00 - Agenda - 2014_10_23_regular P rotecting our community’s health and the environment by providing solid waste and sewer colle ction services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday , October 23 , 2014 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – T he Board of Directors presents the Costa Mesa Sanitary District Environmental Excellence Award to Djuna Gordon and Summer Keller of Davis Magnet School , and J en Haskell of Christ Lutheran School for their efforts in promoting the District ’s Alkaline Battery Recycling Program. VI. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District October 23 , 2014 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Special Meeting Minutes of September 16 , 201 4 Recommendation: That the Board of Directors approve and file. 2. Board of Directo rs Stu d y Session Minutes of September 16 , 201 4 Recommendation: That the Board of Directors approve and file . 3. Board of Directo rs Regular Meeting Minutes of September 25 , 2 014 Recommendation: That the Board of Directors approve and file . 4. Occupancy Report an d payment to CR&R Environmental Services Recommendation: That the Board of Directors : 1. The Board of Directors accepts the occupancy count as presented using 21,621 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for September 2014 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $192,543.65 to be ratified in the October 2014 warrant list. 5 . Contract Payment to CR &R Environmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approves pa yment to CR&R Env ironmental Services for recycling and disposa l ser vices for the mo nth of September 2014. 6 . Adoption of a Warrant Resolution No. CMSD 20 1 5 -04 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. C MSD 2015 -0 4 approving District warrants for the Month of September 2014 in the amount of $1,021,543.37. 7 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimburseme nt o f exp e nses for the month of September 2014. 8 . Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Boar d of Directors receive and file this report.
Costa Mesa Sanitary District October 23 , 2014 AGENDA Page 3 9. Budget Transfer Requests – Fiscal Year 2014 -15U Recommendation: That t he Board of Directors receive and file this report. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARING S - None X. GE NERAL MANAGER 10 . Shared Services from Orange County Sanita tion District (OCSD) – Alternate District Engineer Recommendation: That the Board of Directors authorizes the General Manager to proc eed negotiating with OCSD staff for engineering services . 1 1 . Ordinance No. 101 - Amending Procedures for Board Members Placing an Item on the Agenda Recommendati on: That the Board of Directors approves adopt ing Ordinance No. 101 amending the procedures for Board m embers placing an item on the agenda. 1 2 . Quarterly Budget Report Recommendation: That the B oard of Director s receive and file this report . 1 3 . Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2013 -14 to Fiscal Year 2014 -15 Recommendation: That the Board of Directors approve the re -appropriation of funds in the Fiscal Year 2014 -15 for the car ryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: Appropriations Encumbrances 10 Solid Waste Fund $25,000 $2,603 20 Liquid Waste Fund $4,574,542 $212,199 1 4 . Strateg ic Plan Quarterly Progress Report (1 st Quarter) Recommendation: That the Board of Directors receive and file this report . X I . ENGINEER’S REPORTS 1 5 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . 1 6 . Addendum No. 4 to National Plant Services Agreement for Annual Sewer Mainline Cleaning Recommendation: That the Board of Directors approves Add endum No. 4 to National Plan t Services Agreem ent in the amount of $217,474.04 . XI I . TREASURER’S R EPORTS 17 . I nvestment Report Recommendation: That the Board of Directors approves the Investment Report for the month September 2014. X III . ATTORNEY’S REPORTS - None
Costa Mesa Sanitary District October 23 , 2014 AGENDA Page 4 X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) – (President Ferryman) Recommendation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SAR FPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) – (Director Sch afer ) Recommendation: That the Boa rd of Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafer) Recommendation: That the Boa rd of Dire ctors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report. XV . OLD BUSINESS - None XVI . NEW BUSINESS REPO RTS 1 8 . Consider Adopting a Proclamation for Ed Fawcett, President/CEO of the Costa Mesa Chamber of Commerce for his years of service to the business community and for serving on the Chamber’s Board of Directors – Oral Report XVII . ORAL COMMUNICATION S AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON NOVEMBER 20 , 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
Costa Mesa Sanitary District October 23 , 2014 AGENDA Page 5 Rex Brandt Centennial Celebrati on – Saturday, November 1, 2014 from 9:00 am to 6:00 pm at the Newport Beach Central Library, 1000 Avocado Avenue. First Friday Road Show – Friday, November 7, 2014 from 5:30 pm to 7:30 pm at Costa Mesa City Hall, 77 Fair Drive CMSD Closed – Tuesday, Novem ber 11, 2014 in observance of Veterans Day. Free Composting Workshop , Saturday , November 15 , 2014 at 10:00 am at 2625 Placentia Avenue (Fairview Park). Bring your lawn chairs . CMSD Closed – Thursday, November 27 and Friday, November 28, 2014 for Thanksgi ving Holiday. Implementation of Organics Recycling Program – Notice Change – End of June and early July 2015. Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 6 46 -4617 to schedule a free collection . UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES