17 - Fourth Amendment to General Manager’s Agreement Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From : Alan Burns, District Counsel Date: July 24 , 2014 Subject: Fourth Amendment to General Manager’s Agreement Summary The Fourth Amendment to the General Manager’s Contract will provide increased salary for him but will also increase his own contribution to his pension. It was arrived at after authority was given to District negotiators in closed session. An Agreement was reached be tween the negotiators and General Manager Carroll and this Fourth Amendment to the Agreement represents the public disclosure of the agreement tentatively reached. Upon approval it will become the new Agreement. Staff Recommendation That the Board of Directors approves the Fourth Amendment to the General Manager’s Agreement. Analysis General Manager Scott Carroll was hired by the District in 2010 after a competitive search. He was at that time the first full time professional manager that the District had employed to run the District’s operations. His performance has been reviewed annually and he has been provided increases in benefits each year based on his review . In the previous year the General Manager suggested making contributions to his own pens ion in which the Board concurred. The employee share of the pension is 7% of contribution. Last year, by agreement, he paid 2.5%. This year the agreement is for an additional 2.5%. The Board desires that next year the full 7% will be paid by the Manager .
Board of Directors July 24 , 2014 Page 2 of 3 The Board has again met in closed session and reviewed the General Manager’s performance and provided him with his evaluation. The Board further met in closed session to provide the President with authority to negotiate additional compensation with the General Manager. The agreement reached would provide the General Manager with an additional 3.0% in compensation, but the General Manager has agreed to increase his own contributions towards his pension by 2.5%, making his total contribution this year 5.0%. So it should be considered that only (about) a .5% increase is being provided. The Board has also determined to make the .5% increase effective from the first pay period in March, and the increased pension contributions will begin in the first pay period in August. This agenda item represents the public disclosure of the increased compensation negotiated. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 6.0., Personnel/Organizational Management, which states: “Objective: To employ and retain a high quality, motivated workforce .” “Strategy: We will do this by utilizing sound policies and personnel practices, offering competitive compensation and benefits, providing opportunities for training, develop ment and professional growth, while ensuring a safe and secure workplace .” Legal Review District Counsel has been present in the closed sessions and prepared the proposed Fourth Amendment to Agreement in consultation with the President and General Manager. Environmental Review The General Manager’s performance goals are not a disturbance of the environment similar t o grading or construction and are not a project under CEQA or the District’s CEQA Guidelines . Financial Review Under the proposed agreement the General Manager’s salary will increase from $171,719.72 to $183,051.31 or a total of $5,331.59. This agreement also includes a 0.5% retroactive pay increase to the first pay period in March 201 4 for a total of approximately $370. These incr eased expenses are offset the savings the District is realizing in its “PERS Employee” account due to costs which were previously paid by the District, are now required to be paid by Mr. Carroll. His required contribution will go from 2.5% to 5.0%, savin g the District an estimated $4,600 per year. The adopted fiscal year 2014 -15 budget has sufficient funds available to cover this proposed agreement.
Board of Directors July 24 , 2014 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 24 , 2014 Board of Directors regular meeting at District Headquarters and on the District’s website. Alternative Actions 1. Do not approve the Fourth Amendment an d direct staff to report back with more information. Attachment s A: Four Amendment to the General Manager’s Agreement B: General Manager 2014 Goals Reviewed by: Wendy Davis Finance Manager
2014 General Manager Goals 1. Assess the pump stations current energy usage and perform an energy audit to find ways on reducing energy costs at the pump stations. 2. Develop a coaching and/or mentoring program for staff. Present program to the Board. 3. Implement wireless capabilities for field staff by January 1, 2015 . The maintenance staff will be able to access GIS and Computerized Maintenance Management System from the field by using computer tablets. The technology will also enable the division to c apture data related to performance measurements. 4. Create a professional development plan that will help achieve career goals. For instance, b ecome an International City/County Management Association (ICMA) Credentialed Manager Candidate. 5. Submit to the Bo ard a plan for assessing current working conditions of private sewer pumping stations. After obtaining Board feedback, implement the program and report back to the Board the results of the program. 6. Post the Transition Plan for the Organics Recycling Prog ram on the District’s website by October 2014. Include the schedule when the organic carts will be delivered and contact information for questions and/or request for exemptions and/or returning mixed waste carts. Include a description of the program on t he website and Frequently Asked Questions including all pertinent data needed by our residents to explain the program and the program goals. 7. Meet the Santa Ana Regional Water Quality Control Board average SSOs per 100 miles. 8. Develop a plan to reduce hotspots to less than 30 locations and identify a feasible number of permanent hotspots. This goal must be achieved by January 1, 2016. 9. Present a Grade 4 repair plan to the Board that includes phases and anticipated year of completion. 10. Explore more opp ortunities for shared services with other public agencies.
11. Begin preparing and/or revising the Strategic Plan for another five years (2015 -2020). 12. Prepare a monthly Sewer Lateral Assistance Program (SLAP) report to the Board that includes program expenditures to date and the current balance. 13. Continue working on emergency preparedness for all staff and the Board of Directors. Inform the public wha t the District is doing to prepare for emergencies. 14. Develop a public relations program for Organics Recycling. Include all possible methods to notifying the public about organics recycling and include the costs associated with the methods. Present the p rogram to the Board and seek feedback and direction. 15. Develop a program that will allow non -profit groups to rent District generators as a sponsorship contribution for the event. Develop criteria to rent District generators and a form for non -profits to c omplete.