Minutes - Board - 2004-01-080
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 8, 2004
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
January 8, 2004, at 6:00 p.m. in Room 1A
of the Civic Center, 77 Fair Drive, Costa
Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
President Schafer called the meeting to
order at 6:00 p.m.
Director Worthington led the Pledge of
Allegiance
Director Woodside gave the invocation.
DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art Perry,
James Ferryman, Dan Worthington
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer
OTHERS PRESENT: None.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 8, 2004
• PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Ms. Revak made a correction to the Minutes of the Regular Board meeting,
Treasurer's Report, Investment Policy Revision, Resolution No. 2003 -676. The
Resolution should be numbered Resolution No. 2003 -677 and show as follows:
Mr. Puckett introduced Resolution No. 2003 -677, A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT,
ADOPTING THE REVISED 2003 -2004 STATEMENT OF INVESTMENT
POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND
REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN
ACCORDANCE WITH THE REVISED 2003 -2004 STATEMENT OF
INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO
DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS.
Director Ferryman motioned to adopt Resolution No. 2003 -677. Director
Worthington seconded. Motion carried 5 -0.
• Ms. Revak also revised the Occupancy Report to reflect an increase of one unit,
not three units and the correct occupancy is 21,077. The dollar figure is correct.
Director Perry motioned to approve the Consent Calendar as corrected. Director
Worthington seconded. Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes of the Recycling Committee Meeting
Committee Meeting, of December 9, 2003, were approved as
December 9. 2003 distributed.
Minutes of Regular The Minutes of the Regular Meeting of December
Meeting, 10, 2003, were approved as distributed.
December 10, 2003
MANAGER'S REPORTS
Refunds There were no refunds submitted for December
• 2003.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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PAGE 3
Occupancy Report and The Revised Trash Occupancy Count documented
Payment of $181,890.29 an increase of 1 unit for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of January 1, 2004.
January 2004 Therefore, the total for January is 21,077.
Board directed Staff to prepare a warrant for
$181,890.29 to Costa Mesa Disposal on February 1,
2004, for payment for January trash collection based
on the January count of 21,077.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for December
Control Board (RWQCB) 2003 was accepted as submitted.
Safety /Loss Control
Meeting — December 16,
2003
ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS
Financial Report as of
December 31, 2003
Report of Monies on
Deposit as of
December 31, 2003
The Minutes of the Safety /Loss Control Meeting of
December 16, 2003, were approved as distributed.
The Project Status Report dated January 2004,
was accepted as submitted.
The Financial Report as of December 31, 2003,
was accepted as submitted.
The Report of Monies on Deposit as of December
31, 2003, was received and filed.
Warrant 2004 -07 for Warrant Resolution #CMSD 2004 -07 was
January 2004 in the approved, authorizing the President and Secretary
amount of $446,837.36 to sign the warrant and instructing the Treasurer to
draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$446,837.36.
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a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 8, 2004
PAGE 4
Directors Expenses for the Director Expenses for the Month of December
Month of December 2003 2003 were ratified as follows:
Director Ferryman: $340.00
Director Perry: $340.00
President Schafer: $680.00 +$3.60
Vice President Woodside: $170.00
Director Worthington: $850.00
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
President Schafer presented the holiday card received from the children and staff
at St. Jude's Ranch. The card was received and filed.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Harriers presented a memorandum providing the scavenging statistics
for December as follows:
Location Calls for Service Cite /Arrest
Area 1
0
4
Area 11
0
0
Area III
1
2
Area IV
0
0
TOTAL
1
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COSTA MESA SANITARY DISTRICT
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• "'+w.ne`i' JANUARY 8, 2004
PAGE 5
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning November 24, 2003 and ending December 21,
2003.
Mr. Shefs summary report contained the following information:
• 30 flyers given to residents and 4 containers oversprayed and ID
tagged.
• Distribution of Christmas tree flyers.
• Checked telephone book recycling dumpsters
Mr. Hamers reported the transition to full automation will be discussed with
Mr. David Ronnenberg, CR &R, Incorporated, and information provided to
the Board at the February regular meeting.
CMSD STRATEGIC PLAN
YEAR 2003/2004 ACTION ITEMS
Mr. Hamers presented the 2003/2004 Strategic Planning Action Items.
• SEPARATION OF ADMINISTRATIVE STAFF FROM CITY
Mr. Hamers reported a special meeting is scheduled for January 15,
2004 at 4:00 p.m.
Mr. Puckett provided a tentative proposal for the City to provide
technical support services to the Costa Mesa Sanitary District. The
proposal is based on 2003/2004 data and will be updated with
2004/2005 data when available.
Discussion was held on the tentative proposal.
RECYCLING REPORTS
WASTE DIVERSION REPORT - DECEMBER 2003
The Waste Diversion Report for December showing a diversion rate of
50.07, was presented to the Board.
Director Ferryman motioned to receive and file the Waste Diversion
40 Reports for December. Director Perry seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 8, 2004
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CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
PAYMENT FOR DECEMBER 2003 SERVICES
Director Woodside motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of December 2003, in the
amount of $168,432.68. Director Perry seconded. Motion carried 5 -0.
CURBSIDE HHW COLLECTION
Mr. Fauth provided an analysis of Curbside HHW collection costs.
RECYCLING COMMITTEE - TUESDAY, JANUARY 6, 2004, 9:00 A.M., DIRECTORS
WORTHINGTON AND WOODSIDE
STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING
PROJECTS
Director Worthington reported he will attend a vermicomposting
presentation next week at an elementary school. Additional presentations
• are scheduled for 6t' grade classes in the near future.
COSTAMAZING - DISTRICT PARTICIPATION
Ms. Revak presented the finalized peppercorn packets to the Board. The
packets will be distributed at the February 7, 2004 CostaMazing event.
Mr. Harriers suggested the peppercorn packets be given to the Costa
Mesa Historical Society and City Council as well as distributed at the
CostaMazing event.
Director Worthington contacted a Register reporter who had previously
done a story on the Diego Sepulveda Estancia adobe to discuss the
history of the Pepper trees.
2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Director Worthington reported the 2003 School Telephone Book Recycling
Program began on December 1, 2003. There are 27 schools collecting
the telephone books.
Ms. Revak reported the telephone books were not delivered on schedule,
• resulting in a slow start to the collection program. The program will be
extended a few weeks to compensate for the late delivery of the telephone
books.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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PAGE 7
2003 CHRISTMAS TREE RECYCLING PROGRAM
Director Worthington reported the 2003 Christmas Tree Recycling
Program began on December 26, 2003 and ran to January 3, 2004.
Director Worthington reported the locations selling Christmas trees in
Costa Mesa sold out of trees. Director Worthington noted the grocery
stores did not provide Christmas trees this year and that may have
contributed to the decline of sales at the existing tree lots.
RECYCLING BATTERIES
Director Worthington reported going to a large battery supplier in the City
of Costa Mesa and inquiring as to their knowledge of the upcoming
recycling requirements. Director Worthington expressed surprise to learn
the president of the organization had just learned of the requirements from
the Orange County Register newspaper article and there was no
discussion in the industry prior to the article.
• Director Worthington suggested the District modify a 35- gallon container
to collect the used batteries, store them in the Corporate Yard, and deliver
them to the TOXCO recycling facility with a District pickup truck.
Mr. Burns discussed the possible legal impact on the District regarding the
collection and transport of hazardous materials.
Mr. Burns reviewed the draft agreement between Toxco Inc. and the
Costa Mesa Sanitary District, discussing items the District would want
incorporated in the agreement.
Mr. Burns suggested using a third party to transport the materials.
Mr. Fauth prepared an outline of a pilot program for the collection and
disposal of batteries at ten schools over a two -month period to begin in
April. Key points of the program are as follows:
1. Number of schools: 10 (2 high, 4 middle, 4 elementary)
2. Schedule: mid -April 2004 to mid -June 2004 (2 months)
3. Cost: 10 schools x 8 boxes /school x $52.50 /box = $4,200
0 4. 4. School Approval: NMUSD Authorization for 10 selected schools
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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5. Benefit: Education to District school children, Public Awareness at
homes, testing program documenting the concept as a proactive
approach to meeting the February 9, 2006 diversion requirement.
6. If items 1 -5 above are deemed acceptable to the Board, District
Counsel Alan Burns will have to determine through correspondence
with Toxco and Kinsbursky Brothers whether their recycling
guarantees, indemnification, and insurance meet District standards.
Discussion was held regarding the pilot program.
The Board requested items four and six be researched further and a
report presented to the Board at the February regular Board meeting.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS - (WDR)
• GENERAL UPDATE
Mr. Hamers provided a brief report on the current status including staff
attendance at an education seminar. Mr. Shef was also in attendance and
may be utilized in restaurant inspections in the future.
TREASURER'S REPORTS
Mr. Puckett reported the Investment Oversight Committee was held with
Directors Woodside and Worthington in attendance. Minutes will be presented at
the next Board meeting.
Mr. Puckett also discussed a change to the January report on page 6, the
Summary of Policy Limitations as of December 31, 2003. Mr. Puckett stated the
report does not reflect the Board's decision to increase the maximum percentage
of the portfolio that may be invested in any one agency from 25 to 40 percent and
decrease the minimum percentage of securities that must mature within one year
from 25 percent to 20 percent. Mr. Puckett will make the changes to the
January report.
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JANUARY 8, 2004
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ATTORNEY'S REPORTS
433 WALNUT PLACE AGREEMENT - AGREEMENT WITH PROPERTY OWNER
Mr. Burns reported he and Mr. Hamers have been working with the property
owner at 433 Walnut Place. Mr. Burns reported an agreement has not been
reached. Mr. Burns will report back any updates.
PROPOSED AMENDMENT OF OPERATIONS CODE TO REQUIRE COMPLIANCE WITH
THE TORT CLAIMS ACT
Mr. Burns introduced the amended Ordinance No. 44, AN ORDINANCE OF
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT AMENDING THE DISTRICT'S OPERATIONS CODE WITH
RESPECT TO SEWER AND TRASH CHARGE EXEMPTIONS AND
REFUNDS. The Ordinance was worded to include trash charges.
Director Ferryman motioned to ratify the changes to Ordinance No. 44.
Director Perry seconded. Motion carried 5 -0.
LEGALITY OF DISTRICT EXPENDITURE TO PREPARE INITIATIVE MEASURE
Mr. Burns researched whether the District can contribute approximately $250
towards the preparation of an initiative measure. The memo from the CSDA
states the contribution would be used to assist in paying the cost of
formulating, drafting, and finding sponsors for a statewide ballot initiative to
give the voters a choice whether local tax revenue should be diverted to fund
state services.
Mr. Burns determined that the District can contribute the money towards the
preparation of an initiative measure.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
REGULAR MEETING - DECEMBER 17, 2003(DIRECTOR FERRYMAN)
Director Ferryman attended the December 17, 2003 meeting and reported
the following:
• • FOG policy adopted
Attendance at the Orange County Leadership Conference in
Arrowhead
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INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
QUARTERLY MEETING — JANUARY 29, 2004
President Schafer reported the Quarterly meeting will be held January 29,
2004 with Jim Silva as guest speaker.
President Schafer reported the Board meeting was held on January 6,
2004, and they discussed the following:
• CSDA and the Local Taxpayers and Public Protection Act
• Website
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer will attend the January 14, 2004, LAFCO meeting and
reported they will discuss the following:
• • Election of a new Chair and Vice Chair.
• Strategic planning session held on January 30, 2004, in Laguna Hills.
• Hearing on reconsideration of El Toro.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer will be unable to attend the CSDA due to her attendance at
the Orange County Leadership Conference in Arrowhead.
LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT
President Schafer requested approval of a $250 contribution for the
preparation of the Local Taxpayers and Public Safety Protection Act
initiative. '
Director Woodside motioned to approve a $250 contribution toward
preparation of the Local Taxpayers and Public Safety Protection Act
initiative. Director Ferryman seconded. Motion carried unanimously.
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COSTA MESA SANITARY DISTRICT
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LOCAL GOVERNMENT BALLOT INITIATIVE
CMSD RESOLUTION NO. 2004 -678, SUPPORTING A STATEWIDE BALLOT
INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT
MAY TAKE LOCAL TAX FUNDS.
President Schafer presented Resolution No. 2004 -678, A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT SUPPORTING A STATEWIDE BALLOT. INITIATIVE TO
REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY
TAKE LOCAL TAX FUNDS.
Director Ferryman motioned to adopt Resolution No. 2004 -678. Director
Worthington seconded. Motion carried unanimously.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
CONFERENCE — JANUARY 21 -24, 20041N PALM SPRINGS
• President Schafer and Director Worthington will attend the CASA
conference in Palm Springs, January 21 -24, 2004, at the Hilton Palm
Springs Hotel.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
There was no new business discussed.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Ms. Revak inquired as to who was planning on attending the Quarterly meeting
of ISDOC. All directors will be in attendance.
Director Woodside requested Mr. Hamers present an update on the West Side
Pumping Station Abandonment.
Director Worthington reported attending a meeting regarding the upcoming
• LAFCO reconsideration of the El Toro Marine base property.
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ADJOURNMENT
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
At 7:30 p.m., President Schafer adjourned the meeting.
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