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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
APRIL 26, 2001
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on April 26, 2001 at 12:00 noon in Conference Room 1A at the Civic
Center, 77 Fair Drive, Costa Mesa.
President Schafer called the meeting to order at 12:00 noon
Director Ferryman led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
Directors Present: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman,
Dan Worthington
Staff Present: Robin Harriers, Manager /Engineer; Tom Fauth, Assistant
• Manager; Joan Revak, Clerk of the District; Marc Puckett,
Finance Director; Alan Burns, Legal Counsel
Others Present: Mrs. Ernie Feeney
1154 Dorset Lane
Costa Mesa, CA 92626
Jennifer Kho, Daily Pilot
Grace Camacho, Costa Mesa Breeze
Raul Rangel, Roto Industries
1251 N. Jefferson Street, Anaheim, CA 92807
Kerry Holmes, Roto Industries
1251 N. Jefferson Street, Anaheim, CA 92807
Mark Rangel, Roto Industries
1251 N. Jefferson Street, Anaheim, CA 92807
Ray Rangel, Costa Mesa Disposal
2051 Placentia, Costa Mesa, CA 92627
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STANDARDIZED CONTAINER PROGRAM
Costa Mesa Sanitary District
Minutes of Board of Directors Regular Meeting
April 26, 2001
Page 2
Mr. Harriers provided a brief background of the Standardized Container Program, outlining
the benefits to residents and the positive feedback from the pilot program.
The District put out an extensive bid package and has determined the lowest bidder to be
Roto Industries. Extensive testing was conducted to determine the strongest container with
the longest life expectancy. The crosslink polyethylene container manufactured by Roto
Industries was determined to be the most durable container.
Mr. Harriers outlined the additional benefits of the lowest bidder, Roto Industries, stating
they will also provide a one -year rollout program at no charge to the district, a savings of
$100,000. Roto Industries will provide a three -year container management program at no
charge to the District, a savings of $200,000.
Sufficient containers will be provided for each residence. The agreement with Roto
Industries provides for situational excess trash such as around the holidays (properly
bagged and placed next to the standardized container) to be picked up.
A program for seniors provides a small 35- gallon containers to make it more convenient for
seniors to move the containers to the curb.
There is a provision in the agreement for the manufacturer to take the containers back,
once they have reached their life expectancy at no charge to the District.
The Costa Mesa Sanitary District will provide the Standardized Container Program at no
charge to the residents of Costa Mesa for at least two years.
PURCHASE AGREEMENT WITH ROTO INDUSTRIES
Director Worthington inquired as to how long the distribution of all the containers will
take.
Mr. Harriers stated distribution of containers throughout the City of Costa Mesa willl
occur at the rate of one route per month, with completion within 50 weeks.
Director Worthington motioned to approve the Purchase Agreement with Roto
Industries, stipulating dark green containers for all sizes. Director Ferryman
seconded. Motion carried 5 -0.
Costa Mesa Sanitary District
r 3 Minutes of Board of Directors Regular Meeting
April 26, 2001
Page 3
• ADDENDUM No. 2 TO AGREEMENT WITH COSTA MESA DISPOSAL
President Schafer requested information on whether Costa Mesa Disposal will pass
on the expense of new truck purchases to the District.
Mr. Harriers stated the Addendum No. 2 provides that implementation of the
Standardized Container Program will not trigger any increase in cost to the District
for service. Any trucks purchased will be compatible with the semi - automated
system and Costa Mesa Disposal will not purchase any fully- automated collection
vehicles without written authorization from the District.
Secretary Perry motioned to approve Addendum No. 2 to Agreement with Costa
Mesa Disposal. Director Woodside seconded. Motion carried 5 -0.
ADDENDUM TO WARRANTY
Director Ferryman motioned to approve the Addendum to Warranty. Secretary
Perry seconded. Motion carried 5 -0.
FINANCING PLAN
• Director Worthington requested information regarding the mechanics of the
purchase.
Mr. Puckett stated he could obtain financing within 60 days, however, with sufficient
reserves on hand, the District has adequate capital to implement a major portion of
the program prior to considering the necessity of financing. Mr. Puckett, working
with Mr. Hamers, will orchestrate the financing based on the rollout of containers.
Mr. Puckett outlined numerous options to obtain the financing. A final financing
agreement will be brought to the Board for their approval.
The Board directed the Finance Director to bring the final financing plan to the
Board for their approval.
TRASH COLLECTION REGULATIONS (GREEN CARD)
Mr. Burns reported upon the Board's approval of the Trash Collection Regulations,
he will draft an ordinance for the Board's approval to supersede the current
regulations regarding trash containers.
The Board directed Mr. Burns to draft the ordinance.
Ms. Feeney suggested a change to the green flyer item number 3. "The containers
belong to the District; please do not mark on them. Each container has an
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identification number and is assigned to a specific address." be bold in the flyer due
to the tendency for some residents to mark their street address on the containers.
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NOTIFICATION FLYER TO RESIDENTS
Costa Mesa Sanitary District
Minutes of Board of Directors Regular Meeting
April 26, 2001
Page 4
Secretary Perry inquired as to how the District will determine which option card came from
which residence. Mr. Harriers reported a duplicate address label will be placed on each
card. Mr. Harriers reported the cards would be distributed and responses processed to
determine the number and size of container to issue.
Director Worthington suggested the option card be printed in green to reflect the color of
the new containers.
The Board directed Staff to modify the notification flyer with the dimensions and weight as
suggested by Ms. Feeney. The flyer will be printed with green ink and a sufficient number
printed to begin distribution to route eleven, the first route to receive containers.
Directors will be given a copy of the map of routes and list of start dates for each route.
PUBLIC COMMENTS
Ms. Feeney thanked the Board and Staff for listening to the public and addressing their
concerns. Ms. Feeney requested the dimensions of all containers be placed on the options
request card to allow residents enough information to determine whether they can suitably
maneuver the containers through their gates. Ms. Feeney further requested the weight of
the empty container be added to assist residents in determining the most suitable container
for their requirements.
ADJOURNMENT
At 1:00 p.m. President Schafer adjourned the meeting.
SECRETARY