed under option,
or acquired, a check mark should be shown in the appropriate space.
Item 12. —State whether or not the applicant will have the financial ability to construct the public work at the estimated total project cost
and on the date fixed 'or' stated in Item No. 10. Attention is directed to the "Information for Applicants," transmitted with the applica-
tion wherein it is stated that it is the "responsibility of the applicant to insure the development of a set of plans and specifications for
the proposed public work which are in keeping with its financial ability."
Item 13.— Statement of the contemplated sources of funds and amounts from each source to finance the construction of the specific public
work for which plan preparation is being reported. The amounts shown and the sources may vary from statements made in the appli-
cation for an advance for plan preparation, since the project financing may have advanced to a more definite stage than originally
reported. The total on the last line of Item No. 13 should represent the grand total of all amounts reported under subitems "A"
through "E" and should agree with the total estimated cost of theproposed public work reported under Item No. 6. .
Item 14. —Space is provided for general comments. In the event the space is insufficient an additional sheet may be attached.
Page 3 of this form is a suggested form of resolution of approval of the completed plans by the governing body of the
applicant, and also a suggested form of certificate of recording officer. If these forms are usable by the applicant, the words
"Suggested Form of" may be stricken at the top of each form and properly filled out by the authorized official of the applicant.
�J ��� U. S. GOVERNMENT PRINTING C'FFICE 76- 60698-1 PAGE 4 OF 4