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Minutes - Board - 2002-11-18COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on November 18, 2002, at 12:00 p.m. in Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 12:00 p.m. President Schafer requested a moment of silence in honor of Mabel Green, wife of former Director Harry Green • Director Ferryman led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL • DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance OTHERS PRESENT: Paul Clinton, Daily Pilot, 330 W. Bay Street, Costa Mesa COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • NOVEMBER 18, 2002 PAGE . ............................... CONSENT CALENDAR . ............................... Director Ferryman motioned to approve the Consent Calendar as presented. Vice President Woodside seconded. Motion carried unanimously. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes for the Recycling Committee Meeting Committee Meeting, of October 8, 2002, were approved as distributed. October 8, 2002 Minutes of Regular The Minutes for the Regular Meeting of October 9, Meeting, 2002, were approved as distributed. October 9, 2002 • MANAGER'S REPORTS REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Payment Of Refund issued to Paul Pacelli $203.23 for property located at : 1895 Orange Avenue To Paul Pacelli Number of units: 1 Assessor's Parcel No. 425 - 234 -23 Total Refund: $203.23 Parcel charged as 2 units, should have been charged as 1 unit. OCCUPANCY REPORT ENGINEER'S REPORTS Project Status Report The Project Status Report dated November 2002, • was accepted as submitted. • • • COSTA MESA SANITARY DISTRICT 0,10M, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 TREASURER'S REPORTS Financial report as of The Financial Report for October 31, 2002, was October 31, 2002 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of October 31, Deposit as of October 31, 2002, was received and filed. 2002 Warrant 2003 -5 for Warrant Resolution #CMSD 2003 -5 was approved, October 2002 in the authorizing the President and Secretary to sign the amount of $428,538.46 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $428,538.46. Directors Expenses for the Director Expenses for the Month of October 2002 Month of October 2002 were ratified as follows: Director Ferryman: $510.00 Secretary Perry: $680.00 President Schafer: $1,020.00 Vice President Woodside: $340.00 Director Worthington: $850.00 .......................... END OF CONSENT CALENDAR . ......................... WRITTEN COMMUNICATIONS Mr. Harriers reported there were no written communications received. PUBLIC COMMENTS There were no public comments made. COSTA MESA SANITARY DISTRICT a 5 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ' NOVEMBER 18, 2002 PAGE 4 MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for October as follows: Location Calls for Service Cite /Arrest Area 1 0 4 Area II 2 0 Area III 2 0 Area IV 0 0 TOTAL 4 4 • DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five -week period beginning September 23, 2002 and ending October 27, 2002. Mr. Shef distributed approximately 30 courtesy flyers during this period. Mr. Shef also distributed Used Tire Round Up flyers and Restaurant Guide For Grease Control brochures. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the District will meet on November 20, 2002, to discuss Project #101 Westside Pumping Station Abandonment and The Plaza Residences, 1901 Newport Blvd. Mr. Hamers also presented a draft of the 5 -Year Sewer Plan for the Board to review. Discussion was held regarding the draft plan. is Secretary Perry motioned to bring the 5 -year Sewer Plan back as a final document for approval, subject to the comments of the Board, Mr. Puckett, and Staff. Director Worthington seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT s v fi MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 • PAGE 5 Study Session Date — January 13, 2003 Mr. Hamers reported Staff has reviewed notes from the 2002 Strategic Plan and compiled a proposed program for the Pre - Strategic Plan meeting. Ms. Revak reported the Study Session has been set for January 13, 2003, at noon. STRATEGIC PLANNING SESSION FOR 2003 — JANUARY 31, 2003 AND FEBRUARY 1, 2003. Ms. Revak will contact Board members to schedule individual appointments for the January 31 s` meetings. RECYCLING REPORTS WASTE DIVERSION REPORT — SEPTEMBER 2002 • WASTE DIVERSION REPORT — OCTOBER 2002 Secretary Perry ,motioned to approve the Waste Diversion Report for September showing a diversion rate of 50.02 percent and the Waste Diversion Report for October showing a diversion rate of 50.05 percent. Director Worthington seconded. Motion carried unanimously. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR OCTOBER 2002 PAYMENT FOR OCTOBER 2002 SERVICES Secretary Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of October 2002, in the amount of $157,008.67. Vice President Woodside seconded. Motion carried unanimously. MONTHLY SPILL REPORT TO REGIONAL WATER QUALITY CONTROL BOARD RWQCB Mr. Fauth presented the Monthly Spill report to the Regional Water Quality Control Board and noted over two- thirds of the spills are a reflection of grease 40 problems. COSTA MESA SANITARY DISTRICT ,u' 5 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • NOVEMBER 18, 2002 PAGE 6 COSTA MESA FALL 2002 NEWSLETTER Ms. Revak reported a total of 48,619 copies of the Newsletter were sent to all sewer customers in Costa Mesa, Newport Beach, and Santa Ana Heights. Ms. Revak reported Staff has received many favorable comments on the newsletter. Requests for information on root and grease control have been received and responded to. CMSD ANNUAL ORANGE COUNTY RESIDENTIAL TRASH COLLECTION SURVEY Ms. Revak presented the November 2002 Orange County Residential Trash Collection Survey. Ms. Revak reported thirty -two of the thirty -six cities reported an increase in their trash collection rate, thirty cities have franchises, and four cities have increased their special programs. RECYCLING COMMITTEE - NOVEMBER 8, 2002 - 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR PERRY • TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the Contest is underway with flyers, participating Costa Mesa Schools. 2002 Telephone Book Recycling posters, and bins delivered to all A new feature of the 2002 program will be the Costa Mesa Sanitary District Fall 2002 Quiz. The Quiz is optional and designed to be educational and fun. The District will award a CD gift certificate to the top finisher at each school. Director Worthington reported the District will receive recycling credit for all telephone books, regardless of the publisher. USED TIRE ROUND -UP - SATURDAY, OCTOBER 12, 2002 Director Worthington reported the Used Tire Roundup was held October 12, 2002, and the Orange County Conservation Corps (OCCC) hauled away a total of 208 used tires (2.1 tons). Director Worthington reported the Committee has determined that flyers are not proving to be an effective mode of advertising. Director Worthington suggested placing two • newspaper ads as a more effective way of advertising the event. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • NOVEMBER 18, 2002 PAGE 7 Director Worthington reported someone brought in some very old tires and rims from a 1928 model Ford. Director Worthington reported he knew the tires and rims were too collectable to be destroyed and is exploring various locations to sell the tires and rims. The money collected from the sale will be donated to an organization within the jurisdiction of the District that is involved in environmental pursuits as decided upon by the Board at the December meeting. HHW PROGRAM Mr. Fauth provided a report on the 2002 data from Curbside collections of Household Hazardous Waste and ABOP. Mr. Fauth identified the reasons for the increased pickups during specific periods of time. Mr. Fauth contacted Curbside and requested they follow a modified program for the remainder of the fiscal year. ENGINEER'S REPORTS 1901 NEWPORT BOULEVARD - PLAZA RESIDENCES • PROJECT #101 - WESTSIDE PUMPING STATION ABANDONMENT STUDY Mr. Hamers provided report packets on 1901 Newport Boulevard — Plaza Residences and Project #101 — Westside Pumping Station Abandonment Study for Board members to take with them to review in preparation for the November 20, 2002, special meeting. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE MEETING - NOVEMBER 18, 2002, DIRECTORS WOODSIDE AND PERRY Mr. Puckett reported the Investment Oversight Committee Meeting was held just prior to the regular Board Meeting and the Minutes will be in next month's agenda packet for review. CMSD /CR TRANSFER AGREEMENT - LONG RANGE CPI PROVISION Mr. Puckett provided an update and reported a meeting with Directors Schafer and Ferryman is scheduled for Friday, November 22 to further discuss options. • Discussion was held regarding the language of the proposed CPI amendment. COSTA MESA SANITARY DISTRICT a g MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • NOVEMBER 18, 2002 PAGE 8 Mr. Puckett will bring back a report to the Board after the meeting and subsequent discussions with CR Transfer. ATTORNEY'S REPORTS ORDINANCE NO. 40 — ENACTING GREASE CONTROL REGULATIONS Mr. Burns introduced a grease control regulations ordinance for the Board's consideration and outlined the Board's enforcement options. Mr. Hamers reported the ordinance is an interim ordinance until the countywide grease control study has been completed. When the final countywide study is finished, CMSD will meet with the City of Costa Mesa, the City of Newport Beach and the County to make sure CMSD is in cooperation with the desires of those agencies. Mr. Burns presented ORDINANCE NO. 40, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT • ENACTING GREASE CONTROL REGULATIONS. President Schafer suggested the Ordinance state the territory encompassed. The Board agreed with the suggested modification. Secretary Perry motioned to modify the section regarding territory encompassed, approve Ordinance No. 40 in concept, and to notify affected agencies. Vice President Woodside seconded. Motion carried unanimously. PURCHASE OF NEW STANDARDIZED TRASH CONTAINERS Mr. Hamers provided a report to the Board with options as to how to pay for new standardized trash containers for new residential subdivisions. Mr. Burns reported Proposition 218 was adhered to regarding proportionality of the charges. A Special Meeting will be held December 9, 2002, at noon to discuss the issue further. WDR PARTICIPATION IN GREASE CONTROL STUDY — AGREEMENT WITH OCSD Mr. Burns introduced the agreement with Orange County Sanitary District and • reported the requested revisions have been made. Vice President Woodside motioned to approve the agreement. Director Ferryman seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT 0 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 PAGE Secretary Perry left the meeting 1:30 p.m. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — OCTOBER 23, 2002 Director Ferryman attended the October 23, 2002, Orange County Sanitation District meeting and reported the following: • Approval of Joint Powers Agreement with the OCWD • Renewal of ocean discharge permit renewal application • Director Ferryman will be the next chairman of the OMTS committee SANTA ANA RIVER FLOOD PROTECTION AGENCY • GENERAL MEETING - NOVEMBER 12, 2002 Director Ferryman attended the Santa Ana River Flood Protection Agency meeting and reported the following: • Subvention fund monies collection efforts • Breaking ground and acquiring farm land behind Prado Dam INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) QUARTERLY MEETING — OCTOBER 31, 2002 President Schafer attended the meeting on October 31, 2002, and reported the following: • Upcoming quarterly meeting • Guest speaker Ann Marie Wallace from Local Coalition and League of Cities • President Schafer nominated for President of ISDOC of Orange County. Election to take place January 30, 2003 11 COSTA MESA SANITARY DISTRICT a 5 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • NOVEMBER 18, 2002 PAGE 10 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the October 9, 2002, meeting and reported the following: • Update on progress of the El Toro /Moulton Niguel Consolidation study • LAFCO Quarterly Business Report • President Schafer met on October 15, 2002 as a member of the Personnel Committee to discuss personnel matters • Update on Protest Proceedings for Costa Mesa /Newport Beach area annexations and reorganizations • Leadership conference on October 18, 2002, at Duck Club, IRWD — Received book • WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the October 4, 2002 meeting and reported the following: • President Schafer gave a report on LAFCO and CSDA • Two guest speakers • Dr. Stanley Grant, Chair, UCI Chemical Engineering and Materials /Science — Ocean Water Quality in Sun City • Dr. Bill Patzert, Oceanographer /Climatologist, Jet Propulsion Laboratory, CA Institute of Technology on El Nino, Global Warming, and Dust — Forecasting our Water Future. ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the October 24, 2002 OCCOG meeting and provided materials for the Board's review. OLD BUSINESS Election 2002 — November 5, 2002 • Election Results Ms. Revak reported on the morning of the election, Staff learned the residents in a tract of homes on Adams and Mesa Verde Drive were not provided ballots to vote in the CMSD election. Staff contacted the COSTA MESA SANITARY DISTRICT fi'f�Ze MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 • PAGE 11 Registrar's office and apprised them of the situation. The Registrar's office made a call to each of the 65 registered voters in the tract notifying them they could go to Costa Mesa High School and ballots would be provided for them to vote in the CMSD election. President Schafer thanked Ms. Revak for her efforts to enable the voters of Mesa Verde to participate in the CMSD election. Oath of Office Ms. Revak will administer the Oath of Office on Friday, December 6, 2002, at noon. NEW BUSINESS Special Districts Institute Governance Seminar & Workshops February 26 — March 1, 2003 — Monterey, CA Ms. Revak reported there will be a Special Districts Institute Governance Seminar and Workshop held on February 26 — March 1, 2003, in Monterey, California. Interested Board members will contact Ms. Revak for reservations. President Schafer reported CSDA will be holding workshops in the near future. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Worthington reported he attended the Mesa Consolidated Water District Board Meeting and suggested the District have a representative attend their meetings on an alternating basis. Ms. Revak will prepare a schedule for Board members. Director Ferryman reported he attended the Fall Planning Session of the Costa Mesa Chamber in San Diego and reported they discussed celebrating the 50th anniversary of the City. Director Ferryman reported the Chamber would like to include all public entities. The District was invited to have a booth at the event. Mr. Puckett reported the City is planning some events for the 50th anniversary and will bring a report to the December meeting. Vice President Woodside left the meeting at 1:55 n U • • • �,••^ .,t COSTA MESA SANITARY DISTRICT 3 - MINUTES OF BOARD OF DIRECTORS REGULAR MEETING NOVEMBER 18, 2002 PAGE 12 ADJOURNMENT At 1:57 p.m., President Schafer adjourned the meeting.