Minutes - Board - 2004-06-16P'
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
JUNE 16, 2004
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on June 16, 2004 at 11:30 a.m., in Conference Room 3A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry
Dan Worthington
Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth,
Assistant Manager; Joan Revak, Clerk of the District; Alan
Burns, General Counsel; Marc Puckett, Treasurer; Bobby Young,
Accountant
is Others Present: Wendy Davis, CBIZ Accounting, Tax & Advisory of Orange
County, Inc.
Cynthia King, 826 S. Yellowstone Way, Anaheim Hills
Public Comments
There were no public comments made.
II. California Public Employees' Retirement System (CaIPERS)
Mr. Fauth presented an overview of the CaIPERS Contract. Annual costs of the
proposed CaIPERS Contract were approved by the Board of Directors at the
June 2, 2004 Special Meeting. Director Ferryman motioned to approve the
Contract between the CaIPERS Board of Administration and the Costa Mesa
Sanitary District Board of Directors. Director Woodside seconded. Motion
passed 4 -0 with Director Worthington abstaining.
Director Woodside motioned to adopt Resolution CMSD- 2004 -683 authorizing a
• Contract with CaIPERS. Director Perry seconded. Motion passed 5 -0.
Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held June 16, 2004
• Ill. Appoint Wendy Davis as CMSD Treasurer Effective July 1, 2004
A Professional Services Agreement between the Costa Mesa Sanitary District
and CBIZ Accounting, Tax & Advisory of Orange County, Inc. for CBIZ to provide
a contract District Treasurer was presented. Director Ferryman motioned to
approve the Agreement. Director Woodside seconded. Motion passed 5 -0.
Director Perry motioned to direct Staff to obtain a Bond for Wendy Davis subject
to SDRMA recommendation for the appropriate amount. Director Ferryman
seconded. Motion passed 5 -0.
Director Perry motioned to direct the District Clerk to administer Oath of Office to
Wendy Davis to become District Treasurer effective July 1, 2004 after the Bond is
secured. Director Ferryman seconded. Motion passed 5 -0.
IV. CMSD Administrative and Personnel Rules and Regulations
Mr. Fauth presented an update on the status of CMSD Administrative and
Personnel Rules and Regulations. Staff will continue working on the final
documents and will present to the Board of Directors at a future Special Meeting.
• V. Approve CMSD Job Descriptions, Salary Structure and Benefit Package
Effective July 1, 2004 and Approve Resignation from City of Employees
Management Analyst, Clerk of the District and Permit Processing Specialists
(2)
•
Mr. Harriers noted that the Board has previously been provided with proposed job
descriptions, salary structure and benefit package. All positions were analyzed
with comparisons made with similar Districts, the City of Costa Mesa Salary
Schedule, and the 2003 -04 Special District Administrative Salary and Benefits
Survey compiled by the California Special District Association and Industry
Insights, Inc.
Mr. Harriers advised the Board that City of Costa Mesa policy is to give two weeks
notice of resignation and the City has requested such from the four City of Costa
Mesa employees assigned to the CMSD.
Ms. Davis informed the Board that she is working on the employee health benefits
package with CalPERS and outside contractors. It was suggested that CSDA and
CASA be contacted for quotes on insurance coverage for District employees.
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Costa Mesa Sanitary District
Minutes of Special Meeting Held June 16, 2004
Page 3
Director Perry motioned to approve the proposed CMSD job descriptions, salary
structure and benefit package effective July 1, 2004. Director Worthington
seconded. Motion passed 5 -0.
The Board of Directors directed the Manager to write offers of employment to the
Assistant Manager, Clerk of the District and the two Permit Processing Specialists.
Director Ferryman motioned to approve an interim agreement with Accountant
Cynthia King. Director Perry seconded. Motion passed 5 -0.
VI. Progress on Items Pertaining to New CMSD Headquarters
Mr. Fauth presented an update on items pertaining to the District's new
headquarters at 628 W. 190' Street, Costa Mesa. A quote was received from KDC
Construction in the amount of $161,660 for all tenant improvements. Another bid
is expected imminently.
Ms. Davis informed the Board that pricing for CMSD services required had been
requested from Bank of America and Staff is awaiting a fee schedule. Meetings
are scheduled with multiple vendors and banks.
Mr. Fauth reported that Springbrook has agreed to provide training at the District
site and the Agreement includes a 365 -day warranty period. Director Ferryman
motioned to ratify the Agreement with Springbrook for Accounting Software.
Director Perry seconded. Motion carried 5 -0.
The Agreement with TRC for computer hardware, software and installation is
being reviewed by the Attorney for the District and will be brought back for
ratification at a future special meeting.
VII. Set Special Meeting Date
A Special Meeting is scheduled for Wednesday, June 23, 2004 at 8:00 a.m.
President Schafer adjourned the meeting at 1:00 p.m.
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