03 - Minutes Study Session Meeting 2014-08-18 C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS S TUDY S ESSION A UGUST 18 , 2014 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in study session on August 18 , 2014 at 9:3 0 A .M . at 628 W. 19 th Street, Costa Mesa . R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : James Ferryman, Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer None S TAFF P RESENT : Scott Carroll, General Ma nager; Robin Hamers, District Engineer; Noelani Middenway, District Clerk; Wendy Davis, Finance Manager ; Steve Cano, Maintenance Supervisor; Javier Ochiqui, Management Analyst; Edward Roberts, Ordinance Enforcement Officer O THERS P RESENT : Lawrence Jone s, CR&R ; Jim Mosher, Resident; Sally Geislar, UCI P UBLIC C OMMENT President Ferryman invited members of the public to address the Board. Seeing none, President Ferryman closed public comments. I TEMS OF S TUDY 1. Recycling & Waste Diversion Reports Rec ommendation: That the Board of Directors receive and file the July 2014 report. Javier Ochiqui, Management Analyst, provided report details.
C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD A UGUST 18 , 2014 ______________________________________________________________________ There were no questions or comments and the report was received. 2. Ordinance Enforcement Officer Report – July 2014 Recommendation: That the Board of Directors receive and file the report. Edward Roberts, Ordinance Enforcement Officer, provided report details and noted an increase of scavenging in the community. Director Ooten provided suggestions to provide the public on how to keep trash carts out of public view. There were no additional questions or comments and the report was received. 3 . GIS and CMMS Presentation – Oral Report Recommendation: That the Board of Directors receive and file the report Scott Carroll, General Manager, reported on his attendance of the E sri user conference where he, alon g with staff from EEC (Environmental Engineering & Contracting), provided a presentation on the District’s GIS (Geographic Information System) and CMMS (Computerized Maintenance Management System) system. Mr. Carroll deferred to Ramon Gallegos, EEC. Mr. Gallegos provided a detailed presentation highlighting the functionality of the District’s GIS system. Director Ooten requested that EEC staff provide Mr. Carroll with the number of laterals that are impacted by roots. Director Perry expressed concern regarding over capacity pipes. There were no additional questions or comments and the report was received. 4 . Alkaline Battery Recycling Program Re commendation: That the Board of Directors direct staff to report back on August 28, 2014 with the recommendation to approve implementing the Program District wide. Mr. Ochiqui provided report details and discussed the parameters of the alkaline battery recycling program. The Board directed staff to bring the item back to the August 28, 2014 board meeting. There were no additional questions or comments and the report was received.
C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD A UGUST 18 , 2014 ______________________________________________________________________ 5 . Organics Separation Behavioral Study – Oral Report Recommendat ion: That the Board of Directors considers partnering with UC Irvine for a study on how to increase participation in the Organics Recycling Program. Mr. Carroll introduced Sally Geislar, Doctorate student at UC I rvine (UCI), who provided a presentation on her proposed study of people ’s behavior in separating organics. Ms. Geislar provided details of the pilot study conducted at UCI in partnership with on campus housing and discussed the proposed plan to implement the same study with the District. Discu ssion followed regarding details of the pilot study. Director Perry expressed support of the pilot study as it would encourage participation in the organics recycling program. Vice President Scheafer expressed support of the pilot study and suggested t hat it be implemented citywide. Discussion followed on providing a form of identification to UCI staff participating in the program, as well as the potential to provide a stipend to said staff. The Board of Directors directe d staff to move forward with the Organics Separation Behavioral Study Program. There were no ad ditional questions or comments and the report was received. 6. Cost to Promote CMSD’s Organics Recycling Program Recommendation: That the Board of Director s receive and file the report. Elizabeth Pham, Management Assistant, provided report details addressing potential costs to promote the Organics Recycling Program. Discussion followed regarding various methods of advertising to be used. Ms. Pham noted that this item would be brought back to the Board of Directors for approval at a future meeting. There were no additional questions or comments and the report was received. 7. Organics Recycling Program Presentation to the Costa Mesa K iwanis Club – Oral Report Recommendation: That the Board of Directors receive and file the report.
C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD A UGUST 18 , 2014 ______________________________________________________________________ Mr. Ochiqui provided an oral report on his presentation at the Costa Mesa K iwanis Club meeting on August 7, 2014 regarding the Organics Recycling Program. T here were no questions or comments and the report was received. 8. Santa Ana Regional Water Quality Control Board (SARWQCB) Supplemental Environmental Projects (SEP) – Oral Report Recommendation: That the Board of Directors: 1. Give authorization to staff to meet with City of Costa Mesa officials to offer the District’s assistance for developing a work plan to help preserve vernal pools; and 2. Direct staff to prepare and submit a SEP (Supplemental Environment Project) Application to the SARWQCB (Santa Ana R egional Water Quality Control Board) to help fund the work plan. Mr. Carroll noted that the District had received a draft complaint letter from the SARWQCB regarding the 2013 sanitary sewer overflow and that the Dis trict has prepared a response. Mr. Carroll provided suggestions of different SEP’s that the District could fund and suggested submitting a SEP application to assist the City of Costa Mesa protect the vernal pools at Fairview Park . Discussion followed. The Board of Directors directed Mr. Carroll to meet with the City of Costa Mesa officials to seek their interest on receiving District assistance for protecting the vernal poo ls and to provide suggestions of additional SEP’s. There were no additional questions or comments and the report was received. 9. Buried No Longer: Confronting America’s Water Infrastructure Challenge – Oral Report Recommendation: That the Board of Directors receive and file the report. Robin Hamers, District Engineer, discussed the water main break in Los Angeles and discussed the District’s infrastructure. There were no additional questions or comments and the report was received. 10. OC Waste & Recycling Coordinator’s Meeting (Update) Recommendation: That the Board of Directors receive and file the report. Ms. Pham reported on her attendance of the OC Waste & Recycling Coordinator’s meeting and discussed the State and County updates and a p resentation from OC Goodwill.
C OSTA M ESA S ANITARY D ISTRICT P AGE 5 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD A UGUST 18 , 2014 ______________________________________________________________________ There were no additional questions or comments and the report was received. 11 . Future Study Session Item s Recommendation: That the Board of Directors provide staff with direction on the type of items to be placed on fu ture study sessions. Vice President Scheafer suggested the development of program that recognizes teachers who promote the District’s recycling programs, suggested that staff explore partnerships with Newport -Mesa Unified School District, and expressed su pport of promoting field trips for students to visit the material recovery facility in Stanton and the anaerobic digestive facility in Perris. O RAL C OMMUNICATIONS Nothing to report. A DJOURNMENT There being no further business to come before the Board , President Ferryman adjourned the meeting at 1 1 :10 A.M. _________________________ _________________________ Art Perry James Ferryman Secretary President