Minutes - Board - 2000-10-120
11
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held October 12, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on October 12, 2000,
at 6:00 p.m., in Council Chambers of the Civic
Center, 77 Fair Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Ferryman gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
(Arrived at 6:10 p.m.) James Ferryman, Dan
Worthington
Directors Absent: None
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District;
Mark. Puckett, Finance Director; Ron
Hayes, Accountant, Finance Department.
Others Present: None.
CONSENT CALENDAR
---------------------------------------------------------- ------ --- ---- ---- --- - --
Vice President Schafer requested the Project Status Report be pulled from the Consent
Calendar for discussion. On motion by Director Worthington and seconded by Director
Ferryman, the Consent Calendar, minus the Project Status Report, was approved as
presented. Motion carried 4 -0.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
September 12, 2000
Approved Minutes of
Investment Oversight
Meeting September 14,
2000
Approved Minutes of
Regular Meeting
September 14, 2000
The minutes for the Recycling Committee meeting of
September 12, 2000, were approved as distributed.
The minutes for the Investment Oversight Committee
meeting of September 14, 2000, were approved as
distributed.
The minutes for the regular meeting of September 14, 2000,
were approved as distributed.
COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
• Approved Minutes of The minutes for the Special Meeting of October 4, 2000,
Special Meeting, were approved as distributed.
October 4, 2000
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$168,270.68 to Costa
Mesa Disposal for trash
collection services for
October 2000
The Trash Occupancy Count documented a decrease of 49
units in the occupancy report for solid waste collection as of
October 1, 2000. Therefore, the total for October is 21,090.
Board directed Staff to prepare a warrant for $168,270.78 to
Costa Mesa Disposal on November 1, 2000, for payment for
October trash collection based on the October count of
21,090.
REFUNDS There were no refunds
RECYCLING REPORTS
Waste Diversion Report for
• September 2000 was
received and filed
Approved Contract
Payment to CR Transfer
for $147,070.12
•
The Waste Diversion Report for September 2000, showing a
51.30% diversion rate, was received and filed.
The Board approved contract payment to CR Transfer for
recycling services and disposal for the month of September
2000 in the amount of $147,070.12.
Approved Retroactive The Board approved a retroactive payment to CR Transfer
Payment to CR Transfer for reflecting CIP increase for July and August 2000 in the
$6,437.99 amount of $6,437.99.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of September 30, 2000, was
September 30, 2000, was accepted as submitted.
received and filed.
COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
• Report of Monies on The Report of Monies on Deposit as of September 30, 2000,
Deposit as of was accepted as submitted.
September 30, 2000, was
received and filed
Approved Warrant 2001 -04 Warrant Resolution #CMSD 2001 -04 was approved,
for October 2000, in the authorizing the President and Secretary to sign the warrant
amount of $278,481.32. and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $278,481.32.
END OF-.CON-SENT CALENDAR
----------------------------------------------- ------ ----- -- ------- ----- - - - ---
Vice President Schafer requested information regarding the Early Warning System
Protecting Pumps (Project 1112100 -147). Vice President Schafer inquired how many
pumping stations there were. Mr. Flamers advised Vice President Schafer there are 20
stations, and the project in question referred to six of the seven receiving heat and
moisture sensors. Four additional stations will have heat and moisture sensors installed
when the existing pumps are eventually replaced due to age.
• Vice President Schafer motioned to accept the Project Status for September 2000 as
submitted. Director Ferryman seconded. Motion carried unanimously.
WRITTEN COMMUNICATIONS
Mr. Flamers reported there were no written communications.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
PUBLIC OUTREACH PROGRAM
Director Worthington reported the videotape would be completed with the
taping of the current meeting. Mr. Fauth reported he would meet with AT &T,
the new owners of Media One, on October 13 to finalize the resources
available to complete the project. Mr. Fauth has the script prepared and
discussion was held regarding obtaining a professional to do the voiceover
• portion on the tape. Director Ferryman reported he knew a professional
actor, Mike Valante, who would be very good doing the voiceover for the
COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
tape. President Perry recommended Chuck Schubert from Costa Mesa High
• School or Dane from the City of Costa Mesa to possibly do the splicing.
Mr. Fauth presented a storyboard to be used in the video.
Director Woodside arrived (6:10 p.m.)
STANDARDIZED CONTAINER PROGRAM
SPECIAL MEETING - OCTOBER 4, 2000
Director Worthington reported the Board is reviewing the available containers
for maximum durability. Director Worthington reported a letter containing a
list of questions was sent out to the bidders on Costa Mesa Sanitary District
Item No. 527 to gather further information. The deadline for response to the
RFI is October 20, 2000. Mr. Fauth reported they have received two
responses from the list of questions.
CITY OF COSTA MESA RECYCLING PROGRAMS
PROPOSED CITY AMENDMENT TO TITLE 20
Mr. Hamers reported the City of Costa Mesa is proposing an ordinance to
• require more frequent service of trash bins and possibly bins of a larger
capacity in an effort to resolve the problem of overflowing trash bins in multi -
family areas.
CURBSIDE TRASH COLLECTION
Mr. Hamers reported the City is proposing a requirement that any multi-
family complex of five or more units is required to be serviced "on the
property" which is with a truck entering the property for trash pick up to
prevent the curbside from being inundated with small containers. Mr.
Hamers reported Staff is working with the City to research the policies.
REDUCTION OF PER TON CHARGE FROM $1.00 TO $0.55
Mr. Hamers reported the City's cost went down from $1.00 to $0.55 for
commercial haulers. Mr. Hamers reported the Costa Mesa Sanitary District
is exempt from the fee.
TIRE RECYCLING EVENT
Director Worthington reported the tire recycling event will take place on
Saturday, October 14th from 10:00 a.m. to 2:00 p.m. at the City Corporation
• Yard. Director Worthington reported the grant monies used to fund this item
have run out and it will cost approximately $300 to haul the tires away.
Director Worthington reported the Orange County Register, Daily Pilot, the
COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
Breeze, and the LA Times were each sent press releases to help advertise
• the program.
Mr. Fauth reported Orange County News (OCN) requested to send a crew to
the event to videotape.
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported 81 of the 500 ice cream coupons distributed to
the schools during the last Telephone Book Recycling Program were
redeemed. Director Worthington reported a new ice cream store "Cold
Stone" will be contacted to participate in the program. The program will run
from November 1 to November 15. Ms. Revak reported 26 public and
private schools are participating in this year's program. Whittier Elementary
would be participating in the program this year and Montessori has dropped
out.
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
• Mr. Hamers presented a memorandum providing the statistics for the month
of September 2000. The number of calls for service for scavenging is as
follows:
Location Calls for Service Cite /Arrest
Area 1
3
2
Area II
2
0
Area III
3
0
Area IV
0
0
TOTAL
8
0
The report contained a detailed listing of the scavenging statistics.
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning August 28, 2000 and ending September 24,
2000.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef reported many residents
continued to leave large items at the curb during the days after the program
had completed. Mr. Shef reported he is continuing to remind gardeners not
• to leave bags at the curb too early.
Mr. Shef distributed 40 courtesy flyers to encourage compliance.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
• CMSD STRATEGIC PLAN
MEETING WITH MIDWAY CITY SANITARY DISTRICT
Ms. Revak reported she received an e-mail from the Midway City Sanitary
District stating they had voted to re- agendize consideration of meeting with
the Costa Mesa Sanitary District until after the upcoming election. Midway
City will meet again on November 21 and will consider the meeting date.
MEETING WITH STRATEGIC PLANNING CONSULTANT
Ms. Revak provided a schedule of dates depicting the availability of
Directors, Mr. Hamers and Mr. Rauch. Discussion was held to determine if
schedules could be rearranged to accommodate the Strategic Planning
meeting. Ms. Revak will contact Mr. Rauch and assemble a list of possible
dates during the first six weeks of 2001 and distribute it to Board members.
ENGINEER'S REPORTS
EMERGENCY WORK
W. 18TH STREET SEWER
• Mr. Hamers reported there was no action taken during the month.
VICTORIA STREET PUMPING STATION
IOWA STREET PUMPING STATION
AVIEMORE PUMPING STATION
Mr. Hamers reported the discharge pumps at Victoria Street, Iowa Street,
and Aviemore pumping stations sprung a leak. Mr. Hamers reported the
Victoria pumping station has been repaired, and the remaining two are
clamped and in the process of being repaired by Schuler Engineering.
Director Ferryman motioned to ratify the Manager's actions in the
emergency repair of Victoria Street, Iowa Street, and Aviemore pumping
stations. Vice President Schafer seconded. Motion carried unanimously.
OCSD SPILL PREVENTION AND RESPONSE WORKSHOP 2000 - SEPTEMBER 26, 2000
Mr. Hamers reported the Spill Prevention and Response Workshop was
highly attended and successful. Mr. Hamers spoke at the workshop and
reported there are many successful programs in use by local agencies.
• Director Worthington reported he read an article in the newspaper giving
the Costa Mesa Sanitary District a "C -" as a grade in response to spill
cleanup. Mr. Hamers reported the Surfrider Foundation Analysis queried
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
the Health Department to obtain statistics for spills over the last five years.
• Mr. Hamers reported the Costa Mesa Sanitary District is very diligent
about reporting every spill to the Health Department, whether it enters the
storm drain or not.
Mr. Hamers reported the Surfrider Foundation obtained the numbers from
the Health Department and put them in a chart. Mr. Hamers stated many
agencies do not report their spills, and therefore would receive an "A" on
the Surfrider Foundation analysis.
Mr. Hamers reported there was inaccurate information obtained by the
Health Department regarding the quantity of a Costa Mesa Sanitary
District sewer spill. Mr. Hamers reported a letter to correct the information
was written and sent and on file with the Health Department.
CAPACITY, MANAGEMENT, OPERATIONS, AND MAINTENANCE (CMOM) SEMINAR FOR
OCSD MEMBER AGENCIES - SEPTEMBER 20, 2000
Mr. Hamers reported he and Mr. Puckett attended the September 20,
2000 CMOM seminar. Mr. Hamers reported the EPA is adopting
regulations to fine agencies for poor operation, management, and
maintenance.
• ANNIVERSARY LANE SEWER AGREEMENT(S)
Mr. Hamers presented a sample agreement allowing the District to enter a
property to install a backflow device and diversion line. Mr. Hamers
explained the agreement was prepared to allow the District to install the
devices for three residences on Anniversary Lane. The Anniversary Lane
residences have a history of backup when the Tustin pumping station has
a power outage.
Mr. Hamers reported the properties in question are at a level lower than
the station, and during a power outage, the sewage runs downhill to their
residences. The original builders should have put a backflow device in
place. Mr. Hamers reported the agreement would allow the District to
install the backflow device and give the District rights to service and
maintain the device.
Vice President Schafer motioned to authorize the President and Secretary
of the Costa Mesa Sanitary District to sign and execute the agreement for
the property at 2101 Anniversary Lane. Director Woodside seconded.
Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 1
TREASURER'S REPORTS
• Mr. Puckett stated he had nothing to report.
ATTORNEY'S REPORTS
CITY OF NEWPORT BEACH INTENT TO REORGANIZE COUNTY TERRITORIES
REPORT ON PROVIDING TRASH COLLECTION SERVICES
8
Mr. Burns reported the Board had asked him to provide a brief overview of
the trash collection legal issues that might be involved in the annexation of
Santa Ana Heights to the City of Newport Beach. Discussion was held
regarding Mr. Burns report. Staff will monitor the situation and keep the
Board informed.
INCORPORATION OF COSTA MESA SANITARY DISTRICT FINANCIAL POLICIES INTO
OPERATIONS CODE
COSTA MESA SANITARY DISTRICT ORDINANCE NO. 34 AMENDING THE DISTRICT'S
OPERATIONS CODE TO INCORPORATE ITS FINANCIAL POLICIES
Mr. Burns presented Ordinance No. 34, AN ORDINANCE OF THE BOARD
• OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
AMENDING THE DISTRICT'S OPERATIONS CODE TO INCORPORATE
ITS FINANCIAL POLICIES. Director Ferryman motioned to approve
Ordinance No. 34. Director Woodside seconded. Motion carried 5 -0.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
QUARTERLY MEETING AND ELECTION OF EXECUTIVE COMMITTEE OFFICERS -
NOVEMBER 30, 2000
Vice President Schafer attended the ISDOC meeting and reported the
ISDOC Quarterly meeting will be held November 30. Vice President
Schafer reported her name was submitted for the position of First Vice
President of ISDOC. Vice President Schafer provided materials for the
Board's review.
LOCAL AGENCY FORMATION COMMITTEE (LAFCO)
IMPLEMENTATION OF NEW LAW - AB 2838 (HERTZBERG)
• Vice President Schafer attended the LAFCO meeting and reported LAFCO
appointed a Committee to review the Hertzberg bill. Vice President Schafer
COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
was appointed to the Committee and will keep the Costa Mesa Sanitary
• District Board informed regarding the Hertzberg bill.
Vice President Schafer reported a workshop to discuss the Hertzberg bill will
be held for Special Districts in March or April of 2001.
Mr. Hamers read a portion of the Hertzberg bill to Board members as it
relates to Special Districts.
Vice President Schafer reported LAFCO discussed the Laguna Beach Water
District.
Vice President Schafer requested a letter be sent to LAFCO on her behalf
regarding the upcoming opening to the LAFCO seat to be vacated by Doug
Reinhart.
Due to the pending resignation of Doug Reinhart from the LAFCO Board,
Director Ferryman motioned that the need to take action arose after the
agenda was prepared and there is a need to take immediate action on the
item. Director Worthington seconded. Motion carried 5 -0.
Director Ferryman motioned to have Staff prepare a letter to LAFCO
requesting Vice President Schafer be considered for the LAFCO seat.
• Director Woodside seconded. Motion carried unanimously. Staff will hold
the letter until the appropriate time to send it.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer reported the Chamber of Commerce is dark due to
the Committee's attendance at an Edison meeting entitled "When the Power
Goes Out."
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - SEPTEMBER 27, 2000
Director Ferryman reported the vote on the water replenishment project
would take place at the January 27, 2001 meeting.
Director Ferryman reported the Grand Jury is looking at mandating a
countywide grease ordinance.
Director Ferryman reported the OCSD initiated a new urban runoff diversion
policy of accepting dry- weather storm water runoff and provided the
information for the Board's perusal.
•
COSTA MESA SANITARY DISTRICT 10
MINUTES • BOARD OF DIRECTORS MEETING HELD OCTOBER 12. 2000
• WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer reported the Committee discussed runoff from the
274 area dairies. Vice President Schafer provided her notes and materials
from the meeting for the Board's perusal.
ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG)
9Ti71
LETTER REQUESTING MEMBERSHIP
Vice President Schafer did not attend OCCOG because she was out of town.
Ms. Revak presented a letter requesting membership to Orange County
Council of Governments. Director Ferryman motioned to approve President
Perry's signature on the letter requesting membership in to Orange County
Council of Governments. Director Woodside seconded. Motion carried
unanimously.
31ST ANNUAL CONFERENCE -SEPTEMBER 27 -29, 2000 -MONTEREY
• Vice President Schafer provided information from the 31st Annual
Conference and reported she was asked to moderate one of the sessions.
Vice President Schafer reported she has attended the Board meeting and
met with the risk management representatives.
Vice President Schafer reported attending the regular CSDA Board meeting
where the Hertzberg, bill AB 2838, was discussed. CSDA will monitor the
Hertzberg bill closely.
Vice President Schafer reported an election of officers took place to appoint
a new President, Vice President, Secretary, and Treasurer.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
EXECUTIVE COMMITTEE MEETING - SEPTEMBER 28, 2000
Director Ferryman reported the Prado Dam work will be delayed a few years
due to funding and studies that will take place. Director Ferryman reported
there would be a retirement party held for Ron Packard at the Mission Inn.
L�
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 12, 2000
OLD BUSINESS
• ELECTION 2000
Ms. Revak reported the date for swearing in the elected officials is December 1,
2000, at noon.
NEW BUSINESS
SOUTHERN CALIFORNIA WASTE MANAGEMENT FORUM 2000 ANNUAL CONFERENCE -
NOVEMBER 16, 2000.
Mr. Hamers presented a flyer for the Southern California Waste Management
Forum 2000 Annual Conference to be held November 16, 2000 at the Industry Hills
Sheraton, City of Industry. Interested Board members will notify Ms. Revak if they
are interested in attending the conference.
ORAL COMMUNICATIONS
ADJOURNMENT
At 7:25 p.m. President Perry adjourned the meeting.
IAN,
SECRETAR-1
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