Minutes - Board - 2004-03-110
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004,
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
March 11, 2004, at 6:00 p.m. in Room 1-
A of the Civic Center, 77 Fair Drive,
Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
President Schafer called the meeting to
order at 6:00 p.m.
President Schafer led the Pledge of
Allegiance
Director Woodside gave the invocation.
DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art
Perry, James Ferryman, Dan Worthington
Director Perry arrived at 6:14 p.m.
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer;
Bobby Young, Finance; Ron Shef, District
Ordinance Enforcement Officer; Debbie
Bjornson, Permit Processing Specialist;
Denise Gilbert, Permit Processing
Specialist
OTHERS PRESENT: Diana Leach, Mesa Consolidated Water
District
Jim Atkinson, Mesa Consolidated Water
District
President Schafer welcomed Diana Leach, General Manager, Mesa Consolidated
Water District and Jim Atkinson, Director, Mesa Consolidated Water District.
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B ° Y "e�� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
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............................... CONSENT CALENDAR . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented.
Director Woodside seconded. Motion carried 4 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes of the Recycling Committee Meeting
Committee Meeting, of February 9, 2004, were approved as distributed.
February 9, 2004
Minutes of Regular The Minutes of the Regular Meeting of February
Meeting, 12, 2004, were approved as distributed.
February 12, 2004
Minutes of Special The Minutes of the Special Meeting of February 23,
Meeting, 2004, were approved as distributed.
• February 23, 2004
MANAGER'S REPORTS
Refunds A proposed Development was cancelled after fees
were paid, therefore, the Board approved the
following refund:
Refund request by Refund to: Pierre Hathaway
Pierre Hathaway Parcel Address: 292 Villanova Road
of $795.00 Assessor's Parcel Number: 141- 451 -02
Reason for Request: Job was cancelled. No longer
doing construction work
Refund: $665.00 OCSD Fees, $75.00 Fixture Fees,
$55.00 Sewer Permit Fee = $795.00
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COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
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Occupancy Report and The Revised Trash Occupancy Count documented
Payment of $181,898.92 an increase of 1 unit for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of March 1, 2004.
March 2004 Therefore, the total for March is 21,078.
Board directed Staff to prepare a warrant for
$181,898.92 to Costa Mesa Disposal on April 1,
2004, for payment for March trash collection based
on the March count of 21,078.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for February 2004
Control Board (RWQCB) was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated March 2004, was
accepted as submitted.
• TREASURER'S REPORTS
Financial Report as of The Financial Report as of February 29, 2004, was
February 29, 2004 accepted as submitted.
Report of Monies on The Report of Monies on Deposit as of February
Deposit as of 29, 2004, was received and filed.
February 29, 2004
Warrant 2004 -09 for Warrant Resolution #CMSD 2004 -09 was
March 2004 in the amount approved, authorizing the President and Secretary
of $653,912.59 to sign the warrant and instructing the Treasurer to
draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$653,912.59.
Directors Expenses for the Director Expenses for the Month of February 2004
Month of February 2004 were ratified as follows:
Director Ferryman: $510.00
Director Perry: $850.00
President Schafer: $1020.00 + $15.00
• Vice President Woodside: $510.00
Director Worthington: $850.00
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
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.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
There were no written communications.
Mr. Shef arrived at 6:04 p.m.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
The Spring Newsletter was distributed to Board for review and comment.
Comments will be sent to Ms. Revak.
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the scavenging statistics for
February 2004 as follows:
Location Calls for Service Cite /Arrest
Area 1
2
2
Area II
0
0
Area III
0
1
Area IV
0
0
TOTAL
2
3
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning January 26, 2003 and ending February 22, 2004.
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Mr. Shefs summary report contained the following information:
• 28 flyers given to residents and 7 containers oversprayed and ID
tagged.
• Arraignment March 4, 2004 for Masters Circle resident.
• Information provided for Spring newsletter regarding scavenging and
disposal of recyclable materials on collection day.
• Courtesy notice reflecting information concerning recyclables and extra
trash would be helpful in certain areas of the District.
• Several addresses checked regarding switching to or from a dumpster.
President Schafer brought a photograph of two residences with ten containers
lined up in front of them.
CMSD STRATEGIC PLAN
YEAR 2003/2004 ACTION ITEMS
Mr. Harriers presented the 2003/2004 Strategic Planning Action Items.
• SEPARATION OF ADMINISTRATIVE STAFF FROM CITY
Mr. Harriers reported a special meeting was held March 8, 2004 and an
additional meeting is scheduled.
RECYCLING REPORTS
WASTE DIVERSION REPORT — FEBRUARY 2004
The Waste Diversion Report for February has not yet been received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
PAYMENT FOR FEBRUARY 2004 SERVICES
Director Ferryman motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of February 2004, in the amount
of $137,164.75, pending verification by Staff. Director Woodside seconded.
Motion carried 4 -0.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
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COSTA MESA DISPOSAL REQUEST FOR FULLY - AUTOMATED SERVICE AND
PRESENTATION OF MASTER PLAN
Mr. Hamers reported a Master Plan is being developed with review of the
contract and investigation of fully- automated service.
Mr. Bums will review the contract for language changes.
A special meeting was set for March 29, 2004, at6:00 p.m..
CITY OF COSTA MESA/CMSD /MCWD LIAISON MEETING
Mr. Hamers reported the liaison meeting with the City of Costa Mesa, Costa
Mesa Sanitary District, and MCWD will be rescheduled. Ms. Revak is working
with the City of Costa Mesa and MCWD in determining a satisfactory date for
the meeting.
PROPERTY: 628 W. 19th Street, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Cheong Lee Family LLC
UNDER NEGOTIATION: Price and Terms of Purchase
PROPERTY: 1914 Meyer Place, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Gene LaBlanc
UNDER NEGOTIATION: Price and Terms of Purchase
President Schafer suggested the topic be moved to the end of the meeting.
RECYCLING COMMITTEE — MONDAY, MARCH 9, 2004 - 9:00 A.M., CR -1A
DIRECTORS WORTHINGTON AND PERRY
STRATEGIC PLANNING 2004 — PUBLIC OUTREACH — CLASSROOM RECYCLING
PROJECTS
Director Worthington commended Director Perry for his idea to provide a
• participation certificate to the classrooms that participate in one of the
District's recycling programs. Staff will follow up with certificates.
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MARCH 11, 2004
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2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Director Worthington reported the 2003 School Telephone Book Recycling
Program has ended with another successful collection. Awards are being
distributed to all 27 schools.
GREETING CARD RECYCLING PROGRAM
Director Worthington reported the 2003 greeting card recycling program
netted fewer cards than previous years (350 pounds). Director Worthington
felt there was less advertising of the program this year.
Director Perry suggested getting the schools involved in the greeting card
recycling program.
Director Worthington requested putting this item on the agenda for
September to revisit the issue of an award system for participation with the
schools.
• ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS — MDR)
GENERAL UPDATE
Mr. Hamers provided a brief history of the WDR and reported the consultant
hired is doing an excellent job. Mr. Hamers reported they are 40 to 50
percent of the way through the program. Mr. Hamers and Mr. Fauth met
with the consultant and reported they have mapped approximately 400
restaurants in the District, reviewed the "hot spots," mapped sewer spill
locations and looked at the video of the sewer lines. The consultant also
reviewed current cleaning methods and determined what was needed to
remove the grease from the system.
TREASURER'S REPORTS
Mr. Puckett had nothing to report to the Board.
Mr. Hamers asked Diana Leach how funds are invested at MCWD.
• Ms. Leach gave a brief explanation of how their designated funds are invested.
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ATTORNEY'S REPORTS
433 WALNUT PLACE AGREEMENT - AGREEMENT WITH PROPERTY OWNER
Mr. Burns provided a brief history of the property at 433 Walnut Place. Mr.
Burns reported receiving correspondence from the attorney for the seller and
will report to the Board once the correspondence has been reviewed.
Director Worthington requested an update on the Masters Circle residence.
Mr. Burns provided an update and reported the assistant district attorney
recommended a revised approach to the matter.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
REGULAR MEETING - FEBRUARY 25, 2004 (DIRECTOR FERRYMAN)
Director Ferryman attended the February 25, 2004 meeting and reported
the following:
• Asset management proposal reviewed and new proposal expected
• Class A biosolid facility in Kern County with 10 year commitment
■ INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer reported the Executive Board meeting was held on
March 3, 2004, and reported they discussed the following:
• SB 1272 by Ortiz
• Next General ISDOC Meeting will be held April 291h with Speaker
Ken Lee from LAFCO
• Update on MSR's (Municipal Service Reviews)
• Return to Special District's in the spotlight at general meetings
President Schafer reported there will be an election held of the April 29`h
ISDOC General meeting for the seats of Robert Bouer, Randal Bressette,
and Arlene Schafer. President Schafer requested the support of the Board
to run in the election and that an alternate participate in the voting.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
PAGE 8
ATTORNEY'S REPORTS
433 WALNUT PLACE AGREEMENT - AGREEMENT WITH PROPERTY OWNER
Mr. Burns provided a brief history of the property at 433 Walnut Place. Mr.
Burns reported receiving correspondence from the attorney for the seller and
will report to the Board once the correspondence has been reviewed.
Director Worthington requested an update on the Masters Circle residence.
Mr. Burns provided an update and reported the assistant district attorney
recommended a revised approach to the matter.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
REGULAR MEETING - FEBRUARY 25, 2004 (DIRECTOR FERRYMAN)
Director Ferryman attended the February 25, 2004 meeting and reported
the following:
• Asset management proposal reviewed and new proposal expected
• Class A biosolid facility in Kern County with 10 year commitment
■ INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer reported the Executive Board meeting was held on
March 3, 2004, and reported they discussed the following:
• SB 1272 by Ortiz
• Next General ISDOC Meeting will be held April 291h with Speaker
Ken Lee from LAFCO
• Update on MSR's (Municipal Service Reviews)
• Return to Special District's in the spotlight at general meetings
President Schafer reported there will be an election held of the April 29`h
ISDOC General meeting for the seats of Robert Bouer, Randal Bressette,
and Arlene Schafer. President Schafer requested the support of the Board
to run in the election and that an alternate participate in the voting.
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Director Ferryman motioned to support Arlene Schafer for the LAFCO board
Director Woodside seconded. Motion carried 5 -0.
President Schafer motioned to appoint Greg Woodside as a voting member
of the special district selection and Jim Ferryman as alternate. Motion
carried 5 -0.
MEMBERSHIP DUES FOR 2004 -2005 IN THE AMOUNT OF $50.00
Director Woodside motioned to approve payment of $50.00 for 2004 -2005
membership dues for ISDOC. Director Perry seconded. Motion carried 5 -0.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer attended the March 10, 2004, LAFCO meeting and reported
they discussed the following:
• Update on Costa Mesa and Newport Beach Islands Annexations
• • Commission ratified a contract with Conrad & Associates for auditing
services
• Update on legislation matters
• Closed session for public employee appointment
• Litigation matter
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer will attend the March 12, 2004 meeting in Sacramento. A
working plan was submitted.
President Schafer reported she currently sits on four committees: Legislation,
Finance, Membership Vice Chair, and Election and Bylaws Chair. CSDA is
beginning the Governance classes for the year.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
• Director. Worthington requested information on the trash container fees
collected to date. Mr. Fauth provided a brief report.
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ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
There were no oral communications.
Mr. Jim Atkinson reported Mesa Consolidated Water will be sending a
representative to all CMSD regular board meetings.
CLOSED SESSION WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 — REVISITED
Mr. Fauth reported he did not have anything to discuss that was of a sensitive
nature and suggested the topic be held during the regular Board meeting.
President Schafer determined a closed session would not be necessary.
PROPERTY: 628 W. 19th Street, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Cheong Lee Family LLC
UNDER NEGOTIATION: Price and Terms of Purchase
• PROPERTY: 1914 Meyer Place, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Gene LaBlanc
UNDER NEGOTIATION: Price and Terms of Purchase
Mr. Fauth provided an update to the Board regarding the property at 628 W.
19th Street. Mr. Fauth requested comments and ideas be directed to him.
Director Ferryman suggested getting a space planner as soon as possible.
An architect was also recommended.
Mr. Burns inquired as to the recordkeeping practices throughout the
investigation of the property. Mr. Fauth provided a synopsis of the
recordkeeping procedure.
Mr. Burns suggested a letter to the City of Costa Mesa thanking them for
their comments.
Mr. Fauth reported he had no additional information on the 1914 Meyer
Place property.
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ADJOURNMENT
At 7:30 p.m., President Schafer adjourned the meeting.
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