Minutes - Board - 2003-03-12R
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 12, 2003
The Board of Directors of the Costa Mesa
CALL TO ORDER Sanitary District met in regular session on
March 12, 2003, at 12:00 p.m.
Conference Room 1 -A at the Civic
Center, 77 Fair Drive, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
President Schafer called the meeting to
order at 12:00 p.m.
Director Worthington led the pledge.
Vice President Woodside gave the
invocation.
DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg
Woodside, James Ferryman, Dan
Worthington
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Finance
Director; Bobby Young, Finance, Ron
Shef, District Ordinance Enforcement
Officer
OTHERS PRESENT: None
• . ............................... CONSENT CALENDAR . ...............................
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Refund request by Approved refund request to M.V. Partners
M.V. Partners in the for property located at : 1545 Adams Avenue
amount of $653.29 (Mesa Verde Shopping Center)
Assessor's Parcel No. 139 - 361 -41
Commercial Square Feet: 151,100
Sewer Refund Totaling: $653.29
Tax Years 2000 -2001, 2001 -2002
Reason: Parcel being charged for 174,900 s.f.
Refund request by Approved refund request to M.V. Partners
Vincent Fiattarone in the for property located at : 1331 Baker Street
amount of $138.03 Assessor's Parcel No. 141 - 191 -18
Number Units on Parcel: 3 Units
Trash Refund Totaling: $138.03
Tax Years 2001 -2002
Reason: Resident using private trash service.
Property used curbside collection for 9 months.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $178,142.69 increase of 21 'units in the occupancy report for
to Costa Mesa Disposal — solid waste collection as of March 1, 2003.
March 2003 Therefore, the total for March is 21,072.
Board directed Staff to prepare a warrant for
$178,142.69 to Costa Mesa Disposal on April 1,
2003, for payment for March trash collection based
on the March count of 21,072.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for February 2003
Control Board (RWQCB) was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated March 2003, was
accepted as submitted.
TREASURER'S REPORTS
Financial report as of The Financial Report as of February 28, 2003, was
February 28, 2003 accepted as submitted.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 12, 2003
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MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the scavenging statistics
for February as follows:
Location Calls for Service Cite /Arrest
Area 1
3
1
Area II
0
0
Area 111
0
0
Area IV
0
0
TOTAL
3
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DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning January 27, 2003 and ending February 23,
2003.
Mr. Shef distributed approximately 25 courtesy flyers during this period.
Director Worthington inquired as to the increase in noncompliance. Mr. Shef
reported the situation is not extreme, but reported he has noticed an
increase in resistance from a small number of residents regarding placing
their containers out of view.
President Schafer inquired as to the procedure when containers are left out
in front of a vacant house for sale. Mr. Shef reported he places a courtesy
notice on the container and contacts the realtor to request the containers be
moved.
Mr. Hamers reported Staff met and discussed the Home Ranch
development and the placement of containers in the models so buyers know
the containers come free to them with the home.
Director Worthington suggested the next newsletter contain an article to
inform residents that they can contact the District to either supply additional
containers, if needed, or pick up extra containers they no longer require.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 12, 2003
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• Roto estimated they could retrofit approximately 1,000 containers a day,
requiring a total of 45 days to complete the task. The actual retrofit
number has been 1,350 containers a day. This will enable them to
complete the retrofit sooner than the original estimation of 45 days.
RECYCLING COMMITTEE - MARCH 11, 2003- 9:00 A.M. DIRECTOR WORTHINGTON
AND DIRECTOR PERRY
STRATEGIC PLANNING 2003 - PUBLIC OUTREACH - CLASSROOM RECYCLING
PROJECT
EARTH DAY - TUESDAY, APRIL 22, 2003
Director Worthington reported the Committee discussed possible ways to
make a larger impact in the schools and participate in an Earth Day
program with the students.
Director Worthington suggested putting together a 30- minute presentation
• for the students, which would include the District's 15- minute video.
Director Worthington had a meeting with the school district and provided
the video to the school district superintendent for review.
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Director Worthington reported the Committee also investigated a worm
farm, a device utilizing red worms to turn food waste into compost within
the classroom. The Committee suggested having the District's logo on the
containers and working with the schools to have a container placed in the
classroom to consume food waste and provide an educational opportunity.
Mr. Fauth distributed a pamphlet on worm containers and reported he
personally uses a worm farm in his home for composting. Director
Worthington suggested Mr. Fauth bring a sample of a worm container to
demonstrate the process to the Board.
Director Worthington will contact Kline school as a possible first school to
locate a worm farm.
Director Ferryman approved the classroom recycling project in concept.
Director Woodside seconded. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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MARCH 12, 2003
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PACE
Director Woodside motioned to adopt Ordinance No. 43, Establishing the
Mileage Reimbursement Rate shall be as Established by the Internal
Revenue Code. Director Perry seconded. Motion carried 5 -0.
TRANSFER AGREEMENT OF ARLINGTON DRIVE SEWERS FROM OCSD TO CMSD
Mr. Burns reported he is waiting to receive the revised agreement
incorporating his comments and those of Mr. Hamers.
STRATEGIC PLANNING 2003 — EARMARKING DISTRICT RESERVES: LEGAL OPINION
Mr. Burns was requested to provide an opinion on earmarking reserves. Mr.
Burns completed the report and will perform a final review on the document
before distribution to the Board. Mr. Burns reported the sum and substance
of his research is that earmarking does not offer protection for District
reserves from the State.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING — FEBRUARY 26, 2003
Director Ferryman attended the February 26, 2003 meeting and reported
the following:
• Midyear financial report
• FOG impact study
• Litigation status report
• OCSD to take on a proactive role in acting as regional body and
training special districts
• Guidance Review Committee approved 4.6 million dollars of
matching -fund projects for 2003.
MESA CONSOLIDATED WATER DISTRICT
Director Ferryman attended the Mesa Consolidated Water District Board
meeting and reported it was a very brief meeting before the Board entered
closed session.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 12, 2003
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• CHAMBER OF COMMERCE
President Schafer attended the February 4, 2003, Chamber of Commerce
meeting and reported the following:
• Reports and updates from representatives.
• Legislature bill discussion
• President Schafer provided copies of bills discussed for the Board's
review
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
• President Schafer attended a CSDA Board meeting in Sacramento
on February 14, 2003, where they discussed Government Affairs
Day to be held April 1 and 2, 2003.
• Special Districts will be introduced to legislators in the capital and
information offered on what Special Districts do.
• President Schafer attended a Legislative meeting on February 27,
2003, in Sacramento.
• A total of 1,600 bills given to the governor — CSDA is reviewing the
. bills and will meet again in March to continue the review.
CSDA GOVERNANCE ACADEMY
Ms. Revak reported that Director Ferryman would like to attend the 4
segments of the CSDA Governance Academy. Director Worthington and
President Schafer expressed interest in attending the Academy.
Director Ferryman motioned to approve attendance at all four sessions of
the CSDA Governance Academy by Directors Ferryman, Schafer, and
Worthington. Director Perry seconded. Motion carried 5 -0.
CSDA GOVERNMENT AFFAIRS DAY - APRIL 1 -2, 2003
CSDA Government Affairs Day will be held on April 1 — 2, 2003 at the
Sacramento Convention Center.
Directors Worthington and Schafer expressed interest in attending the
event.
Director Ferryman motioned to approve attendance at CSDA Government
Affairs Day — April 1 -2, 2003 by Directors Worthington and Schafer.
• Director Woodside seconded. Motion carried 5 -0.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 12, 2003
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Director Perry motioned to reschedule the June 2003 meeting to June 12,
2003 at 4:00 p.m. at the Costa Mesa Historical Society. Director
Woodside seconded. Motion carried 5 -0.
ISDOC MEMBERSHIP 2003 -2004 IN THE AMOUNT OF $50
Director Woodside motioned to approve payment of ISDOC Membership
for 2003 -2004 in the amount of $50. Director Perry seconded. Motion
carried 5 -0.
ELECTION EXPENSE — NOVEMBER 5, 2002 — COUNTY OF ORANGE
Ms. Revak reported billing was received from the Registrar of Voters for
services /supplies relating to the General Election conducted on November
5, 2002, in the amount of $24,369.05.
Director Perry motioned to approve payment of $24,369.05 to County of
Orange for election expense. Director Ferryman seconded. Motion
carried 5 -0.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Mr. Puckett reported the compensation for attending meetings involving
District business will be delivered to Board members on March 13, 2003.
President Schafer suggested Staff look at acquiring shirts containing the
District logo for the Board members to wear at public events.
ADJOURNMENT
At 7:43 p.m., President Schafer adjourned the meeting.
Sff6RETARY
(I)JO en L C'L I A
PRESIDENT