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10 - Approve Purchasing Six Portable Generators Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Scott Carroll, General Manager Date: August 28, 2014 Subject: Approve Purchasing Six Portable Generators Summary On April 24, 2014, staff presented to the Board the District’s vulnerability if a regional wide power outage occurred like it did in South Orange County and all of San Diego County in 2011. Staff recommended purchasing seven portable generators and one pre -owned ¾ ton picku p truck with a trailer hitch. Staff Recommendation Tha t the Board of Directo rs: 1. Approves the purchasing of six portable generators for $167,115.12; and 2. Authorizes the General Manager to sign a Purchase Order to acquire said equipment. Analysis On June 11, 2014, staff solicited RFPs to acquire seven portable generators that were broken down as follows: • 5 - 25kVA generators • 1 – 40kVA generator • 1 – 125kVA generator RRPs were due on July 14, 2014, but the District did not receive any proposals. According t o District policy if no bids and/or proposals are received the General Manager can use alternative purchasing procedures. In August, staff made direct contact with three companies: Power Plus, Duthie Power Services and YC Power Systems. However, a change order was made that now requires ITEM NO. 10 Board of Directors August 28, 2014 Page 2 of 4 six 40kVA generators and one 150kVA or larger generator. During the analysis for supplying lift stations with portable generators, the information received from vendors did not take into consideration that power is needed to operate two submersible pumps. Vendors were assuming the lift stations had only one pump. The change order put the cost to purchase seven portable generators over the approved budget of $216,18 2 . Therefore, staff decided to omit the 150kVA or larger ge nerator from the three proposals. The three proposals received for six 40kVA generators are as follows: Duthie Power Services Hanco: Model # QP25 $19,146 per generator Total cost plus tax, freight and delivery: $127,066.08 Power P lus Doosan: Model # G40WMI -2A -T41 $24,344 per generator Total cost plus tax, freight and delivery: $167,115.12 YC Power Systems Generac: Model # MMG45i $29,389 per generator Total cost plus tax, freight and delivery: $198,940.72 Duthie Power Services was the apparent low bidder, but the generator of choice is Hanco from Southwest Products (SWP). Hanco is a product that staff is unfamiliar with and after contacting several experts in the sewer industry no one had any information a bout the operations and reliability of Hanco generators. In addition, references from Duthie Power Services did not return our phone calls. Because staff cannot determine the reliability of Hanco generators, Duthie Power Services bid was disqualified so staff is recommending the next low bid, which is Power Plus for $167,115.12 . The generator of choice is Doosan. Doosan is a global company with more than 100 years of manufacturing expertise and application experience on product line machines. Attached are the technical specifications for a Doosan 40kVA portable generator. The District’s SCDA Technician/Industrial Electrician has reviewed the technical specifications and concurs that Doosan’s equipment will meet our needs. ITEM NO. 10 Board of Directors August 28, 2014 Page 3 of 4 Strategic Plan Element & Goal This item complies with the Mission Statement of the Costa Mesa Sanitary District, which states the following: “Protecting our community’s health and the environment by providing solid waste and sewer collection services.” Legal Review Deputy District Counsel recommends implementing a Purchase Order instead of a professional services agreement because this purchase is for equipment only. Environmental Review The use of small portable generators at the pumping stations as backup for regular power from Southern California Edison is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing public or private structures”, as further described in Section (b) as “Existing facilities of both investor and publicly -owned utilities used to provide …. sewerage …” The purchase of a vehicle is also exempt as there is no disturbance of the environment. Financial Review The cost to purchase six portable generators is $167,115.12 . The budget amount for this purchase is $216,18 2 , so there is adequate money for the purchase. Staff will recommend budgeting 150kVA or larger portable generator in the FY 2015 -16 budget develop ment process. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 28 , 2014 Board of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve purchasing six generators from Power Plus. 2. Direct staff to purchase six generators from Duthie Power Services. 3. Direct staff to reject all bids and solicit new RFPs to purchase six portable generators. 4. Direct staff to report back with more info rmation. ITEM NO. 10 Board of Directors August 28, 2014 Page 4 of 4 Attachment A: Doosan Mobile Generator G40WMI -2A -T4i Technical Specifications Reviewed by: Wendy Davis Finance Manager ITEM NO. 10 G40WMI ‐2A ‐T4i  Mobile  Generators  (800) 633-5206 DoosanPortablePower.com Key Features • Manufactured in Statesvill e, North Carolina, USA. • Heavy duty generator system designed for prime power operation in rental, construction and spe-cial events applications. • Generator is CSA certified for electrical equip-ment per C22.2, No. 14. Skidbase and Enclosure • Package foundation is a heavy duty, oilfield-ready skidbase designed with minimum 110% environmental containment to prevent any leak-age of fuel, oil, or coolant. • Optimized enclosure design combines low noise levels with small footprint and full load performance capa-bility in high ambient temperatures. • The enclosure is coated with a 13 stage paint process in-cluding E-coat primer for superior corrosion resistance and a high gloss powder paint for long life. • Wide opening side access doors are hinged, providing easy access and are equipped with recessed, pad-lockable handles. • Package is equipped with a center-point lifting eye for safe, well-balanced hoisting, designed with a 5 x safety factor for the weight of a fully fueled unit with running gear. Engine and Cooling System • Industrial, heavy-duty diesel engi ne is emissions certified to current EPA and CARB requir ements and provides opti-mum mix of performance and fuel economy. • Oversized cooling system rated for high ambient tempera-ture (minimum 40ºC/104ºF) operation without de-rating. • The engine generator assembly is mounted on fail-safe vibration isolators. • Coolant and oil drains are piped to bulkhead fit-tings mounted on the enclosure and all filters and maintenance points are easily accessed for safe and easy servicing. • Engines are globally supported by the engine OEM and Doosan Portable Power. Generator • Leroy Somer alternators feature AREP brushless excitation providing industry leading motor starting kVA and 300% overload capability. • Class H insulation with upgraded environmental coating for ultimate resistance to high temperature and humidity. • Three position Voltage Selector Switch (VSS) to easily configure the units for operation at most common voltages. Control System • Operator-preferred analog gauges provide at-a-glance Voltage  /  Frequency  P.F. Armature   Connec Ɵ on  Ra Ɵ ng  Amps  kW  kVA  480V ‐3Ø ‐60Hz  0.8  Series  Wye  Prime  42  28  35  Standby  46  31  39  240V ‐3Ø ‐60Hz  0.8  Parallel  Wye  Prime  84  28  35  Standby  92  31  39  208V ‐3Ø ‐60Hz  0.8  Parallel  Wye  Prime  97  28  35  Standby  107  31  39  240V ‐1Ø ‐60Hz  1.0  Series  Wye   Prime  39  28  28  (4 ‐wire) Standby  43  31  31  240V ‐1Ø ‐60Hz  1.0  Zig ‐Zag  Prime  89  21  21  Standby  98  23  23  120V ‐1Ø ‐60Hz  1.0  Parallel  Wye  Prime  78  28  28  (4 ‐wire) Standby  86  31  31  120V ‐1Ø ‐60Hz  1.0  Zig ‐Zag  Prime  89  ×  2  21  21  Standby  98  ×  2  23  23  ITEM NO. 10 (800) 633-5206 DoosanPortablePower.com G40WMI ‐2A ‐T4i  Mobile  Generators  monitoring of vital engine and generator parameters. • Solid state engine control module provides convenient, microprocessor-controlled start up at the push of a button and protects the generator syst em from an array of faults while providing the operator with indication of any faults on the LED display. • Standard remote Auto Start / Stop capability via two wire, closed contact logic, allows for connection to automatic transfer switchgear and other remote starting devices. • Industry exclusive Voltage Selector Switch (VSS) protec-tion feature prevents switchin g the VSS while generator is operating. • Battery disconnect switch is mounted inside the enclosure. Power Connections • All controls and connection po ints are grouped at the rear of the unit for safety and operator convenience. • Power cables are connected at an oversized five lug (L1 L2 L3 N PE) terminal board capable of accepting bare end cable or terminated cables. • Convenience receptacle panel includes individual branch circuit breakers. Fuel System • Single fuel tank sized for 24 hour runtime is mounted within the skid base, providing double wall protection. • Fuel tank mounted low in frame and centered to ensure balanced lifting and low center of gravity. • The fuel filler is located with in the containment basin, mini-mizing possible spillage. • Standard Racor-style fuel / water separator and fine micron secondary fuel filter keep cont aminates out of the system and increase reliability. • The containment system features a three-inch drain plug for easy cleaning, and the fuel tank has a drain plug mount-ed behind the containment plug. • Leak-proof fuel vents eliminate the potential for fuel purge during out-of-level conditions during transport and load / unload. • Low fuel shutdown ensures the engines will not lose prime if they run out of fuel. Running Gear • Integrated running gear system mounts directly to genera-tor skidbase providing an industry-best low center of gravity for safe, stable towing, on-road or off-road. • Single axle torsion suspension with E-Z-Lube hub assem-blies and choice of electric or hydraulic surge brakes. • All models feature high qual ity, grommet-mount lighting and meet Federal Motor Vehicle Safety Standards for light-ing and conspicuity. • Trailer-to-vehicle connector is a 6-pole round plug with a high quality, jacketed wiring harness. • All units are equipped with a 3-inch pintle eye, wheel chocks and a high quality, heavy-duty jack stand. Warranty • All models are covered by a comprehensive limited warran-ty: • Package: 1 year / 2000 hours • Mitsubishi Engine: 2 years / 4000 hours • Leroy Somer Alternator: 2 years / 4000 hours ITEM NO. 10 (800) 633-5206 DoosanPortablePower.com G40WMI ‐2A ‐T4i   Mobile  Generators  Engine Data Engine Manufacturer Mitsubishi Model Number S4S-Y362IR Prime Output @ Rated Speed 42 HP 31.3 kWm Standby Output @ Rated Speed 45 HP 33.6 kWm Engine Type Inline 4-cycle Engine Control Mechanical Emissions Certification EPA Tier 4i Number of Cylinders 4 Aspiration Natural Bore × Stroke 3.7 × 4.7 in 94 × 120 mm Displacement 203 in 3 3.33 L Compression Ratio 22 : 1 Governor Type Mechanical Speed Regulation Accuracy + / - 2.5% Steady State Single Step Load Acceptance 100% Cooling System 50% Glycol / 50% Water Charging Alternator Output 50 A DC System Voltage 12 V Battery Output 700 CCA Gal L Oil Sump Capacity 2.64 10.0 Cooling System Capacity 4.0 15.1 Usable Fuel Cell Capacity 46.7 176.8 Fuel Consumption Gal / h L / h Runtime @ 25% Load 0.71 2.69 65.8 @ 50% Load 1.33 5.03 35.1 @ 75% Load 1.91 7.23 24.5 @ 100% Load 2.56 9.69 18.2 Alternator Data Alternator Manufacturer Leroy Somer Alternator Model LSA 422 L9 Alternator Type Four Pole Revolving Field Number of Leads 12 Insulation Class H Frequency 60 Hz Available Voltages—3Ø 208 / 240 / 416 / 480 V Available Voltages—1Ø 120 / 139 / 416 / 480 V Voltage Connection Method 3-Position Selector Switch Excitation Method Brushless with AREP Voltage Regulator Model R438 Voltage Regulation Accuracy + / - 5% Steady State Total Harmonic Distortion (THD) <5% @ No Load Telephone Influence Factor (TIF) <50 Power Connections Qty 20A—125V GFCI Duplex (NEMA 5-20R) 2 50A—125/250V Temp Power (CS6369) 2 Terminal Board Maximum Cable Size (Bare Wire) 350 MCM Terminal Board Maximum Cable Size (Lugged) 350 MCM Reference Conditions Rated Ambient Temperature 10º-104ºF Minimum Starting Temperature Minimum Starting Temperature Rated Altitude Temperature De-rate Factor Altitude De-rate Factor Fluid Capacities -12º-40ºC ITEM NO. 10 G40WMI ‐2A ‐T4i  Mobile  Generators  Doosan Infracore Portable Power 1293 Glenway Drive Statesville, NC 28625 (800) 633-5206 DoosanPortablePower.com © 2011 Doosan Infracore REV 40T4-01 11/11 Due to continuous product improvement, specifications subject to change without notice. Running Gear To 49CFR571 requirements Configuration Single axle Suspension Torsion bar Standard Brake System Configuration Electric (hydraulic surge brakes optional) Tires ST205/75D15 Wheels 15” × 6” (381 mm × 152 mm), 6 lug on 5.5” (140 mm) bolt circle Lighting and Reflectors Meets FMVSS 571.108 requirements Electrical Connection to Towing Vehicle Six pole round plug Standard Coupling Connection 3" (76 mm) Pintle eye (2 ” (51 mm) or 2-5/16” (59 mm) ball coupler optional) Hitch Height Safety Chains 2 × 5/16” (8 mm) Chains with slip hooks and safety latches Jack Stand Configuration 5,000lb (2,268 kg) Capacity, top wind with sand shoe, trunion mounted Weights & Dimensions (w/ Running Gear) Length 144.4 in 3,668 mm Width 67.0 in 1,702 mm Height 68.0 in 1,727 mm Weight (Shipping) 3,078 lb 1,396 kg Weight (Ready to Run) 3,508 lb 1,591 kg Weights & Dimensions (Less Running Gear) Length 85.3 in 2,165 mm Width 39.5 in 1,003 mm Height 57.0 in 1,448 mm Weight (Shipping) 2,501 lb 1,134 kg Weight (Ready to Run) 2,931 lb 1,329 kg Sound Level @ 23ft (7m), 100% Load 66 dB(A) 68 in (1727 mm) 144.4 in (3668 mm) 144.4 in (3668 mm) 67 in (1702 mm) 57.0 in (1448 mm) 85.3 in (2165 mm) 57.0 in (1448 mm) 39.5 in (1003 mm) ITEM NO. 10