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Minutes - Board - 2008-04-21• COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 21, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE 0 INVOCATION President Perry called the meeting to order at 5:30 p.m. Director Ferryman led the Pledge of Allegiance. Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Art Perry, Bob Ooten, Arlene Schafer, Gary Monahan, James Ferryman DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II; Ron Shef, Ordinance Enforcement Officer OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa #01 Ms. Joyce Crosthwaite, LAFCO Executive Officer 12 Civic Center Plaza, Santa Ana ., j gyprkl \ y °,o oak u s- • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 PAGE 2 CONSENT CALENDAR ................................ Director Schafer requested the following revisions to the Regular Board Meeting Minutes of March 27, 2008: 1. Eliminate "the Mayor of Irvine will provide entertainment at the annual conference" on page 18. 2. Eliminate "Director Schafer did not attend the meeting" on page 18. 3. Page 19, under Chamber of Commerce Meeting, revise to state Director Schafer attended the Chamber of Commerce meeting on March 5, 2008 and not Director Ooten. Director Schafer motioned to approve the Consent Calendar with stated revisions. Director Ooten seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of the Sewer System Committee Meeting — April 9, 2008 Minutes of the Recycling Committee Meeting — March 24, 2008 Minutes of Regular Meeting — March 27, 2008 MANAGER'S REPORTS REFUNDS • The Minutes of the Sewer System Committee Meeting of April 9, 2008, were approved as distributed. The Minutes of the Recycling Committee Meeting of March 24, 2008, were approved as distributed. The Minutes of the Regular Meeting of March 27, 2008 were approved as with stated revisions. There were no refunds for the month of March 2008. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING Fr APRIL 21, 2008 PAGE 3 Occupancy Report and The Trash Occupancy Count documented an Payment of $196,401.64 increase of 18 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of April 1, 2008. April 2008 Therefore, the total for April is 21,452. Monthly Spill Report to State Water Resources Control Board Minutes of Human Resources Meeting held March 19, 2008 Minutes of Human • Resources Meeting held April 10, 2008 Minutes of Human Resources Meeting held April 14, 2008 ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of March 31, 2008 Board directed Staff to prepare a warrant for $196,401.64 for April 2008 collection based on occupancy report. Said payment in the amount of $196,401.64 to Costa Mesa Disposal to be ratified on the May 2008 warrant register. The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for March 2008 was accepted as submitted. The minutes of the Human Resources meeting held March 19, 2008 were accepted as submitted. The minutes of the Human Resources meeting held April 10, 2008 were accepted as submitted. The minutes of the Human Resources meeting held April 14, 2008 were accepted as submitted. The Project Status Report dated April 2008 was accepted as submitted. The Financial Report as of March 31, 2008 was accepted as submitted. SV . COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 OR PAGE 4 • Treasurer's Report as of March 31, 2008 Warrant 2008 -10 for March 2008 in the amount of $905,643.83 The Treasurer's Report as of March 31, 2008 was accepted as submitted. Warrant Resolution #CMSD 2008 -10 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $905,643.83. Directors Expenses for the Director Compensation and Expense Month of March 2008 Reimbursements for the Month of March 2008 were approved and ratified as follows: Director Ferryman: $1326.00 President Perry: $663.00 Vice President Schafer: $1326.00 + $10.10 Director Ooten: $1326.00 + $13.33 Director Monahan: $442.00 • .......................... END OF CONSENT CALENDAR ......................... WRITTEN COMMUNICATION Ms. Revak reported no written communications were received. PUBLIC COMMENTS MANAGER'S REPORTS UPDATE ON ANNEXATION APPLICATIONS IN NEWPORT BEACH AND COSTA MESA Ms. Joyce Crosthwaite of LAFCO presented an update on the status of annexing the unincorporated islands in and around Costa Mesa. Property owners of the Santa Ana Country Club, and in nearby areas of Costa Mesa, and LAFCO are at a stalemate at this point. • • COSTA MESA SANITARY DISTRICT &� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING _ APRIL 21, 2008 voaa°'! PAGE 5 DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 Mr. Hamers reported the design phase is presently planned to have the building accredited at the "Gold" level and the building will be state of the art in the area of energy savings such as the use of light and air as well as solar, and through the use of recycled materials. Director Schafer arranged for a consultant from Southern California Edison to visit the District and the representative was very impressed with the energy issues already resolved due to the implemented integrated design. SCE has an incentive program the design team is considering. CMSD STRATEGIC PLAN YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) Ms. Revak reported a Governance class will be held in conjunction with the CSDA Conference in Irvine in September. Ms. Revak will provide details to • Director Monahan. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD APRIL 9, 2008 Director Monahan presented the discussion from the April 9, 2008 meeting. CMSD FTP SITE AS POTENTIAL HOST FOR REGIONAL EDUCATION MATERIALS Mr. Harriers reported Director Ferryman suggested OCSD be considered to host the Regional Education Materials. Mr. Harriers stated he is investigating the cost and there are some software programs available and he is assembling for the Board's information. POTENTIAL TRANSFER OF OCSD SEWERS TO CMSD Director Monahan stated he had no new information on the sewer transfer and Mr. Burns stated he did not have an update. Director Ferryman stated the transfer of sewers will go through and it requires time for the process. 0 apt` COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 oaea PAGE 6 • CMSD SEWER CREW WORK SCHEDULE Mr. Hamers reported the field crew is working very well and handling hot spots among other responsibilities. The crew is set up to go through CWEA training and it will be beneficial in the long -term by reducing contractor costs as well as providing better service. Director Ooten inquired of the work hours of the crew and Mr. Hamers stated the crew works a 9/80 schedule. RECYCLING REPORTS WASTE DIVERSION REPORT - MARCH 2008 Ms. Revak presented the Waste Diversion Report for March 2008 showing a 50.41 % diversion rate. Director Monahan motioned the Waste Diversion Report be received and filed. Director Schafer seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND • DISPOSAL PAYMENT FOR MARCH 2008 SERVICES Ms. Revak presented the invoices for March 2008 recycling services and disposal. Director Ferryman motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of March 2008 in the amount of $175,906.73. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of March 2008 in the amount of $6,810.01. Director Ooten seconded. Motion carried as follows: • Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None COSTA MESA SANITARY DISTRICT P >� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ((� r APRIL 21, 2008 PAGE 7 • ORDINANCE ENFORCEMENT OFFICER'S REPORT Mr. Shef provided a report for the period of March 2008. Mr. Shef reported he informed residents all recyclables should go inside the containers, with nothing left on the outside, to discourage scavenging; and if residents wanted to leave items for pickup to do so on their property near the garage. Mr. Shef reported he is following various trucks in various routes on a Monday through Friday schedule. Although Mr. Shef does not have all the data, he reported most of the drivers are complying with the District's requirements. Mr. Hamers explained the new route - monitoring program includes keeping track of complaints of certain drivers in the event complaints regarding the same driver recur there will be a record of that driver's work habits. SUBCOMMITTEE TO LIAISON COMMITTEE ON CITY TREE ROOTS Mr. Hamers suggested sending another email to City of Costa Mesa, City Manager, Allan Roeder, due to the lack of response from the City. Director Monahan suggested it be signed by a Board member and to send a copy to the Mayor. Director Monahan reported Commissioner Harris contacted him regarding a tree removal request at the Parks Commission. Mr. Hamers reported he sits on a regional committee and is aware of city policies throughout central and northern Orange County and reported that every city takes responsibility for city tree roots. Mr. Hamers inquired if the Board chooses to pursue the issue and President Perry affirmed. Director Ferryman suggested, and it was agreed, to place the item on the City /Districts Liaison Committee meeting in May. Director Monahan suggested, for a more expeditious response, sending a letter to the Mayor and copy City Manager Allan Roeder. Mr. Hamers will draft the letter. M EQUIPMENT LOST IN FIRE Mr. Fauth reported a case file was established and submitted for the equipment lost in the fire. The replacement value is $255,000. • C7 s'nxrr COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 roga PAGE 8 THEFT OF POWER CABLES Mr. Fauth reported a case file was established and submitted for the theft of the power cables at the Orange County Fairgrounds, which amounted to approximately $6,000. SPRING 2008 NEWSLETTER (TRASH) Mr. Harriers reported production of the spring newsletter is on schedule and will go to press shortly. Ms. Jackson, with oversight from Mr. Harriers and Ms. Revak, drafted the articles and designed the newsletter with an updated appearance. With Ms. Jackson's graphics capabilities and the ability to design in- house, the District will realize a cost savings. INCREASE IN DISTRICT'S MONTHLY CONTRIBUTION TO EMPLOYEES' FLEXIBLE BENEFIT ACCOUNTS RETROACTIVE TO JANUARY 1, 2008 Ms. Revak reported the City of Costa Mesa in negotiations with the Employee's • Association increased their contribution to the flexible benefit account. It was increased effective January 1, 2008 in the amount of $125 per employee. District Staff requests an increase in their flexible benefit account to maintain the same or equal benefits of the City. Director Ferryman questioned if medical coverage costs have increased commensurate with the City's. Mr. Davis stated there is some debate as to whether $799 fully covers employee's medical benefits. Mr. Hamers stated Staff researched the subject and believes the increase is appropriate and Staff verified there are sufficient funds budgeted to cover the increase. Ms. Revak reported Staff will also revisit the issue in September 2008, similar to the City of Costa Mesa, when notification of increased rates is provided from insurance carriers. Director Ooten motioned to approve the increase. Director Monahan seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None CJ • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING u � APRIL 21, 2008 PAGE 9 PRESENTATION ON OPTIONS FOR CHANGING EMPLOYEES' CALPERS RETIREMENT FORMULA Mr. Hamers presented options for changing CMSD employees' retirement formula to increase the benefits as he believes District employees deserve the equivalent of the state -wide majority of newly revised retirement plans. Mr. Hamers stated when this was considered at Staff level, Mr. Fauth adopted a very conservative approach to any increases, and even though Mr. Fauth is subject to the program, he is half of personnel management of the District and the Board may want to consider his presence in the closed session. Mr. Burns requested moving the agenda item to the end of the meeting. Mr. Hamers will be the employees' representative and Mr. Burns stated Mr. Fauth should not be present in the closed session in compliance with the Brown Act. RECYCLING COMMITTEE — MONDAY, APRIL 21, 2008 —12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTOR OOTEN) RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Recycling Committee met on April 21, 2008, and there are no changes in the Recycling Committee goals. PARTNERSHIP WITH COSTA MESA HIGH SCHOOL LIFE SCIENCE ACADEMY; ASSIST IN EXPANDING RECYCLING PROGRAMS Mr. Burns researched partnering with Orange Coast College with the grant funds and confirmed it would not present a problem. Mr. Burns reported it would be the same as using a contractor. UNSOLICITED DOCUMENTS Director Ooten recommended an approach for residents to not receive unsolicited documents is to post a "No Soliciting" sign at their property, which may deter people from leaving soliciting documents. Director Ooten reported the item is appropriate for the upcoming Liaison Committee meeting and Ms. Revak noted the item has been included on the May 16, 2008 City /Districts Liaison Committee meeting. r� �J �� COSTA MESA SANITARY DISTRICT (49�il P °�MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 PAGE 10 "ZERO WASTE" Director Ooten reported Mr. Harriers met with CR &R regarding conversion technologies available that, for an additional cost, could provide substantial additional reduction in materials going to the landfills. Director Ooten requested Staff bring a recommendation back to determine if there are any intermediate steps Staff could recommend, with a cost attached, to improve the CMSD recycling rate. REQUEST FROM MACY'S SOUTH COAST PLAZA HOME STORE TO PARTICIPATE IN COMPOSTING DEMONSTRATION ON APRIL 26, 2008 At the request of Macy's South Coast Plaza Home Store, District Staff will provide a composting demonstration on Saturday, April 26, 2008 at 1:00 p.m. Mr. Patrick McNelly of the Orange County Sanitation District will present a composting demonstration and will have an Earth Machine. Composting bins are being provided and Staff will take orders to purchase composting containers to interested residents. There will be a $20.00 charge to residents desiring a bin to ensure they are serious about recycling /composting and not just wanting a "freebee ". Mr. McNelly will be paid $100 /hour with funds from the Grant. Staff will also make available CDs and other District publications. PAYMENT OF $100 TO BROWNIE/JUNIOR GIRL SCOUT TROOP #226 FOR RECYCLING EFFORTS The District received a thank you letter from Brownie /Junior Girl Scout Troop #226 for teaching the group about recycling plastics. The troop collected several pounds of plastic bottles and aluminum cans and took them to the OCC Recycling Center. The District offered $100 to the group for their recycling efforts with proof from the Recycling Center of their participation. Director Schafer motioned to approve the $100 payment. Director Monahan seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None PAYMENT OF $100 TO CAMPFIRE USA FOR RECYCLING EFFORTS • Director Ooten reported the District also received proof of participation by Campfire USA in recycling plastic bottles and aluminum cans. The Recycling Committee recommends the Board of Directors approve payment to Campfire USA and the Brownie /Junior Girl Scout Troop #226 for their efforts. E COSTA MESA SANITARY DISTRICT ���E'p a P•d .�.�_�;• � MINUTES OF BOARD OF DIRECTORS REGULAR MEETING _ T �r APRIL 21, 2008 DOna' PAGE 11 Director Schafer motioned to approve the $100 payment. Director Monahan seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None REPORT ON OTHER CMSD RECYCLING PROGRAMS Director Ooten reported Goodwill is now accepting electronic waste Mr. Fauth reported a conversation with Mike Carey of the OCC Recycling Center informing him of their celebration of Earth Day that took place. Approximately 180 visitors came through and Mr. Carey distributed flyers provided by the District. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers reported an upcoming seminar on May 15, 2008 on CIP installation and setting up a bypass. Mr. Hamers is in charge of the Education Committee and makes arrangements to locate speakers and give presentations. Mr. Hamers encouraged Staff members to attend. CONVERSION OF "FIXTURE FEES" TO CAPACITY CHARGES" Mr. Hamers will meet with Mr. Burns, Mr. Davis and Mr. Fauth to continue work on the nomenclature of the fees, their usage and reporting requirements and will eventually present a resolution to change the fee structure. TREASURER'S REPORTS DISTRIBUTION OF PRELIMINARY BUDGET FOR FISCAL YEAR 2008 -2009 Mr. Davis distributed the Preliminary Budget for Fiscal Year 2008 -2009 to be discussed at the May 1, 2008 Special Meeting being held at the CMSD at 5:30 P.M. BUDGET ADJUSTMENT FOR PROJECT #186 — SEWER LATERAL PROGRAM • Mr. Davis requested an additional appropriation of $50,000 from the Operating Reserve to continue the Sewer Lateral Program. • yR, ►;; , COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ti :eas u Z a APRIL 21, 2008 PAGE 12 Mr. Davis reported the Operating Reserve is at 11 % and Mr. Burns stated the CMSD policy states the reserve should be at least 25 %. Directors Monahan and Ferryman recommended the issue be added to the May 1, 2008 Special Meeting Agenda. Director Monahan motioned to appropriate $50,000 out of the operating reserve to continue the sewer lateral assistance program. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Monahan recommended a press release be distributed on how the budget was increased due to the popularity of the program. Mr. Hamers concurred and Ms. Revak will draft and issue the press release. Director Ferryman inquired if the District has actively pursued any kind of grant money for the lateral program and Mr. Hamers stated he believes there is no grant • money but will look into the matter. SDRMA 2008 -2009 WORKERS' COMPENSATION PROGRAM Mr. Davis reported notification from SDRMA was received informing the District the average workers' compensation rate for members will be decreased by ten percent. Three new people were added to the payroll and the net effect is zero and will not have any impact on the decrease. SDRMA SAFETY LOSS PREVENTION POLICY Mr. Davis reported SDRMA recently passed a new policy effective July 1, 2008, that SDRMA will be monitoring anyone driving vehicles covered under CMSD's policy for license suspensions or other types of violations through the DMV, and notifying the District if such incidents occur. ATTORNEY'S REPORT DISTRICT LIABILITY FOR A SEWAGE SPILL FROM A PRIVATE LATERAL Mr. Burns presented a paper prepared by Associate District Counsel Colin Burns as requested by Mr. Hamers in his role on the WDR Steering Committee. The CMSD Board had previously authorized Mr. Burns-to participate as part of the WDR "legal committee" to handle legal issues that arise. The request for Mr. Burns' work came as a result of discussions from various districts and cities regarding liability for sewer • 1] • �pRJT{ COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING { APRIL 21, 2008 °�roga' PAGE 13 spills from private laterals. Mr. Burns stated the paper is a good source document for guiding future action and could possibly be helpful in future lawsuits. Mr. Hamers reported a number of agencies received the paper and are greatly appreciative, one being the Southern California Alliance of Publicly -Owned Treatment Works (SCAP.) Mr. Hamers recommended sharing the paper with CASA. Ms. Revak will forward the paper to the CASA legal affairs representative. REIMBURSEMENT OF COSTS FOR DISTRIBUTION OF AGENDA MATERIALS TO MEMBERS OF THE PUBLIC Mr. Burns reported there is no CMSD written policy regarding the distribution of agenda materials to members of the public. Ms. Revak stated when past agendas were requested from public or private entities, self- addressed, stamped envelopes were provided from the requesting parties to mail the agendas, however, presently there are no requests. Mr. Burns reported a request for such documents is good for up to one year according to the Brown Act. President Perry requested Mr. Burns look into a policy for the District and provide recommendations. Mr. Burns will provide various options for a written policy. Mr. Worthington requested an exception to anybody holding an office with a County agency. ORDINANCE NO. 66 ADOPTING A PREFERENCE AND EXCEPTION FOR ENVIRONMENTALLY FRIENDLY PRODUCTS IN PURCHASING Mr. Burns introduced Ordinance No. 66, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING A PREFERENCE AND EXCEPTION FOR ENVIRONMENTALLY FRIENDLY PRODUCTS IN PURCHASING. Director Monahan motioned to adopt CMSD Ordinance No. 66. Director Schafer seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT 4S MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 �poaA`� PAGE 14 ORDINANCE NO. 67 AUTHORIZING ACCESS TO STATE SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES Mr. Burns introduced Ordinance No. 67, AUTHORIZING ACCESS TO STATE SUMMARY CRIMINAL HISTORY INFORMATION FOR EMPLOYMENT PURPOSES. Director Monahan motioned to adopt CMSD Ordinance No. 67. Director Ooten seconded. Motion carried 5 -0. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) MEETING HELD JUNE 20, 2007 (DIRECTOR FERRYMAN) Director Ferryman reported attending an OCSD Committee meeting where 40 the budget for CIP projects was reviewed. The Committee approved $12.6 million for the Southwest Costa Mesa Trunk project and it will be voted on at the next OCSD Board meeting. Director Ferryman noted he will report on the April 23, 2008 meeting at the next CMSD Regular Board meeting. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) There was no meeting of the Santa Ana River Flood Protection Agency in April. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER Director Schafer attended a Groundwater Tour given by the Orange County Water District on March 27, 2008 and provided materials to share with the Board. QUARTERLY MEETING AT MWDOC/OCWD .JOINT BOARD ROOM ON THURSDAY, MAY 29, 2008 AT 11:30 A.M. ELECTION OF ISDOC REPRESENTATIVE TO LAFCO • Ms. Revak reported the District's President or a designated Alternate must attend the meeting to vote on the ISDOC Representative to LAFCO. In the event President Perry is unable to attend, Director Ferryman was selected as the voting COSTA MESA SANITARY DISTRICT - ��p SAAtt MINUTES OF BOARD OF DIRECTORS REGULAR MEETING T ''r APRIL 21 2008 ��pOaAT�l� PAGE 15 • member for the CMSD. In the absence of Director Ferryman, Director Monahan will be the designated voter for the CMSD. Directors and Staff planning to attend the May 29, 2008 ISDOC meeting were requested to inform Ms. Revak in order to place the lunch reservations. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) (DIRECTOR SCHAFER) PROPOSED LAFCO BUDGET FOR FISCAL YEAR 2008 -2009; CMSD SHARE IN THE AMOUNT OF $15,332.75 Staff presented the proposed LAFCO budget for Fiscal Year 2008 -2009. The CMSD share is $15,332.75. Director Schafer reported Executive Officer Joyce Crosthwaite has been performing very well. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) Director Schafer attended a Legislative meeting followed by a Finance Corporation meeting in Sacramento on March 13, 2008. On March 14, 2008, Director Schafer attended a regular Board meeting and presented an update on the CSDA Conference in September 2008. Director Schafer discussed information regarding CSDA's 2008 Special Districts Legislative Day on May 12, 2008 Ms. Revak requested consideration by the Board for attendance at the Legislative Day as well as the Annual Conference. Director Monahan motioned to approve attendance by any of the Board members at the Legislative Day. Director Ferryman seconded. Motion carried 5 — 0. CSDA ANNUAL CONFERENCE - SEPTEMBER 22-25,2008 IN IRVINE Mr. Hamers requested Board approval to make a Presentation on Fats, Oils and Grease (FOG) at the Annual Conference on September 24, 2008. Mr. Hamers was requested by CSDA to make the presentation. Director Monahan motioned to approve Mr. Hamers' attendance and presentation on September 24, 2008. Director Schafer seconded. Motion approved 5 -0. • • is ;�fltl4 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING f APRIL 21, 2008 a`Oaoosa�o PAGE 16 CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) Ms. Revak reported the Board attendees at the CASA conference in Squaw Creek on April 23 -26, 2008 will present a report at the next regular meeting. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Director Schafer reported the Legislative Committee met on March 3, 2008 where she spoke with an Edison Company representative on the District's new building and the possibility of the District obtaining reduced energy rates as the structure is being built to the "Gold" standard. OCCOG Director Schafer did not attend the meeting. WACO Director Schafer gave a presentation on the upcoming CSDA Annual Conference at the WACO meeting. Director Schafer reported there were two guest presentations from the Metropolitan Water District with information on water. OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications or Director comments. President Perry adjourned the meeting to closed session at 7:40 p.m. /� asir4B� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 21, 2008 �coaat��' PAGE 17 PRESENTATION ON OPTIONS FOR CHANGING EMPLOYEES' CALPERS RETIREMENT FORMULA (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54957.6) Mr. Burns stated the Board is adjourning to closed session under Government Code Section 54957.6 to meet with negotiator Mr. Hamers pertaining to all unrepresented employees of the District. The Board adjourned from Closed Session at 8:04 p.m. President Perry announced there was no action taken in the Closed Session. ADJOURNMENT President Perry adjourned the meeting 8:05 p.m. 1 SECRETARY • PRESIDENT