01 - Minutes Special Meeting 2014-01-06 FINAL DRAFT
ITEM NO. 01
CMSD
OSTA ESA ANITARY ISTRICT
MBDSM
INUTES OF OARD OF IRECTORS PECIALEETING
J6,2014
ANUARY
______________________________________________________________________
CO
The Boardof Directors of the Costa Mesa
ALL TO RDER
Sanitary District met in specialsession on
th
January 6, 2014at 10:00A.M. at 628 W. 19
Street, Costa Mesa.
RCDP:
James Ferryman, Robert Ooten,Art Perry,
OLL ALLIRECTORS RESENT
Arlene Schafer, Mike Scheafer
DA:
None
IRECTORS BSENT
SP:Scott Carroll, General Manager;Alan Burns,
TAFF RESENT
District Counsel
OP:
Brent Ives, BHI Management Consulting; Jim
THERS RESENT
Mosher, Resident
PC
UBLIC OMMENT
President Ferryman invited members of the public to address the Board.
Mr. Jim Mosher provided public comment and expressed concern that amixed
message isbeing sent to the public as the Board has held multiple closed session
meetings since August, 2013 to evaluate the General Manager’s performance, yet the
General Manager had received the award of General Manager of the Year from the
California Special District’s Association. Mr. Mosher questioned if an agreement with
BHI Management Consulting had been approved by the Board in open session and
indicated that he would provide comments on the proposed agreement.
District Counsel Burns acknowledged Mr. Mosher’s comments and indicated that the
Board is acting on solid legal ground despite the public’s desire to know more of what is
being discussed in the confidential sessions.
Seeing no onefurther,President Ferryman closed public comments.
CMSDP2
OSTA ESA ANITARY ISTRICTAGE
MBDSM
INUTES OF THE OARD OF IRECTORS PECIAL EETING
HJ6,2014
ELD ANUARY
______________________________________________________________________
President Ferryman adjourned into closed session at10:05a.m.to evaluate the
performance of the General Managerpursuant to Government Code Section 54957.
President Ferryman reconvened to open session at 10:59a.m. and indicated that no
reportable action was taken.
Agreement with BHI Management Consulting for Professional Services
Recommendation:That the Board of Directors approve the agreement with BHI
Management Consulting.
Director Perry questioned if Mr. Mosher had received a copy of the proposed
agreement. Mr. Mosher confirmed that he did.
President Ferryman entertained a motion.
Director Schafer moved to approve the recommendation. Director Perry seconded the
motion.
Director Ooten supported the recommendation and indicated that the agreement
satisfies the budgeted staff development on both technical and communication
improvements.
Director Perry requested confirmation that the Board’s action would be recorded.
District Counsel Burns confirmed that the minutes would record the Board’s action.
Mr. Brent Ives noted that the scope of work may change due to the nature of the project
and confirmed that no changes will be made to the agreement without the Board’s
approval.
District Counsel indicated that Mr. Ives agreedto itemize his hourly charges to show
what work has been carried out and will add that information to the agreement.
Director Perry adjusted his second to approve the addition to the motion.
Director Schafer adjusted her motion to approve the additionto the motion.
Mr. Jim Moshersuggested that Mr. Ives provide a report as a public record on what
dictated the need for his servicesso the public can review and know why the
expenditure is being made. Mr. Mosher noted a discrepancy in the agreement regarding
the number of hours needed to complete the organizational culture project,expressed
concern regarding the term used for the frequency of Mr. Ive’s meetings with the district,
and indicated that an expenditure of over $16,500 may be excessive.
CMSDP3
OSTA ESA ANITARY ISTRICTAGE
MBDSM
INUTES OF THE OARD OF IRECTORS PECIAL EETING
HJ6,2014
ELD ANUARY
______________________________________________________________________
Mr.Ives clarified that the discrepancy of the hours was an error and that the agreement
should read 60 hours.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes:Ferryman, Scheafer, Perry, Ooten, Schafer
Noes:None
Absent:None
Abstain:None
A
DJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 11:07 a.m.
__________________________________________________
Art Perry James Ferryman
SecretaryPresident