Minutes - Board - 2003-10-13tt, - ^
• COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
OCTOBER 13, 2003
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on October 13, 2003 at 6:00 p.m., in Conference Room 1A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry
Dan Worthington
Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth,
Assistant Manager; Joan Revak, Clerk of the District; Alan
Burns, Legal Counsel; Marc Puckett, District Treasurer
I. Institutional Issues
• A. Opening Remarks by Manager /District Engineer
Manager Rob Hamers presented the Institutional Issues report dated May
29, 2003. The purpose of the Special Meeting is to update the Board on
Staff's progress on the District becoming independent from the City of
Costa Mesa.
B. Review of CMSD Staff Work to Date
Mr. Fauth provided a proposed new organizational chart, noting that if the
Board desired Treasury responsibilities from the current District Treasurer,
it will have to be by Agreement with the City of Costa Mesa. Job
Descriptions have been re- written for the Assistant Manager and Board
Secretary as corresponding positions in the City of Costa Mesa do not
exist. Other job descriptions are similar to City positions with minor
changes in tailoring them to CMSD.
Mr. Fauth reported the District can provide its employees with CalPERS
benefits, however, the process takes six to nine months.
Documents available for review by the Board were Administrative
• Regulations, Employee Handbook, Payroll Information and the 1994
Study by Creative Management Solutions.
4Proteding our community's health by proviSing soCuf waste and sewer collection services.
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Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held October 13, 2003
• Discussion was held on a new site for the District and the advantages of
buying a property over leasing. It was suggested that a Real Estate Agent
be contacted to locate desirable property for District purchase.
C. City Response to District Inquiries
Mr. Hamers provided a timeline on City response to District inquiries. No
formal response has been received from the May 29, 2003 termination
letter sent to the City.
D. Upcoming Meeting Between Two Directors and Two Council
Members
A meeting is scheduled for October 29, 2003 and attendees will be:
City Manager Allan Roeder, City of Costa Mesa Council Members Libby
Cowan and Mike Scheafer and CMSD District Manager Rob Hamers and
Directors Arlene Schafer and Jim Ferryman.
E. Direction to Staff
Board directed Staff to
a. Start application process with CalPERS.
• b. Contact a real estate agent to locate property for District to
purchase.
C. Provide an Agenda for October 29, 2003 Meeting with City
Council members and City Manager.
i. Provide list of services District potentially desires
to contract with City.
1. Cost of Services
II. Consideration of New Meeting Time for the Regular November Board of
Directors Meeting
The November 2003 regular meeting time has been changed to Wednesday,
November 12, 2003 at 6:00 p.m. in conference room 1A at City Hall.
III. Public Comments
There were no members of the public present and no public comments made.
The meeting adjourned at 7:38 p.m.
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