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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
JULY 14, 2003
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on July 14, 2003 at 11:00 a.m., in Conference Room 1A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Alan Burns, District
Counsel; Marc Puckett, District Treasurer; Bobby Young,
Accountant
• Others Present: John Shaffer, Environmental Engineering & Contracting, Inc.
Jill Hamers, Robin B. Hamers & Associates, Inc.
I. Waste Discharge Requirements (WDR)
A. Review of Waste Discharge Requirements (WDR)
Mr. Hamers presented a review of the Waste Discharge Requirements (WDR)
beginning with the Orange County Grand Jury Report dated April 19, 2001,
that identified grease as the number one cause of sewer spills. The sewer
spills enter storm drains and cause ocean water pollution. In response to the
performance of the central and northern Orange County sewer systems, the
Santa Ana Region of the State Water Quality Control Board (RWQCB)
adopted Order No. R8- 2002 -0014 that mandates improved sewer system
performance and places a prohibition on sewer spills. Based on the Order,
the affected sewer agencies retained Environmental Engineering &
Contracting, Inc (EEC) to prepare a nationwide grease control study. Phase I
of the study is complete and the first step recommended in the study is a
characterization study of the food service establishments (FSEs) and an
analysis of the sewer lines to ascertain why grease is causing sewer system
• backups and "hot spots" (sewer lines that have to be cleaned frequently due to
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Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held July 14, 2003
• the buildup of grease). The Phase I study also details various methods of
controlling or eliminating grease in sewer systems.
B. Grease Control Policy
The purpose of reviewing the grease control policy is to provide direction to
Mr. Burns to allow him to draft revisions to the existing CMSD grease control
ordinance and for him to prepare a countywide model ordinance as part of his
work on the WDR legal committee. Mr. Hamers presented three examples of
grease control policies for the Board to consider. The first policy is a policy
where new FSEs are required to install grease interceptors but existing FSEs
will not have to install grease interceptors. The second policy is a policy
where new FSEs are required to install interceptors, existing FSEs identified
as causing grease related sewer problems must install interceptors
immediately, and the remaining FSEs must install interceptors within two years
unless they can demonstrate that they have implemented other effective
grease control measures such as installing grease traps, using biological
additives, implementing kitchen best management practices (BMPs), etc., and
that their discharges are not causing grease related sewer line problems. The
third policy considered is a policy where all FSEs must install interceptors
• immediately.
After discussion, motion made by Director Perry seconded by Director
Woodside, and carried 5 -0 to adopt the second policy as stated above in order
for Mr. Burns to begin drafting the revisions to the CMSD ordinance and for
preparation of a countywide model ordinance.
•
Mr. Hamers reviewed Project #172 as included in the 2003 -2004 Capital
Improvement Program including the main component of a fats, oils, and
grease (FOG) characterization study as the first step in improving sewer
system performance and meeting the requirements of the RWQCB WDR
order. The project budget also includes sewer line televising (CCTV) to
validate the findings of the characterization study.
D. FOG Characterization
Mr. Hamers reviewed the proposal from EEC to perform a FOG
Characterization Study for the Costa Mesa Sanitary District. Mr. Hamers also
presented five sole source findings supporting the award of a consultant
agreement to EEC.
Ovtecting our community s health 6y Ong soRd waste and sewer co&rtion services,
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•
Costa Mesa Sanitary District Page 3
Minutes of Special Meeting Held July 14, 2003
After discussion, motion made by Director Ferryman, seconded by Director
Perry and carried 5 -0 adopting the five sole source findings as presented and
awarding Environmental Engineering & Contracting, Inc., a consultant
agreement for a FOG Characterization Study for the Costa Mesa Sanitary
District in accordance with the EEC proposal dated July 11, 2003, in the
amount of $120,000 for the FOG Characterization Study plus sewer line
televising (CCTV) on a time and material basis not to exceed $30,000 with
Staff to prepare the standard CMSD professional services agreement for
signature by EEC and the District.
E. FOG Characterization Support
A proposal dated July 12, 2003 was presented for Robin B. Harriers &
Associates, Inc., to provide engineering and management support and liaison
between EEC and the District. After discussion, motion made by Director
Ferryman, seconded by Director Perry, and carried 5 -0 for Robin B. Hamers &
Associates, Inc., to provide management and engineering support as outlined
in proposal dated July 12, 2003, at the standard hourly rate of $70 per hour
not to exceed $18,000 in accordance with the CMSD Project #172 budget.
• II. Conference with District Counsel — Anticipated Litigation Pursuant to
Government Code Section 54956.9 (1 Case)
The meeting adjourned to Closed Session at 12:15 p.m.
No action was taken at the Closed Session.
The meeting reconvened in Open Session at 1:05 p.m.
III. Public Comments
There were no public comments.
IV. Adjournment
The Special Meeting adjourned at 1:07 p.m
• Secretary
Protecting Dui iomraunity's health 6y pww&ng sofadwaste andsewer collection services.
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