Loading...
Minutes - Board - 2002-09-120 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on September 12, 2002, at 6:00 p.m. Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL • DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None . ............................... CONSENT CALENDAR. ............................... Director Worthington requested further information regarding the Independent • Special District section of the Minutes where it states 'Interested Directors will contact President Schafer directly if they are interested in attending." Director Worthington suggested it would be better to contact Ms. Revak. Mr. Hamers explained that that was a special circumstance, and Directors were requested to contact President Schafer for that particular meeting only due to time constraints. • • • e COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 2 Director Worthington inquired as to an item under Old Business, Election 2002 — November 5, 2002. The last sentence states "The filing period ends at 5:00 p.m. on Friday, August 9, 2002." Director Worthington stated he noted the date of August 10 on the printout of candidates. Ms. Revak reported the date of August 9, 2002 is the correct date for the end of filing period. Ms. Revak will call the Registrar and inquire about the discrepancy. President Schafer inquired as to an item on the Agenda Warrant Register to County of Orange Auditor Controller for Annexation -252 for $592.00. Mr. Harriers reported the charge was for the Orange County Surveyor's Office for map and description plan check fees. Director Worthington motioned to approve the Consent Calendar as presented. Director Ferryman seconded. Motion carried unanimously. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, August 6, 2002 Minutes of Regular Meeting, August 8, 2002 MANAGER'S REPORTS REFUNDS The Minutes for the Recycling Committee Meeting of August 6, 2002, were approved as distributed. The Minutes for the Regular. Meeting of August 8, 2002, were approved as distributed. There were no refunds requested for the month of August 2002. • • 40 ....a „� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING -ro SEPTEMBER 12, 2002 PAGE 3 OCCUPANCY REPORT Occupancy Report and The Trash Occupancy Count documented an Payment of increase of 7 units in the occupancy report for solid $187,821.36 to Costa waste collection as of September 1, 2002. Mesa Disposal — Therefore, the total for September is 21,043. September 2002 The Board of Directors met on August 8, 2002, and approved the rate increase from $8.2181 per unit per month to $8.4540 per unit per month for 2002 -2003. An additional payment of $4,961.45 will be made for the count of 21,032 residential units for the month of July, and an additional payment of $4,962.39 will be made for the count of 21,036 residential units for the month of August 2002. Total retroactive payment for July and August is $9,923.84 Board directed Staff to prepare a warrant for $187,821.36 to Costa Mesa Disposal on October 1, 2002, for payment for September trash collection based on the September count of 21,043 and retroactive adjustments. Safety /Loss Control The Minutes for the Safety /Loss Control Committee Committee Meeting Meeting of August 20, 2002, were approved as distributed. ENGINEER'S REPORTS Project Status Report The Project Status Report dated September 2002, was accepted as submitted. TREASURER'S REPORTS Financial report as of The Financial Report for August 31, 2002, was August 31, 2002 accepted as submitted. • r1 L • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 4 Report of Monies on Deposit as of August 31, 2002 The Report of Monies on Deposit as of August 31, 2002, was received and filed. Warrant 2003 -3 for Warrant Resolution #CMSD 2003 -3 was approved, August 2002 in the authorizing the President and Secretary to sign the amount of $591,777.82 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $591,777.82. Directors Expenses for Director Expenses for the Month of August 2002 were the Month of August ratified as follows: 2002 Director Ferryman: $510:00 Secretary Perry: $510.00 President Schafer: $1,020.00 +69.50 = 1,089.50 Vice President Woodside: $510.00 Director Worthington: $680.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Harriers reported there were no written communications received. PUBLIC COMMENTS There was no public in attendance. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for August as follows: Location Calls for Service Cite /Arrest Area 1 1 1 Area II 5 0 Area III 0 2 Area IV 0 0 TOTAL 6 3 eall COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING .SEPTEMBER 12, 2002 • PAGE 5 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five - week period beginning July 22, 2002 and ending August 25, 2002. Mr. Shef distributed approximately 40 courtesy flyers during this period. Mr. Shef reported there are still Costa Mesa Disposal drivers continuing to place containers in the street area. Costa Mesa Disposal informed Mr. Shef the drivers would be instructed as to where to place the containers. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the District is up to date on all items of the Strategic Plan year 2002 and there is nothing new to report. RECYCLING REPORTS WASTE DIVERSION REPORT - AUGUST 2002 • Secretary Perry motioned to receive and file the Waste Diversion Report for August 2002, showing a diversion rate of 50.06. Vice President Woodside seconded. Motion carried unanimously. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR AUGUST 2002 Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of August 2002 in the amount of $160,786.56, subject to Staffs verification. Secretary Perry seconded. Motion carried unanimously. FOOD RECYCLING Director Worthington reported the Committee discussed food recycling. Director Worthington presented a handout that was distributed at an • apartment complex called The Mediterranean, which lists a number of items residents are requested not to place in their disposal unit. Discussion was held regarding the District's liability should a disposal unit fail after the District recommends using them to dispose of food waste. ev COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PAGE 6 Director Worthington discussed two possible options for the District: • Have District Staff prepare a letter to Integrated Waste Management of Orange County outlining the facts the District has discovered on how food waste can be processed. • Place an article in the District newsletter inviting residents to voluntarily put food waste into their disposal units while noting this may cause premature wear and tear of the garbage disposals. Director Worthington reported the Sanitation District has received notice that at least one entity, the County of Riverside, that had been previously slated to receive Class A biosolids has now rejected the concept. Mr. Hamers reported there is no composting of food waste going on at the present time. Until such time, an environmentally friendly option is the use of garbage disposals where the food waste goes to the Orange County Sanitation District treatment plant and is processed. The water is treated and goes out the outfall and the biosolids end up as a land application. . Mr. Hamers reported it would be appropriate for the District to provide a public information newsletter item advising the residents that, at this point in time, there is no food waste composting available in the solid waste stream but food that goes through garbage disposals is recycled. The homeowner who wishes to be environmentally friendly will be advised that use of their garbage disposal is one way to accomplish this. . Mr. Hamers suggested sending the University of Wisconsin study to the Integrated Waste Management Department. Mr. Hamers expressed that he feels food recycling is an excellent idea and that Director Worthington should be credited with recognizing it as an opportunity and bringing it to the District's attention. Director Ferryman motioned to proceed as recommended by the Recycling Committee by sending a letter to the Integrated Waste Management Department and prepare a newsletter item on food waste for the Board's approval. Director Worthington seconded. Discussion held. 40 Motion carried unanimously. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING o„p a SEPTEMBER 12, 2002 • PAGE 7 MINI- TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the Mini Telephone Book Recycling Program ran from July 17 through August 28, 2002, with collection bins placed in front of City Hall and at the Orange Coast College Recycling Center. A total of 2,825 yellow page directories were collected (5.65 tons) which compares with 4,500 books (9.00 tons) collected in last year's program. LARGE ITEM COLLECTION Ms. Revak reported the large Item Collection Program ran from June 24 through August 30. Costa Mesa Disposal reported a total of 518.35 tons of Large Items collected and taken to the landfill at a cost of $11,400. The District received a credit for 92.41 tons of white goods in the amount of $2,310.41 resulting in a total program cost of $9,089.59. Ms. Revak noted that the program continues to be very successful and generates many appreciative phone calls from the community. Director Worthington suggested the Board review the current large item collection program and consider a monthly call -in program such as Midway • City currently provides. Discussion was held. The Board directed Staff to look into adding a second call -in opportunity per year for residents. Ms. Revak will compile a report on how many calls Costa Mesa Disposal receives for special pick up of large items. Director Ferryman motioned to approve payment of $9,089.50 ($11,400 - $2,310.41) for disposal of large items to Costa Mesa Disposal. Secretary Perry seconded. Motion carried unanimously. STANDARDIZED CONTAINER PROGRAM — LIFTING BAR Mr. Fauth presented a letter from Mr. Gary McKinsey, Vice President of Operations, Roto Industries, Inc., dated August 29, 2002, describing a difficulty encountered with the catch bars on several containers. Photos of containers were distributed depicting the damage done to the catch bar on the trash containers. Costa Mesa Disposal has acquired some new trucks • that contain a different lifting mechanism that has been identified as the cause of the damage to containers at the catch bar area. Costa Mesa Disposal has begun replacing all damaged lifting bars on the containers with solid bars and is in the process of adjusting the new trucks to remedy to the solution. es COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PAGE S Mr. Hamers suggested Staff send a response letter to Roto Industries requesting a bi- weekly update on the status of the situation. Mr. Burns suggested a telephone call to discuss the importance of adjusting the equipment and replacing the containers quickly. Vice President Woodside left the meeting at 6:50 p.m. MONTHLY SPILL REPORT TO REGIONAL WATER QUALITY CONTROL BOARD (RWQCB1 Mr. Fauth presented the Monthly Spill Report showing the District reported 14 spills from January 3, 2002 to August 22, 2002. Mr. Fauth pointed out of the 14 spills listed, 9 were caused by grease. Mr. Fauth suggested future reports to the Board consist of the Summary Occurrence report page due to the length of the entire report. Director Ferryman inquired as to whether or not the District can charge private line owners for spills. Director Ferryman motioned to instruct Mr. Burns to draft an ordinance spelling • out penalties for grease spills from private property owners. Secretary Perry seconded. Motion carried 4 -0. ENGINEER'S REPORTS Mr. Hamers requested approval for two routine change orders submitted for increased construction costs due to unknown location of underground utilities. Secretary Perry motioned to approve change order #2 for $1,658.49, and #3 for $2,716.01. Director Ferryman seconded. Motion carried 4 -0. RIB LOCK NO -DIG SEWER INSTALLATION ON BEAR STREET Mr. Hamers presented a video depicting damage to a sewer line that was repaired with the Rib Lock method. Mr. Hamers reported 276 feet of line was repaired for $37 a foot. The alternate method of digging up and replacing the line would have incurred a cost of over $100 a foot. The repair took only 40 minutes. • eeU,%M COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PAGE 9 TREASURER'S REPORTS 2002 -2003 FINAL BUDGET Mr. Puckett advised the Board that the artwork for the cover of the Final Budget has been approved by Ms. Revak, is currently in the print shop, and will be delivered to the District on September 13, 2002, for distribution to the Board. The document will be made available to the public. The document will also be added to the website for viewing. INVESTMENT OVERSIGHT COMMITTEE MEETING - SEPTEMBER 12, 2002, PRESIDENT SCHAFER AND DIRECTOR FERRYMAN Mr. Puckett reported the Investment Oversight Committee met and provided a brief overview of the quarter's activities, June 30, 2002 to August 2002. Mr. Puckett reported he discussed policy limitations. President Schafer suggested Mr. Puckett bring back an amendment to the investment policy for reducing the cash on hand from 25 % to 20 %. • INDEPENDENT REPORT OF CERTIFIED PUBLIC ACCOUNTANTS ON AGREED -UPON PROCEDURES APPLIED TO INVESTMENT PORTFOLIO- DECEMBER 31, 2001 Mr. Puckett presented the report from Conrad and Associates, L.L.P., Certified Public Accountants and provided a brief overview of the report. Secretary Perry motioned to accept the report from Conrad and Associates, L.L.P. as presented. Director Ferryman seconded. Motion carried unanimously. ATTORNEY'S REPORTS PROPERTY OWNER INFORMATION REQUESTS Mr. Burns reported he provided a response to a request for information from a property owner and he will provide additional follow -up information to the property owner if requested. Mr. Burns reported he receives similar requests from time to time. 2002 BIENNIAL REVIEW OF CONFLICT OF INTEREST CODE Mr. Burns reported the District is required to review its Conflict of Interest Code and • file a report with the local code- reviewing agency every two years. The Board determined no amendments to the District's code are necessary and authorized Staff to file the appropriate notice with the County. eft COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PAGE 10 Director Ferryman motioned to accept the report as presented and authorize Staff to file the appropriate notice with the County. Secretary Perry seconded. Motion carried unanimously. LIAISON COMMITTEE- CMSD /CCM /MCWD Mr. Burns provided a synopsis of the Brown Act application to Liaison Committee Meetings. Mr. Burns will contact the counsel for the other two agencies and discuss whether formalizing the meetings and following the Brown Act is appropriate. Mr. Burns recommended posting the meeting agenda and complying with the Brown Act in the interim. With respect to other requirements pertaining to public meetings, Mr. Burns advised the Board there has been a significant Court of Appeals decision rendered indicating that although invocations are still appropriate at government meetings, featuring the name Jesus Christ is prohibited. Mr. Burns will provide a memo to the Board with further information regarding the decision. • LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - AUGUST 28, 2002 Director Ferryman attended the August 28, 2002, Orange County Sanitation District meeting and reported the following: • Frequent testing of the ocean since the chlorination of the wastewater has not altered the bacterial levels in the water in the surf zone area indicating the plume was never the cause of beach pollution. • The Maddox bill was altered to give OCSD 10 years to comply with secondary treatment and was on the Governor's desk for signature. • A professional services agreement was awarded to Integrated Program Management Consultants in an amount not to exceed $15 million for a period not to exceed five years. SANTA ANA RIVER FLOOD PROTECTION AGENCY • MEMBERSHIP DUES FOR 200212003 Director Ferryman reported there was no meeting held. Director Worthington attended the Prado Dam tour and recommended it highly to Board members. y,.. ❑, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING - SEPTEMBER 12, 2002 • PAGE 11 Secretary Perry motioned to approve membership dues in the amount of $1,400.00 to the Santa Ana River Flood Protection Agency. Director Ferryman seconded. Motion carried unanimously. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the meeting on September 3, 2002, and reported the following: • Discussion held on the recently held quarterly meeting • Update on legislations affecting Special Districts • CSDA's annual meeting in San Diego will be September 24 -26 • Election for CSDA Region 6 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the September 14, 2002, meeting and reported the following: • Announced the next LAFCO meeting will be changed to Monday, September 16th at 8:30 a.m. on the Costa Mesa and Newport Beach annexations. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the September 6, 2002 meeting and reported the following: • Bill Vardonlis, President, BV Engineering, spoke on "The Cleveland Tunnel" • Lisa Murphy, Communications Manager, OCSD, spoke on "Sewage Treatment in Orange County, New Methods on the Horizon" • Legislation update - no changes in legislation until November 5, 2002 ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the OCCOG General Assembly meeting at El Niguel Country Club on August 15, 2002, and reported the following: • Mr. Nick Hollman, one of the foremost authorities on the issue of regionalism, discussed regional collaboration and the power of working together to address the changing needs of 'Orange County communities. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ayro SEPTEMBER 12, 2002 • PAGE 12 • Update of bylaws. CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer attended the August 21, 2002, Chamber of Commerce meeting and reported the following: • Reports on Federal, State, OCTA, TCA, and CMSD • John Wayne Airport security update President Schafer passed around materials on the updated legislation and the John Wayne Annual 2002 Report for the Board's perusal. CSDA President Schafer attended the September 18, 2002, meeting and reported the following: • Annual conference where President Schafer was asked to be a facilitator for Arthur Hartinger's session entitled "Under PERB (Public . Relations Employee Board) Jurisdiction" • Early Board meeting scheduled to be reported at the next regular CMSD meeting OLD BUSINESS Election 2002 — November 5, 2002 Ms. Revak reported many of the candidates have their statements for the November 5 election on line. Ms. Revak provided copies for the Board's review. NEW BUSINESS There was no new business to report. ORAL COMMUNICATIONS Director Ferryman inquired whether the State has made a determination on the disposal of e- waste. Mr. Fauth reported the latest Waste Age News contained a notice of proposed legislation to charge $10 per monitor toward recycling. Mr. Fauth • will provide a copy of the article to Board members. Mr. Harriers suggested the Staff place the topic of a -waste on the agenda for further updates. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING e n SEPTEMBER 12, 2002 PAGE 13 President Schafer reported she sits on the OCTA Advisory Board and has been active in the upcoming Transportation Partnership Awards. The event will be held at the Costa Mesa Hilton Hotel. President Schafer reported she was approached by the Keep Costa Mesa Beautiful Committee and invited to participate on the Committee and requested to donate trash containers and 7 trash grabbers for their future events. The District's name will be put on the trash grabbers and presented at an upcoming meeting. The Committee will let President Schafer know how many trash containers they will need. The issue of where to put the trash collected has yet to be determined. Secretary Perry suggested the item be placed on next month's agenda. Mr. Burns suggested an item for Board Member Comments be placed on future agendas. ADJOURNMENT At 8:07 p.m., President Schafer adjourned the meeting. tETARY"