01 - Minutes Study Session Meeting 2014-07-15 DRAFT C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS S TUDY S ESSION J ULY 15 , 2014 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in study se ssion on J uly 15 , 2014 at 9:3 0 A .M . at 628 W. 19 th Street, Costa Mesa . R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : James Ferryman, Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer None S TAFF P RESENT : Robin Hamers, District Engine er; Noelani Middenway, District Clerk; Wendy Davis, Finance Manager ; Steve Cano, Maintenance Supervisor; Javier Ochiqui, Management Analyst; Edward Roberts, Ordinance Enforcement Officer O THERS P RESENT : Dean Ruffridge, CR&R; Lawrence Jones, CR&R ; Jim M osher, Resident; Patricia Linsky, Resident P UBLIC C OMMENT President Ferryman invited members of the public to address the Board. Jim Mosher, resident, expressed appreciation of the District’s Board of Directors for their transparency on District issues and for continually providing information to its rate payers for citizen oversight. Seeing no one further, President Ferryman closed public comments. I TEMS OF S TUDY 1. Sewer Lateral Assistance Program (SLAP) Appeal – Oral Report ITEM NO. 01
C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD J U LY 15 , 2014 ______________________________________________________________________ Recommendation: That the Board of Directors denies the appeal to reimburse the applicant because the work was performed and completed before issuing a sewer permit. Wendy Davis, Finance Manager, provided information regarding an appeal received from Ms. Patricia Linsky, resi dent, for the denial of her SLAP application. Ms. Davis noted that Ms. Linsky had submitted a before video that was reviewed by Steve Cano, Maintenance Supervisor, and it was determined that no work needed to be done. Ms. Davis also indicated that proper S LAP procedures were not followed and that no application had been received from Ms. Linsk y, and recommended that Ms. Linsky’s appeal be denied. Discussion followed. The Board of Directors directed staff to place this item on the July 24, 2014 Board me eting agenda. 2 . Recycling & Waste Diversion Reports Recommendation: That the Board of Directors receive and file the June 2014 report. Javier Ochiqui, Management Analyst, introduced Edward Roberts, CMSD’s newly hired Ordinance Enforcement Officer . The Board of Directors welcomed Mr. Roberts to the District. There were no questions or comments and the report was received. 3 . Ordinance Enforcement Officer Report – June 2014 Recommendation: That the Board of Directors receive and file the report. Mr. Ochiqui provided report details. Discussion followed regarding the publics’ response to the citation of trash carts in public view and the Board’s desire to use of a softer approach when issuing citations. There were no additional questions or c omments and the report was received. 4 . Code Enforcement Analysis: Containers in Public View Recommendation: That the Board of Directors receive and file the report Mr. Ochiqui provided report details noting an increase in reports of trash cans in pub lic view.
C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD J U LY 15 , 2014 ______________________________________________________________________ Director Schafer requested that the District’s upcoming newsletter contain information regarding the rules of when trash carts are to be placed on the curb and when they need to be removed by. Dean Ruffridge, CR&R, noted that the public is co ncerned about the aesthetics of the community and suggested that a discussion be held with the City of Costa Mesa to encourage street sweeping to done the day after trash service. The Board of Directors directed staff to place the topic of re -routing str eet sweeping on the upcoming Liaison Committee meeting agenda. Discussion followed regarding the large item pick up form that the public is requested to complete. The Board of Directors directed staff to amend the existing form to remove the lines requ esting the residents name and phone number. There were no additional questions or comments and the report was received. 5 . New Live -Work Residential Developments in Costa Mesa - Update Recommendation: That the Board of Directors receive and file the r eport. Vice President Scheafer requested that more time be provided to this matter and suggested that the Board tour of the upcoming live -work residential developments. Director Ooten suggested that the City of Costa Mesa be involved in discussions reg arding this matter. President Ferryman suggested that this item be discussed at a special meeting or at the Liaison Committee meeting. He also suggested that CR&R be involved in the discussions. The Board of Directors directed staff to arrange a meetin g with the City of Costa Mesa and CR&R to discuss the matter. There were no additional questions or comments and the report was received. 6 . CMSD SSO Occurrences from 2010 -2014 Recommendation: That the Board of Directors receive and file this report . Robin Hamers, District Engineer, provided a report on a small sewer spill of 15 gallons at 2116 Parsons St. caused by pushed in roots, and noted that all 15 gallons were recovered. Mr. Hamers complimented staff on their cleaning efforts. There were no ad ditional questions or comments and the report was received.
C OSTA M ESA S ANITARY D ISTRICT P AGE 4 M INUTES OF THE B OARD OF D IRECTORS S TUDY S ESSION H ELD J U LY 15 , 2014 ______________________________________________________________________ 7. Future Study Session Item s Recommendation: That the Board of Directors provide staff with direction on the type of items to be placed on future study sessions. Nothing to report at this time. O RAL C OMMUNICATIONS Director Perry requested that the August study session date be changed. The Board of Directors directed staff to move the August study session to Monday, August 18, 2014 at 9:30 A.M. Discussion followed regarding possibly changi ng the date of the August Board meeting. Director Schafer congratulated the District on achieving the Financial Reporting Certificate of Excellence. Vice President Scheafer announced that he is running for President of Independent Special Districts of Orange County (ISDOC) and that a resolution will be adopted at an upcoming meeting for that purpose. A DJOURNMENT There being no further business to come before the Board, President Ferryman adjourned the meeting at 10:52 A.M. _________________________ _________________________ Art Perry James Ferryman Secretary President