Minutes - Board - 2007-06-28•
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COSTA MESA SANITARY DISTRICT
MINUTES OF SPECIAL MEETING
JUNE 289 2007
The Costa Mesa Sanitary District held a Special Meeting at 11:00 a. m. on Thursday,
June 28, 2007 at 628 W. 19th Street, Costa Mesa.
Directors Present: Art Perry, Arlene Schafer, Gary Monahan, James Ferryman
Directors Absent: Bob Ooten
Staff Present: Robin B. Hamers, Manager /District Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Board Secretary/Program Manager /Clerk of
the District; Sherry Kallab, Accountant; Debbie Bjornson, Permit
Processing Specialist; Denise Gilbert, Public Outreach Coordinator
President Art Perry called the meeting to order at 11:00 a.m. and turned the meeting
over to Mr. Hamers.
I. Review of Proposed Capital Improvement Project No. 186
Mr Hamers presented a review of the intent of Project No. 186 — to provide a Sewer
Lateral and Clean Out Assistance Program in the amount of $100,000. Mr. Hamers
noted laterals need regular maintenance or experience severe problems that lead to
sewer system overflows. The United States EPA prohibits sewer spills and the State
Water Resources Control Board has recognized private property sewer spills as a
significant cause of pollution of bodies of water.
Mr. Hamers noted several main points from the Staff prepared "Sewer Lateral
Assistance Program Point Paper' including the proposed costs to assist in the cleaning
of laterals and the installation of a clean out. An average residential lateral replacement
cost is $7,000. Director Monahan noted the lateral repairs at his business cost $15,000
due to the concrete and inside office work required, even though the majority of the work
was performed by no -dig. Also, City tree roots are causing problems with laterals and
removal of the trees requires approval of the Parks and Recreations Commission. Mr.
• Hamers concluded the review by reviewing the CMSD Clean Out Drawing No. S -107.
Director Monahan reviewed the recommended parameters of the proposed program.
Director Schafer proposed raising the District support ceiling and the potential
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Minutes of Special Meeting
June 28, 2007
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application to businesses. Director Ferryman suggested the District support should be
capped at 50% of the actual cost up to the ceiling amount and to consider starting the
program in known problem areas such as Royal Palm. Directors Monahan and
Ferryman recommended coordinating the repairs with the City of Costa Mesa sidewalk
repair.
The committee agreed to focus on the following concepts:
a. The primary goal is to reduce Sanitary Sewer Overflows (SSOs).
b. A secondary goal is to reduce Infiltration and Inflow (1 /1).
c. Focus only on residential customers under this pilot program.
d. The use of the funds is appropriate as the District has an aging sewer system
and the program is of ultimate benefit to the general public.
e. The improvement of private property laterals and the reduction of sewer spills
provide an affirmative defense to third party lawsuits.
f. The program is a combined sewer lateral and clean out assistance program.
g. The District support limit was increased from the originally proposed ceiling of
$1200 to $1800 per property under the annual program funding level at
$100,000.
h. Staff will prepare a waiver form for low- income situations.
II. Sewer Lateral Standards for Condominium Conversions
Mr. Hamers noted the ordinance for sewer lateral requirements for condominium
conversions is being prepared by the Attorney for the District.
Ill. Public Comments
No members of the public were present.
ADJOURNMENT
Director Perry adjourned the meeting at 12:00 p.m.
Secretary
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President