04 - Minutes Regular Board Meeting 2014-08-28 C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS R EGULAR M EETING A UGUST 28 , 2014 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in regu lar session on August 28 , 2014 at 5 :3 0 P.M . at 628 W. 19 th Street , Costa Mesa . P LEDGE OF A LLEGIANCE I NVOCATION R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : Director Schafer led the Pledge of Allegiance. Assistant Secretary Ooten led the Invocation. Robert Ooten, Art Perry, Arlene Schafer Ferryman, Scheafer S TAFF P RESENT : Scott Carroll, General Manager ; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager ; Noelani Middenway, District Clerk; Javi er Ochiqui, Management Analyst O THERS P RESENT : Lawrence Jo nes, CR&R Secretary Perry noted that President Ferryman and Vice President Scheafer ’s absence from attending the meeting was excused. C EREMONIAL M ATTERS AND P RESENTATIONS – None A NNOUNCEMEN T OF L ATE C OMMUNICATIONS – None P UBLIC C OMMENT S – Secretary Perry invited members of the public to address the Board. Seeing no one, Secretary Perry closed public comments.
C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD A UGUST 28 , 2014 ______________________________________________________________________ C ONSENT C ALENDAR 1. Board of Directors Study Session Meeting Minutes of July 15 , 2014 2. Board of Directors Special Meeting Minutes of July 22 , 2014 3. Board of Directors Regular Meeting Minutes of July 24, 2014 4. Occupancy report and payment to CR&R Environmental Services 5. Contract Payment to CR&R Environmental Services for Recycling and Disposal Services 6. Adoption of a Warrant Resolution No. CMSD 2015 -0 2 Approving District Warrant Registers 7. Directors’ Compensation and Reimbursement of Expenses 8. Investment Report for the Month of July 2014 9. Sewer Lateral Assistance Program (SLAP) Update The Board of Directors Study Session Meeting Minutes of July 15 , 2014, was approved as presented. The Board of Directors Special Meeting Minutes of July 2 2 , 2014 , was approved as presented. The Board of Directors Regular Meeting Minutes of July 24, 2014, was approved as presented. The occupancy report and payment to CR&R Environmental Services for the month of July 2014 in the amount of $192,436.79 was approved as presented. The Board of Directors approved payment to CR&R Environmental Se rvices for recycling and disposal services for the month of Ju ly 2014. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2015 -0 2 Approving District Warrant Registers for the month of July 2014 in the amount of $1,044,858.65 . The Boa rd of Directors approved Directors' compensation and reimbursement of expenses for the month of July 2014. The Investment Report for the month of July 2014 was approved as presented. The Board of Directors approved the SLAP report as presented. E ND OF C ONSENT C ALENDAR
C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD A UGUST 28 , 2014 ______________________________________________________________________ A ssistant Secretary Ooten moved to approve the consent calendar. Director Schafer seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Perry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer P UBLIC H EARINGS - N one G ENERAL M ANAGER ’S R EPORTS 10. Approve Purchasing Six Portable Generators Recommendation: That the Board of Directors: 1. Approves the purchasing of six portable generators for $167,115.12; and 2. Authorizes the General Manager to sign a Purchase Order to acquire said equipment. Director Schafer moved to approve the recommendation as presented. Secretary Perry seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Perry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer 11. Resolutio n No. 2014 -854 - Stating the Facts of the July 24, 2014 SLAP Appeal Recommendation: That the Board of Directors approves Resolution No. 2014 -854 Director Schafer moved to adopt Resolution No. 2014 -854 as presented. Assistant Secretary Ooten seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Perry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer 12. California Special Districts Association (CSDA) Annual Conference Recommendation: That the Board of Directors approves attending t he
C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD A UGUST 28 , 2014 ______________________________________________________________________ CSDA annual conference on Septemb er 29 – October 2, 2014 in Palm Springs, California. Assistant Secretary Ooten moved to approve the recommendation as presented. Director Schafer seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Pe rry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer 13. Design Services - Project #206 System Wide Sewer Reconstruction (Grade 4 Repairs) – Phase 1 Recommendation: That the Board of Directors receive and file this report. There were no question s or comments and the report was received. E NGINEER ’S R EPORTS 14. Project Status Report Recommendation: That the Board of Directors receive and file the report. There were no questions or comments and the report was received. 15. Project #197 -B Full Length Lining by CIPP Along with Incidental Work in Four Areas Acceptance of Improvements Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payme nt of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Assistant Secretary Ooten mov ed to approve the recommendation as presented. Director Schafer seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Perry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer
C OSTA M ESA S ANITARY D ISTRICT P AGE 5 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD A UGUST 28 , 2014 ______________________________________________________________________ 16. Project #200 -A Force Main Replacement – Mendoza Pump Station Acceptance of Improvement Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is r ecorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Assistant Secretary Ooten moved to approve the recommendation as presented. Director S chafer seconded the motion. MOTION CARRIED BY THE FOLLOWING VOTE: Ayes: Perry, Ooten, Schafer Noes: None Absent: Ferryman, Scheafer T REASURER ’S R EPORTS - None A TTORNEY ’S R EPORTS - None L OCAL M EETINGS A. Orange County Sanitation District (OCSD) – (Assistant Secretary Ooten ) Recommendation: That the Board of Directors accepts oral report. Assistant Secretary reported on his attendance of the OCSD Board meeting. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Reco mmendation: That the Board of Directors accepts oral r eport. Nothing to report. C. Independent Special Districts of Orange County (ISDOC) – (Director Schafer) Recommendation: That the Board of Directors accepts oral report. Director Schafer reported on her attendance of the ISDOC meeting that Neal Kelly, Orange County Registrar of Voters, presented statistics on the voting population in Orange County. D. California Special Districts Association (CSDA) - (Vice President Scheafer) Recommendation: That the Board of Directors accepts oral report.
C OSTA M ESA S ANITARY D ISTRICT P AGE 6 M INUTES OF THE B OARD OF D IRECTORS R EGULAR M EETING H ELD A UGUST 28 , 2014 ______________________________________________________________________ Nothing to report. E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafer) Recommendation: That the Board of Directors accepts oral report. Nothing to report. F. Other Meetings Qualifyi ng for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. Director Schafer reported on her attendance of the District’s study session and board meeting, the ISDOC m eeting, and the Chamber Breakfast. Discussion regarding standing committees, electing and appointing of officials to other boards and committees, and Brown Act regulations over standing committees. O LD B USINESS - None N EW B USINESS - None O RAL C OMMUNI CATIONS AND D IRECTOR C OMMENTS Secretary Perry noted that a special meeting will be held at 9:00 A.M. on September 16, 2014 preceding the study session at 9:30 A.M. Assistant Secretary Ooten requested that a discussion on fueling of emergency generators a nd in -house CCTV capability of the District’s sewer system be placed on a study session agenda. Secretary Perry requested an update on the Alkaline Battery Recycling Program at an upcoming study session. Director Schafer requested an update on the recr uitment for the Administrative Services Manager position. A DJOURNMENT There being no further business to come before the Board, Secretary Perry adjourned the meeting at 6:20 P.M. _________________________ _________________________ Art Perry James Ferryman Secretary President