Minutes - Board - 2004-10-04"UNOFFICIAL UNTIL APPROVED"
. MINUTES OF THE COSTA MESA SANITARY DISTRICT
COSTA MESA, CALIFORNIA
October 4 2004
A Regular meeting of the Board of Directors of the Costa Mesa Sanitary District was held on October 4,
2004 at 11:00 a.m. in Conference Room 1A of the Costa Mesa Civic Center, 77 Fair Drive, Costa
Mesa, California.
Directors present: Arlene Schafer, Greg Woodside, Jim Ferryman, Art Perry, Dan Worthington
Directors absent: None
"I. Waste Discharge Requirements (WDR)
Mr. Hamers provided a review of the Regional Water Quality Control Board's Waste Discharge
Requirements, including the requirement for the adoption of a grease control program by the
Sanitary District and other agencies tributary to the Orange County Sanitation District by
December 30, 2004. Mr. Hamers reviewed CMSD Project #172, the fats, oils, and grease
(FOG) study performed by Environmental Engineering and Contracting, Inc. (EEC) for the
•' Sanitary District and how it provides a basis for the grease control program.
Mr. Hamers introduced John Shaffer and Jim Kolk of EEC and explained the CMSD Staff's
recommendation that the Board consider EEC's proposal to provide first year services for
program development, program management, and inspections for the CMSD program. Mr.
Hamers also recommended the Board consider Attorney Alan Burns' analysis of the WDR, the
existing CMSD grease control ordinance, and the EEC proposal. Mr, Burns responded to
President Schafer's request and gave a brief review of the options available to the Board. Mr.
Shaffer and Mr. Kolk then gave a powerpoint presentation of the EEC proposal."
STATE OF CALIFORNIA)
)SS.
COUNTY OF ORANGE )
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing
is a full, true and correct copy of the minute entry on record in my office.
IN WITNESS WHEREOF, I have hereunto .set my_ hand and seal this � day of
�Gw 2004.
Plerk .of,the District
Costa-Me sa Sanitary District
0
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
OCTOBER 4, 2004
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on Monday, October 4, 2004 at 6:00 p.m., in Conference Room 1A at
the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, Jim Ferryman, Arthur Perry,
Dan Worthington
Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth,
Assistant Manager; Joan Revak, Board Secretary/Program
Manager; Alan Burns, Legal Counsel; Wendy Davis, District
Treasurer; Sherry Kallab, Accountant; Debbie Bjornson, Permit
Processing Specialist; Gerry Vasquez, Maintenance Supervisor
• Others Present: John Shaffer and Jim Kolk, Representing Environmental
Engineering & Contracting, Inc., 501 Parkcenter Drive, Santa
Ana, CA 92706
I. Waste Discharge Requirements (WDR)
Mr. Hamers provided a review of the Regional Water Quality Control Board's Waste
Discharge Requirements, including the requirement for the adoption of a grease control
program by the Sanitary District and other agencies tributary to the Orange County
Sanitation District by December 30, 2004. Mr. Hamers reviewed CMSD Project #172,
the fats, oils, and grease (FOG) study performed by Environmental Engineering and
Contracting, Inc. (EEC) for the Sanitary District and how it provides a basis for the
grease control program.
Mr. Hamers introduced John Shaffer and Jim Kolk of EEC and explained the CMSD
Staff's recommendation that the Board consider EEC's proposal to provide first year
services for program development, program management, and inspections for the
CMSD program. Mr. Hamers also recommended the Board consider Attorney Alan
Burns' analysis of the WDR, the existing CMSD grease control ordinance, and the EEC
• proposal. Mr. Burns responded to President Schafer's request and gave a brief review
of the options available to the Board. Mr. Shaffer and Mr. Kolk then gave a powerpoint
presentation of the EEC proposal.
Protecting ourconrntunity's health by providing solid -waste a ndsewercollection services.
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Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held October 4. 2004
is After questions and answers, motion made by Director Perry, seconded by Director
Ferryman to approve EEC proposal dated August 30, 2004 for first year services in the
amount of $142, 279 subject to 1) Staff preparing a standard professional services
agreement for signature by both parties, 2) a Special Meeting shall be held for Board
approval of program parameters and documents prior to the continuation of services by
EEC, and 3) as requested by Director Ferryman, to include the analysis of establishing
financing for small food service establishments faced with having to install a grease
interceptor. Motion carried 5 -0.
II. Trash Collection Program
Mr. Hamers reviewed a memorandum dated September 28, 2004 to the Board of
Directors analyzing the components of a comprehensive variable rate trash collection
program and a simplified variable rate program. Mr. Hamers reviewed the extensive
time required of Staff, the District's ordinance enforcement officer, and Costa Mesa
Disposal drivers and office personnel for the implementation and management of a
comprehensive program. Mr. Hamers also reviewed the components of a simplified
program.
After discussion, motion made by Director Perry, seconded by Director Ferryman, to
direct staff to implement the components of a simplified variable trash collection rate
• program as outlined in said memorandum, subject to additional staff analysis and Board
of Directors review of potential end of year rebates. Motion carried 5 -0.
111. City /District Agreement
Mr. Hamers and Mr. Burns provided a review of events to date regarding the City of
Costa Mesa's desire to add a residential trash collection franchise fee to the City /District
operating agreement currently under consideration by both parties. The City followed
the deletion of this provision from the proposed agreement by the inclusion of a
residential franchise fee in a new City ordinance schedule for first reading on October 4,
2004. After discussion, the Board directed Staff to prepare a letter for President
Schafer's signature to the City Council opposing a residential trash collection franchise
fee and to have said letter delivered to the City prior to the Council meeting that
evening. The Board also requested that Director Worthington attend the meeting and
speak in opposition to the ordinance on behalf of the District.
IV. Tour of CR Transfer
Director Worthington suggested the District consider providing a tour of the CR Transfer
recycling facility to the candidates for Costa Mesa City Council prior to the November
election. Director Worthington explained the candidates are more likely to accept the
invitation for a tour and the benefits of utilizing the comprehensive facility prior to the
• election because after the election their schedules will be full. President Schafer
(Protecting our community's Hearth 6y providing sorurwaste andsewer collection services.
costamesasanitarydistrict. org
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Costa Mesa Sanitary District
Minutes of Special Meeting Held October 4. 2004
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agreed that the invitation for a tour of the facility is an excellent suggestion but
requested the tour be offered after the election due to the candidates' busy pre - election
schedule and to insure the attendees are City Council members. Mr. Worthington
agreed to postpone the recommendation until after the election.
V. Public Comments
There were no members of the general public in attendance.
President Schafer adjourned the meeting at 1:15 p.m.
Secretary
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ftotecting our community's headtfi by providing soli dwaste andsewer colfection services.
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