00_Agenda_2014_05_22 P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday , May 22 , 2014 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – Presentation from Bill Nelson, Orange County Ce metery District Board of Trustees Chairman and California Special Districts Association Board of Director (Region 6) will present the District the Gold Recognition C ertificate for Good Governance from the Special District Leadership Foundation. VI. Announceme nt of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District May 22 , 2014 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in t he audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted u pon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to ite ms listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directo rs Stu d y Session Minutes of April 15 , 201 4 Recommendation: That the Board of Directors appr ove and file . 2. Board of Directors Regul a r Meeting Minutes of April 24 , 201 4 Recommendation: That the Board of Directors approve and file. 3 . Occupancy Report an d payment to Costa Mesa Disposal Recommendation: That the Board of Directors approves the oc cupancy report and payment to Costa Mesa Disposal for the month of April 2 014 . 4 . Contract Payment to CR Transfer Incorporated for Recycling & Disposal Services Recommendation: That the Board of Directors approves pa yment to CR Transfer Incorporate d for recycling and disposa l ser vices for the mo nth of April 2014. 5 . Adoption of a Warrant Resolution No. CMSD 20 14 -11 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 20 14 -11 approving District warrants for the Month of April 2014 in the amount of $864,946.71. 6 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of April 2014. 7 . Resolution No. 2014 -847 – Publication of Ordinance No. 100 Recommendation: That the Board of Directors adopts Resolution No. 2014 -847 ordering that publication of Ordinance No. 100 amending the District’s Operations Code pertaining t o trash regulations has occurred. 8. Resolution No. 2014 -849 – Authorizing the Disposition of District Assets Recommendation: That the Board of Directors approves the resolution. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARING S – None
Costa Mesa Sanitary District May 22 , 2014 AGENDA Page 3 X. GE NERAL MANAGER 9 . Resolution No. 2014 -850 – Designating the Enforcement Official under the District’s Administrative Citations Chapter of the Operations Code Recommendation: That the Bo ard of Directors adopts Resolution No. 2014 -850 designating the enforcement official under the District’s Administrative Citations Chapter of the Operations Code. 10 . Board of Directors Health Insurance Recommendation : That the Board of Di rectors decides on one of the following: 1. Direct staff to file a termination resolution for non -CalPERS members to be filed in July 2014 that will take effect in January of 2015; or 2. Direct staff to do nothing whereby the District will maintain a health insuran ce plan for non - Cal -PERS members. 11. Sewer Lateral Assistance Program (SLAP) Recommendati on: That the Board of Directors selects and approves the options shown below for the SLAP program for the fiscal year beginning July 1, 2014: 1. Change the amount of reimb ursement by selecting one of the reimbursement options presented in the Analysis section. 2. Reaffirm the requirement for participation of one application once every five years up to the approved reimbursement amount at the time of application. 3. Direct staff not to accept any SLAP applications once the $200,000 of SLAP funding is expended for the 2014 -2015 fiscal year. X I . ENGINEER’S REPORTS 1 2 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . 13 . Anaheim Avenue Sewer Re -Direction Project Recommendation: That the Board of Dire ctors approves appropriating $30 ,000 from the Asset Management Fund Retained Earnings to relocate the sewer mainline on Anaheim Avenue that will allow the City of Costa Mesa t o complete their storm drain improvements. XI I . TREASURER’S REPORTS 14 . Investment Report for the Month of April 2014 Recommendation: That the Board of Directors approves the Investment Report for the month of April 2014. 15 . White Nelson Diehl Evans, LLP - Exercise Option Year Two of Agreement for Audit Services Recommendation: That the Board of Directors approves the second option year of the audit services agreement with White Nelson Diehl Evans, LLP (WHDE) to perform the District’s annual audit for the year ending June 30, 2014 in the amount of $9,525. X III . ATTORNEY’S REPORTS - None
Costa Mesa Sanitary District May 22 , 2014 AGENDA Page 4 X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided . Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and cer tain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) – (President Ferryman) Recommendation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Inde pendent Special Districts of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) – (Vice President Scheafer) Recommendation: That the Bo a rd of Directors accepts oral report. E. California Association of Sanitation Agencies (CASA) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Sectio n 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report. XV . OLD BUSINESS 1 6 . OC Local Agency Formation Commission (LAFCO) Elections Recommendation: That the Board of Directors support one of the two candidates running for the alternate seat on LAFCO and direct President Ferryman to vote on behalf of the District. XVI . NEW BUSINESS 17 . Digital Advertising in Costa Mesa Libraries – Oral Report Recommendation: That the Board of Directors considers making a donation to the C osta Mesa Friends of the Library for the purchase flat screen lobby displays where District programs and services can be displayed to the public. XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA M ESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON JUNE 26 , 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
Costa Mesa Sanitary District May 22 , 2014 AGENDA Page 5 CMSD Office Closed – Monday, May 26, 2014 in observance of Memorial Day. Lions Club Fish Fry & Carnival – Friday, May 30 through Sunday, June 1 , 2014 at Fairview Park . Relay for Life of Costa Mesa – Saturday May 31, 2014 at Costa Mesa High School. Relay for Life of Newport Beach – Saturday, May 31, 2014 at Newport Harbor High School. Costa Mesa Community Foundation Conce rt in the Park Series – Tuesday evenings in July from 5:30 to 7:45 pm at Fairview Park. Music begins at 6:15 pm. OC Fair – July 11 through August 10, 2014. UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES