Minutes - Board - 2014-07-15 Qa
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JULY 15, 2014
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on July
15, 2014 at 9:30 A.M. at 628 W. 19th Street,
Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Michael Scheafer, Arthur
Perry, Robert Ooten, Arlene Schafer
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Steve Cano, Maintenance
Supervisor; Javier Ochiqui, Management
Analyst; Edward Roberts, Ordinance
Enforcement Officer
OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones,
CR&R; Jim Mosher, Resident; Patricia
Linsky, Resident
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Jim Mosher, resident, expressed appreciation of the District's Board of Directors for
their transparency on District issues and for continually providing information to its rate
payers for citizen oversight.
Seeing no one further, President Ferryman closed public comments.
ITEMS OF STUDY
1. Sewer Lateral Assistance Program (SLAP) Appeal — Oral Report
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 15, 2014
Recommendation: That the Board of Directors denies the appeal to reimburse
the applicant because the work was performed and completed before issuing a
sewer permit.
Wendy Davis, Finance Manager, provided information regarding an appeal received
from Ms. Patricia Linsky, resident, for the denial of her SLAP application. Ms. Davis
noted that Ms. Linsky had submitted a before video that was reviewed by Steve Cano,
Maintenance Supervisor, and it was determined that no work needed to be done. Ms.
Davis also indicated that proper SLAP procedures were not followed and that no
application had been received from Ms. Linsky, and recommended that Ms. Linsky's
appeal be denied.
Discussion followed.
The Board of Directors directed staff to place this item on the July 24, 2014 Board
meeting agenda.
2. Recycling & Waste Diversion Reports
Recommendation: That the Board of Directors receive and file the June 2014
report.
Javier Ochiqui, Management Analyst, introduced Edward Roberts, CMSD's newly hired
Ordinance Enforcement Officer.
The Board of Directors welcomed Mr. Roberts to the District.
There were no questions or comments and the report was received.
3. Ordinance Enforcement Officer Report— June 2014
Recommendation: That the Board of Directors receive and file the report.
Mr. Ochiqui provided report details.
Discussion followed regarding the publics' response to the citation of trash carts in
public view and the Board's desire to use of a softer approach when issuing citations.
There were no additional questions or comments and the report was received.
4. Code Enforcement Analysis: Containers in Public View
Recommendation: That the Board of Directors receive and file the report
Mr. Ochiqui provided report details noting an increase in reports of trash cans in public
view.
•
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 15, 2014
Director Schafer requested that the District's upcoming newsletter contain information
regarding the rules of when trash carts are to be placed on the curb and when they
need to be removed by.
Dean Ruffridge, CR&R, noted that the public is concerned about the aesthetics of the
community and suggested that a discussion be held with the City of Costa Mesa to
encourage street sweeping to done the day after trash service.
The Board of Directors directed staff to place the topic of re-routing street sweeping on
the upcoming Liaison Committee meeting agenda.
Discussion followed regarding the large item pick up form that the public is requested to
complete.
The Board of Directors directed staff to amend the existing form to remove the lines
requesting the residents name and phone number.
There were no additional questions or comments and the report was received.
5. New Live-Work Residential Developments in Costa Mesa - Update
Recommendation: That the Board of Directors receive and file the report.
Vice President Scheafer requested that more time be provided to this matter and
suggested that the Board tour of the upcoming live-work residential developments.
Director Ooten suggested that the City of Costa Mesa be involved in discussions
regarding this matter.
President Ferryman suggested that this item be discussed at a special meeting or at the
Liaison Committee meeting. He also suggested that CR&R be involved in the
discussions.
The Board of Directors directed staff to arrange a meeting with the City of Costa Mesa
and CR&R to discuss the matter.
There were no additional questions or comments and the report was received.
6. CMSD SSO Occurrences from 2010-2014
Recommendation: That the Board of Directors receive and file this report.
Robin Hamers, District Engineer, provided a report on a small sewer spill of 15 gallons
at 2116 Parsons St. caused by pushed in roots, and noted that all 15 gallons were '
recovered. Mr. Hamers complimented staff on their cleaning efforts.
There were no additional questions or comments and the report was received.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 15, 2014
7. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on the type of items to be placed on future study sessions.
Nothing to report at this time.
ORAL COMMUNICATIONS
Director Perry requested that the August study session date be changed.
The Board of Directors directed staff to move the August study session to Monday,
August 18, 2014 at 9:30 A.M.
Discussion followed regarding possibly changing the date of the August Board meeting.
Director Schafer congratulated the District on achieving the Financial Reporting
Certificate of Excellence.
Vice President Scheafer announced that he is running for President of Independent
Special Districts of Orange County (ISDOC) and that a resolution will be adopted at an
upcoming meeting for that purpose.
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 10:52 A.M.
Art Perry James Ferryman
Secretary 1 President