Minutes - Board - 2001-01-110
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held January 11, 2001
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on January 11, 2001,
at 6:00 p.m., in Room 1 -A of the Civic Center, 77
Fair Drive, Costa Mesa.
President Schafer called the meeting to order at 6:00 p.m.
Director Ferryman led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
ROLL CALL: Directors Present:
Directors Absent:
Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
None.
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District;
• Dawn Schmeisser, Assessment Specialist
Marc Puckett, Finance Director; Ron
Hayes, Accountant, Finance Department,
Ron Shef, District Ordinance Enforcement
Officer
Others Present: Mr. and Mrs. Feeney
1154 Dorset Lane, Costa Mesa 92626
INVOCATION & MOMENT OF SILENCE IN HONOR OF FORMER DISTRICT DIRECTOR NATE READE
Director Ferryman requested the meeting be adjourned in Nate Reade's honor.
CONSENT CALENDAR
--------------------------------------------------------- --- --- ------ ------ - - - ---
President Schafer requested a correction on the Minutes of December 14, 2000, on page
12, under "CSDA" to be revised as follows:
President Schafer will chair the Annual Conference
in 2001.
• Mr. Hamers requested a correction of the Minutes of December 14, 2000, page 7,
"Standardized Container Program" to reflect the date Wednesday, January 17, 2001.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
2
On motion by Secretary Perry and seconded by Director Worthington, the Consent
Calendar, with the corrections to pages 7 and 12 of the December 14, 2000 minutes, and
•
pending verification of the waste diversion report, was approved as presented. Motion
carried 5 -0.
•
MINUTES
Approved Minutes of The minutes for the Recycling Committee meeting of
Recycling Committee December 12, 2000, were approved as distributed.
Meeting,
December 12, 2000
Approved Minutes of The minutes for the regular meeting of December 14, 2000,
Regular Meeting were approved as distributed.
December 14, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy The Trash Occupancy Count documented an increase of 12
Report and payment of units in the occupancy report for solid waste collection as of
$168,318.66 to Costa January 1, 2001. Therefore, the total for January is 21,096.
Mesa Disposal for trash Board directed Staff to prepare a warrant for $168,318.66 to
collection services for Costa Mesa Disposal on February 1, 2001, for payment for
January 2001 January trash collection based on the January count of
21,096.
REFUNDS
Approved refund to Refund issued to: American Construction Service
American Construction for property located at: 373 -375 Monte Vista
Service Assessor's Parcel No.: N/A
of $20,000 Total Refund: $20,000
Contractor placed a cash deposit for sewer construction at
373 -375 Monte Vista - Edison substation in the amount of
$20,000. Costa Mesa Sanitary District Manager reports all
work is complete and deposit approved for refund.
RECYCLING REPORTS
Waste Diversion Report for The Waste Diversion Report for December 2000, was not yet
December 2000 was not received
yet received
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
3
• Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of December
for $131,006.26 2000 in the amount of $131,006.26, pending verification of
waste diversion report.
ENGINEER'S REPORTS
Project Status Report was The Project Status Report dated January 2001, was
received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of
December 31, 2000, was
tabled.
Report of Monies on
Deposit as of
November 30, 2000, was
received and filed
Report of Monies on
Deposit as of
December 31, 2000, was
received and filed
The Financial Report as of December 31, 2000, was tabled.
The Report of Monies on Deposit as of November 30, 2000,
was received and filed.
The Report of Monies on Deposit as of December 31, 2000,
was received and filed.
Approved Warrant 2001 -07 Warrant Resolution #CMSD 2001 -07 was approved,
for January 2001, in the authorizing the President and Secretary to sign the warrant
amount of $548,957.95. and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $548,957.95.
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
No written communications were received.
PUBLIC COMMENTS
No comments were made.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
MANAGER'S REPORTS
• RECYCLING COMMITTEE
PUBLIC OUTREACH PROGRAM
(A) VIDEO OF DISTRICT'S OPERATIONS & SERVICES
Mr. Fauth presented a proposal from Monitor Video Production Services for
$9,245.00 to provide the services required to present the District with an Operations
and Services videotape approximately 16 minutes in length. Mr. Fauth played a
videotape containing a sample of Monitor Video Production Services work.
Secretary Perry motioned to approve the proposal from Monitor Video Production
Services to prepare an Operations & Services Videotape, not to exceed $12,000.
Director Ferryman seconded. Motion carried 5 -0.
(B) PUBLIC AWARENESS PROGRAM OF DISTRICT'S SEWER FACILITIES
Staff composed a draft letter to increase the public awareness of the Costa Mesa
Sanitary District's sewer system. The letter highlights the District's videotaping of
the sewer system and the long -term replacement fund.
Director Worthington requested a change to the first sentence in the draft letter to
• be revised as follows:
Residents in the City of Costa Mesa and portions of Newport Beach
and the County can be thaOkfUl proud they are part of the Costa
Mesa Sanitary District.
The letter will be revised and put into final format for distribution to the local
newspapers and the City Council.
STANDARDIZED CONTAINER PROGRAM
(A) SPECIAL MEETING - WEDNESDAY, JANUARY 17, 2001 12:00 P.M., CONFERENCE
Room 3A
The Board determined a Special Meeting was not necessary at the present time
and changed the meeting to a Study Session held in Conference Room 3A on
Wednesday, January 17, 2001, at 12:00 p.m. to discuss the standardized container
program.
Director Worthington requested Staff compose an article to publicize the District's
intent to initiate a standardized container program, advising there was a successful
pilot program, and that there will be no increase in fee to residents.
•
COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
. Mr. Hamers provided a follow -up letter to City Council to clarify the District's
intention regarding the standardized container program. Staff is assembling all
materials regarding the standardized containers gathered to date to forward to the
Council. Mr. Hamers advised the Board the City would be inviting the District to
participate in a liaison committee with the water district.
President Schafer invited Mr. and Mrs. Feeney to speak on the standardized
container issue or present any questions. Mr. and Mrs. Feeney declined comment.
Directors suggested a press release be written to notify the public regarding the
District's progress of testing the standardized containers.
Ms. Revak reported Mr. Stan Kabala of the Orange County Register stated he
would be interested in publishing articles regarding the Sanitary District and
suggested he be contacted and provided information about the proposed
standardized container program.
CITY OF COSTA MESA RECYCLING PROGRAMS
CURBSIDE TRASH COLLECTION
Mr. Hamers reported the District worked with the City and is adhering to the
service standards, which require parcels with five or more units to be served
on the property unless an exemption is granted.
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Ms. Revak reported the Telephone Book Recycling Program concluded
December 15, 2000 with a total of 14, 877 books, or 29.75 tons, a drop from
the 1999 program of 24.16 percent. Awards totaling $9,899.00 will be
distributed to the schools. Ms. Revak provided a summary depicting
program data since the telephone book recycling program's inception in
1996. Ms. Revak stated award presentations dates will be scheduled with
the schools and the Directors would be advised so that they may choose
dates to make the presentations that fit in with their schedules.
CHRISTMAS TREE RECYCLING PROGRAM
Director Worthington reported the Christmas Tree Recycling Program ran
from December 27, 2000 through January 6, 2001 with approximately 101.37
tons collected for recycling.
GREETING CARD RECYCLING PROGRAM
• Ms. Schmeisser reported the addition of four new drop -off points for greeting
cards for the January 2001 program. The new locations are as follows:
Costa Mesa Senior Center, Ramsay Rexall Drugs, White Front Pharmacy,
COSTA MESA SANITARY DISTRICT 6
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
and Costa Mesa Employees Federal Credit Union. A bin has been placed in
• the City Hall Lobby as in previous years.
Ms. Schmeisser reported the District received a very enthusiastic response
from the community for the greeting card program. The total for the last
three years has been 654 pounds of greeting cards, and Ms. Schmeisser
expects the total for the current program to meet or exceed the previous
amount. A press release to advertise the program was sent to the local area
newspapers.
Ms. Revak presented a thank you letter received from St. Judes Ranch for
Children, along with a sample greeting card.
Director Worthington suggested promoting the purchase of the recycled
Christmas cards for next year's season.
Ms. Schmeisser suggested the District acquire large collection bins
containing the District's logo to serve as collection containers due to the
volume of cards received. The Board directed Staff to investigate different
types of containers to collect the greeting cards for the 2002 program.
Mr. Burns suggested the District purchase some of the boxes of recycled
cards to send to the City Council and other interested agencies.
• ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of December 2000. The numbers of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
1
0
Area II
0
0
Area III
2
0
Area IV
0
0
TOTAL
3
0
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning November 27, 2000 and ending December 24,
2000.
• Mr. Shef advised residents of the Christmas Tree Recycling Program and
distributed program flyers to retail tree lots.
Mr. Shef distributed 30 courtesy flyers to encourage compliance.
COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
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CMSD STRATEGIC PLAN
MEETING WITH MIDWAY CITY SANITARY DISTRICT
Ms. Revak reported the District is scheduled to meet with Midway City on
Tuesday, January 16th at 12:00 p.m. to include a tour of their facilities and
lunch. Midway City sent an agenda for the meeting and Ms. Revak will fax
maps to the Directors.
Mr. Burns will provide the language from the current law regarding meeting
out of the District's jurisdiction.
MEETING WITH STRATEGIC PLANNING CONSULTANT - FEBRUARY 1, 2, 3
Ms. Revak reported Mr. Rauch is currently on vacation and will be returning
on January 16. Ms. Revak will contact him on January 17 to arrange the
schedule for meeting with the directors.
TRASH HAULER PARTICIPATION IN HHW AND EDUCATIONAL PROGRAMS
Ms. Revak reported a check for $20,000 was received from Costa Mesa Disposal,
Inc. to fund both the Household Hazardous Waste Program ($10,000) and ongoing
public education programs ($10,000).
CR Transfer was contacted and a $5,000 contractual contribution requested.
COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT
Mr. Fauth reported the UCI intern is now onboard and will participate in the Field
Update of Occupancy Study. Costa Mesa Disposal will validate the roster
addresses on a day -to -day basis and provide any changes to the District. The
intern will then verify Costa Mesa Disposal's report.
CMSD YEARLY SURVEY OF ORANGE COUNTY RESIDENTIAL TRASH COLLECTION RATES
Ms. Revak provided the updated survey depicting the results received from 21
cities.
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COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
• ENGINEER'S REPORTS
EMERGENCY WORK
PRESIDENT PUMPING STATION
Mr. Hamers reported the President Pumping Station had a crack in the
pipe leaving the station.
Secretary Perry motioned to ratify the manager's actions in the emergency
repair of President Pumping Station. Vice President Woodside seconded.
Motion carried unanimously.
3180 AIRWAY AVENUE /JOHN WAYNE AIRPORT - NEW CRASH /FIRE RESCUE STATION
REQUEST FOR SEWER SERVICE
Mr. Hamers presented a map depicting the area near Airway Avenue on the
District's boundary. The District services the area pursuant to a service
agreement entered into in 1975. The County now desires to have additional
facilities served by Costa Mesa Sanitary District. The property is outside the
Costa Mesa Sanitary District and on land owned by the County and not
incorporated into any city. A new fire station is being built and the District
determined that the existing agreement would be modified to utilize the sewer in
an easement on the property at 3184 Airway Avenue. Two additional easements
will be granted to the District enabling the new fire station to receive service.
Staff recommended approval in concept to accept the two easement
agreements, rewriting the agreement with the County of Orange to service the
new fire station, and continuation of service to the area currently receiving
service under the existing agreement.
There is no cost to the District for this proposed agreement. Fees for plan check
and inspection will be charged. Mr. Burns will work with Mr. Hamers to
determine a monthly fee to assess the County and an agreement will be brought
back to the Board.
Mr. Burns has reviewed the property and determined the District can provide
services to the area without LAFCO approval.
Director Ferryman motioned to approve in concept the plan as presented.
Secretary Perry seconded. Motion carried unanimously.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
TREASURER'S REPORTS
• INVESTMENT OVERSIGHT COMMITTEE MEETING - JANUARY 11, 2001
Mr. Puckett reported the Investment Oversight Committee Meeting met prior to the
regular meeting. Mr. Puckett was available to answer any additional questions.
ATTORNEY'S REPORTS
DIRECTOR'S COMPENSATION
ORDINANCE NO. 35 - INCREASING DIRECTORS COMPENSATION
Mr. Burns reported the Health and Safety Code Section 6489 was amended
to allow sanitary and sanitation district directors to be provided with the same
compensation as afforded water district members. Mr. Burns reported the
Assembly Committee on Local Government has found that the fee of $100
that was set in 1987 is now the equivalent of $63.72 in today's dollars. The
Board is entitled to set the new fee at $170 per day.
President Schafer opened the public hearing.
There were no comments or protests made.
President Schafer closed the public hearing.
Director Ferryman motioned to adopt Ordinance No. 35, AN ORDINANCE
OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT INCREASING DIRECTORS COMPENSATION, adjusting
Director Compensation to $170 per day, not to exceed six days per month.
President Schafer seconded. Motion carried 5 -0.
NEW LEGISLATION
Mr. Burns introduced three new bills affecting the District.
Chapter 881 redefines "public work" to include "work performed during
the design and pre- construction phases of construction, including but not
limited to, inspection and land surveying work."
Chapter 292 specifies the procedure to be used when. requiring alternate
bids.
• Chapter 159 provides that when site visits or mandatory pre -bid meetings
are required to bid on a job, that the public agency shall give notice of the
• time and place of the meeting where a copy of the plans and specs may
be reviewed. The meeting may not occur within 5 days of the initial
notice.
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
• IRS POSITION ON CLASSIFICATION OF SPECIAL DISTRICT BOARD MEMBERS
Mr. Burns reported there is new IRS treatment of elected officials as employees of
the District rather than independent contractors.
Staff will investigate the deduction options for the Board and bring a report to the
next meeting.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer attended the ISDOC meeting and reported they discussed
the following:
• Events for the upcoming year
• AB2838
• General meeting in March possibly featuring Ralph Heim as speaker
APPOINTMENT OF DISTRICT REPRESENTATIVES
Mr. Burns reviewed the ISDOC bylaws and determined it is not necessary
that the designated representative from the District be the District Officer who
.is elected to the ISDOC Board.
Vice President Woodside motioned to appoint President Schafer as District
representative to ISDOC and Vice President Woodside to be Alternate.
Secretary Perry seconded. Motion carried unanimously.
LOCAL AGENCY FORMATION COMMITTEE (LAFCO)
President Schafer reported there was no meeting held.
AB -2838 - LAFCO FUNDING BY CITIES, COUNTIES AND SPECIAL DISTRICTS
President Schafer reported there would be a special meeting held on
January 12, 2001, to discuss AB -2838 in detail with representatives of the
governor's office.
President Schafer reported a strategic planning session will be held on
January 26, 2001.
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COSTA MESA SANITARY DISTRICT I I
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
• President Schafer reported the Costa Mesa Chamber of Commerce
Legislation Committee was dark in December.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - DECEMBER 20, 2000
Director Ferryman reported he was unable to attend the meeting but
'received a copy of a letter in his packet from Peer Swan questioning the
groundwater replenishment system. Director Ferryman reported further
studies would be done to determine why the outfall plume approached the
shoreline.
MONTHLY BOARD LETTER UPDATE
The OCSD monthly update letter was provided in the Board packet for
review.
OCSD MEMBER CITY /AGENCY WASTEWATER COLLECTION SYSTEM OUTREACH
PROGRAM MEETING - JANUARY 3, 2001.
• Mr. Hamers reported Staff met with OCSD Staff to review the District's
wastewater collection system.
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
President Schafer attended the WACO meeting on January 5, 2001. A new
president and two vice presidents were elected.
The executive of the Santa Ana Regional Board and the chairman of the San Diego
Regional Board talked on storm water permits.
CSDA
PRACTICALITIES 2001, DISTRICT MANAGEMENT AND GOVERNANCE - JANUARY 31
- FEBRUARY 1, 2001, MONTEREY, CALIFORNIA
No Directors will be in attendance at this meeting.
SPECIAL DISTRICT INSTITUTE
GOVERNANCE SEMINAR - FEBRUARY 22 -23, 2001, MONTEREY, CALIFORNIA
• Ms. Revak reported Director Worthington would be attending the seminar in
February.
COSTA MESA SANITARY DISTRICT 12
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
• ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG)
MEETING - JANUARY 9, 2001
There was no meeting held.
"CHANGING THE FACE OF ORANGE COUNTY" IDEAS AND DESIGN COMPETITION
LAUNCH - JANUARY 25, 2001
President Schafer reported Phil Anthony, Orange County Council of
Governments (OCCOG), requested recipients of the postcard invitation
"save the date" of Thursday, January 25, 2001, to attend a luncheon to
explore ideas on how Orange County will continue to grow. Directors were
requested to notify Ms. Revak if they plan to attend.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
• ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION ( OCEMO) PROPOSED
BYLAWS, ELECTION OF OFFICERS
Mr. Hamers reported he read the Bylaws for OCEMO and found them acceptable.
Directors interested in nominating someone for an office were provided a form to do
so.
Secretary Perry motioned to adopt the Bylaws for OCEMO as presented. Director
Ferryman seconded. Motion carried unanimously.
No nomination for office was made.
OFFICE STAFFING
Mr. Fauth reported interviews were held to obtain a temporary office staff member.
Mr. Fauth advised the temporary employee would occupy office space across the
hall from the District office.
ORAL COMMUNICATIONS
Director Ferryman requested Staff prepare a letter from the President to be sent to
the newly elected City officials welcoming and congratulating them and stating the
• District is looking forward to working with them on the liaison committee.
.• •1
COSTA MESA SANITARY DISTRICT 13
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 11, 2001
•
A letter will be sent congratulating Paul Shoenberger, Mesa Consolidated Water
District; Assemblyman John Campbell; State Senator Ross Johnson on his
reelection; and Joan Finnegan, Municipal Water District of Orange County.
Mr. Puckett advised Directors the main entrance to the City Hall building would be
temporarily unusable due to retrofit work on the building. A new temporary entrance
will be located at the back of the building.
ADJOURNMENT
At 8:10 p.m. President Schafer adjourned the meeting.
RESARY'°
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