Minutes - Board - 2014-08-28 "gP SANJTgRy
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
AUGUST 28, 2014
CALL TO ORDER The Board of Directors of the. Costa Mesa
Sanitary District met in regular session on
August 28, 2014 at 5:30P.M. at 628 W. 19th
Street, Costa Mesa.
PLEDGE OF Director Schafer led the Pledge of
ALLEGIANCE Allegiance.
INVOCATION Assistant Secretary Ooten led the Invocation.
ROLL CALL DIRECTORS PRESENT: Robert Ooten, Art Perry, Arlene Schafer
DIRECTORS ABSENT: Ferryman, Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Alan Burns,
District Counsel; Robin Hamers, District
Engineer; Wendy Davis, Finance Manager;
Noelani Middenway, District Clerk; Javier
Ochiqui, Management Analyst
OTHERS PRESENT: Lawrence Jones, CR&R
Secretary Perry noted that President Ferryman and Vice President Scheafer's absence
from attending the meeting was excused.
CEREMONIAL MATTERS AND PRESENTATIONS- None
ANNOUNCEMENT OF LATE COMMUNICATIONS- None
PUBLIC COMMENTS - Secretary Perry invited members of the public to address the
Board.
Seeing no one, Secretary Perry closed public comments.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS.REGULAR MEETING
HELD AUGUST 28, 2014
CONSENT CALENDAR
1. Board of Directors Study Session The Board of Directors Study Session
Meeting Minutes of July 15, 2014 Meeting Minutes of July 15, 2014, was
approved as presented.
2. Board of Directors Special Meeting The Board of Directors. Special Meeting
Minutes of July 22, 2014 Minutes of July 22, 2014, was approved as
presented.
3. Board of Directors Regular Meeting The Board of Directors Regular Meeting
Minutes of July 24, 2014 Minutes of July 24, 2014, was approved as
presented.
• 4. Occupancy report and payment to The occupancy report and payment to
CR&R Environmental Services CR&R Environmental Services for the
month of July 2014 in the amount of
$192,436.79 was approved as presented.
5. Contract Payment to CR&R The Board of Directors approved payment
Environmental Services for to CR&R Environmental Services for
Recycling and Disposal Services recycling and disposal services for the
month of July 2014.
6. Adoption of a Warrant Resolution The Board of Directors approved adoption
No. CMSD 2015-02 Approving of Warrant Resolution No. CMSD 2015-02
District Warrant Registers Approving District Warrant Registers for
the month of July 2014 in the amount of
$1,044,858.65.
7. Directors' Compensation and The Board of Directors approved Directors'
Reimbursement of Expenses compensation and reimbursement of
expenses for the month of July 2014.
8. Investment Report for the Month of The Investment Report for the month of
July 2014 July 2014 was approved as presented.
9. Sewer Lateral Assistance Program The Board of Directors approved the SLAP
(SLAP) Update report as presented.
END OF CONSENT CALENDAR
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 28, 2014
Assistant Secretary Ooten moved to approve the consent calendar. Director Schafer
seconded the motion.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
PUBLIC HEARINGS - None
GENERAL MANAGER'S REPORTS
10. Approve Purchasing Six Portable Generators
Recommendation: That the Board of Directors:
1. Approves the purchasing of six portable generators for $167,115.12;
and
2. Authorizes the General Manager to sign a Purchase Order to acquire
said equipment.
Director Schafer moved to approve the recommendation as presented. Secretary
Perry seconded the motion.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
11. Resolution No. 2014-854 - Stating the Facts of the July 24, 2014 SLAP
Appeal
Recommendation: That the Board of Directors approves Resolution No.
2014-854
Director Schafer moved to adopt Resolution No. 2014-854 as presented. Assistant
Secretary Ooten seconded the motion.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
12. California Special Districts Association (CSDA) Annual Conference
Recommendation: That the Board of Directors approves attending the
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 28, 2014
CSDA annual conference on September 29 — October 2, 2014 in Palm
Springs, California.
Assistant Secretary Ooten moved to approve the recommendation as presented.
Director Schafer seconded the motion.
• MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
13. Design Services - Project #206 System Wide Sewer Reconstruction (Grade
4 Repairs) — Phase 1
Recommendation: That the Board of Directors receive and file this report.
There were no questions or comments and the report was received.
ENGINEER'S REPORTS
14. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
There were no questions or comments and the report was received.
15. Project #197-B Full Length Lining by CIPP Along with Incidental Work in
Four Areas Acceptance of Improvements
Recommendation: That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of
Completion.
2. Authorize payment of 5% retention 35 days after Notice of
Completion is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion
is recorded and exonerate Faithful Performance Bond one year of
Notice of Completion is recorded.
Assistant Secretary Ooten moved to approve the recommendation as presented.
Director Schafer seconded the motion.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 28, 2014
16. Project #200-A Force Main Replacement— Mendoza Pump Station
Acceptance of Improvement
Recommendation: That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of
Completion.
2. Authorize payment of 5% retention 35 days after Notice of
Completion is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion
is recorded and exonerate Faithful Performance Bond one year of
Notice of Completion is recorded.
Assistant Secretary Ooten moved to approve the recommendation as presented.
Director Schafer seconded the motion.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes: Perry, Ooten, Schafer
Noes: None
Absent: Ferryman, Scheafer
TREASURER'S REPORTS- None
ATTORNEY'S REPORTS- None
LOCAL MEETINGS
A. Orange County Sanitation District (OCSD) — (Assistant Secretary Ooten)
Recommendation: That the Board of Directors accepts oral report.
Assistant Secretary reported on his attendance of the OCSD Board meeting.
B. Santa Ana River Flood Protection Agency (SARFPA) — (Secretary Perry)
Recommendation: That the Board of Directors accepts oral report.
Nothing to report.
C. Independent Special Districts of Orange County (ISDOC) — (Director
Schafer)
Recommendation: That the Board of Directors accepts oral report.
Director Schafer reported on her attendance of the ISDOC meeting that Neal Kelly,
Orange County Registrar of Voters, presented statistics on the voting population in
Orange County.
D. California Special Districts Association (CSDA) - (Vice President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD AUGUST 28, 2014
Nothing to report.
E. Special District Risk Management Authority (SDRMA) — (Vice President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
Nothing to report.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
Director Schafer reported on her attendance of the District's study session and board
meeting, the ISDOC meeting, and the Chamber Breakfast.
Discussion regarding standing committees, electing and appointing of officials to other
boards and committees, and Brown Act regulations over standing committees.
OLD BUSINESS - None
NEW BUSINESS- None
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Secretary Perry noted that a special meeting will be held at 9:00 A.M. on September 16,
2014 preceding the study session at 9:30 A.M.
Assistant Secretary Ooten requested that a discussion on fueling of emergency
generators and in-house CCTV capability of the District's sewer system be placed on a
study session agenda.
Secretary Perry requested an update on the Alkaline Battery Recycling Program at an
upcoming study session.
Director Schafer requested an update on the recruitment for the Administrative Services
Manager position.
ADJOURNMENT
There being no further business to come before the Board, Secretary Perry adjourned
the meeting at 6:20 P.M.
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