10 - Annual Report of Expenses FY2012-13 Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health a nd the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis , Interim Finance Manager Date: January 23, 2014 Subject: Annual Report of Expenses – Fiscal Year 20 12-13 Summary California Government Code Section 53065.6 requires special districts to disclose, at least annually, any reimbursement paid by the District of at least $100 for each individual charge for services or products received by a Board Member or staff. The Annual Report of Expenses for Fiscal Year 2012 -13 is provided as attachment A of this staff report. Staff Recommendation Staff recommends that the Board of Directors accept the Annual Report of Expenses for the Fiscal Year 20 12 -13 . Analysis Attendance of seminars and meetings by Board and Staff are encouraged to monitor new legal requirements and technological advancements in the solid and liquid waste industries. CMSD Employee Handbook Section 10.5 Payment of Training Expenses and Operation Code, Section 3.01.090 Conferences, Travel and Expenses are followed when payment of training and travel related expenses are approved. It is a District requirement for key personnel and sewer crew staff to maintain cell phone service; each employee is provided with a monthly cell phone allowance and reimbursed for special additional fees. The District’s Ordinance Enforcement Officer used his personal vehicle during the first six ITEM NO. 10
Board of Directors January 2 3 , 201 4 Page 2 of 2 months of the fiscal year when responding to trash related issues and was reimbursed for miles driven based on the annual IRS rate. Strategic Plan Ele ment & Goal Not applicable . Legal Review Not applicable. Environmental Review Not applicable . Financial Review The total amount of annual reimbursemen ts to Board/Staff members was $9 ,069.39 . Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 23 , 201 3 regular Board of Directors meeting at District Headquarters and on District’s website. Alternative Actions 1. Refer the matter back to staff Attachment A: Annual Report of Expenses Fiscal Year 20 12 -13
Annual Report of Expenses Fiscal Year 2012 ‐13 Attachment A NameDescription Amount Total FerrymanTransportation/Meals/Lodging CASA Conference ‐ Monterey, August 2012947.49 $ Mileage (185mi) CSDA Conference ‐ San Diego, September 2012102.68 $ Mileage (220mi)/Meals/Lodging CASA Conference ‐ Palm Springs, January 2013720.00 $ 1,770.17 $ OotenMileage (185mi) CASA Training ‐ San Diego, September 2012120.68 $ Mileage (245mi)/Meals/Lodging CASA Conference ‐ Palm Springs, January 2013834.81 $ Mileage (240mi) CWEA Conference ‐ Palm Springs, April 2013115.26 $ 1,070.75 $ PerryMileage (794mi)/Meals/Lodging CASA Conference ‐ Monterey, August 20121,201.26 $ Mileage (187mi) CSDA Conference ‐ San Diego, September 2012103.79 $ Mileage (261mi)/Meals/Lodging CASA Conference ‐ Palm Springs, January 2013195.42 $ Mileage (260mi) CWEA Conference ‐ Palm Springs, April 2013146.90 $ 1,647.37 $ ScheaferTransportation/Meals/Lodging CASA Conference ‐ Monterey, August 20121,292.59 $ Mileage (201mi) CSDA Conference ‐San Diego, September 2012133.56 $ Mileage (275mi)/Meals/Lodging CASA Conference ‐ Palm Springs, January 2013683.50 $ Transportation/Meals/Lodging CSDA Committee ‐ Sacramento, May 2013289.21 $ Transportation/Meals/Lodging CSDA Committee ‐ Sacramento, June 2013557.56 $ 2,956.42 $ Cano CWEA Certification Level 3 Exam, November 2012 170.00 $ Mileage (205mi) CWEA Conference ‐Palm Springs, April 2013 115.82 $ 285.82 $ TranTransportation/Meals/Lodging CSMFO Conference ‐ Oakland, February 2013474.72 $ Transportation/Meals/Lodging Springbrook Conference ‐ Portland, April 2013864.14 $ 1,338.86 $ Total9,069.39 $ 9,069.39 $