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Minutes - Board - 2007-10-11t ,r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on October 11, 2007, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Monahan led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. 0 ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, Bob Ooten, Gary Monahan DIRECTORS ABSENT: James Ferryman , absent and excused STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Marc Davis, Treasurer; Sherry Kallab, Accountant; Karl Dulake, Maintenance Supervisor; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist 1 OTHERS PRESENT: Ms. Gina Fauth Mr. Phil Morello Mr. Dan Worthington COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 2 0 ... ............................... CONSENT CALENDAR ... ............................... Director Schafer inquired on Item 8, Project Status Report, stating the report lists 60 percent completion for televising the sewer lines. Director Schafer requested an approximate date of completion for televising. Mr. Hamers reported the televising is to be completed by January 1, 2009. Director Schafer motioned to approve the Consent Calendar as presented. Director Ooten seconded. Motion carried 4 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting — September 10, 2007 Minutes of the Sewer System Committee Meeting — September 12, 2007 Minutes of the Investment Oversight Committee Meeting — September 13, 2007 Minutes of Regular Meeting — September 13, 2007 MANAGER'S REPORTS REFUNDS • The Minutes of the Recycling Committee Meeting of September 10, 2007, were approved as distributed. The Minutes of the Sewer System Committee Meeting of September 12, 2007, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting of September 13, 2007, were approved as distributed. The Minutes of the Regular Meeting of September 13, 2007, were approved as distributed. There were no refunds for the month of October 2007. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 3 • Occupancy Report and The Trash Occupancy Count documented an Payment of $196,035.42 increase of 6 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of October 1, 2007. October 2007 Therefore, the total for October is 21,412. Monthly Spill Report to State Water Resources Control Board ENGINEER'S REPORTS Project Status Report 0 TREASURER'S REPORTS Board directed Staff to prepare a warrant for $196,035.42 for October 2007 collection based on occupancy report. Said payment in the amount of $196,035.42 to Costa Mesa Disposal to be ratified on the November 2007 warrant register. The Monthly Spill Report to the State Water Resources Control Board (SWRCB) for September 2007 was accepted as submitted. The Project Status Report dated October 2007 was accepted as submitted. Financial Report as of The Financial Report as of September 30, 2007 September 30, 2007 was accepted as submitted. Treasurer's Report as of The Treasurer's Report as of September 30, 2007 September 30, 2007 was accepted as submitted. Warrant 2008 -04 for Warrant Resolution #CMSD 2008 -04 was September 2007 in the approved, authorizing the President and Secretary amount of $730,390.50 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $730,390.50. Directors Expenses for the Director Compensation and Expense Month of September 2007 Reimbursements for the Month of September 2007 were approved and ratified as follows: Director Ferryman: $221.00 President Perry: $884.00 Vice President Schafer: $1105.00 Director Ooten: $1699.25 + 66.79 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 4 • ............o..........o•••• END OF CONSENT CALENDAR •.......... ........ ........ WRITTEN COMMUNICATION Mr. Harriers reported receipt of a letter from Katrina Foley, Costa Mesa City Councilmember, thanking Mr. Fauth for the recycling boxes donated to the Costa Mesa Community Foundation. Mr. Harriers reported there was an article in the Daily Pilot about the Sewer Lateral Assistance Program, a letter to the presiding judge regarding Grand Jury Report, and letter from OCTA to Director Jim Ferryman. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS DATE AND TIME OF REGULAR BOARD OF DIRECTORS MEETINGS DATE AND TIME OF REGULAR BOARD OF DIRECTORS MEETINGS MOVE TO THIRD THURSDAY OF MONTH AT 6:00 P.M. Mr. Harriers reported that the if the Board should consider moving the regular Board meeting to the third Thursday of the month to allow time for all reports to be completed and distributed in the Board packets, a good time to move the regular meeting date would be in January when the yearly calendar is distributed. Director Perry requested postponing discussion of the topic until all Directors could be present to discuss schedules. Director Schafer requested discussing the topic in December after her Strategic Planning Session for CSDA so she would be sure of her schedule for the upcoming year. The item will be brought back to the December Regular Meeting. DISTRICT YARD POSSIBLE CLOSED SESSION TO DISCUSS REAL PROPERTY NEGOTIATIONS (PRICE, TERMS) PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING PROPERTIES: 174 WILSON STREET WITH DAVID JACKSON HESTER, SR. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 5 Mr. Fauth reported the District is approaching the 45th day of escrow, Monday October 15, 2007, and reported all documentation has been submitted and everything is on schedule. Mr. Fauth reported the seller and their agent are being kept apprised of all submittals. The CUP package was submitted to the City of Costa Mesa on October 3, 2007. Mr. Harriers reported the architect has met with City planning staff and made it clear the District would like to build a "gold level" green building, the same standard the City adopted for their future buildings. Mr. Harriers stated Staff would like to put together an information packet for Board Directors to discuss with Planning Commissioners, either for a telephone meeting or more in -depth in- person meeting. Director Monahan recommended waiting until after Planning Staff has made a recommendation before discussing the project with Planning Commissioners. Discussion was held regarding which Board Member would contact the various Planning Commissioners. Director Monahan motioned to accept the report and to ratify all actions taken to seek possession of the property at 174 Wilson Street to date. Director Ooten seconded. Motion carried 4 -0. 0 FILING OF CONDITIONAL USE PERMIT AND RELATED APPLICATIONS Director Ooten motioned approve the filing of a Conditional Use Permit and related applications for the property at 174 Wilson Street. Director Monahan seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Monahan Noes: None REVIEW ARCHITECTURE, ENGINEERING & CONDITIONAL USE PERMIT APPLICATIONS Director Schafer motioned to approve the review of Architecture, Engineering, and Conditional Use Permit Applications. Director Monahan seconded. Motion carried 4 -0. CMSD STRATEGIC PLAN YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS Mr. Harriers presented the Strategic Plan for Board comments. Director Ooten noted that almost all items have been achieved. L_I COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 6 Director Monahan inquired as to the website update capabilities. Mr. Fauth reported that some items will be updated by the website service provider and explained there are several components that Ms. Jackson will be updating and maintaining to keep costs down. SEWER SYSTEM COMMITTEE REPORT ON COMMITTEE MEETING HELD OCTOBER 10, 2007 Director Monahan reported the Committee met on October 10, 2007 and reviewed the following: it Spill in the north end of Costa Mesa it Pumping Station Sensor Upgrade Program - hope to have upgrades within the next six months. it Sewer Lateral Assistance Program Update - a few applications have been received and are being processed lk Outreach to Real Estate Community regarding new CMSD Lateral Policies i RECYCLING REPORTS WASTE DIVERSION REPORT - SEPTEMBER 2007 Mr. Fauth reported the Waste Diversion Report for September 2007 was not yet available for review. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR SEPTEMBER 2007 SERVICES Mr. Fauth presented the Invoices for September 2007 recycling services and disposal. Director Monahan motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of September 2007 in the amount of $162,191.12, subject to verification of the Waste Diversion Report. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Monahan • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 7 Noes: None Director Monahan motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of September 2007 in the amount of $9,007.40, subject to verification of the Waste Diversion Report. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Monahan Noes: None ORDINANCE ENFORCEMENT OFFICERS REPORT Mr. Shef provided an ordinance enforcement report for the month of September 2007. More than 20 courtesy notices were distributed to residents as necessary. Mr. Shef reported he is occasionally requested to dispose of a hazardous waste item by elderly residents and will provide assistance when requested. Many residents were not aware of the Labor Day trash schedule. Director Perry requested Mr. Shef investigate the property at 452 Swathmore for possible trash violations. Director Perry was contacted by a resident concerned with old vehicles and trash accumulating on the property. Mr. Shef will investigate the location and provide a report to the Board. UPDATE ON MONITOR VIDEO Mr. Fauth reported he has received the latest version for the four of the five modules, reflecting the most recent updates. Monitor Video is in the process of scheduling various action shots with Staff at CMSD headquarters. Mr. Fauth estimated the completion date to be around the first of the year. RECYCLING COMMITTEE — MONDAY, OCTOBER 8, 2007 —12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTORS OOTEN AND SCHAFER RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Recycling Committee met on October 8, 2007, and reviewed the recycling goals for 2007/2008 with minor modifications recommended to the goals. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 8 Director Ooten reported Staff has been very active in both participation in events and researching future possible events for District recycling opportunities. SCHOOL TELEPHONE BOOK RECYCLING CONTEST NOVEMBER 14- DECEMBER 21, 2007 Director Ooten reported the School telephone book recycling contest will begin on November 14 and run through December 21, 2007. During the past 17 years, over 399,100 telephone books have been collected and recycled. Mr. Phil Morello arrived at 6:38 p.m. KIDS DAY AMERICA EVENT HELD ON SATURDAY, SEPTEMBER 22, 2007 AT NEWPORT CHIROPRACTIC Director Ooten reported Ms. Gilbert and Ms. Jackson represented the Costa Mesa Sanitary District at Kids Day America on September 22, 2007. The event is held to promote health, safety, and environmental awareness. Ms. Gilbert received a letter from B. Robert Shahrestani, Event Coordinator for Kids Day America, thanking the District for their participation in the program. so Director Ooten reported Staff has determined a few items that can improve next year's participation experience: it Advance notice for better preparation ik Additional promotional items and informational brochures 4k District Canopy it Purchase table and chairs to be used in future events USED TIRE ROUND -UP - SATURDAY, OCTOBER 20, 2007 10:00 A.M. TO 2:00 P.M. AT CITY OF COSTA MESA CORPORATION YARD Director Ooten reported the Used Tire Round -up will take place on Saturday, October 20, 2007 from 10:00 a.m. to 2:00 p.m. at the City Corporation Yard. Director Ooten encouraged Directors to attend. AMERICA RECYCLES DAY - NOVEMBER 15, 2007 Director Ooten reported he and Ms. Jackson will attend America Recycles Day to be held on November 15, 2007. Ms. Jackson reported Kline Elementary will be participating in a pilot program for a waste -free lunch day. Ms. Jackson will visit the school a week prior to the event to provide a demonstration which will include a sample of a waste -free lunch. Ms. Jackson will then attend the waste -free lunch event to evaluate the COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 9 • efforts by the students. Ms. Jackson hopes to develop the program to include additional schools in the future and educate the children on source reduction. Director Monahan suggested contacting the press to let them know about the event. Director Ooten informed the Board Ms. Jackson has started a vermicomposting bin at the District headquarter offices to dispose of lunch leftovers from District employees. IWMD RECYCLING & WASTE DIVERSION GRANT PROGRAM Director Ooten reported the Board of Supervisors will be reviewing recommendations from the Commission on October 23, 2007. The City and CMSD Board is in favor of a 50/50 split of the Grant Award. Director Ooten reported CMSD Staff has met with the City of Costa Mesa Staff to discuss the development of additional recycling programs to utilize the Grant Award monies. ORANGE COAST COLLEGE RECYCLING CENTER COLLECTION OF E -WASTE Director Ooten reported the Orange Coast College Recycling Center is now collecting e- waste. The residents of Costa Mesa no longer need to drive to Irvine or Huntington Beach to dispose of their e- waste. ORANGE COUNTY INTEGRATED WASTE MANAGEMENT DEPARTMENT SUB - REGIONAL MEETING - SEPTEMBER 20, 2007 Director Ooten reported Ms. Gilbert represented the District at the Integrated Waste Management Department Sub - Regional meeting held on September 20, 2007. State, County, and Legislation updates were presented. TOURS - EDUCATIONAL MATERIALS DISTRIBUTED TO ATTENDEES Director Ooten reported Mr. Dan Worthington suggested the District provide educational materials to residents participating in the District's educational tours. Staff has developed a packet that will be provided on future tours. SHARPS PROGRAM - ESTIMATES OF SHARPS USE IN GENERAL POPULATION (7 %- 10 %) Director Ooten reported the District is currently providing Sharps containers for the disposal of syringe needles at four locations in the City of Costa Mesa. Approximately 7% to 10% of the District uses syringe needles for diabetic usage 40 (6.2 %) fertility (.5 %) and other uses (3.3 %). C7 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 10 Director Ooten reported the District will be expanding the program to additional pharmacies. Mr. Fauth reported the CVS pharmacy on Harbor and Newport Boulevard was contacted as a possible distribution location. Mr. Fauth reported they are very enthusiastic about the opportunity of becoming a distributor for sharps containers to their customers. Mr. Fauth is in negotiations with SteriCycle regarding the cost of the program. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) SEMINAR ON INVERTED SEWER SIPHON DESIGN & MAINTENANCE HOSTED BY MANAGER/DISTRICT ENGINEER - SEPTEMBER 20, 2007 Mr. Hamers reported he is in charge of the education program for the Orange County Waste Discharge Requirements (WDR) Steering Committee. Mr. Hamers hosted a successful Sewer Siphon Design and Maintenance Seminar on September 20, 2007, with over 80 people in attendance. Speakers included Mr. Zeki Kayiran, P.E., AKM Consulting Engineers; Chuck Winsor, P.E., Engineering Manager, OCSD; Karl Dulake, Maintenance Supervisor, Costa Mesa Sanitary District; and Ralph Palomares, El Toro Water District. Mr. Hamers reported the next seminar, to be held in February 2008, will cover the topic of educational materials. MEMORANDUM OF UNDERSTANDING WITH IRVINE RANCH WATER DISTRICT Mr. Hamers reported Mr. Burns spoke with the IRWD attorney who stated she will follow up with the IRWD General Manager to determine the status of the agreement. 2100 CANYON DRIVE —TRACT NO. 10670 Mr. Hamers reported the improvements at 2100 Canyon Drive were completed on May 9, 2007, and recommended the following action be taken: 4k Accept improvements as completed and file a Notice of Completion. it Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded. d Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 11 Director Schafer motioned to accept improvements as completed and file a Notice of Completion, Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded, and Exonerate Faithful Performance Bond one year after Notice of Completion is recorded for the property at 2100 Canyon Drive. Director Ooten seconded. Motion carried 4 -0. TREASURER'S REPORTS CAPITAL IMPROVEMENT PROJECT CARRYOVER REQUESTS — FISCAL YEAR 2007 -08 Mr. Davis requested the Board approve the carryover of capital improvement project appropriations in the amount of $4,433,738 from fiscal year 2006 -2007 to fiscal year 2007 -2008. Director Ooten motioned to approve the carryover of $4,433,738 from fiscal year 2006 -2007 to fiscal year 2007 -2008. Director Monahan seconded. Motion carried 4- 0. PUBLIC COMMENTS (REVISITED) Mr. Phil Morello spoke to the Board regarding trash pickup and requested clarification on the disposal and pick up of bags and items left outside the container that are not being picked up on trash day. Mr. Morello stated he attended a meeting when the containers were first being introduced where the District stated items left outside the containers would be picked up. Mr. Morello reported he owns five rental units with a total of 10 containers. Mr. Morello is being billed for an extra container and has tried unsuccessfully to resolve the issue. Mr. Morello reported one of his containers was stolen quite some time ago and he continues to be billed for it. Additionally, Mr. Morello reported he requested a large item pickup and expected the items to be picked up during his next trash day. The items were not picked up for a week until the following trash day. Mr. Morello stated he was dissatisfied with the delayed pickup because it deteriorated the look of the neighborhood as well as encouraged neighbors to place their large items out with his. Mr. Morello requested the District provide assistance with his issues. Mr. Fauth requested Mr. Morello's contact information and a copy of the billing and stated he would work to resolve the issues on Mr. Morello's behalf. The Board thanked Mr. Morello for bringing the issues to their attention. • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 12 Mr. Morello left the meeting at 7:00 p.m. ATTORNEY'S REPORT ASTIN V. CMSD (SUP. COURT CASE NO. 06CCO5755) STATUS REPORT (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(A)) Mr. Burns reported the issue has been terminated completely and the cross complaint has been dismissed as well. Mr. Burns reported the Costa Mesa Sanitary District is officially out of the case. Mr. Burns provided the Request for Dismissal to the Board. CONVERSION OF "FIXTURE FEES" TO "CAPACITY CHARGES" Mr. Burns reported he has begun researching converting fixture fees to capacity fees and will provide updates to the Board at future meetings. STATUS OF BROWN ACT BILLS Mr. Burns provided status on two Brown Act bills that CASA has been tracking. lk SB 964 (Romero) - passed Senate and Assembly, not yet signed by the Governor. This bill provides that if one member of a legislative body is given a writing, all members of the legislative body must have access to the writing. it SB 343 (MacLeod) - passed Senate and Assembly, not yet signed by the Governor. This bill would go into effect on July 1, 2008, requiring materials distributed for a Board meeting in a time frame of less than 72 hours be made available to the public over the internet or available for pick up at a named location. Mr. Burns will provide an update as information is available. DAMAGES & RELATED ISSUES IN PUBLIC WORKS CONTRACTS Mr. Burns reported in BEGL v LAUSD, the Court of Appeal has rendered a decision providing guidance on a number of public works issues for which there was no previous precedent. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 13 Mr. Burns discussed a few highlights of the case and offered the case for review if the Board would like to read it. LEAGUE PAPER ON ITEMS OF INTEREST Mr. Burns provided numerous items of information from the 2007 League of California Cities Conference. E- Discovery discusses the requirement to produce not only the final product, but also "metadata" which includes earlier drafts and other information on what revisions were made, who made them, etc. Mr. Burns stated the District needs to be ready to put "litigation holds" on subjects when the District becomes aware that electronic information is likely to be requested in a litigation matter. Mr. Burns reminded the Board and Staff to be cautious of anything being written while using a computer and the internet. LAND USE EXACTIONS ARE NOT REQUIRED TO BE "COMPARATIVELY EQUITABLE" STATE ROUTE 4 BYPASS AUTHORITY V. SUPERIOR COURT (MORIMOTO) Mr. Burns provided an overview of State Route 4 Bypass Authority v. Superior Court. • Mr. Burns stated an exaction required by the government in exchange for a requested land use entitlement does not have to be "comparatively equal' to exactions Imposed on other entitlements. RESOLUTION NO. 2007 -743 — ORDERING THAT PUBLICATION OF ORDINANCE NO. 61 MODIFYING ITS PROHIBITION ON EXISTING SINGLE FAMILY DWELLINGS BEING CONNECTED TO A SINGLE SEWER LATERAL HAS OCCURRED Mr. Burns introduced Resolution No. 2007 -743, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 61 MODIFYING ITS PROHIBITION ON EXISTING SINGLE FAMILY DWELLINGS BEING CONNECTED TO A SINGLE SEWER LATERAL HAS OCCURRED. Director Monahan motioned to adopt Resolution No. 2007 -743. Director Schafer seconded. Motion carried 4 -0. RESOLUTION NO. 2007 -744 — ORDERING THAT PUBLICATION OF ORDINANCE NO. 62 ADDING CHAPTER 7.04 TO THE COSTA MESA SANITARY DISTRICT OPERATIONS CODE PERTAINING TO THE REQUIREMENT FOR TELEVISING & REPAIRING SEWER LATERALS HAS OCCURRED • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 14 Mr. Burns introduced Resolution No. 2007 -744, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 62 ADDING CHAPTER 7.04 TO THE COSTA MESA SANITARY DISTRICT OPERATIONS CODE PERTAINING TO THE REQUIREMENT FOR TELEVISING & REPAIRING SEWER LATERALS HAS OCCURRED Director Monahan motioned to adopt Resolution No. 2007 -744. Director Ooten seconded. Motion carried 4 -0. RESOLUTION NO. 2007 -745 — ORDERING THAT PUBLICATION OF ORDINANCE NO. 63 APPROVE ADOPTING A SEWER LATERAL ASSISTANCE PROGRAM HAS OCCURRED Mr. Burns introduced Resolution No. 2007 -745, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 63 ADOPTING A SEWER LATERAL ASSISTANCE PROGRAM HAS OCCURRED. Director Monahan motioned to adopt Resolution No. 2007 -745. Director Schafer seconded. Motion carried 4 -0. • LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) MEETING HELD SEPTEMBER 19, 2007 (DIRECTOR FERRYMAN) Director Perry attended the September 19, 2007 OCSD meeting and reported they went into executive session to discuss a number of items. Director Perry provided the agenda for the Board's perusal. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) MEETING HELD THURSDAY, SEPTEMBER 27, 2007 (PRESIDENT PERRY) President Perry attended the September 27, 2007 meeting and discussed the following: f Land below Seven Oaks Dam being sold to pay for land behind Prado Dam 10 4k Land to be purchased by 2012 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE IS it Homeland Security looking at levees and dams for higher security against terrorist attacks it Importance of water supply ik Army Corps of Engineer has security officers for all their projects INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER Director Schafer reported ISDOC was dark in September. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer reported she attended the September 12, 2007 LAFCO meeting where they discussed the following: 4k Newport Heights, Santa Ana Country Club, and Banning Ranch. Banning Ranch will be on the public hearing in January 2008. ik MWDOC completion of MSR study 4k Attended the CAL - LAFCO Conference in Sacramento, October 25 -28, and met with Assemblyman Jim Silva . CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER Director Schafer attended the September 14, 2007 CSDA meeting and reported the following: 1k Conference call with Board of Directors it Discussion of Annual Meeting in Monterey 4k Director Schafer voted to Finance Corporation REELECTION OF DIRECTOR SCHAFER TO CSDA REGION 6 4 Director Schafer was reelected to CSDA Region 6. it The CSDA election resulted in the following positions; Jim Acosta, President; Arlene Schafer, Vice President; Mark Brandt, Secretary; Peggy Shirrel, Treasurer. 38TH ANNUAL CONFERENCE & EXHIBITER SHOWCASE OCTOBER 1-4, 2007, MONTEREY, CALIFORNIA (DIRECTORS SCHAFER AND FERRYMAN Director Schafer reported the CSDA 38th Annual Conference was held October 1 -4, 2007, in Monterey COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 16 Ll SWANA WORKSHOP ON "THE NEED FOR NEW RECOVERY FACILITIES" SEPTEMBER 13, 2007 (DIRECTOR OOTEN) Director Ooten attended the Solid Waste Association of North America, (SWANA) Workshop entitled "The Need for New Recovery Facilities" on September 13, 2007. Speakers included Cara Morgan, Paul Relis, and Reina Pereira. The workshop discussed the direction in which recycling efforts are headed. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE NO. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the September 7, 2007 meeting and reported the following: 1k Reported on CSDA and upcoming annual conference 1E Encouraged attendance and voting in the election 4k Tim Quinn was the Guest Speaker PLANNING COMMISSION MEETING Director Schafer attended the City of Costa Mesa Planning Commission meeting of September 118, 2007. OCCOG Director Schafer will be placed on the mailing list and begin attending the OCCOG meetings. CHAMBER OF COMMERCE Director Schafer attended the September 5, 2007 Chamber of Commerce meeting and reported she provided an update on CMSD and LAFCO. PUBLIC COMMENTS (REVISITED) Mr. Dan Worthington provided an update on Integrated Waste Management's position on incineration of trash. Mr. Worthington will be hosting a two -hour tour of the incineration facility located east of Hemet and invited interested Board and Staff to attend. Discussion was held regarding available times and dates. Ll COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 11, 2007 PAGE 17 • OLD BUSINESS There was no old business discussed. NEW BUSINESS COUNTY OF ORANGE 2007 LEGISLATIVE PRIORITIES AND POLICY STATEMENTS Mr. Hamers introduced a letter from Chris Norby, Chairman of the Board, Orange County Board of Supervisors dated September 4, 2007, requesting a review of attached legislative priorities and providing feedback by October 11, 2007. Director Schafer recommended sending a letter to Chris Norby supporting items 1, 3, 9, 10, 12, 15, and 17. Director Monahan motioned to have Staff draft a letter stating the CMSD Board has reviewed the package and agree with the goals of the County, especially items 1, 3, 9. 12, 15, and 17. Director Schafer seconded. Motion carried 4 -0. • DATE FOR CMSD CHRISTMAS PARTY Mr. Hamers initiated discussion of a date for the CMSD Christmas Party. December 6, 2007 at 6:00 was set for the CMSD Christmas Party. Invitations will be sent. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no comments made. ADJOURNMENT President Perry adjourned the meeting at 7:45 p.m rr . SECRETARY