00_agenda_2014_08_28 P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday , August 28 , 2014 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – None VI. Announcement of Late Communications NO TE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary Dis trict August 28 , 2014 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comment s on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time th ose items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public c omment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after pub lic comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent ca lendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directo rs Stu d y Session Minutes of July 15 , 201 4 Recommendation: That the Board of Directors approve and file . 2. Board of Direc tors Special Meeting Minutes of July 2 2 , 201 4 Recommendation: That the Board of Directors approve and file. 3. Board of Directo rs Regular Meeting Minutes of July 2 4 , 2014 Recommendation: That the Board of Directors approve and file 4. Occupancy Report an d payment to CR&R Environmental Services Recommendation: That the Board of Directors : 1. Accept the occupancy count as presented using 21,609 as the correct number of active units; 2. Direct staff to prepare a warrant to CR&R Environmental Services for July 20 14 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $192,436.79 to be ratified in the August 2014 warrant list. 5 . Contract Payment to CR &R Environmental Servic es for Recycling & Disposal Services Recommendation: That the Board of Directors approves pa yment to CR&R Environmental Services for recycling and disposa l ser vices for the mo nth of July 2014. 6 . Adoption of a Warrant Resolution No. CMSD 20 1 5 -02 Appro ving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 2015 -02 approving District warrants for the Month of July 2014 in the amount of $ 1,044,858.65 . 7 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of July 2014. 8 . Investment Report for the Month of July 2014 Recommendation: That the Board of Directors approves the In vestment Report for the month of July 2014. 9 . Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Boar d of Directors receive and file this report.
Costa Mesa Sanitary Dis trict August 28 , 2014 AGENDA Page 3 ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARING S - None X. GE NERAL MANAGER 10 . Approve Purchasing Six Portable Generators Recommendation: That the Board of Direct ors : 1. A pprov es the purchasing of six portable generators for $167,115.12 ; and 2. A uthorizes the General Manager to sign a Purchase Order to acquire said equipment. 1 1 . Resolution No. 2014 -85 4 - Stating the Facts of the July 24, 2014 SLAP Appeal Recommendati on: That th e Board of Directors approves Resolution No. 2014 -85 4 12 . California Speci al Districts Association (CSDA ) Annual Conference Recommendation: That th e Board of Directors approves attending the CSDA annual conference on September 29 – October 2, 2014 in Palm Springs, California. 13 . Design Services - Project #206 System Wide Sew er Reconstruction (Grade 4 Repairs) – Phase 1 Recommendation: That the Board of Directors receive and file this report. X I . ENGINEER’S REPORTS 1 4 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . 15 . Project #197 -B Full Length Lining by CIPP Along with Incidental Work in Four Areas Acceptance of Improvements Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. 16 . Project #200 -A Force Main Replacement – Mendoza Pump Station Acceptance of Improvement Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize p ayment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. XI I . TREASURER’S REPOR TS - None X III . ATTORNEY’S REPORTS - None X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings f or which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are speci fied as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.)
Costa Mesa Sanitary Dis trict August 28 , 2014 AGENDA Page 4 A. Orange County Sanitation District (OCSD) – (President Fer ryman) Recommendation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independent Special District s of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafer) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Secti on 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report. XV . OLD BUSINESS - None XVI . NEW BUSINESS - None XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITA RY DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON SEPTEMBER 25 , 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET. Labor Day Holiday – Monday, September 1, 2014 – CMSD HQ and Yard closed. Free Composting Workshop , Saturday , September 6 , 2 014 at 10:00 am at 2625 Placentia Avenue (Fairview Park). Bring your lawn chairs . The Scarecrow & Pumpkin Festival – Saturday and Sunday, October 4 & 5 from 10:00 am to 2:30 pm at the Goat Hill Junction Railroad. Concerts on the Green – Sunday, September 7 th from 6:00 pm – 7:30 pm at Newport Beach Civic Center Green. The event is free to the public. Sculpture in the Civic Center Park Exhibition – Saturday, September 13 th from 2:00 pm – 5:00 pm at Newport Beach Civic Center Park. Implementation of Organic s Recycling Program – January 2015. Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection . UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES