00_agenda_2014_01_23_regular P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday, January 23 , 2014 NOTE MEETING LOCATION CHANGE Costa Mesa Neighborhood Community Center, 1845 Park Avenue, Costa Mesa I. CALL TO ORDER – 5:30 p. m. II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – None V I . Announcement of Late Communications
Costa Mesa Sanitary District January 23 , 2014 AGENDA Page 2 NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication. V I I . PUBLIC COMMEN TS – This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to addre ss the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calend ar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Specia l Meeting Minutes of December 9 , 2013 Recommendation: That the Board of Directors approve and file. 2. Board of Directo rs Stu d y Session Minutes of December 10 , 2013 Recommendation: That the Board of Directors approve and file . 3. Board of Directors Regul a r Meeting Minutes of December 19 , 2013 Recommendation: That the Board of Directors approve and file. 4 . Occupancy Report and payment to Costa Mesa Disposal Recommendation: That the Board of Directors approves the occupancy report and payment to Costa Mesa Dis posal for the month of December 2 013 . 5 . Contract Payment to CR Transfer for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and disposa l ser vices for the mo nth of December 2013 . 6 . Adoption of a Warrant Resolution No. CMSD 20 14 -7 Approvin g District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 20 14 -7 approving District warrants for the Month of December 201 3 in the amount of $1,030,150.26. 7 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of December 2013 . 8. Fiscal Year 2011 -12 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges Recommendation: That the Board of Directors receive and file. 9. Fiscal Year 2012 -13 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges Recommendation: That the Board of Directors receive and fil e .
Costa Mesa Sanitary District January 23 , 2014 AGENDA Page 3 10. Annual Report of Expenses – Fiscal Year 2012 -13 Recommendation: That the Board of Directors accept the Annual Report of Expenses for Fiscal Year 2012 -13. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PU BLIC HEARING S – None X. GE NERAL MANAGER 1 1 . Financial Statements for Fiscal Year Ended June 30, 2013 Recom mendation: That the Board of Directors receive and file the Comprehensive Annual Financial Report, auditors’ report in accordance with Government Auditing Standards , and the auditors’ required communication for the fiscal year ended June 30, 2013. 12 . Environmental Review – Organic s Recycling Program Recommendation: That the Board of Direct ors concurs with finding that the a ctivity is not a “project,” but if it is, that it is entitled to an exemption pursuant to CEQA Guidelines Section 15038. 13 . CR&R En vironmental Services 2 nd Amendment to Exclusive Franchise Agreement – Recommendations from Performance Audit and Organics Recycling Program Recommendation: That the Board of Directors considers one of the following: 1. Approves the 2 nd Amendment to the ex clusive franchise agreement with CR&R Environmental Services; or 2. Direct staff to organize additional Town H all meetings and report back to the Board on February 27, 2014. 1 4 . Sponsorships: Costa Mesa Community Run & 7 th Annual Gala of the Estancia & TeWinkl e Schools Foundation Recommendation: That the Board of Directors consider s: 1. Sponsoring the Costa Mesa Community Run at the $1,000 level. 2. Placing half page ad space in the Gala’s Program at $100. X I . ENGINEER’S REPORTS 1 5 . Proje ct Status Report Recommendation: That the Boa r d of Directors receive and file the report . 1 6 . Project #199 – Proposed OCSD Transfer of Fairview Trunk to CMSD – Status Report Recommendation: That the Board of Directors considers: 1. Respectively declining the transfer of OCSD Fairview Trunk at this time, but leave open the possibility that CMSD would likely accept transfer of the trunk should OCSD rehabilitate the trunk to CMSD standards. 2. Notify the Home Ranch property owners of the resolution of the matter and explain the various sewer connection possibilities. 3. Direct staff to provide future updates to the Board of Directors regarding events affecting the Fairview Trunk.
Costa Mesa Sanitary District January 23 , 2014 AGENDA Page 4 XI I . TREASURER’S REPORTS 1 7 . Investment Report for the Month of December 2013 Recommendation: That the Board of Directors approves the Investment Report for the month of December 2013. X III . ATTO RNEY’S REPORTS - None X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) – (President Ferryman) Recommend ation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independent Special Districts of Orange County (I SDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) Recommendation: That the Boa rd of Directors accepts oral report. E. California Association of Sanitati on Agencies (CASA) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report . XV . OLD BUSINESS - None XVI . NEW BUSINESS - None XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON FEBRUARY 27 , 2014 AT 5:30 P.M . IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
Costa Mesa Sanitary District January 23 , 2014 AGENDA Page 5 Free Electronics Recycling Event , Saturday, January 25, 2014 from 9:00 am to 4:00 pm at 77 Fair Drive. The event is sponsored by Costa Mesa Chamber of Commerce Free Composting Workshop , Sunday, Ja nuary 26, 2014 at 10:00 am at 2625 Placentia Avenue (Fairview Park). Bring your lawn chairs. Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646 -4617 to sched ule a free collection. Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,600. For more information visit www.cmsdca.gov or call (949) 645 -8400. UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES