Minutes - City/Districts Liaison - 2006-09-22 (2)L
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AK—A-'esa Consolidated
mater District � >,�,_
CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES
FRIDAY, September 22, 2006
7:30 a.m.
COSTA MESA CITY HALL
5T" FLOOR CONFERENCE ROOM
77 Fair Drive
Costa Mesa, California 92626
Mesa Committee Members: James F. Atkinson, 1 st Vice President
Trudy Ohlig -Hall, Vice President
Victoria Beatley, Interim General Manager
City Committee Members: Allan Mansoor, Mayor
• Allan Roeder, City Manager
Absent Eric Bever, Mayor Pro Tern
CMSD Committee Members: James Ferryman, President
Greg Woodside, Director
Rob Hamers, Manager /District Engineer
Tom Fauth, Assistant Manager
Joan Revak, Board Secretary/Program Manager/
Clerk of the District
Discussion was held on the following items:
1. Presentation on Geo -based Information Software (City)
Allan Roeder introduced Steve Mandoki and Rick Kirkbride of the City along with the
City's consultant in charge of the GIS system, Kyler Diershaw. Mr. Kirkbride presented
the history of the City's system and explained that GIS is the building of layers of
computer data such as aerial photogrammetry, addresses, parcel sizes, building
• locations, street improvements, fire hydrant locations, zoning, planning, utility locations,
CITY /DISTRICTS LIAISON COMMITTEE MEETING September 22, 2006
MINUTES Page 2
and other information. The City is able to use the instantaneous retrieval of information •
to understand the parameters of an existing situation and to more effectively plan for the
future.
An example of the use of GIS is the ability of one City's fire department to respond to a
fire in another City with an instantaneous understanding of the location of structures, fire.
hydrants, traffic patterns, strategic mobilization points, etc.
The City began developing its GIS system in 1999 and has used a combination of
developing its own data, sharing information, and purchasing base layers. The City has
a cost effective small workforce consisting of employees and consultants. The City's
consultant also develops GIS systems for other cities and agencies.
2. Update on Annexations (City)
Mr. Roeder gave a thorough explanation of the meetings with the City of Newport Beach
and Orange County LAFCO along with the report by LAFCO's consultant regarding the
annexation of various areas of unincorporated Orange County. The City of Newport
Beach has been unwilling to consider any position other than total acceptance of their
proposals and desires. LAFCO has responded by considering that leaving the existing
Spheres of Influence in place is probably the best course of action and that future
annexation proposals will be rejected. Additional meetings are scheduled. •
3. CMSD Trash Collection Program (CMSD)
Mr. Hamers explained how the sharply increasing trash tonnage collected from the
21,300 residents served by the District has resulted in equivalent increases in trash
collection rates. After having been historically level at 35,500 tons per year, the tonnage
increased 30% in five years.
In order to fairly allocate the cost of collecting and recycling the additional tonnage, the
Sanitary District instituted a variable rate program where heavy users pay $8 per month
for each container over the first two containers. The variable charge program complies
with AB 939, Proposition 218, the City's 1989 Source Reduction and Recycling Element
(SRRE), and a practicable application of appropriately allocating the cost of service.
President Ferryman and Mr. Fauth explained the "grandfathering in" of existing residents
and the special considerations given to senior citizens, the physically challenged, and
those with economic limitations.
4. Residents on Charleston Street to Receive Notice of Encroachment into
OCSD Easement (CMSD)
President Ferryman is also President of the Orange County Sanitation District Board of •
Directors and explained OCSD's inability to access a major sewer line in the backyards
of various parcels on Charleston Street due to the illegal construction of rear yard
CITY /DISTRICTS LIAISON COMMITTEE MEETING September 22, 2006
MINUTES Page 3
• improvements. OCSD has managed to have the majority of homeowners remove the
encroachments, however, a strongly worded letters is being sent to a few residents who
have failed to conform.
5. Fairview Sidewalk (Mesa Water)
In response to Director Atkinson's request for consideration of constructing one of the
missing -link sections of City sidewalk, Mr. Roeder gave a presentation on the significant
and costly amount of missing sidewalk. Mr. Roeder explained how the City prioritized
the missing sidewalk by use, such as having hospitals and schools having the highest
priority. Mr. Roeder also explained that the City budgets approximately $100,000 per
year but will continue considering Director Atkinson's recommendation.
Public Comments
No members of the public were present.
The next Liaison Committee meeting was scheduled for Friday, December 15, 2006,
7:30 a.m., at the Costa Mesa Sanitary District's offices at 628 W.19th Street, Costa
Mesa.
• The meeting was adjourned at 9:30 a.m.
Arthur Perry, Secretary
Costa Mesa Sanitary District
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James Ferryman, President
Costa Mesa Sanitary District