14 - CIP Updates COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
CONSTRUCTION COMPLETION DATE:
Preliminary Civil Engineering - $131,047; Estimated construction cost - $3.77 million
STATUS REPORT:
12/20/10 - No change.
01/27/11 - No change.
5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.
10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.
11/30/11 - No change.
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and
alignment study in 2011. CMSD requested a joint EIR.
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities.
4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD
requested the OCSD EIR cover the CMSD work.
03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to
accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th
Street, and abandon the private pumping station on W. 18th Street by constructing new gravity
lines. The project would also alleviate the north half of the Banning Ranch. A preliminary
engineer's estimate is $3 million.
#101 West Side Pumping Station Abandonment
7/1/2012
3/25/2019
Rob Hamers, District Engineer
12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.
1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.
11/18/10 - No change.
9/22/11 - OCSD is evaluating consultant proposals.
8/25/11 - No change.
02/24/11 - No change. Staff will be contacting OCSD to review their status.
7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
6/23/11 - No change.
ITEM NO. 14
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:#101 West Side Pumping Station Abandonment
8/20/12 - OCSD's surveyors are working on the topogaphy.
3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.
5/23/13 - Engineer's Estimates for the work are being prepared.
6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.
8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.
9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.
10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.
11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.
12/19/13 - No change in status.
1/23/14 - No change in status.
2/25/14 - No change in status.
3/27/14 -No change in status.
4/24/14 - No change in status.
5/22/14 - No change in staus.
6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertised in August.
Account Number Encumbrances Balance
#101 2,141,625$ 129,213$ 41,581$ -$ 1,970,831$
Total 2,141,625$ 129,213$ 41,581$ -$ 1,970,831$
7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.
11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.
7/26/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due to cost sharing.
Approved Proj
Budget
June 30, 2013
Accumulated Cost
Current Year
Expenditures
2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.
3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.
5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.
4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering.
4/18/13 - The District Engineer is continuing work on the preliminary engineering.
1/24/13 - The District Engineer is continuing work on the preliminary engineering.
2/28/13 - The District Engineer is continuing work on the preliminary engineering.
12/20/12 - The District Engineer is continuing work on the preliminary engineering.
9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Civil Design: $29,818.50 Anchoring Electrical Enclosures - Engineer's Estimate: $20,000
STATUS REPORT:
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
4/18/13 - No change in status.
11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible.
03/22/12 - The plans and specs are approximately 50% complete.
#193 Pumping Station Seismic Study and Retrofit
Scott Carroll, General Manager
March 31, 2011
Retain a Structural Engineer to prepare a report on the possible effects of a 6.0 magnitude
earthquake on 14 of the District's pumping stations (the other 6 are scheduled for
abandonment). Implement recommendations at all 20 of the District's stations subject to
allocated funds.
10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled.
Immediate to long term upgrades included in project.
4/16/12 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer.
05/24/12 - The anchorage details from the structural engineer have been received and design work is continuing.
06/28/12 - Plans and specs are 30% complete.
12/20/12 - The District Engineer is finalizing the installation method of the short sections of pipe liner with the manufacturer prior to placing the project
out to bid.
3/28/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
2/27/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
11/15/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
10/25/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
01/24/13 - Plans and specs are complete and staff is examining the construction budget.
12/15/11 - The District Engineer is preparing a scope of work for the design phase.
9/20/12 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1st plan check.
7/26/12 - Plans and specs are 70% complete.
02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have the
remaining plans ready at that time, and all plans willl then be submitted for plan check.
1/26/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:#193 Pumping Station Seismic Study and Retrofit
5/23/13 - No change is status.
6/27/13 - The portion of the project that will secure the electrical enclosures is out to bid.
7/25/13 - The contract for anchoring the electrical enclosures to withstand earthquake forces is being awarded to John Dickens, Inc. in the amount of $17,054.
8/29/13 - The contractor began work on 7/29/13.
9/26/13 - Work is 75% complete on securing the electrical enclosures at the pumping stations.
10/24/13 - Work on anchoring the electrical control cabinets was completed in early October 2013.
11/21/13 - The project is closed unless additional funding is obtained for additional seismic preventative measures.
12/19/13 - No change in status.
1/23/14- No change in status.
2/25/14 - No change in status.
3/27/14 - No change in status.
4/24/14 - No change in status.
5/22/14 - The Board of Directors discussed the project at the 5/13/14 study session.
6/26/14 - The Board requested the GM implement the seismic protections over a period of time to lessen the financial impact.
Account Number Encumbrances Balance
#193 100,000$ 65,825$ 20,238$ -$ 13,937$
Total 100,000$ 65,825$ 20,238$ -$ 13,937$
Approved
Proj Budget
June 30, 2013
Accumulated
Current Year
Expenditures
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470
#196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000
#196-B (Canyon Generator) - Engineer's Estimate: $100,000
STATUS REPORT:
3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equpment.
4/18/13 - No change in status.
5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.
6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa
9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regulr meeting on the status of the project.
10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.
11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.
12/19/13 - Bid opening for 196-A was held 11/20/13 and award of the construction contract is on the 12/19/13 agenda to GCI in the amount of $485,200 and the equipment is another $222,080.
1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.
2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.
3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.
4/24/14 - #196-A is 40% complete and #196-B is 95% complete.
5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.
6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.
Account Number Encumbrances Balance
#196-A Elden, Victoria, Mendoza Pump Stations 790,000$ 3,386$ 427,361$ 480,267$ (121,015)$
#196-B Canyon Pump Station 140,000 22,127 93,208 - 24,665
#196-C 23rd Street Pump Station 65,000 11,656 - - 53,344
#196-D Irvine Pump Station 65,000 27,403 59,684 4,000 (26,086)
Total 1,060,000$ 64,572$ 580,253$ 484,267$ (69,091)$
#196 Installation of Backup Power and Pumping Capability
Rob Hamers, District Engineer
Install backup standby disel generator at two pumping stations and install backup pumping systems at four
April 23, 2012
05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators.
Approved Project
Budget
June 30, 2013
Accumulated Cost
Current Year
Expenditures
10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
8/29/13 - The District Engineer is finalizing the plans for the backup pumping units at Elden, Victoria, and Mendoza. The District Engineer is also finalizing the plans for the
9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.
7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, while 23rd station in Newport Beach is in design.
Jan - 15
6/28/12 - Plans and specs are 30% complete.
11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency
7/26/12 - Plans and specs are 60% complete.
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Civil Design: $58,739; Civil Contract Admin/Inspection - $17,269; Construction Engineer's Estimate: $318,000
STATUS REPORT:
11/15/12 - The design phase is continuing.
3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013.
4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.
5/23/13 - The project went out to bid on May 3, 2013 and bid opening is June 4, 2013.
6/27/13 - Bid opening was 6/4/13 and the low bidder is Charles King Co., the same contractor as Phase II, in the amount of $228,700.
8/29/13 - The first day of work was 7/26/13.
9/26/13 - Work is approximately 75% complete on installation of liners and dig and replace repairs.
10/24/13 - Work was re-started after a shortage of lining material occurred.
11/21/13 - Work is continuing and is 80% complete.
12/19/13 - All work is complete except for the extra work of full length lining in two, and possibly three, areas.
1/23/14 - No work occurred from Thanksgiving to New Years due to City holiday closure so the remaining work (which is extra work) can be completed.
2/25/14 - The contractor is obtaining additional estimates for the extra work. The regular work is complete.
3/27/14 - The extra work will be moved to a separate project. The Board will finalize the project at the March 2014 regular meeting.
4/24/14 - The project #197A is complete.
4/24/14 - Project 197B engineering for additional Grade 5 discovered and Hotspots is complete. Project is out to bid.
5/22/14 - 197-B being awarded to Sancon for $111,000. Engineer's estimate is $114,600.
6/26/14 - The construction contract for 197-B is fully executed and the contractor is acquiring materials.
June 30, 2013
Account Number Accumulated Cost Encumbrances Balance
#197A 300,000$ 58,853$ 247,755$ -$ (6,608)$
#197B 370,000 - 11,573 111,000 247,427
Total 670,000$ 58,853$ 259,328$ 111,000$ 240,819$
#197 System Wide Sewer Reconstruction Phase III
Rob Hamers, District Engineer
Sep-12
Nov-13
01/24/12 - The plans and specs are approximately 50% complete.
Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009
District-wide televising project. There are approximately 69 pipe segments with one or more Grade 5s that will be
12/20/12 - The design is continuing.
7/25/13 - The pre-construction meeting is 7/11/13 and construction is tentatively scheduled to begin in late July.
Approved Proj Budget
Current Year
Expenditures
10/25/12 - The design phase is underway.
02/27/13 - The plans and specs are approximately 75% complete.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Civil Design - $82,593
STATUS REPORT:
1/23/14 - The design phase is continuing.
5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. Bid opening is 6/2/14.
6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.
Account Number Encumbrances Balance
#200 1,030,868$ -$ 41,061$ -$ 989,807$
Total 1,030,868$ -$ 41,061$ -$ 989,807$
#200 Rehabilitation of Four Force Mains
Rob Hamers, District Engineer
The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with
new force mains.
Dec-13
Late 2014
12/19/13 The design phase has begun.
2/25/14 - The design phase is 40% complete.
3/27/14 - The design phse is 60% complete.
4/24/14 - The design phase is 70% complete.
Approved Proj
Budget
June 30, 2013
Accumulated
Current Year
Expenditures
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:7/1/13
APPROX. CONSTRUCTION COMPLETION DATE:6/30/14
Engineering Design = approximately $2,500 per station
STATUS REPORT:
4/24/14 - Repiping at 21st Street P.S. complete; construction cost = $73,776.
5/22/14 - Corp Yard P.S. repiping being awarded to Schuler Engineering for $40,550.
6/26/14 - The construction contract for Corp Yard P.S. is fully executed and the contractor is acquiring materials.
Account Number Encumbrances Balance
#201 260,000$ -$ 75,723$ 81,100$ 103,177$
Total 260,000$ -$ 75,723$ 81,100$ 103,177$
#201 - Replace Equipment at Pump Stations
Rob Hames, District Engineer
Replace piping and valves at various pump stations as needed
Approved Project
Budget
June 30, 2013
Accumulated
Cost
Current Year
Expenditures
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Estimated Project budget: Civil Design $11,483.50; Construction - Engineer's Estimate: $431,210
STATUS REPORT:
12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.
2/25/14 - The project is being discussed at the study session.
5/22/14 - The strategic improvements for this project were constructed on 5/8/14.
6/26/14 - No change in status.
Accumulated Current Year
Approved Cost to Date
Account Number Project Budget As of 6/30/2013 Expenditures Encumbrances Balance
#202 150,000$ -$ 10,567$ -$ 139,433$
Total 150,000$ -$ 10,567$ -$ 139,433$
1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup
pump at Elden Pump Station.
10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.
11/21/13 - The design phase is continuing; the plans are 60% complete.
4/24/14 - The strategic improvements for this project were added to Project #196-A.
December, 2014
#202 Elden Piping and Valve Replacement
Rob Hamers, District Engineer
Replace 37-year old piping and valves outside Elden Pumping Station; includes valves and piping on Elden force main and remaining section of Irvine force main.
October, 2013
3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strategic
improvements are being included as extra work in Project #196-A.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:October 2013
APPROX. CONSTRUCTION COMPLETION DATE:June 2014
Architectural Design - $7,000; Electrical Engineering Design - $4,500
STATUS REPORT:
10/3/2013 - Entered into agreement with RTA Architects to design and provide construction administration services
11/7/2013 - Reviewed SCE 12 months bills at the Yard to determine load demand and size of the generator
12/1/2013 - Project manager meeting. Possible generator manufacturers are Caterpillar, Cummins and Kohler.
1/23/14 - No change in status.
2/25/14 -RFP for design firms is being prepared.
3/27/14 - Proposals are being requested from design firms for the design phase.
4/24/14 - An electrical engineer has been retained for the design phase for a fee of $4,500.
5/22/14 - The plans were submitted to the City of Costa Mesa for 1st plan review.
6/26/14 - The design plans are in plan check and being re-submitted to the City.
Account Number Encumbrances Balance
#203 150,000$ -$ 4,372$ 10,128$ 135,500$
Total 150,000$ -$ 4,372$ 10,128$ 135,500$
Approved Project
Budget
June 30, 2013
Accumulated
Cost
Current Year
Expenditures
#203 Emergency Generator at District Yard
Bob Thornton, RTA Architects
Procure and install an emergency generator at the District Yard
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2013-2014
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
Civil Design - $9,779
STATUS REPORT:
6/26/14 - The plans are 60% complete.
Account Number Encumbrances Balance
#204 100,000$ -$ -$ -$ 100,000$
Total 100,000$ -$ -$ -$ 100,000$
2/25/14 Project approved by Board, fund appropriated.
5/22/14 - The plans are 40% complete.
Approved Proj
Budget
June 30, 2013
Accumulated
Current Year
Expenditures
4/24/14 - The design phase is in process
#204 Manhole Cover Repairs
Rob Hamers, District Engineer
Repair 102 manhole covers
Feb-14
Late 2014